· the Mayor of Guadalajara, Hector Perez Plazola. By this time, Jim had arrived and we all...

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1PRESIDENT’S MESSAGE

PRESIDENT’S MESSAGE

This is probably one of the more difficult letters one is called upon to pen.Without getting carried away with sentimentality, let me just say it has indeedbeen an honor and a pleasure to serve as your president during the last year— and work too!

I extend a most sincere thank you to those who volunteered or agreed toserve in leadership roles. As I mentioned in a previous communication, theresponses I received to requests to serve in committee or other leadership

positions were most heartening. I hope I get the opportunity to thank each of you personally inWilmington. This Society is composed of a great group of people. The work ethic that typifies oureveryday lives certainly permeates ASLCS.

It is always interesting to read Ed Burdick’s history of the Society (updated in the most recentASLCS Journal). It illustrates how the Society has evolved into an increasingly active associationover a period of many years.

This history is particularly pertinent this year given it is the beginning of the new millennium andthe theme of our professional development seminar is bridging the past, present and the future.

Three plenary sessions including one on “Legislatures of the Future” have been scheduled inaddition to numerous concurrent sessions and breakouts. Many of the committees have assistedProgram Development in planning what promises to be an excellent seminar. Several retired or for-mer presidents and associate vice-presidents of ASLCS have confirmed they plan to be inWilmington and participate in our discussions.

Rumor has it there is a session entitled “Life After the Legislature” that is generating attention.

In addition to the substantive program, the North Carolina host committee – headed by DeniseWeeks and Janet Pruitt – is planning outstanding social events several evenings. North Carolinapromises to be a memorable meeting!

I had the pleasure in late July of leading a delegation to Guadalajara, Mexico for the ANOMACmeeting. I am pleased to report their organization is gelling with the election of a new slate of offi-cers that had worked closely with the outgoing leadership. They plan to be represented at our meet-ing in North Carolina. As this is being written, Secretary-Treasurer Judy Hall in en route to Canadato represent the Society at the Clerks-at-the-Table meeting.

Thanks again to one and all for a great year.

See y’all in Wilmington!

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Sunshine, blue skies andfriendly folks in bright orangeshirts greeted the participants inNCSL's Annual Meeting.

More than 7,000 legislators,legislative staff, international del-egates, lobbyists and othersgathered in Chicago for the 6-

day meeting. All 50 states, 17 foreign countries,three territories and the District of Columbiawere represented. Eighteen committees of theAssembly on Federal Issues and the Assemblyon State Issues, 10 staff sections, three taskforces and numerous ancillary groups met.Almost 300 programs were held, and the topicsranged from "A" (Asset Forfeiture) to "Z" (ZeroTolerance). The keynote speakers includedSpeaker of the U.S. House of Representatives J.Dennis Hastart, Texas Governor George W.

Bush, former Secretary of Commerce WilliamDaley, National Public Radio correspondentNina Totenberg, Pulitzer Prize winning authorGarry Wills, and pollsters Peter Hart and FrankLunz.

Balancing the meeting's hectic work sched-ule, our Illinois hosts provided just the right blendof "wild" social activity — dinosaurs at the FieldMuseum and other critters at the Lincoln ParkZoo.

Many thanks, Illinois. You should be veryproud. This was, indeed, a job well done!

But what's to come? Texas Night gave us asmall taste. It was just enough to whet ourappetites for next year's Annual Meeting in SanAntonio. Hope to see y'all there!

STORIES OF INTEREST

CHICAGO, CHICAGO — IT'S MY KIND OF TOWNBy Brenda M. Erickson (NCSL)

In case anyone wondered why Diane Bell(FL), Sally Kittredge (NCSL) and I were not atthe Navy Pier attending the meetings on the lastday of NCSL — no, we were not shopping, wewere a flurry of luggage as we left to catch ourflight to Guadalajara, Jalisco, Mexico forANOMAC’s Fourth Annual Conference. JimHarry (IL), being the Host of NCSL in Chicago,needed to stay for the finale and didn’t join usuntil the next day. Steve Arias (NM) arrived on alater flight on Thursday evening.

Upon arrival in Guadalajara, the President ofANOMAC, Lic. José Antonio García Becerra andthe Chief Clerk of Jalisco, Mario AntonioHermosillo Ochoa, greeted us at the airport witha big Suburban (due to Sr. García’s previousexperience with ASLCS ladies, he had anticipat-ed the mounds of luggage).

We quickly learned that Guadalajara was thecapital of the state of Jalisco and also Mexico’ssecond largest city. This city is historically rich intraditions — the Mexican Hat Dance, the rodeos,the splendidly costumed Mariaches, and espe-cially the tequila. Recently, Guadalajara hascome to be a favorite spot for vacationers andretirees.

Our hotel was situated in Guadalajara’sCentro Historico (the Historic Center found in theheart of the city). It was close to five plazas, bor-

dered by museums, old historic municipal build-ings, theatres and pedestrian zones. The plazaswere all traversed by charming horse-drawn car-riages.

The most distinctive landmark in the city isthe magnificent Cathedral. The Cathedral, fin-ished in 1618, houses numerous artifacts andmasterpieces from Europe. Feeling confidentabout my navigational abilities, one day I ven-

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STORIES OF INTEREST

GUADALAJARA,T H E LAND OF MARIACHES AND TEQUILA

By Carmela C. Bills (VA)Chair, International Communication and Development Committee

tured out on my own, using the Cathedral as mylandmark to get me back to the hotel. As I wan-dered throughout the city, I became enamoredby its beauty and explored the side streets sur-rounding the Historic Center of the city. I walkedand walked knowing that my landmark wouldguide me back to the hotel. I returned to theCathedral to walk back to my room — but, dueto the many plazas surrounding the Cathedral,unbeknownst to me, I kept going in the oppositedirection of the hotel. Weary and frustrated, thir-ty minutes later, I asked a passerby for directions(luckily, yo hablo español). The gentleman verypolitely stated that I was going the opposite way.At this point in my adventure, I needed guidanceto the hotel and the gentleman obliged by per-sonally escorting me to the Holiday Inn; there-fore, ending my attempts to venture out aloneagain. I could not believe that I was so close andyet, could not find the hotel!!!!

Diane, Sally, and I were delighted toencounter Craig James (British Columbia), Vice-President of the Association of Canadian Clerks-at-the-Table in the lobby of the hotel. I had beenin contact with Craig via telephone for the pastmonth helping him plan his trip to Mexico andwas so happy to finally meet him and alsorelieved that he had arrived safe and sound.From that moment on, Craig became part of theAmerican contingent! Later that evening, we pro-ceeded to walk the two blocks to the Palacio delGobierno, the State Legislative Building, a stun-ning government structure that immediatelytransported one back in time to a period andplace we read about or see in the movies. Wewere given a special guided tour by the JaliscoLegislative Librarian of the Assembly Chamber.He described where members sat, including theSpeaker and other officials. We were all sur-prised when he alluded to a state legislature inMexico that offered no chair or desk for its Clerkin its Chamber. We were further told that theunnamed Clerk could only wander at will aroundhis Chamber giving a new meaning to the termMBWA (management by walking around). Afterthe reception, we were delightfully entertained ata wonderful authentic Mexican restaurant. Wesavored the atmosphere, food, and margaritasuntil finally at last, we returned to our hotel.

The following morning we all met for break-fast at the hotel and devoured the absolutelydelicious fruit along with what appeared to bethe normal Mexican fare. We then walked to thesite of the official opening of the conference.The opening session included welcomingaddresses from the Speaker of the HouseAssembly of Jalisco, the President of ANOMAC,the Chief Clerk of Jalisco, the Supreme CourtJustice of Jalisco, and a representative from theGovernor’s office. The theme of these address-es focused on the importance of the work beingundertaken by the Clerks in the MexicanLegislatures. Following the official opening, allthe participants meandered back to the HolidayInn, where the remaining business sessionswere held.

The ANOMAC conference sessions differfrom those at ASLCS meetings. Their businessmeetings include formal presentations by guestspeakers, followed by an extensive round tablediscussion on the topics. The formal businesssessions included discussions on the followingtopics:

The sessions were inspiring and the debatelively with time needing to be extended to allowfor all the members to engage in the discussion.In contrast to ASLCS, their meetings begin at10:00 a.m., take a late lunch around 3:00 p.m.,and then return to meetings that last until 10:00p.m.

Late Friday morning, the American contingentset out for a city tour and we were fortunate tofind a horse-drawn carriage for the hour-long

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4 STORIES OF INTEREST

•Formation of local governments in Mexicoby Dr. Susana Tali Pedroza de la Llave

•Constitutional controversiesby Lic. José de Jesús Guidño Pelayo

•The usefulness of a second chamber inMexican State Legislaturesby Dr. Manuel Gonzalez Oropeza

•A current perspective on each MexicanState Legislatureby Lic. Gerardo Sanchez y Sanchez

•Perspectives from the international partici-pants by ASLCS, Canadian Clerks-at-the-Table, ATELCA

tour of Guadalajara. It was a wonderful way tolearn more about the city. Upon the journey’send, the horse and driver received their usualfee — oats and pesos.

We all soon became accustomed to theMexican life style of eating lunch at 3:00 p.m.and dinner at 11:00 p.m. Lunch on Friday was ata grand hacienda in the countryside. At its peak,this ranch consumed 30,000 acres of land andwas home to more than 30,000 peach trees and15,000 livestock. Craig James noted about thehacienda — “A magnificent dwelling you wouldhave seen in an episode of Zorro.” Wonderfulfood, drink and camaraderie were found at thislovely spot and to my delight, it was furtherenhanced by a mariache band.

After the drive, and the return trip for the busi-ness sessions, fatigue began to set in, but wesummoned the courage to attend another dinnerreception to be served at the City Hall hosted bythe Mayor of Guadalajara, Hector Perez Plazola.By this time, Jim had arrived and we all enjoyedthe wonderful artwork and sculpture thatadorned the City Hall. After many graciousspeeches, food, and merriment, we returned tothe comfort of our Holiday Inn.

Saturday morning began with our usual ren-dezvous in the hotel restaurant—this time to col-laborate on our respective presentations sched-uled for the business meeting that day. In prepa-ration for our presentations, folders containingcopies of our speeches (already translated toSpanish), the International Directory and TheLegislative Administrator were distributed to theparticipants at the meeting. Jim presented a let-

ter to the President of ANOMAC inviting him toour Professional Seminar in Wilmington, NorthCarolina, September 9-14, 2000. He also talkedabout the great opportunity it was to come toGuadalajara and become better acquainted withour Mexican counterparts. Jim commended

ANOMAC for its success as an organization andhoped that the relationship and bond betweenANOMAC and ASLCS would continue to thrive.I talked about the goals and objectives ofASLCS’s International Communication andDevelopment Committee. Diane’s presentationfocused on the role of the Assistant Clerk in theFlorida House of Representatives. Sally gave apresentation on her role as Liaison, and Stevecommended ANOMAC for its continued suc-cess. Significant to this conference was the factthat this was a momentous and historic occasionfor ANOMAC — for the first time, representa-tives from five different countries were present:U.S.A., Canada, Costa Rica, El Salvador andNicaragua.

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After the international portion of the confer-ence ended, we were escorted to Tlaquepaquewhere we were introduced to the work of spec-tacular artisans in the area. Lunch on Saturdaywas at an hacienda in Zapopan, known for itsgracious, colonial ambience. As at every event,mariache bands played on, serenading all theguests with the most famous of all Mexican mari-ache music. Naturally, it was time to have somefun. The women mariache band members per-suaded Jim and Craig to dance. With the notesemanating from the trumpets, guitars and violinsof the band, I needed no encouragement to getup and dance. Diane and Sally were eventuallydrawn into the fray. So in no time, everyone wasenjoying much laughter and dancing.

Saturday evening, the final reception washosted by Tlaquepaque’s town mayor. Held in aconverted church, we were again witness to thespectacular sounds of an all-female (early 20’sin age) mariache band. They were the mostsensational performers we had seen. As theyentered the church, which had been our diningspot for the evening, they had everyone, espe-cially me, dancing to the beat of this festivemusic. It was an incredible evening.

On Sunday morning, we had the opportunityto venture on our own. After my experience inthe plaza, I decided to just attend mass andreturn to the hotel. At noon, we traveled to thetown of Tequila, the home to the distilleries thatproduce this most Mexican of liquors.

Surrounding the town are acres covered with thedistinctive blue-green agave plant, indigenous tothe state of Jalisco and responsible for the tequi-la’s distinctive taste. This tour of the groundsand the tequila distillery was hosted by the inter-

nationally acclaimed corporation, Suaza. A tra-ditional meal was served in the outdoor patiowhere we were entertained by a young dancegroup from the community. We enjoyed lots offood, laughter, and bonding with old and newfriends.

Sunday evening was time to say goodbyeand pack for our early morning “wake-up” call at4:45 a.m. for our flights from Guadalajara at 7:45a.m. Twenty million people, it seemed, were try-ing to get through the same main door of the air-port as we were, and before we knew it, astream of travelers separated us from Craig. Wehad no problems with customs and immigration,and we boarded our Mexicana flight back homewith many wonderful memories.

We all felt that the conference was a highlyprofessional insight into the current structure ofthe Mexican State Legislatures. The host juris-diction, Jalisco, is to be commended for the plan-ning and design of this conference — no detailwas overlooked and everyone agreed that it wasmost substantive, informative and productive.The hospitality and generosity of our JaliscoHosts, along with all the members of ANOMAC,was outstanding and a further indication of thedeepening bond between ANOMAC, ASLCSand all the international participants that were atthis conference.

