© Tilitonse 2014

BUDGETING GUIDELINES

ByAlex Mchawe Mkandawire

Fund/Finance Manager

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Budget Guidelines

Necessity of CostEstimated Budget for entire ProjectSalaries for project staffDirect Project CostsOther CostsProcurements

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What makes up a budget?

• Value for Money• Link to Results to be delivered• Lump sum amounts versus standard price lists• Contribution to project staff salaries• Other funding partners (Matching Funds)

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What makes up a budget?

• Budget in MK• Consider all estimated costs of

implementing the project• Project Costs versus administration

Costs• Allocation of budget among coalition

partners-critical for implementation.

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What makes up a budget?

• Monitoring and evaluation budget at least between 5% and10% of total direct costs (Monitoring, Surveys & Evaluations)

• Audit Budget (Contributory – Ring-fenced)• Budget Limit of £20,000 BUT consider

experience in managing grant size being applied for

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Costs not allowed

• Alcoholic beverages• Debts• Contingency provisions• Entertainment costs• Fines/Penalties• Fringe Benefits• Social club membership• Land Acquisition

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Avoid these temptations!!!• Temptation to fund all organisational costs through

Tilitonse Funding• Avoid double-funding• Meetings and Travel Budget overshadowing the

entire Budget • Don’t list activities as a way of budgeting• Inconsistent use of standard Unit Costs across the

entire Budget• Budget not adequate to cover entire project period

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  Approved (£) Disbursed (£) Balance (£)

Accelerated Grants        1,027,833         1,009,009            18,824 

General Open Call 1        3,408,189         2,393,777       1,014,412 

General Open Call 2        1,043,392            365,187          678,205 

Thematic Call        1,925,958            674,085       1,251,873 

Total 7,405,372 4,442,058 2,963,314

Status of Funding as at Dec 13

© Tilitonse 2014

Thank you very much!