POSITION DESCRIPTIONPOSITION TITLE Executive Officer

POSITION NUMBER 000

POSITION LEVEL HEW Level 7

GROUP < Insert Academic Group of Administrative Division>

ELEMENT < Insert School/Department/Centre/Institute /Office>

EMPLOYMENT TYPE Full-Time or Part-time

EFFECTIVE DATE

THE GROUP / DIVISION

< Enter a Description about the Academic Group or Administrative Division >

THE SCHOOL / DEPARTMENT / CENTRE / ELEMENT

< Enter a Description about the School/Department, Research Centre/Institute, or Administrative Element >

REPORTING RELATIONSHIPS

Head of School/Element

The Vacant Position Insert Position Insert Position

POSITION OBJECTIVES

Under broad direction, the Executive Officer provides high level operational and professional support, and the coordination of all activities associated within the office. The Executive Officer also undertakes high level project work, developing strategy and position papers with respect to issues associated with the element.

KEY ACCOUNTABILITIES Provide high level strategic advice and support to senior staff, in contributing to overall

operational and/or strategic planning, financial and resource management. Identify business development opportunities and contribute to these activities which may

involve technology solutions. Undertake and manage high level project work, including coordination of expertise across the

University, external engagement, event management, managing deadlines and monitoring project resources.

Undertake research on complex matters and prepare recommendations, reports, guidelines, briefings, discussion and strategy papers.

Prepare information and present to senior and other staff on strategic and operational issues Coordinate administrative actions leading to, or arising from, decisions made by Senior staff;

develop and implement complex systems/procedures/processes. Initiate and foster professional relationships and networks within the University community

and with external stakeholders, professional and community organisations and clients. Supervise/manage administrative/project operations including allocation of resources,

performance management, induction/training, counselling. Coordinate and provide high level secretarial support to committees and working parties. Liaise with HR, Finance and relevant elements in relation to policies and procedures,

including appointment and recruitment processes. Provide subject matter expertise or policy advice across a range of programs or activities

undertaken by the element.

This position may be required to take on other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the work unit.

Lead and promote compliance with relevant legislation and University policies and procedures, including equity and health & safety and exhibit good practice in relation to same.

Be a leading example of the principles and values embodied in the University’s Code of Conduct, and behave, act, and communicate at all times to reflect fairness, ethics and professionalism.

FINANCIAL DELEGATION

< Use this section only if there is a financial delegation, otherwise can be deleted >

SELECTION CRITERIA Relevant tertiary qualifications with at least four years’ relevant work experience, or an

equivalent combination of relevant skills, knowledge and experience.

Demonstrated high-level organisational and administrative skills with the ability to undertake tasks and projects in line with existing policy, providing financial, policy and planning advice when necessary, and the ability to exercise high level diagnostic and problem solving skills.

Proven track record in overseeing the flow of information and work in a busy office environment, and experience in the supervision of administrative staff.

Demonstrated high level of computer literacy and competency, and ability to use a range of software, including ERP systems and PeopleSoft, to manage information and prepare documentation.

Demonstrated ability to develop policy and procedures, undertake research and prepare and present papers/reports, and to provide executive support to committees.

Demonstrated interpersonal and communication skills particularly in relation to communication with a diverse range of stakeholders, including senior officers of the University and external agencies.

BENEFITS AND CONDITIONS

The following links provide access to information regarding the range of benefits enjoyed by Griffith staff and also key information regarding employment conditions.

BENEFITS CONDITIONS

Education Assistance for General staff Health plan Salary Packaging Superannuation

Code of Conduct Academic Staff Enterprise Agreement Professional and Support Staff Enterprise

Agreement Fairwork Australia Information Statement

Griffith is committed to diversity and inclusion for people from all backgrounds and identities and committed to the recognition, values and contribution of the First People of this nation.

Griffith offers professional development opportunities to support employees in their career progression and offers an excellent working environment that supports flexible working arrangements.

For more benefits and conditions information please refer to the web link below:Griffith University | Pay, conditions and benefits > Employment