STORIES OF INTEREST

Overview

I had the distinct honor andpleasure to represent ASLCS atthe Canadian ParliamentaryCooperation Seminar in Ottawa,Canada in early May. Ottawa,Canada’s capital, is a beautifuland culturally diverse city.

Ottawa is located in Ontario on the banks of theOttawa River. Hull, Quebec is just across theriver from Ottawa.

The seminar was held from May 8 throughMay 17. I was not able to attend the entire pro-gram due to other obligations, but I was in atten-dance for one full week of the program. The pro-gram was extremely organized, comprehensive,and the hosts were very friendly and gracious.Prior to this seminar, no American clerk hadattended the seminar, but this year, in addition tomyself, Tom Duncan, Deputy Parliamentarian ofthe United States House of Representatives,was in attendance as well as: Mrs. OleanvineMaynard, Clerk of the Legislative Council, BritishVirgin Islands; Mr. Peter Sibenik, ProceduralClerk (Research), Journals and RecordsResearch Branch, Legislative Assembly ofOntario; Mr. Kailash Bhushan Tewari, DeputyDirector, Lok Sabha Secretariat, Parliament ofIndia; and Mr. Mutale “Joseph” Bwembya,Second Clerk Assistant of the NationalAssembly of Zambia.

I was fascinated by many different aspects ofthe experience including: the beauty and the cul-tural diversity of Ottawa; official recognition ofEnglish and French languages for all the institu-tions of the government and the Parliament ofCanada which means that everyone has theright to use either language in Parliament andthat the records and journals of both the Houseof Commons and the Senate must be in bothlanguages; the provincial legislatures (assem-blies) have no Upper Houses; there are no fixedterms of elected members of the government

and Parliament; a Question Period, whenMembers (chiefly of the opposition parties)question Ministers and members of the govern-ment on government actions and policies; thenumber of political parties represented inParliament; Senators are appointed not elected;all important legislation is introduced by theGovernment, including bills to spend publicfunds or impose taxes; the Rideau Canal(becomes a 4-mile long ice skating rink duringthe winter) and the wonderful staff of theParliament. Most of all, I enjoyed meeting andtalking to other seminar participants and the staffin the Canadian legislative environment. It doesnot seem to matter how many differences theremight be between constitutions, rules, customsand procedures; there is a kinship with all of uswho work in the unique environment of the leg-islative process and much that can be sharedand learned from each other.

The Canadian Political System

In 1867, the British North America Act, nowrenamed the Constitution Act, was the instru-ment that brought the federation of NewBrunswick, Nova Scotia, Upper and LowerCanada (the predecessors of the present dayOntario and Quebec) into existence as thenation of Canada. Currently, there are tenprovincial governments and legislatures andthree territorial governments. The head of stateof the constitutional monarchy is QueenElizabeth II. The Queen is represented federal-ly by the Governor General, Adrienne Clarkson,and provincially by the Lieutenant-Governors.The Governor General governs through aCabinet answerable to, and removable by, amajority in the House of Commons and thusanswerable to the Canadian people. Currently,the Cabinet consists of 28 ministers and 9Secretaries of State.

The Prime Minister, Jean Chretien, is thehead of the government. The Prime Minister,normally the leader of the party that receives a

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STORIES OF INTEREST

OH....CANADACANADIAN PARLIAMENTARY COOPERATION SEMINAR

By Norman Moore (AZ)

clear majority in the elections for the House ofCommons, is actually appointed by theLieutenant Governor following the election. ThePrime Minister chooses the members of theCabinet. All of them must be or become mem-bers of the Queen’s Privy Council for Canada.By custom, almost all members of the Cabinetmust be Members in the House of Commons, or,if not already Members, must win seats. If anational election gives a party opposed to theCabinet (the government in office) a clear major-ity in the House of Commons, the Cabinetresigns and the Governor General calls on theleader of the victorious party to become PrimeMinister.

Parliament, which occupies Centre Block ofthe Parliament buildings on Parliament Hill andoverlooks the Ottawa River, is comprised of theSenate and the House of Commons. Parliament(or any provincial legislature) meets only at theroyal summons and no federal or provincial billbecomes law without Royal Assent. Chief func-tions of Parliament include establishing a legiti-mate government through the electoral process,and the exercise of legislative and investigativepowers to allow the government to work.

The Senate is comprised of 105 appointedmembers who are appointed by the GovernorGeneral on the recommendation of the PrimeMinister. They hold office until age 75. Senatorsmust be 30 years of age, a Canadian citizen,possess property worth at least $4,000, have anet worth of at least $4,000, and be a resident ofthe province from which they are appointed. TheSenate can initiate any bills except bills provid-ing for the expenditure of public money or impos-ing taxes. As there is only one government min-ister in the Senate, few government bills areintroduced in the Senate. Most of the work ofthe Senate relating to bills is done in its 13 com-mittees, where Members go over bills clause byclause and hear evidence, often voluminous,from groups and individuals who would beaffected by a particular bill. The Speaker of theSenate, Gildas Molgat, is appointed by theGovernor General on the advice of the PrimeMinister. He presides over proceedings of theChamber with the authority to maintain order, buthe does not have a casting vote. While inOttawa, our group had the opportunity to

observe the Senate, and while seated in thegallery our group was introduced from theSenate Floor. I also had the distinct pleasure tomeet and talk with Mr. Paul Belisle, the Clerk ofthe Senate, a number of different times duringthe week about our systems and the differencesand similarities between our forms of govern-ments.

The House of Commons is comprised of 301elected members. In each of the country’s 301constituencies, or ridings, the candidate whogets the largest number of votes is elected to theHouse of Commons, even if his or her vote isless than half of the total. The number of ridingsmay be changed after every general census butevery province must have at least as manyMembers in the House of Commons as it had inthe Senate before 1982. Currently, there arefive political parties represented in the House ofCommons: Liberals, who are in control of thegovernment, have 157 seats; the CDN Alliancehas 57 seats; Bloc Quebecois has 44 seats;New Democrats have 20 seats; Conservativeshave 17 seats; Independents have 5 seats; andthere is one vacancy. The Speaker of the House,Gilbert Parent, is elected by secret ballot by themembers and is responsible for overall adminis-tration of the House of Commons. TheSpeaker’s most important role revolves aroundprocedures in the House of Commons. TheSpeaker is the referee and arbitrator, interpretsrules of procedure, and his rulings cannot beappealed. However, he does not determinewhat business the government wishes to dis-cuss during a sitting of the House at the timescheduled for government business.

In the House of Commons, the party in con-trol sits to the right of the Speaker and the oppo-sition parties sit to the left of the Speaker. ThePrime Minister and the Cabinet occupy the firstfew rows of desks near the center on the gov-ernment side of the House of Commons. At thelong table in the center of the room sit the Clerkof the House, the Deputy Clerk, and the otherTable Officers, who keep the official records ofdecisions of the House. When I was in Ottawa,Robert Marleau was the Clerk of the House ofCommons. I had the distinct pleasure and oppor-tunity to meet and discuss a variety of matterswith him. He is now the Special Advisor to the

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STORIES OF INTEREST

Speaker of the House of Commons. Mr. WilliamCorbett, who was the Deputy Clerk of the Houseof Commons with whom I also had the pleasureto meet and discuss matters of procedure anddaily proceedings, is now the Clerk of the Houseof Commons. Ms. Audrey O’Brien is nowDeputy Clerk of the House of Commons and Mr.Marc Bosc is now Clerk Assistant (Procedureand Administration). At the desks in the spacebetween the government and the opposition sitthe Hansard reporters, (the Hansard is similar toa verbatim journal), English and French, whotake down the speeches word-for-word, for pub-lication the next day. There is simultaneoustranslation, English and French, for all speech-es. When sitting in the gallery, you can pick upan instrument similar to a telephone and turn aswitch so that you can hear the proceedings ineither French or English.

Prior to the opening of session each day,there is a procession from the Speaker’s Officeto the House of Commons. When the Speakertakes the chair, the Sergeant-at-Arms lays theMace (a gold-plated type of club which symbol-izes the House’s authority) on the long table infront of the Speaker, and the Speaker reads thedaily prayer. After certain routine proceedings,the House considers Government Orders onmost days. One of the most fascinating pro-ceedings is the Question Period when Members(chiefly opposition) question Ministers on gov-ernment actions and policies. It is typically about45 minutes each day. I had the opportunity toattend a couple of Question Periods. The dis-cussion is extremely lively and includes for thelack of a better term, “cheers and jeers” byMembers from the government and the opposi-tion. It is unlike any debate type proceedingsthat I have ever witnessed.

Seminar Program Content Highlights

The content of the programwas varied and interesting. Icame back to Arizona with a boxfull of brochures, pamphlets andother information regarding theoperation of Parliament. It is diffi-cult to fully discuss all of the con-tent of the program but anoverview of the many topics of

meetings and discussions included: Technologyand the Table, which included meeting on theFloor of the House of Commons and continuedin the Journals Branch for a demonstration ofhow the journals are done; training and servicesto members; research, drafting and publicationof the House of Commons Procedure andPractice; the role of the Procedural Clerks andthe research, drafting of Procedural Review andProcedural Digest; attendance at the ClerksMeeting in the House of Commons (the variousclerks meet each morning to go over the day’sschedule and talk about potential proceduralmatters that may have to be dealt with during theday’s business); the role of a Table Officer in theSenate and their relationship with Senators, andother colleagues; the Senate Human ResourcesDirectorate; the role and mandate of the SenateFinance Directorate, the Library of Parliament;an overview of multi-media services; the rela-tionship between Canadian Clerks and thePresiding Officers and the duties of the clerks;administrative services; publications of theHansard/Committees/Indexes of the House ofCommons and practices and procedures in theHouse of Commons and its committees.

Conclusion

The seminar was an extremely valuableexperience. It afforded me the opportunity tolearn many aspects about different political sys-tems and how other legislative environmentsoperate. I wish to thank Jim Harry for asking meto represent ASLCS, the Executive Committee,the other seminar participants and all of the newfriends that I met in Canada. I need to especial-ly thank Susanne Kinsman and Carmen Pape(Seminar Coordinators), John Bejermi,(Logistics Officer), Andre Gagnon, (DeputyPrincipal Clerk of Parliamentary Exchanges) andeveryone associated with the seminar for a job

well done. You should be veryproud of your efforts!

I hope many of you will attendthe Joint Canadian-Americanmeeting next year in Ottawa!More details will be forthcomingin the near future.

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During 1996 and 1997, theCanadian-American RelationsCommittee, under the leader-ship of JoAnn Hedrick, workedon and developed the frame-work for an exchange programbetween Canadian-AmericanClerks and Secretaries. The pro-posal was approved by the

Executive Committee and the Canadian Clerks-at-the-Table in 1997. Since its inception, therehas not been much participation. Denise Weeksand Deborah Deller (Legislative Assembly ofOntario) participated in an exchange a couple ofyears ago. I know Denise thought the exchangewas a very worthwhile experience. My recentexperience at the Canadian ParliamentaryCooperation Seminar provided a unique oppor-tunity to become acquainted with other systemsand share ideas and information with other col-leagues. Hopefully, many of you might have aninterest in the program and would consider par-ticipating in an exchange.

The important points of the exchange pro-gram are as follows:

The Canadian-American RelationsCommittee is charged with the responsibility ofmaintaining a list of principals and associateswho are interested in the participating in the pro-gram. If you are interested in possibly participat-ing in the program, or if you would like moreinformation please contact me at: NormanMoore, Chief Clerk of the House, Arizona Houseof Representatives, Room 203, 1700 W.Washington, Phoenix, AZ 85007; phone (602)542-3032; email: [email protected];and FAX (602) 542-4099.

CANADIAN-AMERICANCLERKS AND SECRETARIES EXCHANGE PROGRAM

By Norman Moore (AZ)

•The program is open to participation byboth principals and associates;

•The visit should be no more than a week toten days in length (the length of stay canbe shorter);

•The visiting participant shall pay all travelexpenses;

•The host clerk or secretary shall providelocal transportation as well as room/board(preferably in a private home, or someother free accommodations);

•The visit should definitely be made whilethe host state or province is in session,

thereby giving the visiting participant thebest picture of the legislative process;

•The visiting participant should plan to “walkin the host’s shoes” for the visit;

•The host shall prepare and submit inadvance a work plan to cover the period ofthe exchange. The work plan may be mod-ified by mutual agreement;

•The participants shall maintain a journal tobe filed with ASLCS and the Clerks-at-the-Table for the use of future participants;

•Upon finalization of arrangements for anexchange to take place, the presidents ofthe respective organizations shall be askedto designate the participants to representtheir respective society;

•The host or visiting participant should not bemade to feel obligated in any way to recip-rocate. Some states or provinces may bewilling to host but not able to allow someoneto visit and vice versa;

•A report from American participants in theprogram to The Legislative Administrator isstrongly encouraged; and

•All states and provinces should be surveyedannually to determine willingness to eitherhost or participate in an exchange.

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WHEREAS, it is in the best interests of the American Society of Legislative Clerks andSecretaries and the Clerks-at-the-Table to enter into an exchange program, thereby enhancing theparticipants' experience in the legislative process,

NOW, THEREFORE:BE IT RESOLVED that

Resolution adopted in 1997 by the American Society of Legislative Clerks and Secretaries.

