© UPU 2011 – Tous droits réservés © UPU 2013 – Tous droits réservés © UPU 2014 – All...

© UPU 2011 – Tous droits réservés© UPU 2013 – Tous droits réservés© UPU 2014 – All rights reserved

Getting started with Pegasus – An introduction to the UPU document management system

Answer SA

© UPU 2014 – All rights reserved© UPU 2014 – All rights reserved

Overview of Pegasus 1

‒ Pegasus is the UPU's document management and search system

‒ It allows all documents published in the document database to be downloaded and searched

‒ It is a Web-based system

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Overview of Pegasus 2

Pegasus allows four search options:

‒ Manual browsing

‒ Quick search (simple and advanced)

‒ Multilingual search

‒ Multilingual alignment

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Browsing and searching the document database

Manual browsing

Quicksearch

Multilingualsearch

Multilingualalignment

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Manual browsing 1 – Accessing Pegasus

‒ http://documents.upu.ch

‒ Links to the UPU Website documentation centre and IB home page

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Manual browsing 2 – Searching for meeting documents

1. Select your search criteria (category, year)

2. Click on a meeting and the associated documents will be displayed

Body

Year

Sub-body

Meeting

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Category


Manual browsing 3 – Opening a meeting document

Remarks:

‒ Documents open when selected

‒ To save a document, right click, then "Save target as"

Document

Downloading of all the meeting documents in a zip file

Meeting selected

Language versions of document

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Manual browsing 4 – Searching the archives

Browse by category or year. The number of years for which archived documents are available may vary

Manual browsing and quick searches are the only archive search options

To access archived documents, click on the "Archives" tab

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Manual browsing

Quicksearch

Multilingualsearch


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Quick search (simple)

Enter a keyword in the quick search box

The search applies to:

‒ the content of documents

‒ the properties of documents(author, size, date, etc.)

N.B. – This search does not cover archived documents, which must be accessed in a separate search via the "Archives" tab

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Quick search (advanced)

Enter your search criteria

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Quick search – Example of results

Searchresults

Click here to narrow downyour search results

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Manual browsing

Quicksearch

Multilingualsearch


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Multilingual search 1 – Search criteria

Click on "multilingual search" to search documents in several languages simultaneously

Enter the keywords in the source language

Select the source and target languages

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Multilingual search 2 – Example of results

Words usedfor search

Click here to narrow down your search results

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Manual browsing

Quicksearch

Multilingualsearch


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Multilingual alignment 1 – Search criteria

Enter the keywords in the source language

Click on "Multilingual alignment" to search for the translation of a word or phrase

Source language Target language

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Multilingual alignment 2 – Example of results

Click on a documentin the list of results to perform the multilingual alignment

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Multilingual alignment 3 – Documents aligned

The word or phrase you searched for will be highlighted

The text in the source language is displayed on the left

The text in the target language is displayed on the right

The corresponding paragraph in the target language will be indicated by a vertical blue line

Click on the left or right arrow to move to the previous or next occurrence of the word or phrase

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To sum up …

‒ Manual browsing is a step-by-step search in the document database. It requires a degree of prior knowledge of the organi-zation of the document database

‒ A quick search (simple or advanced) is a quick form of manual browsing. It can be conducted in any language and requires no prior knowledge of the organization of the document database

‒ A multilingual search is a fast and simple search in two or more languages

‒ Multilingual alignment allows the same document to be displayed in two languages simultaneously

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© UPU 2011 – Tous droits réservés © UPU 2013 – Tous droits réservés © UPU 2014 – All...

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