STORIES OF INTEREST

PROPOSAL FOR EXCHANGE PROGRAMCANADIAN-AMERICAN CLERKS AND SECRETARIES

•The program shall be open to participation by both principals and associates; and

•The visit should be no more than a week to ten days in length; and

•The visiting clerk or secretary shall pay all travel expenses; and

•The host clerk or secretary shall provide local transportation as well as room and board prefer-ably in a private home - or, if not feasible, free accommodations elsewhere; and

•The visit should definitely be made while the host state (province) is in session, thereby givingthe visiting clerk or secretary the best picture of the legislative process; and

•The visiting clerk or secretary should plan to "walk in the host's shoes" for the visit; and

•The host shall prepare and submit in advance a work plan to cover the period of the exchange.The work plan may be modified by mutual agreement between the host and the exchangeparticipant; and

•The participants shall maintain a journal to be filed with the ASLCS and the Clerks-at-the-Tablefor the use of future participants; and

•The Canadian-American Relations Committee of the ASLCS shall be the clearinghouse, main-taining a list of American Clerks and Associates who are interested in participating in the pro-gram; and

•Upon the finalization of arrangements for an exchange to take place, the Presidents of therespective organizations shall be asked to designate the participants to represent his/herrespective society; and

•The host or visiting clerk or secretary should not be made to feel obligated in any way to recip-rocate, some states and/or provinces may be willing to host but not willing to allow their clerkor secretary to visit and vice versa; and

•A report from American participants in the program to The Legislative Administrator should bestrongly encouraged; and

•All States and Provinces should be surveyed annually to determine willingness to either hostor participate in an exchange.

COLORADO

Lorraine Lombardi worked for the ColoradoLegislature for 32 years in various capacities,and retired as Chief Clerk of the Colorado Houseof Representatives in June 1985. Lorraine is stillinvolved in politics, working for candidates andissues that interest her. She is an artist andenjoys painting, and she also exercises, havingbeen in an aerobics class since 1986. Lorrainehas enjoyed her retirement, spending time withher daughter and grandsons. Lorraine lost herhusband, Jimmy, last year.

Lee Bahrych started working for theColorado Legislature in 1970. She became ChiefClerk for the Colorado House of Representativesin 1985 and retired in 1993, but she has neverreally left the capitol. Lee was solely responsiblefor the oral history program and traveled thestate interviewing former members and archiv-ing the tapes in the capitol. She continues to bean active member of the Capitol AdvisoryCommittee, a committee that overseesColorado’s historical building. Lee lost her hus-band, Max, last year.

Vi Jones started working for the ColoradoHouse of Representatives in 1967 as a prooferand she retired as Assistant Chief Clerk in 1998.She is now raising her three great-grandchildrenand seems to have more energy than ever. Isn’tthere an old saying about children keeping youyoung?

Marjorie Rutenbeck Nielson, Secretary ofthe Senate 1975 -1988, died in 1989.

Joan Albi, Secretary of the Senate 1988-1998, retired in 1998. Joanie just got marriedthis spring to her long-time gentleman friend,Clyde Castle and is now living in Littleton,Colorado.

FLORIDA

Allen Morris, former Clerk of the FloridaHouse of Representatitives, is currently in anassisted living facility in Tallahassee. He was

Clerk from 1966-1986, and Clerkemeritus/Historian from 1986-1995. Dr. Morriscelebrated his 90th birthday a few months ago.

Joe Brown worked for the Florida Senate formany years and, in 1996, retired after serving 22years as the Secretary of the Senate. Sincethen, he has been lobbying, enjoying his grand-children, and staying busy on his farm.

HAWAII

Aloha from the 50th State! Former SenateClerk and a long-time friend to many ASLCSmembers, T. David Woo, has been extremelybusy with professional pursuits and his familysince his retirement from the rigors of politicalchallenges at the State Capitol.

Upon his retirement from the Hawaii Senate,David opened a law office in downtown Honoluluspecializing in commercial law and arbitrationand mediation as alternative dispute resolutionprocesses. In addition, David was appointed tothe First Circuit Court's district court bench as a"per diem" judge who presides when calledupon.

Temporarily sidelined by hip replacementsurgery about a year ago, David has resumedhis golf game to the delight of cohorts at WaialaeCountry Club and another East Honolulu golfcourse near Hanauma Bay.

Leisure travel for the Woo family has taken aback seat this year to travel to accommodatedaughter, Tiffany. Tiffany, a recent graduate ofPunahou School in Honolulu, will be attendingUC Davis in the fall as a first year pre-med stu-dent. David and wife, Donna, have accompa-nied Tiffany to a freshman orientation session inDavis this summer. And they hope to accompa-ny Tiffany to school in the fall as she checks inwith her requisite PC, books, clothes and supplyof snacks Hawaii kids enjoy . . . li-hing gummiebears, shoyu mochi crunch crackers, and noo-dles in a cup! If you're ever in Honolulu, giveDavid a call at (808) 531-6000.

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OUR FORMER MEMBERSWHERE AR E THEY AND WHAT AR E THEY DOING N OW?

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STORIES OF INTEREST

NEW YORK

Catherine A. Carey, retired Clerk of theAssembly in New York, is currently an AssistantDistrict Attorney in Buffalo, NY.

OHIO

Retired Clerks of the Ohio House ofRepresentatives are listed below with theGeneral Assemblies each served and currentpositions, if applicable:

Frederick E. Mills122nd (1997-98); 121st (1995-96)Vorys, Sater, Seymour & Pease, LLP (ofCounsel)

William C. Schaeffer120th (1993-94)International Roll-Call Corporation

Dean L. Johnson119th (1991-92)OCSEA AFSCME Local 11 (Director ofLegislation & Political Action)

William W. Pfeiffer118th (1989-90); 117th (1987-88)Careworks of Ohio (CEO & President)

Ty D. Marsh116th (1985-86); 115th (1983-84)City of Columbus (Mayor Michael Coleman’sChief of Staff)

Richard C. Murray114th (1981-82); 113th (1979-80)Ohio Laborers’ District Council-OH Contractors Assoc. Coop. & Educ. Trust(Director, Ohio LECET)

Thomas R. Winters112th (1977-78)Vorys, Sater, Seymour & Pease, LLP (Partner)

Theodore R. Boring111th (1975-76); 110th (1973-74)

Thomas A. White109th (1971-72); 108th (1969-70)

Carl Guess107th (1967-68); 106th (1965-66)

UTAHNEWS FROM JOAN THOMAS

I served as Manager of Utah Senate Servicesfor many years, and I retired about four yearsago. During my years at the Senate, I was for-tunate enough to serve on many committees ofASLCS and to attend the Annual ProfessionalDevelopment meetings of the society. Eachstate was unique and incredibly interesting, andlegislative hosts provided us with special memo-ries of the beauty of our United States.

My days are now filled with activity and joy,and both Ken and I are well. Our five childrenand their families live near us; and we arealways attending school activities, games, andparties. We have a grandson living with us andattending the University of Utah. We have 13grandchildren and 4 great grandchildren. Welove our home; and while I quilt, write family his-tories, volunteer at school, spoil children, andwork in my garden, Ken golfs! We are both vora-cious readers and are catching up on lots ofbook reading and writing. Of course, I spendhours on the computer. We continue to be inter-ested in good government and watch closelywhat is happening in the legislatures and inWashington, D.C. Both Ken and I wish to extendto all of you our best wishes for success andhappiness in your personal and professionallives. We miss our association with you verymuch.

WISCONSIN

A former member from the Wisconsin StateSenate was:

Jerry Meyer, Assistant Chief Clerk of theSenate.

He was active back in the early 1970’s. Afterserving as the Assistant Chief Clerk for morethan 20 years, he left that position in 1975. Hecontinued to work for the legislature until hisretirement in the mid 80's. He is now living inWaunakee, Wisconsin and attended the SenateReunion in May 2000.

His daughter is the current Assistant ChiefClerk of the Senate, Ms. Donna Doyle.

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2001 LEGISLATIVE REGULAR SESSION CALENDARAs of June 29, 2000

Provided by the National Conference of State Legislatures

State Convenes Adjourns Comments Alabama February 6 May 14 Alaska January 8 May 8 Arizona January 8 April 17 Arkansas January 8 March 8 California Dec. 4, 1999 Sept. 14 Colorado January 10 May 9 Connecticut January 3 June 6 Delaware January 9 June 30 Florida March 6 May 4 Organizational session begins Nov. 21 Georgia January 8 mid-March Hawaii January 17 early May Idaho January 8 late March Illinois January 10 * Indiana January 8 April 29 Organizational session begins Nov. 21 Iowa January 8 April 27 Kansas January 8 late April Kentucky --- --- No regular session in 2001; organizational

session begins January 2. A constitutional amendment to change to annual sessions is on the November ballot.

Louisiana March 26 June 18 Maine Dec. 6, 1999 June 20 Maryland January 10 April 9 Massachusetts January 3 * Michigan January 10 * Minnesota January 3 May 21 Mississippi January 2 April 1 Missouri January 3 May 30 Montana January 3 late April Nebraska January 3 early June Nevada January 5 June 4 New Hampshire January 3 late June Organizational session begins December 6 New Jersey January 9 * New Mexico January 16 March 16 New York January 3 * North Carolina January 24 early July North Dakota January 9 mid-April Organizational session in December

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STORIES OF INTEREST

State Convenes Adjourns Comments Ohio January 2 * Oklahoma February 5 May 25 Oregon January 8 early July Pennsylvania January 2 * Rhode Island January 2 late June South Carolina January 9 June 7 South Dakota January 9 late March Tennessee January 30 late May Organizational session begins January 9 Texas January 9 May 28 Utah January 15 February 28 Vermont January 3 mid-May Virginia January 10 February 24 Washington January 8 April 22 West Virginia February 14 April 14 Organizational session begins January 10 Wisconsin January 3 * Wyoming January 9 early March American Samoa January 8 Second part begins July 9 District of Columbia

January 2 *

Guam January 8 * Puerto Rico January 8 June 30 Second part runs September-October Virgin Islands January 8 * Key:

*=Legislature meets throughout the year

Contact for More Information Brenda M. Erickson NCSL — Denver (303) 830-2200, ext. 258 [email protected]

2001 LEGISLATIVE REGULAR SESSION CALENDAR,CONTINUED

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Following publication of the1989 revision of Mason’s Manualof Legislative Procedure, theNational Conference of StateLegislatures (NCSL) againrequested that the AmericanSociety of Legislative Clerks andSecretaries (ASLCS) continue to

update the Manual.

In 1991 the newly constituted Mason’sManual Revision Commission began work onthe 2001 revision. Three subcommittees,chaired by Mark Corrigan, Patrick O’Donnell,and Don Schneider, were formed and assignedchapters of the Manual for study. A fourth sub-committee, chaired by John Phelps, wasassigned the study of possible new material tobe included in the 2001 Manual.

West Publishing Company worked with thecommission and provided new case lawthroughout the revision period. Commissionmembers were assigned cases for study todetermine which should be included. Footnotesin the 1989 revision were also reviewed for rele-vance to the revision. The 2001 Mason’sincludes updated court cases and rules revisedto reflect technological changes in legislativefunctions.

In addition to subcommittee chairs, ASLCSmembers of the commission are Stephan Arias,Hogan Brown, Patrick Flahaven, Greg Gray,

Janet Jones, Ramona Kenady, Betty King,McDowell Lee, Clyde McCullough, Joe Mayo,Carole Peterson, Alfred Speer, Janice Thomas(resigned), and Larry Warden. Serving as activealternate members are Susan Schaar andDenise Weeks, with Karen Wadsworth servingas an associate member. Those who served onboth the 1989 and 2001 revision commissionsare Patrick Flahaven, chair, 1989; MarkCorrigan, Greg Gray, Betty King, ClydeMcCullough, Patrick O’Donnell, John Phelpsand Don Schneider.

These members deserve credit for their dili-gence and dedication to this sometimes tedious,always exacting, task. Their many years of com-bined experience in dealing with questions ofprocedural theory and history have madeMason’s Manual a valuable resource for legisla-tors and legislative staff.

The commission concluded its work at theNCSL Annual Meeting in Chicago and unani-mously voted to dedicate the 2001 edition ofMason’s Manual of Legislative Procedure toJoseph W. Mayo, Clerk of the House ofRepresentatives in Maine, and to ClydeMcCullough, Chief Clerk of the Senate inTennessee, for their significant contributions tothe revision process.

Betty King, ChairMason’s Manual Revision Commission

STORIES OF INTEREST

MASON’S MANUAL REVISION COMMISSION:FI NAL REPORT

By Betty King (TX)

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TECHNOLOGY CORNER

The 2000 Regular Legislative Session, whichconcluded on May 15, marked significantadvances in the way technology and the legisla-tive process interact. During the 1999 RegularSession, the Alabama House and Senate exper-imented with ACAS, Alabama ChamberAutomation System, a new legislative computerinformation system. Some members wereequipped with a laptop computer, provided theycompleted a required training class, which con-tained the ACAS program and Internet access.The results from the 1999 pilot program were sosuccessful that the program was expanded to allmembers of the House and Senate during the2000 Session.

ACAS provides members with unparalleledaccess to copies of bills and resolutions, voterecords, committee schedules and agendas, anychanges (amendments and/or substitutes) made

to legislation, as well as a variety of other leg-islative information functions. Until now, many ofthese tasks would have required calling a Housestaff member or carrying home a cumbersomeamount of legislation. This information is nowonly a click or two away. The response fromHouse and Senate members has been over-whelmingly positive.

Finally, the House of Representatives is set tofill two vacancies left by distinguished and dedi-cated members of the House. RepresentativeJoe Ford, who had served in the House since1974, passed away after an extended illness.Additionally, Representative Bill Fuller, who wasfirst elected to the House in 1983, resigned hisseat after being appointed as the Commissionerof the Alabama Department of HumanResources.

ALABAMA HOUSE OF REPRESENTATIVESBy Mike Jordan (AL)

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A new class has been addedto the curriculum of theDepartment of Political Scienceand Public Administration atVirginia CommonwealthUniversity. The new class isState Legislatures: Theory andPerformance, and will be teamtaught this fall by Jeff Finch,

Deputy Clerk, Legislative Operations, House ofDelegates; and Nancy Roberts, Manager,Human and Natural Resources, Division ofLegislative Services.

The course is intended for advanced politicalscience majors and students in the Master ofPublic Administration degree program whoaspire to policy research, upper level executivebranch, legislative staff, or lobbyist positions.The goals of the course are to allow students tounderstand the theory, functions, and organiza-tional framework of the legislature; to gain anappreciation for the “citizen legislator” in themaking of public policy; and to gain skills forworking with members of the Virginia GeneralAssembly, either as a public employee or private

citizen. Through selected readings, guestspeaker presentations, role-playing simulations,and group exercises, the course is designed to:

STAT E TO STAT E

STAT E LEGISLATURES COURSE TO B E OFFEREDAT VIRGINIA COMMONWEALT H UNIVERSITY

By Jeff Finch (VA)

State Legislatures: Theory andPerformance...Sign up today!!

•Provide an overview of the functions of statelegislatures and theories of legislativebehavior;

•Identify characteristics of legislators and rea-sons they seek office;

•Assist in understanding how legislatures areorganized, use information, conduct theirwork, and interact with governors, lobbyists,and the media;

•Assist in understanding the role of politics,the use of power, and legislative ethics inlegislative decision making; and

•Provide an opportunity through discussionswith individuals involved with the legislativeprocess to learn about their experiences,including positive aspects and limitations.

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STAT E TO STAT E

There is no question that Kentucky’sConstitution is archaic in many ways. The cur-rent one was adopted in 1891, literally during thehorse and buggy days, when life was consider-ably different.

Kentucky’s elected officials are reminded howoutdated the state’s Constitution is each timethey are sworn in to office. All of them, bothstate and local, must take an oath swearing thatthey have never fought a duel, challenged any-one to one, or served as a “second” for someonefighting a duel. That portion of the oath alwaysbrings smiles because it is so out of step with theway we live today.

Over the years, there have been severalattempts to amend the Constitution, and even afew attempts to replace it with an entirely newversion more suited to modern times.Kentuckians are, on the whole, a traditionalgroup, but although voters have never beenconvinced to adopt a new Constitution, an occa-sional amendment has been approved toaddress some specific need.

The process for amending the Constitutionbegins with the introduction of a bill proposingthe amendment during a session of the GeneralAssembly. Both the House of Representativesand the Senate then must approve the bill. Itdoes not require the governor’s signature, andthe governor cannot veto a bill proposing aConstitutional amendment.

Once the measure has been passedby both chambers, it goes to theSecretary of State, who places thequestion on the ballot for the next gen-eral election. If a majority of votersapprove, the Constitution is amended.

This fall, Kentucky voters will consid-er two proposed amendments that werepassed during the 2000 session.

The first one is an attempt to streamline stategovernment by abolishing the state’s RailroadCommission, including the elected office ofRailroad Commissioner. This legislation wassponsored by Sen. Ed Miller of Cynthiana and13 co-sponsors.

When Kentucky’s present Constitution wasenacted in 1891, railroads were a much moreprevalent form of transportation than they aretoday. There were no planes, cars or interstatehighways, so rail was the most efficient way tomove people and goods.

Times have changed, and while rail is still aviable form of transportation, its importance hasdecreased considerably. For that reason, manypeople feel that the state Railroad Commissionno longer fills a need, and that Kentucky wouldbe well served to turn its few remaining functionsover to another state agency, saving money andeliminating a layer of government that many feelhas outlived its usefulness.

A second amendment voters will be asked toconsider would enable the General Assembly tomeet annually rather than every two years as itnow does. House Bill 936 was sponsored byHouse Speaker Jody Richards and several otherHouse leaders, but the original version under-went several changes before winning approval.

The General Assembly now meets for 60 leg-islative days, or working days, every two years,

always in even-numbered years,unless it is called into special ses-sion by the governor. If votersapprove, the Constitution will beamended to enable the legislature tomeet for a shorter session in odd-numbered years.

Lawmakers first would convenefor a brief organizational session onthe first Tuesday after the first

KENTUCKY LEGISLATURE PUTSCONSTITUTIONAL QUERIES BEFORE VOTERS

Submitted by Barbara Ferguson (KY)

Original article by Susan McDonald, LRC Public Information (KY)

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20 STAT E TO STAT E

Monday in January. That session would be usedto elect leaders for both chambers, adopt rules,organize committees, and introduce and consid-er legislation.

The General Assembly would then adjournand reconvene on the first Tuesday in Februaryand would be required to adjourn by March 30.During that session, lawmakers would considerlegislation, including any bills that had beenintroduced during the first portion of the session,but not yet acted upon.

The amendment also would stipulate that anybills that raised revenue or appropriated fundscould not become law until they were approvedby three-fifths of all the members of each cham-ber.

During the 2000 session of the GeneralAssembly, 1,441 bills were introduced, alongwith 378 resolutions. Those numbers havesteadily increased over the past few sessions,and probably can be expected to continue torise. Many lawmakers who supported House Bill936 did so in the hope that annual sessionswould reduce the amount of legislation placedbefore them each time they meet, allow moretime to study individual bills, and provide anopportunity to make adjustments to the statebudget as dictated by circumstances.

The bills proposing both Constitutionalamendments faced some opposition in the legis-lature, but eventually won approval. Both issuesnow will be decided by Kentucky voters inNovember.

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The Colorado General Assembly rules limitindividual legislators to five bills, however, per-mission can be granted by leadership for a latebill. This year a record number of late bills wereintroduced (493 House bills, 232 Senate bills),about 100 more than in any session since 1983.

One of the significant bills passed wasdesigned to increase the accountability of publicschools by expanding the statewide studentassessment program and creating a letter gradesystem for grading public schools. The bill alsorequires that school report cards be available,enabling parents to compare the performance ofdifferent schools and school districts.

Guns and gun control were also big issues inColorado. Bills were passed that will allow crim-inal background checks; ban negligence law-suits against gun manufacturers; allow localpolice to enforce federal laws against buying agun on behalf of a child or criminal; make it acrime to buy a gun for someone under 18 with-out parental consent; allow people to driveacross the state without fear of arrest by localpolice.

A life safety project has been proposed forthe Colorado state capitol. This project willinclude additional stairwells, a public addresssystem, a fire alarm system including a smokeand heat detection system, an emergency ele-vator recall, an emergency power and lightingsystem, asbestos removal, and a smoke evacu-ation system. Currently this work is scheduled tobegin in June 2001, and is estimated to take 36months.

Each year the Colorado General Assemblyadopts a series of proposals to study during theinterim. One of these proposals is the study onreforms to the General Assembly. This commit-tee, consisting of 15 legislators, is charged withstudying the General Assembly, its legislativeprocedures, committee structure, and staff agen-cies in order to identify potential reforms andimprovements. Another proposal is the study ofmanagement, storage, retrieval, and archiving ofstate records which includes state records man-agement policy and compliance among stateagencies.

STAT E TO STAT E

COLORADO STAT E N EWSBy Debbie Haskins (CO)

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Change of Leadership in the Senate

On June 14, 2000, Senate President LaneBeattie resigned to become the governor’s StateOlympic Officer. The Olympic Officer coordi-nates the legal, financial, and intergovernmentalarrangements for Utah’s hosting of the 2002Winter Olympics.

President Beattie was elected to the Senatein 1988 and has been a member of leadershipsince 1991. He served as Majority Whip in1991-92, Majority Leader in 1993-94, and wasfirst elected President in June 1994, where heserved for three terms. President Beattie hadalready announced he would not seek reelectionin November; but when he was offered the posi-tion of State Olympic Officer, he decided to leaveoffice early to accept this position. He alwaysdid welcome a good challenge! In September1999, President Beattie was elected President ofthe Senate Presidents’ Forum and was present-ed with the National Republican LegislatorsAssociation “Leader-of-the-Year Award” duringthe NRLA awards luncheon at the recent NCSLannual meeting in Chicago.

At a caucus held June 28, 2000, Senator LyleW. Hillyard was elected to succeed Lane Beattieas Senate President. Senator Hillyard hasserved in the Legislature since 1980 when hewas elected to the House of Representatives.He was elected to the Senate in 1984 and hasmost recently been serving as the MajorityLeader.

2000 Legislative Session Highlights

The 53rd Legislature of the State of Utah con-cluded its 2000 general session prior to midnighton March 1. Many good things were accom-plished in the 45-day session including the pas-sage of a mental-health parity bill requiring cer-tain insurance carriers to offer coverage forcatastrophic mental health treatment on thesame level as physical illness.

From tobacco-settlement monies, the legisla-ture appropriated $4 million for cancer research,$4 million for smoking prevention and cessation,and $1.5 million for drug courts. Additionally, itimposed new restrictions on drunk drivers, reck-less motorists, and teen drivers; and increasedthe public education appropriation by $113.4 mil-lion. The legislature tightened lobbying laws,made it more difficult for mentally ill persons toobtain guns, and passed a law that will changeHuman Rights Day to Martin Luther King, Jr.Day. A total of 754 bills and resolutions wereintroduced, of which 393 passed. Five bills andone line item were vetoed by the governor.

Legislative Off-site Visit

Each year (usually in September) the entirelegislature visits a different area of the state in aneffort to “take the government to the people” whofind it difficult or impossible, because of geo-graphic location, to come to the Capitol to pre-sent their problems and concerns. The visits lastfor two full days and include opportunities forlegislators to see first hand those areas that maybe economically depressed, learn about innova-tive programs that have been developed withmoney appropriated by the legislature, see localindustry in action, and meet with local public offi-cials to determine how the legislature can betteraddress their specific needs. In general, it givesthe legislature a better understanding of thechallenges rural communities are facing. Thisprogram has been very successful and wellreceived by the communities whose citizenshave been very gracious in welcoming and host-ing legislators and legislative staff.

This year legislators will travel to CarbonCounty (population 21,643) where they will visitan elementary school, a mining museum, theCollege of Eastern Utah, a prehistoric muse-um/bone lab, a lumber recycling center, a powerplant, and a coal mine. On the second day theywill tour Emery County, known for its outlawhideouts (Butch Cassidy), Goblin Valley and SanRafael Swell State Parks, and where historybuffs can discover traces of early Indians,

STAT E TO STAT E

UTAH — ON T H E MOVESubmitted by Annette Moore (UT)

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STAT E TO STAT E

prospectors, miners, and ranchers. Here legis-lators will visit a national historic conservationarea, a high school, the Utah StateUniversity/College of Eastern Utah HigherEducation Cooperative Project, a mine reclama-tion site, and the Museum of San Rafael. Eachday will conclude with a two-hour town meetingwhere legislators will answer questions fromlocal citizens.

Former Legislator Dies

The Utah Legislature was saddened by therecent death of former legislator, Stephen Rees,53, who died of complications following a livertransplant in which his daughter donated 60 per-cent of her liver tissue for the procedure.Senator Rees was the first Utahan to receive aliver transplant from a living donor. He served in

the legislature for 16 years — from 1981 to 1996— first in the House of Representatives and thenin the Senate.

Life After Politics - Utah Style

A retired senator, appointed to the Utah StateBoard of Regents following his retirement,recently attended a Democrat Senate caucusduring which he was asked by a current senatorif he could expect to be appointed to the Boardof Regents after his retirement. The retired sen-ator — a member of the Greek Orthodox Church— jokingly affirmed to the caucus (the majority ofwhom are members of the Latter Day SaintsChurch (LDS)), “Either that or sent on an LDSmission. I had my choice.” (Note: The humor inthis story is that many retired senators and theirwives do choose to go on LDS missions.)

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24 STAT E TO STAT E

You would think that we had had enoughremodeling to last several years with ourChamber Automation System installation lastsummer, but here we go again!

We will be renovating one of our committeerooms and installing a videoconferencing sys-tem. This was supposed to be a project for sum-mer 2001, but the Senate Rules Committeedecided to go ahead with the project this year.

What started as a simple installation hasgrown and grown and grown. Senate Room A inthe General Assembly Building is currently gut-ted, and preliminary work should be completedby August 4th. Then the new wiring for audio,computers, lighting, and the HVAC system willbe installed. The projected completion date isthe end of October. The system will be inter-faced with Network Virginia, and members willbe able to utilize facilities at their local communi-ty colleges and some four-year institutionsinstead of driving to Richmond.

We are excited about this project becauseseveral of our members have commutes of atleast three to five hours for interim meetings thatsometimes only last for a couple of hours. Someof our members from Southwest Virginia arecloser to six other state capitols than they are toRichmond. This will save them travel time andsave the state travel costs.

We have interviewed several legislativeagencies and commissions and found there is alot of interest in utilizing the system for a varietyof purposes other than legislative meetings,including town meetings with constituents, inter-viewing out-of-state candidates for positions withthe legislature, training classes, and bringing inexpert witness testimony without travel costs.

We have observed with interest the ways inwhich Nevada, Alaska, and Texas use their tele-conferencing systems and are excited aboutimplementing our own system in the VirginiaSenate.

VIRGINIA SENATE REMODELSSubmitted by J. Atkinson (VA)

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WORT H N OTING

Janet Jones, Chief Clerk,Kansas House ofRepresentatives

ASLCS recognizes JanetJones for long and distinguishedservice with the Kansas Houseof Representatives. Janet beganher career as House Reader,

became chief journal clerk in 1979 and has beenChief Clerk since 1988. She has greatlyincreased productivity and reliability in her officeand assisted new leadership in effecting smoothtransitions. Her special projects have included aCD-rom entitled “Kansas Lawmaker, NewMember Orientation” and Chair of the KansasSystems Review Team.

Janet has been instrumental in the dramaticchanges the Kansas Legislature has experi-enced. It has become highly automated; timeli-ness and accuracy have improved, and informa-tion is published on the Internet.

Janet has been a major contributor towardsthe update on the Mason Manual RevisionCommission. She was an appointed member ofthe American Society of Legislative Clerks andSecretaries’ (ASLCS) Executive Committee in1996. She has been on numerous panels andcommittees and has been chair and vice chair ofvarious ASLCS committees.

Betty King, Secretary of theSenate, Texas

ASLCS recognizes Betty Kingfor a long and distinguishedcareer with the TexasLegislature. She has served inmany different aspects in theSenate. She has been an assis-

tant to Senators, Assistant Journal Clerk,Journal Clerk and was elected as Secretary ofthe Senate in 1977. The Texas Senate honoredBetty by resolution in 1997.

Betty was AOL Staff Chair in 1986-87, NCSLStaff Vice Chair the following year, and StaffChair in 1988-89. She was President of theAmerican Society of Legislative Clerks andSecretaries (ASLCS) in 1984-85. She receivedthe Joseph A. Beek Distinguished ServiceAward in 1993.

Betty has been on numerous ASLCS commit-tees and panels and is now the chair of theMason’s Manual Revision Commission.

Betty’s professionalism and integrity areknown to everyone who has served on a com-mittee or panel with her. Betty has contributedmuch of her time to public service organizationsin Austin and is a highly sought after speaker atcivic and charitable functions. She is alwaysworking towards educating the public on the leg-islative institution and its processes. Betty wasthe recipient of the Outstanding AchievementAward for Government Service and selected asone of seven Outstanding Women in TexasGovernment in 1988.

LEGISLATIVE STAFF ACHIEVEMENT AWARDS 2000

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26 WORT H N OTING

On Sunday, June 25, 2000, the final day ofthe second extraordinary session of theLouisiana legislature, the House ofRepresentatives in an extraordinary gesture ofits own, paid tribute and said farewell to its retir-ing journal clerk, Edna Buras.

Speaker of the House CharlieDeWitt interrupted proceed-ings and took personal privi-lege to publicly acknowl-edge and honor Edna forher 30 years of serviceto the House ofRepresentatives. TheSpeaker’s remarkswere warmly accept-ed with a heartfeltstanding ovation fromthe full House andstaff. TheChairperson andmembers of theLouisiana LegislativeWomen’s Caucus alsopraised Edna for her pio-neering efforts as the firstwoman to serve on theHouse front desk. A steadystream of members and coworkersvisited Edna on the front desk that dayto wish her well and say thank you for a job welldone.

Edna began her career with the House in May1970. In that time, she served under GovernorsMcKeithen, Edwards (4 terms), Treen, Roemer,and Foster; and Speakers Garrett, Henry (2

terms), Hainkel, Alario (2 terms), Dimos,Downer, and DeWitt. She has worked for ClerksCole, Poynter, and Speer.

To merely list the positions Edna has heldduring her career with the Louisiana House is

to share only a piece of her legacy.She started work for the House as

a computer data clerk, thenmoved on to bill status clerk,

head page, proofreader,assistant journal clerk, andfinally journal clerk. Buther true worth has beenher innovative and prac-tical way of tacklingtough jobs with a smile,a disarmingly kind wordat a stressful time, anda positive attitudetowards the oftenthankless and unnoticedtasks that keep the ser-

vices we provide to ourmembers and citizens

timely and useful.

While we sadly admit we willmiss Edna and her special charm,

we will always remember her for herspirit, kindness, and dedication, and the

special and gentle way she has touched somany lives through the years. As she leaves usto spend time with her husband, Ray, her chil-dren, Nancy, Stephen, and Claudia, and her pre-cious grandchildren, we wish her all the best inlife and health. Farewell, Edna.

FAREWELL TO A FRIENDBy Ruby Johnson (LA)

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27COMMITTEE MINUTES

MINUTES OF T H E

EXECUTIVE COMMITTEE

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28 COMMITTEE MINUTES

Denise Weeks, NCImmediate Past President

Jim Harry, ILPresident

Judy Hall, ORSecretary-Treasurer

Karl Lilly, WVAssociate Vice President

J.R. Rodrigue, COAppointed Principal

Ann Cornwell, ARElected Principal

Michael Linn, MNAppointed Associate

Diane Bell, FLElected Associate

Pat Saville, KSPresident-Elect

Frank Caggiano, SCAppointed Principal

Gwen Bailey, VAAppointed Associate

Jeff Finch, VAImmediate Past Associate

Vice President

EXECUTIVE COMMITTEE

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29COMMITTEE MINUTES

EXECUTIVE COMMITTEEJuly 17, 2000 - Chicago, Illinois

Call to Order

President Jim Harry called the meeting of the American Society of Legislative Clerks andSecretaries Executive Committee to order.

Quorum

Members present:

Jim Harry, PresidentPat Saville, President ElectJudy Hall, Secretary-TreasurerKarl Lilly, Associate Vice PresidentAnn Cornwell, Elected PrincipalDiane Bell, Elected AssociateFrank Caggiano, Appointed PrincipalJ.R. Rodrigue, Appointed PrincipalGwen Bailey, Appointed AssociateMichael Linn, Appointed AssociateJeff Finch, Immediate Past Associate Vice-President

A quorum was present.

NCSL Staff present:Sally Kittredge

Introductions and brief comments were presented by NCSL Staff Officers: John Phelps, NCSLStaff Chair; Tom Tedcastle, NCSL Immediate Past Staff Chair; Diane Bolender, NCSL Staff Chair-elect; and Ramona Kenady, NCSL Staff Vice Chair-elect.

Approval of Minutes

J.R. Rodrigue moved that the reading of the minutes be dispensed with and that the minutes beapproved. Diane Bell seconded. Motion carried by unanimous consent on voice vote. The minuteswere printed in The Legislative Administrator.

President Harry asked that the Executive Committee move ahead on the agenda to hear thereports of the Millennium Committee and the Technology and Innovation Committee.

Special Committee Report — Millennium Committee

Frank Caggiano reported that several ASLCS Past Presidents have responded that they will bein attendance at the North Carolina meeting. Planning to attend are: Joe Brown, former Secretaryof the Florida Senate; Maribel Cadmus, former Secretary of the Oregon Senate; Mouryne Dini, for-mer Chief Clerk of the Nevada Assembly; Bryant Milsaps, former Clerk of the Tennessee House;Jane Richards, former Chief Clerk of the Arizona House; and Fred Schnabel, former Secretary ofthe Texas Senate.

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Mike Linn clarified that ASLCS would be waiving their registration fees and paying for their lodg-ing during the North Carolina meeting. He further questioned whether the society would be waivingthe spouses’ registration fees. Further discussion was delayed until later in today’s agenda.

Technology and Innovation Committee

Sharon Carter, Chair of the Technology and Innovation Committee, presented copies of the pro-posed modifications to the ASLCS web site. Thanks were extended to Robert Haney from the TexasHouse for all his work on this project. Jeff Finch moved that the proposed modifications be adopted.Diane Bell seconded. Motion carried by unanimous consent on voice vote.

Approval of Treasurer’s Report

Judy Hall, Secretary-Treasurer, submitted the Treasurer’s report.

Ann Cornwell moved that the Treasurer’s report be adopted. Gwen Bailey seconded. Motion car-ried by unanimous consent on voice vote.

Old Business

ASLCS Account Summaries

Sally Kittredge reported that the Special Meetings Fund has a balance of $91,663.87 and theShared Profits Account has a balance of $13,532.

Site Selection

President Harry read a letter from Senate President Brady Adams and Speaker Lynn Snodgrassinviting ASLCS to Portland, Oregon for the fall professional development seminar in 2002.

Standing Committee Reports

Program Committee

Linda Hawker, Chair of the Program Committee, reported that everything is on track for the meet-ing in North Carolina. Jeff Finch reported that since the international panel on the role of theclerk/secretary was so successful that a similar one be repeated in North Carolina. Linda Hawkerwill follow up on the suggestion.

Susan Schaar reported that the Bylaws Committee is recommending that in the appendix C1(Guidelines for Videotaping ASLCS Meetings), delete letter “g” which states:

Pat Saville moved that the recommendation be adopted. Karl Lilly seconded. Motion carried byunanimous consent on voice vote.

Mason’s Manual (Standing Orders)

The committee discussed the subjects of vacancies, appointments and continuity of the Mason’sManual Commission. As part of the discussion, Frank Caggiano suggested the Commission maywant to consider three-year terms for members. Action on an amendment to the standing orders

COMMITTEE MINUTES

Any costs involved in the videotaping process shall be borne by the operators andnot by the Society except that the Society may, at its discretion reimburse the opera-tor for the cost of the film.

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regarding membership of Mason’s will be considered in North Carolina.

Inside the Legislative Process

Jeff Finch reported that the 1998 and 1999 issues will be completed in time for the North Carolinameeting in September and the work on the 2000 issue will be completed by the members of the com-mittee. Carole Peterson questioned the accuracy of the 1998 issue since any information that wouldbe affected by technology would be out of date two years later. President Harry responded that hewould meet with the committee chair and report back in North Carolina. The general consensus wasthat if we do not publish the 1998 issue, a new survey should be sent out.

New Business

Approval for International Travel Expenses

President Harry announced that a phone poll had been taken to approve the airfare expense forDiane Bell to attend the ANOMAC meeting in Mexico as the Associate Vice-President designee.

Karl Lilly moved that Carmela Bills’ airfare travel be approved for the ANOMAC meeting in Mexicoas the Chair of the International Communication and Development Committee. Ann Cornwell sec-onded. Motion carried by unanimous consent on voice vote.

Tri-fold Brochures

Mike Linn moved that Sally Kittredge be given approval to order a new supply of ASLCS infor-mational tri-fold brochures. Diane Bell seconded. Motion carried by unanimous consent on voicevote.

Mike Linn offered to draft a standing order that would allow the NCSL Liaison to purchase need-ed supplies within a set limit without going before the ASLCS Executive Committee for each item.

Legislative Staff Achievement Award

J.R. Rodrigue reviewed the process for the Legislative Staff Achievement Award. The recipientsfor this year were Betty King, Secretary of the Texas; and Janet Jones, Chief Clerk of the KansasHouse. J.R. Rodrique questioned the timing of the notification of the recipients. Discussion on thissubject was delayed until next year.

Logo Items

Karl Lilly moved that fifteen baseball caps be ordered for the North Carolina meeting. AnnCornwell seconded. Motion carried by unanimous consent on voice vote. Further discussion on otherorders is delayed until a later date.

Millennium Committee, continued discussion

The committee returned to the subject of registration fees for spouses of special guests at theannual meeting in North Carolina. The committee decided that registration fees would be waivedonly for the former officers. Discussion continued with the suggestion that the registration fee andlodging for the society’s one lifetime member, King Lear, former General Assembly Calendar Clerkfrom New Jersey, be waived. Mike Linn moved that the registration fee be waived and lodging inNorth Carolina be paid for King Lear. J.R. Rodrigue seconded. Motion carried by unanimous con-sent on voice vote.

COMMITTEE MINUTES

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Other Business

Legislative Staff Management Institute

President Harry announced that ASLCS had no applicants for the 2000 LSMI.

Australian Chapter of the Society of Clerks-at-the-Table

A delegation of clerks from Australia addressed the Executive Committee. They proposed anaffiliation with ASLCS to promote stronger relations between the two organizations similar to that ofthe affiliation with the Canadian Clerks. President Harry thanked them for their proposal andresponded that the Executive Committee would take this under consideration at a future meeting.

Adjournment

Karl Lilly moved that the Executive Committee be adjourned. Ann Cornwell seconded. Motioncarried by unanimous consent on voice vote.

Respectfully submitted,Judy Hall (OR)Secretary-Treasurer

COMMITTEE MINUTES

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33COMMITTEE MINUTES

ASLCS TREASURER'S REPORTJU LY 17, 2000

Beginning Balance (from March 20, 2000 Treasurer's Report) $24,829.04

Receipts:

Membership dues received as of July 11, 2000Principals 2,000.00Associates 4,400.00Voided Check #504 Louisiana Senate (check lost -- issued stop payment)

50.00

Voided Check #503 Louisiana Senate 100.00

Subtotal 6,550.00

Other receipts:

Joe Mayo Family Fund 7,345.00

Subtotal 7,345.00

Total Receipts: $13,895.00

Disbursements:

Key Bank(FDIC and Service Charges) 22.79Wisconsin House (dues overpayment) 50.00Louisiana Senate (dues overpayment) 50.00Louisiana Senate (reissued dues overpayment because of lost check)

50.00

ASLCS 1999 Meeting Fund 6,293.25Newsletter (printing) 1,933.42ASLCS Stationery 45.00Faye Blanton (Scanning for newsletter) 13.91ASLCS Meeting Fund (2000 Annual Meeting )

3,000.00

Diane Bell (Mexican Meeting travel reimbursement)

514.05

Jim Harry (Mexican Meeting travel reimbursement)

567.72

Joe Mayo Family Fund Disbursement 7,130.00

Less Total Disbursements ($19,670.14)

Ending Balance General Account $19,053.90

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BYLAWS COMMITTEE

C.J. Beaty, FL Faye W. Blanton, FL Edward Burdick, MN Frank Caggiano, SCJohn Garrett, VAJudy Hall, ORSven Lindquist, MNMary Jo Mongelli, NV Norman Moore, AZ Billie Jean Murray, WV Patrick O’Donnell, NEPat Saville, KS Jan Thomas, NV

Marilyn Eddins, COAssociate Vice Chair

Susan Clarke Schaar, VAVice Chair

Larry Warden, OKChair

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COMMITTEE MINUTES

Report of the 1999-2000 committee from theNCSL annual meeting in Chicago, Illinois.

In attendance: Larry Warden (OK), Chair;Susan Clarke Schaar (VA), Vice Chair; MarilynEddins (CO), Associate Vice Chair; C.J. Beatty(FL); Faye Blanton (FL); Frank Caggiano (SC);Judy Hall (OR); Jim Harry (IL); Annette Moore(UT); Norman Moore (AZ); Pat Saville (KS);Brenda Ward (MD)

Larry Warden called the meeting to order andstated that there were no suggested changes inthe bylaws.

A change in the Standing Orders to be sub-mitted by the Mason’s Manual Revision

Commission was discussed, but not reviewedsince the document was not ready for distribu-tion.

Frank Caggiano’s suggestion to delete Item(g) under the Guidelines for Videotaping ASLCSMeetings (Appendix C1) to the Standing Orderswill be brought to the attention of the ExecutiveCommittee at its meeting July 17, 2000.

Larry Warden asked President Jim Harry ifthere was anything else he wanted the commit-tee to review. There being nothing, the meetingwas adjourned.

Respectfully submitted,Larry Warden (OK), Chair

BYLAWS COMMITTEEJuly 16, 2000 - Chicago, Illinois

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INSIDE T H E LEGISLATIVE PROCESSCOMMITTEE

Georgette Aberle, COJane Atkinson, VA Patty Dicks, COPatrice Dworak, MNMolly Durham, ILJoan Eilers, ILHarle Glover, NV Gregory Gray, WV Patrick Harris, ALBo Hoover, WV Ann Howard, VADee Kirk, NJCheryl Laube, AZAl Mathiowetz, MNJoe Mayo, MECarol Newton, MOTara Perkinson, VANancy Reynolds, WVHallie Rice, LACelia Richie, LASheila Ryan, ILMatthew Schuler, OHAlice Shafer, WVDawn Smith, VALee Smith, INJacqueline Sneddon, NVAnn-Marie Sweeney, PAKirsten Waid, AK Susan Williams, VA

Pat Mau-Shimizu, HIVice Chair

Laura Clemens, OHChair

Connie Peltier, MNAssociate Vice Chair

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The Inside the Legislative ProcessCommittee met on Sunday, July 16, 2000 inChicago, Illinois.

Those in attendance were: Laura Clemens(OH), Chair; Matt Schuler (OH); JacqueSneddon (NV); Ann-Marie Sweeney (PA); TaraPerkinson (VA); Patty Dicks (CO); GeorgetteAberle (CO); Sheila Ryan (IL); Scott Maddrea(VA); Patrice Dworak (MN); Cheryl Laube (AZ);and Brenda Erickson (NCSL).

The committee reviewed the list of chamberswho have not yet returned the 2000 survey.Sixty percent of the surveys were outstandingand assignments were made among the mem-bers attending to contact those chambers,reminding them to complete and return the sur-veys as soon as possible.

The chair also informed the members that theExecutive Committee agreed in Sante Fe tomake Inside the Legislative Process a two-year

committee assignment. This will enable thecommittee to complete the 1998 and 1999 sur-veys, as well as participate more actively in writ-ing the 2000 survey and get it distributed in atimely manner. The committee will be able toreview a draft of the 1998 and 1999 surveys atthe fall meeting in Wilmington and make anynecessary editorial changes. This should allowus to distribute the survey results later in the fall.

Committee members were assigned to writethe survey results for the 2000 survey once allthe surveys have been submitted.

The issue of putting future surveys on thewebsite or distributing over the Internet wasbriefly mentioned as something the committeemay want to look at in the future.

Respectfully submitted,Laura Clemens (OH), ChairInside the Legislative Process

COMMITTEE MINUTES

INSIDE T H E LEGISLATIVE PROCESS COMMITTEEJuly 16, 2000 - Chicago, Illinois

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MEMBERSHIP AND COMMUNICATIONCOMMITTEE

Carmela Bills, VAElena Castaldi, TXLori Corley, WVAnn Cornwell, ARCathy Ferguson, ORRamona Fitzgerald, NCLinda Hanson, WISandra Harris, VAVirginia Harvey, VAJoAnn Hedrick, DEPete Isaacs, MNRuby Johnson, LAKarl Lilly, WVNorma Lowe, AZSuzan McClelland, ALLisa McKenney, MEFrancine Misasi, NYSally Moody, ORJeanette Moore, VAJoy O'Brien, MEJanet Pruitt, NCRose Ramsey, VAEleanor Ringel, WVGail Romanowski, MNHenry Shepherd, ALBob Sherrill, VATerry Spieler, MOShirley Wallace, NC

Karen Wadsworth, NHVice Chair

Bruce Jamerson, VAChair

Carmen Cauthen, NCAssociate Vice Chair

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COMMITTEE MINUTES

The meeting of the committee was called toorder by the Chair, Bruce Jamerson, VA.

Members present included: KarenWadsworth, Vice Chair, NH; Carmen Cauthen,Associate Vice Chair, NC; Carmela Bills, VA;Janet Pruitt, NC; Karl Lilly, WV; Ann Cornwell,AR; Elena Castaldi, TX; Linda Hopkins, TX;JoAnn Hedrick, DE; Vita Hardy, CT; ColleenPacheco, MN; Norma Lowe, AZ; Ann Clark, CT.

Regional Breakdown follow-up: The Chairreviewed the Santa Fe decision to divide thecountry into six regions. The RegionalCoordinators have all been appointed and theState Ambassadors have been chosen to com-municate with Society members. Using this for-mat will allow us to get information about theSociety out in a timely fashion. We will use thisbreakdown to disseminate information to newmembers/attendees for the ProfessionalDevelopment Seminar.

When the minutes of this meeting are sentout, the Regional Breakdown/Coordinator/Committee members’ names will be sent outwith it.

New Member/New Attendee Orientation:New Member/New Attendee Orientation will beheld Sunday, September 10 from 9:30 – 11:30a.m. Cupcakes, coffee and tea to be served.Sponsors for new attendees are reminded tobring gifts from their states for $5 or less. Whentalking with their new attendee, all are remindedto find out that person’s birthday for seating pur-poses.

The birthday party theme is still on. Therewas further discussion of decorations for theparty. We will have party hats, favors, games,etc., including “Pin the Dome on the StateCapital.”

Sally Kittredge was asked to obtain 4 largemaps of the US, but also include Canada,Mexico, Australia, and Palau on the maps. Shewas also asked to have domes made up to pinon the capitals.

Every new attendee will receive a goody bag.The winner at each map will receive a specialbubble surprise. The Virginia and NorthCarolina folk will get the stuff for the goody bags.On motion of Ann Cornwell and by acclamation,75 bags will be prepared. A helium tank will beavailable for blowing up balloons, and the com-mittee will meet one hour before the orientationsession to fill balloons.

Other Activities: The New MemberReception will be held Saturday evening from6:00 to 7:00 p.m. The menu includes lemonadeand tea; crab dip/alternative dip and frenchbread; fruit tray.

The New Member/Attendee wrap up will beheld on Wednesday, September 13 from 3:30 to4:30 p.m. This will not include members of thecommittee. Salsa and chips will be served forthis activity.

Financing: ASLCS normally budgets approx-imately $500 for expenses for the NewMember/New Attendee Orientation. This yearwe felt that we would be in need of more funds,so committee member JoAnn Hedrick offered toraise funds for the committee. To date, she hasraised $750 for the committee’s use. Thismoney will cover the menus for the three eventsthat are to be held. Other money will be spenton party favors, decorations, balloons, hats,goody bags, trinkets, etc.

Many thanks to JoAnn for all of her help.

Sponsors: Around the middle of August, theChair will send out a letter to all new membersand attendees that have registered for the sem-inar, welcoming them and giving them informa-tion about the meeting. He will e-mail the spon-sors of new members so that they can get intouch with the new members/attendees beforethey arrive.

There being no further business, the meetingwas adjourned.

Respectfully submitted,Carmen Cauthen (NC), Associate Vice Chair

MEMBERSHIP AND COMMUNICATION COMMITTEEJuly 16, 2000 - Chicago, Illinois

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TECHNOLOGY AND INNOVATIONCOMMITTEE

Mary Lou Holsapple, ILLinda Hopkins, TXLiz Isaacson, IA Janet Jones, KSTim Kehoe, CTRamona Kenady, ORGreg Kenworth, ILJoe Koval, WVDave Larson, KSMike Linn, MNSuzi Lowell, AKTim Madel, VAScott Magnuson, MNJanet Muller, OKRick Nicholson, TNCarole Peterson, UTLora Phillips, WVLois Pulliam, KYPat Rodgers, TXAnthony Rossi, ILGail G. Schenck, VADon Schneider, WIJacqueline Shettle, CTPatsy Spaw, TXBrian Taylor, VASandy Tenney, UTCarolyn Tinkle, INLinda Tubbs, TXHeidi Vogel, AKJoel Warnick, WIDenise Weeks, NCMary Beth Weil, VA

Dave Larson, KSVice Chair

Sharon Carter, TXChair

Brian Taylor, VAAssociate Vice Chair

Patricia Adam, SDNancy Alliegro, TXStephen Arias, NM Diane Arrington, TXDavid Avant, ALGwen Bailey, VAMick Bailey, WVJudy Barrows, MEDiane Bell, FLGeorge Bishop, VACarolyn Brown, MNHogan Brown, SCPenny Cabaniss, VAAnn Cornwell, ARMark Corrigan, PALarry Cottingham, OKJudi DelFranco, MEDonna Doyle, WIMarguerite Duda, WVBurney Durham, TNLondi Ensor, AKDebra Fastner, MNBarbara Ferguson, KYJeffery Finch, VAWalter Fisher, TXPatrick Flahaven, MNBetty Kay Francis, TNKaren Gerdes, SDJane Gill, NVRobert Haney, TXVita Hardy, CTLinda Hawker, IL

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The meeting of the Technology andInnovation Committee was called to order by thechair, Sharon Carter (TX), on Sunday, July 16,2000, in Chicago, Illinois. The following mem-bers were present: Dave Avant, AL; Vita Hardy,CT; Diane Bell, FL; Debbie Brown, FL; JoanEilers, IL; Mary Lou Holsapple, IL; Linda Hawker,IL; Greg Kenworth, IL; Janet Jones, KS; JamesSwain, KY; Judy Barrows, ME; Mike Linn, MN;Stephen Arias, NM; Mark Corrigan, PA; BurneyDurham, TN; Pat Rodgers, TX; Linda Tubbs, TX;Carole Peterson, UT; Brian Taylor, VA; JeffFinch, VA; Gwen Bailey, VA; George Bishop, VA;Tim Madel, VA. Also in attendance was theASLCS President, Jim Harry.

The minutes of the spring meeting in SantaFe were approved. The committee briefly dis-cussed the technology-related topics for the2000 Fall Seminar in Wilmington and the chairrequested committee members to consider serv-ing on the panels for those topics. A formal pro-

posal for modifications to the ASLCS web siteand the web site publication standards was dis-cussed. The proposed modifications for the website included a standardized format and menubar for each page; the addition of a “Lastrevised...” date on each page; and a reorganiza-tion and streamlining of the content on the indi-vidual pages. The proposed modifications to thepublication standards reflected the proposedchanges to the web site and provided some flex-ibility for future development of the web site.The committee approved a motion to submit theproposals for modifications to the web site andpublication standards to the ExecutiveCommittee for approval.


Respectfully submitted,Sharon Carter (TX), Chair

COMMITTEE MINUTES

TECHNOLOGY AND INNOVATION COMMITTEEJuly 16, 2000 - Chicago, Illinois

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INTERNATIONAL COMMUNICATION ANDDEVELOPMENT COMMITTEE

Georgette Aberle, COStephen Arias, NM Jane Atkinson, VA Sharon Carter, TXAnn Cornwell, ARWalter Fisher, TXPatrick Flahaven, MN Gregory Gray, WVRobert Haney, TXVita Hardy, CTSandra Harris, VAJoAnn Hedrick, DELiz Isaacson, IATim Kehoe, CTDee Kirk, NJSven Lindquist, MNSteve Marshall, VTJoe Mayo, MECarole Peterson, UTPat Saville, KSSusan Clarke Schaar, VADon Schneider, WIBob Sherrill, VALee Smith, INAnn-Marie Sweeney, PACarolyn Tinkle, INDenise Weeks, NC

COMMITTEE MINUTES

Patty Dicks, COVice Chair

Carmela Bills, VAChair

Dowe Littleton, ALAssociate Vice Chair

43

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COMMITTEE MINUTES

The International Communication andDevelopment Committee was called to order bythe Chairman, Carmela Bills, at the NCSLASLCS meeting on Sunday, July 16, 2000, inChicago, Illinois. The following members werepresent:

Bills, Carmela (VA) Hedrick, Jo Ann (DE)Dicks, Patty (CO) Peterson, Carole (UT)Carter, Sharon (TX) Saville, Pat (KS)Cornwell, Ann (AR) Schaar, Susan (VA)Hardy, Vita (CT) Sweeney, Ann-Marie (PA)

The minutes of the last meeting held March18, 2000, in Santa Fe, New Mexico were adopt-ed.

The Committee discussed the Fourth AnnualANOMAC Conference which will be held inGuadalajara, Jalisco, Mexico on July 20-24,2000. The Chairman reported that Jim Harry(IL), Carmela Bills (VA), Diane Bell (FL), andSally Kittredge (NCSL) will be leaving forGuadalajara on Thursday July 20th. Folders con-taining Spanish translations of presentations,copies of the International Directory, “Cheat”

Sheet, and The Legislative Administrator havealready been prepared for distribution to theANOMAC’s Chief Clerks at the meeting.

There was also some discussion on thepreparation of the video on the InternationalCommunication and Development Committee ofASLCS. Denise Weeks (NC) sent a report thatNCSL staff and Dan Shellenbarger from the OhioHouse will be gathering footage at this Chicagomeeting for the video. Jo Ann Hedrick (DE) willbe preparing a draft containing information forDan to use in the script. Carole Peterson (UT)will be sending photographs of the First AnnualMeeting of ANOMAC in Hermosillo, Tabasco,Mexico and Susan Schaar (VA) will be providingphotographs of the Australian Clerks meeting inAustralia to the Chairman of the InternationalCommunication and Development Committee touse in the video.


Respectfully submitted,Carmela C. Bills (VA), Chairman

INTERNATIONAL COMMUNICATION AND DEVELOPMENTCOMMITTEE

July 16, 2000 - Chicago, Illinois

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LEGISLATIVE ADMINISTRATORCOMMITTEE

Gwen Bailey, VAGeorge Bishop, VAEdward Burdick, MNCarmen Cauthen, NCLaura Clemens, OHLori Corley, WV Marguerite Duda, WVMarilyn Eddins, COBarbara Ferguson, KYJudy Hall, ORAnn Howard, VARuby Johnson, LAAnnette Moore, UTPat O'Donnell, NEEleanor Ringel, WVMatthew Schuler, OHAlice Shafer, WVTerry Spieler, MOHeidi Vogel, AK

C.J. Beaty, FLVice Chair

Faye W. Blanton, FLChair

Diane Bell, FLAssociate Vice Chair

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COMMITTEE MINUTES

The Legislative Administrator Committee wascalled to order by Chairman Faye Blanton onJuly 16, 2000 in Chicago, Illinois.

Members present were: Faye Blanton,Chairman, FL; C.J. Beaty, Vice Chairman, FL;Diane Bell, Associate Vice Chairman, FL; GwenBailey, VA; Carmen Cauthen, NC; LauraClemens, OH; George Bishop, VA; ScottMaddrea, VA; Debbie Brown, FL; ShelleyMcCabe, FL; Judy Hall, OR; Marilyn Eddins, CO;Dave Larson, KS; Annette Moore, UT; JeannineWood, ID; Millie MacFarland, ME; DotWaugaman, NC; Matt Schuler, OH; BrendaErickson, NCSL.

Approval of Minutes

C.J. Beaty moved that the minutes of the lastmeeting, which was held in Santa Fe, NM, beapproved as printed in the June 2000 issue ofThe Legislative Administrator. Scott Maddreaseconded. The motion carried by unanimousconsent on voice vote.

Discussion

Chairman Blanton thanked everyone for theirassistance in encouraging ASLCS members to

submit the articles that appeared in the last twoissues of The Legislative Administrator.

A discussion was held regarding the contentof the next issue which would include highlightsof the NCSL Annual Meeting, feature articles,information on the upcoming ASLCSProfessional Development Seminar inWilmington, N.C., and a farewell message fromPresident Jim Harry.

Chairman Blanton stated that since formermembers of the Society had been invited to theWilmington meeting, she would like to include anarticle in the next issue of the Administrator enti-tled “Our Former Members – Where are Theyand What are They Doing Now?” She askedcommittee members to assist her in compilingthis information on former members.

Adjournment

The meeting was adjourned at 2:30 p.m.

Respectfully submitted,Faye Blanton (FL), Chairman

LEGISLATIVE ADMINISTRATOR COMMITTEEJuly 16, 2000 - Chicago, Illinois

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SITE SELECTIONCOMMITTEE

David Avant, ALMick Bailey, WVBrad Bolin, ILMark Corrigan, PALarry Cottingham, OKJudi DelFranco, MEPatrice Dworak, MNBetty Kay Francis, TNJane Gill, NVPatrick Harris, ALBo Hoover, WVPete Isaacs, MNBruce Jamerson, VAJanet Jones, KSRamona Kenady, ORJoe Koval, WVDavid Larson, KSKarl Lilly, WVMike Linn, MNSuzi Lowell, AKFrancine Misasi, NYJeanette Moore, VANorman Moore, AZJanet Muller, OKCarol Newton, MOJoy O'Brien, MELora Phillips, WVLois Pulliam, KYNancy Reynolds, WVAnthony Rossi, ILGail G. Schenck, VAHenry Shepherd, ALDawn Smith, VAJacqueline Sneddon, NVSandy Tenney, UTKaren Wadsworth, NHShirley Wallace, NCLarry Warden, OK

Steve Arias, NMChair

Janet Pruit, NCVice Chair

Hogan Brown, SCAssociate Vice Chair

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The Site Selection Committee met onSunday, July 16, 2000, in Chicago, Illinois. Themeeting was called to order by Steve Arias, NM,Chair, who presided. The following memberswere present:

Dave Avant, AL; Claire Clift, NV; MarkCorrigan, PA; Patrice Dworak, MN; BruceJamerson, VA; Janet Jones, KS; Karl Lilly, WV;Mike Linn, MN; Norman Moore, AZ; Janet Pruitt,NC; Jacque Sneddon, NV; Karen Wadsworth,NH; Brenda Ward, MD; Larry Warden, OK.

Upon a motion by Karl Lilly, seconded byLarry Warden, the minutes from the March 18,2000, meeting in Santa Fe, New Mexico wereapproved as written.

The Chair read a letter from the President ofthe Senate and the Speaker of the House ofRepresentatives in Oregon in which theyexpressed their approval and support for the2002 ASLCS Annual Professional DevelopmentSeminar to be held in Portland, Oregon. TheChair also indicated that the State of Marylandhad expressed interest in hosting a futureASLCS meeting. Norman Moore, AZ, advisedthat Arizona is still interested in hosting the 2003meeting and, hopefully, will be able to make aformal presentation at the 2000 ASLCS meeting

in Wilmington, NC in September.

There was discussion among the committeemembers as to whether or not the ASLCS annu-al meeting should be held in cities which cannotaccommodate the entire group in one hotel.Several members felt that if we limit the numberof hotels, we will restrict locations for the meet-ing as some areas do not have large conventionhotels which can accommodate our entire groupas the number of attendees has increased overthe past few years. A suggestion was made toinclude in the site selection guidelines that thesize of the hotel and/or those within walking dis-tance be considered when selecting a site. TheChair advised that he would present this to theExecutive Committee.

Dave Avant asked for comments on whetheror not ASLCS would want a block of rooms atNCSL 2001 in San Antonio. This will be dis-cussed again in Wilmington in September.


Respectfully submitted,Janet Pruitt (NC), Vice-Chair

COMMITTEE MINUTES

SITE SELECTION COMMITTEEJuly 16, 2000 - Chicago, Illinois

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CANADIAN-AMERICAN RELATIONSCOMMITTEE

Stephen Arias, NM David Avant, ALCarmela Bills, VATony Cook, WALori Corley, WVPatrice Dworak, MNLondi Ensor, AKGregory Gray, WVJudy Hall, ORVita Hardy, CTPatrick Harris, ALBo Hoover, WVAnn Howard, VAPete Isaacs, MNLiz Isaacson, IAJoe Koval, WVSven Lindquist, MNSuzi Lowell, AKLisa McKenney, MEJoe Mayo, MEFrancine Misasi, NYJoy O'Brien, MECarole Peterson, UTJanet Pruitt, NCEleanor Ringel, WVSusan Clarke Schaar, VADon Schneider, WIHenry Shepherd, ALAnn-Marie Sweeney, PACarolyn Tinkle, INKirsten Waid, AKDenise Weeks, NC

COMMITTEE MINUTES

Norman Moore, AZChair

JoAnn Hedrick, DEVice Chair

Steve Marshall, VTAssociate Vice Chair

49

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COMMITTEE MINUTES

The meeting was called to order at 3:00 p.m.by Norman Moore, Chairman, in Room 206 ofthe Navy Pier. The members in attendancewere:

Stephen Arias, NM; Dave Avant, AL; CarmelaBills, VA; Faye Blanton, FL; Ann Cornwell, AR;Judy Hall, OR; Vita Hardy, CT; JoAnn Hedrick,DE; Annette Moore, UT; Norman Moore, AZ;Carol Peterson, UT; Janet Pruitt, NC; SusanSchaar, VA; and Ann Marie Sweeney, PA.

The Chair thanked JoAnn Hedrick, the ViceChair, for chairing the committee at the SpringMeeting in Santa Fe. The Chair provided an oralreport of his trip to Ottawa, Canada for theCanadian Parliamentary Cooperation Seminarwhich was held in early May. The Chair report-ed that it was the first time that an Americanclerk had attended the seminar, that it was aunique and fascinating opportunity to learnabout other political systems, and to share ideasand information from colleagues from many dif-ferent legislative environments. Mr. Moorethanked ASLCS for being allowed to representASLCS at the seminar.

The Chair entertained a motion to approvethe minutes of the last meeting of the Committeewhich was held in Santa Fe, New Mexico onMarch 18, 2000. Ann Cornwell moved, and VitaHardy seconded, a motion to approve the min-utes. The motion was adopted without discus-sion.

The Chair then provided the Committee withan update regarding dates for the Joint Meetingof Canadian and American Clerks to be held in

Ottawa, Canada in 2001. A variety of dates in2001 had been discussed with the Canadians:weekends in early July and August; Labor Day,and mid-October. The Chair recommended tothe Canadians that the mid-October date mightbe the best due to the dates of frames for NCSL,the Canadian Clerks-at-the-Table, and theASLCS Professional Development Seminar in2001. After discussion, it was agreed that themid-October date should be the first choice.Also, the committee pledged its support to assistthe Canadian Clerks for the Joint Meeting byencouraging people to attend, providing pan-elists or any other assistance that was request-ed. It was noted that the Canadian-Clerks-at-Table would be meeting in early August todecide the date for the Joint Meeting. Theirdecision would be reported to the Committee atthe meeting in Wilmington, North Carolina.

The Canadian-American Clerks andSecretaries Exchange Program was discussed.It was reported that the Committee is responsi-ble for maintaining a list of those principals andassociates that are interested in participating inthe program. Discussion followed regardingways to provide information about the program.The Chair indicated that he would write an arti-cle for The Legislative Administrator and wouldfollow up with information on the ASLCS Listservand letters.

There being no further business, the meetingadjourned at 3:20 p.m.

Respectfully submitted by,Norman Moore (AZ), Chairman

CANADIAN-AMERICAN RELATIONS COMMITTEEJuly 16, 2000 - Chicago, Illinois

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PROGRAM DEVELOPMENTCOMMITTEE

Gwen Bailey, VAMick Bailey, WVJudy Barrows, MECharmion Billington, AZGeorge Bishop, VAFaye Blanton, FLBrad Bolin, ILBernard Brady, DECarolyn Brown, MN Sharon Carter, TXAnn Clark, CTAnn Cornwell, ARMark Corrigan, PAJudi DelFranco, MEBurney Durham, TNJoan Eilers, ILDebra Fastner, MNCathy Ferguson, ORBarbara Ferguson, KYJeffery Finch, VAWalter Fisher, TXBetty Kay Francis, TNHarle Glover, NVRobert Haney, TXVirginia Harvey, VAMary Lou Holsapple, ILBruce Jamerson, VARuby Johnson, LATim Kehoe, CT

Linda Hawker, ILChair

Charlie Sanders, WIVice Chair

Al Mathiowetz, MNAssociate Vice Chair

Ramona Kenady, ORDavid Larson, KSCheryl Laube, AZC.J. Leong, HI Suzan McClelland, ALMary Jo Mongelli, NVJanet Muller, OKRick Nicholson, TNConnie Peltier, MNLora Phillips, WVNancy Reynolds, WVPat Rodgers, TXJ.R. Rodrigue, CO Gail Romanowski, MN Anthony Rossi, ILPat Saville, KSGail G. Schenck, VAJudith Schultz, WVBob Sherrill, VALee Smith, INDawn Smith, VAJacqueline Sneddon, NVBrian Taylor, VASandy Tenney, UTLinda Tubbs, TXKaren Wadsworth, NHShirley Wallace, NCLarry Warden, OKBev Wessing, IL

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COMMITTEE MINUTES

The summer meeting of the ProgramDevelopment Committee was called to order at3:00 p.m. on July 16, 2000.

Present: Linda Hawker, IL, Chair; GwenBailey, VA; Judy Barrows, ME; Debbie Brown,FL; Marilyn Burgess, KY; Sharon Carter, TX;Ann Clark, CT; Claire Clift, NV; Ann Cornwall,AR; Molly Durham, IL; Joan Eilers, IL; Jeff Finch,VA; Mary Lou Holsapple, IL: Bruce Jamerson,VA; Betty King, TX; DaveLarson, KS; Cheryl Laube, AZ;Scott Magnuson, MN; MillieMcFarland, ME; J.R.Rodrigue, CO; Pat Saville, KS;Jackie Sneddon, NV; LarryWarden, OK; and KarenWadsworth, NH.

Also in attendance: JimHarry, IL, ASLCS President;Karl Lilly, WV, ASLCSAssociate Vice-President; andSally Kittredge, NCSL.

Ann Cornwell, AR, made a motion to approvethe minutes of the March 18, 2000 SpringMeeting. Upon a seconding motion by JudyBarrows, ME, the minutes of the Sante Fe meet-ing were approved.

The Chair distributed and the Committee dis-cussed the preliminary schedule for theWilmington meeting. The committee discussedthe need for additional participants on severalsessions.

Gwen Bailey recommended that the “LifeAfter the Legislature” session not run as a con-current, given its high level of interest. Jeff Finchsuggested that the opening plenary be reducedto two hours so we could accommodate Gwen’ssuggested change. It was further recommended

that since the “International Role of Clerk” wasso well received in Chicago we might want tooffer it as a replacement in the concurrent slot.Carmella Bills, VA, agreed to take the lead inputting the session together. The Committeeagreed on all changes.

The Chair informed the committee that Janeand Flip Richards, AZ, had offered to offer a briefsession on traveling tips, which had been tenta-

tively added to the schedule.The Committee respondedfavorably that it be added to theWednesday afternoon sched-ule.

Bruce Jamerson, VA, Chairof the Membership andCommunications Committee,gave an overview of the newmember reception and askedfor additional sponsors for newmembers and attendees.

Sally Kittredge offered a report on thearrangements for North Carolina, indicating thatthe hotels are filling up. She indicated the on-line registration has been a great success. Sheexpects registrations to exceed Idaho.

The Chair reported on efforts to include allreturning clerks and secretaries on the program.She asked for volunteers to lead the variousgroup breakout sessions.

There being no further business, upon amotion by Bruce Jamerson, VA, and secondedby Mary Lou Holsapple, IL, the meeting wasadjourned.

Respectfully submitted,Linda Hawker, IL, Chair

PROGRAM DEVELOPMENT COMMITTEEJuly 16, 2000 - Chicago, Illinois

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PROFESSIONALJOURNAL COMMITTEE

George Bishop, VAEdward Burdick, MNPenny Cabaniss, VACarmen Cauthen, NCLaura Clemens, OHMarguerite Duda, WVMolly Durham, ILMarilyn Eddins, COSandra Harris, VAJanet Jones, KSHallie Rice, LACelia Richie, LASheila Ryan, ILHeido Vogel, AKMary Beth Weil, VA

Tara Perkinson, VAChair

Larry Cottingham, OKAssociate Vice Chair

Matthew Schuler, OHVice Chair

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The Professional Journal Committee met onSunday, July 16, 2000, in Chicago, IL.

Members in attendance: Tara Perkinson,VA, Chair; Matt Schuler, OH, Vice-Chair;George Bishop, VA; Carmen Cauthen, NC;Laura Clemens, OH; Marilyn Eddins, CO; JanetJones, KS; Scott Maddrea, VA; and Sheila Ryan,IL.

The Chair expressed thanks to Tony Rossi,Clerk of the Illinois House, for printing and dis-tributing the summer issue of the Journal, whichshould be distributed the first of August.

The Chair also thanked the vice-chairs andthe editorial board for their commitment and hard

work this year.

The Chair informed the committee that threeauthors had committed to submit articles for the2000 fall issue. Topics include civic education,legislatures of the future, and the role of theClerk in Australia. The Chair is working on com-mitments for other articles. The deadline isSeptember 15.

The Committee discussed plans for theSpring 2001 issue, which has a deadline ofDecember 1.

Respectfully submitted,Tara H. Perkinson (VA), Chair

COMMITTEE MINUTES

PROFESSIONAL JOURNAL COMMITTEEJuly 16, 2000 - Chicago, Illinois

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ROSTERCOMMITTEE

Jane Atkinson, VAC.J. Beaty, FLDiane Bell, FLElena Castaldi, TXPatty Dicks, COJane Gill, NVKarl Lilly, WVMike Linn, MNNorma Lowe, AZSally Moody, ORJeanette Moore, VACarol Newton, MOPatrick O'Donnell, NELois Pulliam, KYRose Ramsey, VAAlice Shafer, WVJacqueline Shettle, CTTerry Spieler, MO

Donna Doyle, WIChair

Linda Hanson, WIVice Chair

Moni Rohr, WIVice Chair

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COMMITTEE MINUTES

The Roster Committee meeting was called toorder by Donna Doyle.

Present: Donna Doyle, Wisconsin; C.J.Beaty, Florida; Patty Dicks, Colorado; NormaLowe, Arizona; Vivian Lacorte, Arizona; DianeBell, Florida; Mike Linn, Minnesota; Karl Lilly,West Virginia.

The Chair reported that the Roster is current-ly at the printer. It should be ready to be mailedto members in early August.

The committee discussed ways of getting abetter response from members in an effort to

make the Roster more timely. Suggestionsincluded having a page or half-page ad in theAdministrator that members could tear out andsend in with updated information. Another sug-gestion was for the Secretary-Treasurer toinclude a Roster request with the dues billing.The next committee may want to look at moreways to improve response time.

There being no further business, the commit-tee adjourned.

Respectfully submitted,Donna Doyle (WI), Chair

ROSTER COMMITTEEJuly 16, 2000 - Chicago, Illinois

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SUPPORT STAFFCOMMITTEE

Carolyn Brown, MNPenny Cabaniss, VAElena Castaldi, TXAnn Clark, CTDonna Doyle, WIBurney Durham, TNMolly Durham, ILJoan Eilers, ILDebra Fastner, MNCathy Ferguson, ORJeffery Finch, VARamona Fitzgerald, NCHarle Glover, NVLinda Hanson, WIVirginia Harvey, VALinda Hawker, ILGreg Kenworth, ILCheryl Laube, AZNorma Lowe, AZSuzan McClelland, AL

Ann Clark, CTChair

Judy Barrows, MEVice Chair

Mary Lou Holsapple, ILAssociate Vice Chair

Lisa McKenney, MEScott Magnuson, MNAl Mathiowetz, MNMary Jo Mongelli, NVSally Moody, ORRick Nicholson, TNConnie Peltier, MNTara Perkinson, VARose Ramsey, VAHallie Rice, LACelia Richie, LAGail Romanowski, MNSheila Ryan, ILJudith Schultz, WVJacqueline Shettle, CTKirsten Waid, AKJoel Warnick, WIMary Beth Weil, VABev Wessing, ILSusan Williams, VA

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COMMITTEE MINUTES

The meeting of the Support Staff Committeewas called to order by Chairman, Ann M. Clarkon Sunday, July 16, 2000 at 2:00 p.m. inChicago, Illinois.

Present: Ann M. Clark, CT, Chairman; JudyBarrows, ME, Vice Chair; Mary Lou Holsapple,IL, Associate Vice Chair; Georgette Aberle, CO;Marilyn Burgess, KY; Frank Caggiano, SC;Burney T. Durham, TN; Joan Eilers, IL; JeffFinch, VA; Linda Hawker, IL; Greg Kenworth, IL;Vivian LaCarte, AZ; Cheryl Laube, AZ; NormaLowe, AZ; Colleen Pacheco, MN; TaraPerkinson, VA; J.R. Rodrique, CO; Sheila Ryan,IL; Brian Taylor, VA; Dot Waugaman, NC

Also in attendance was: Sally Kittredge,NCSL.

Upon a motion of JeffreyFinch, VA, seconded byLinda Hawker, IL, the min-utes of the March 18, 2000meeting held in Santa Fe,New Mexico were approvedand accepted for file.

The Committee continueddiscussion on the progressof the Support StaffCommittee project for theFall Professional Development Seminar inWilmington, North Carolina. It was reported thata mailing has gone out soliciting participation inthe state display project on the Seminar theme— “Honoring the Past, Working Toward theFuture.” To date, nine states have respondedaffirmatively: Illinois, Virginia, Arizona,Connecticut, Maine, Colorado, Minnesota,Nevada, and West Virginia. A second effort willbe made to contact each of the states to confirmtheir participation in the project. It was agreedthat the Chair, Vice Chair and Associate ViceChair would coordinate a telephone effort toreach Principals in the states that have not yetresponded with legislative items from theirChamber archives.

States interested in offering display itemswere asked to send Jeffrey Finch, VA, a descrip-tion of the items they are bringing in order to pre-pare uniform description cards for the displays.Descriptions should include what the item is,when it was used, which State and Chamber,and any other information that is pertinent. Allinterested states were asked to submit the infor-mation to Mr. Finch by the end of August. TheChair and Mr. Finch also agreed to work withstaff in North Carolina on the details for display-ing the items.

Linda Hawker, IL, Chair of the ProgramDevelopment Committee, provided the SupportStaff Committee with an update on the prelimi-nary agenda for the 34th ProfessionalDevelopment Seminar in North Carolina.

Individuals interested in serv-ing as moderators and pan-elists during concurrent ses-sions were encouraged byChairman Clark to contactMs. Clark regarding filling outremaining slots on the pro-gram schedule.

Chairman Clark also pre-sented a report from BruceJamerson, VA, Chair of theMembership and

Communications Committee, on plans for NewMember Orientation. Support Staff Committeemembers were asked to serve as mentors tonew Members/Attendees. The following volun-teers agreed to serve as mentors: Sheila Ryan,IL; Jeff Finch, VA; Georgette Aberle, CO; NormaLowe, AZ; Cheryl Laube, AZ; J.R. Rodrique, CO;Judy Barrows, ME.

There being no further business, upon amotion of Brian Taylor, VA, seconded by LindaHawker, IL, the meeting was adjourned.

Respectfully submitted,Ann M. Clark, CT, Chairman

SUPPORT STAFF COMMITTEEJuly 16, 2000 - Chicago, Illinois

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58

2000-2002CALENDAR OF EVENTS

AMERICAN SOCIETY OF LEGISLATIVE CLERKS AND SECRETARIES

2001

Summer

NCSL Annual MeetingSan Antonio, TexasAugust 11-16, 2001

Fall

ASLCS Professional Development SeminarMinneapolis Airport Marriott

Bloomington, MinnesotaSeptember 14-19, 2001

2000

Fall

ASLCS Professional Development SeminarWilmington Hilton

Wilmington, North CarolinaSeptember 9-14, 2000

2002

Summer

NCSL Annual MeetingDenver, ColoradoJuly 22-28, 2002

Fall

ASLCS Professional Development SeminarPortland Hilton

Portland, OregonSeptember 17-24, 2002

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COMING TO WILMINGTO N?BRING YOUR PINS AND STICKERS!!

Don’t forget! When you pack your bags forWilmington, bring your pins and stickers fromyour home state. Trading these pins and stick-ers is a long-standing tradition of the ASLCSand it’s a great way to meet your counterpartsfrom other states!

N EW TO T H E SOCIETY?Be sure to attend the New Attendee

Reception on Saturday, September 9 as well asthe New Attendee Orientation on Sunday,September 10. Both events will be held in theCape Fear Ballroom during the ASLCS AnnualProfessional Development Seminar.

TH E AMERICAN SOCIETYOF LEGISLATIVE CLERKS

AND SECRETARIES

Logo Items Order Form and Price ListAll Prices Include Shipping

Ash Gray Sweatshirt with ASLCS LogoEmbroidered on the Left Chest

Large and XL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $27.00XXL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $28.50XXXL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $32.00

White Brushed Twill Adjustable Golf CapWith Embroidered ASLCS Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10.00

Cobalt Blue Coffee Mug WithGold ASLCS Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5.00

Men’s and Women’s Eagle SeriesWatches With Black Wristband andASLCS Logo On Face . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $36.00

Item Ordered Price Quantity Item Total

____________________ ________ ________ ______________________________ ________ ________ ______________________________ ________ ________ ______________________________ ________ ________ __________

Order Total (Check Should Be Payable to ASLCS) __________

Ship to:Name __________________________________________________________

Address ________________________________________________________

City ________________________ State________ Zip Code ____________

Send Orders to: Sally Kittredge, NCSL, 1560 Broadway, Suite 700, Denver, CO 80202Telephone Number (303) 830-2200 ext. 139 Fax Number (303) 863-8003

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