+ SERVICE LEADERS CONFERENCE 2013 8.19.13 HOW WILL YOU MAKE A DIFFERENCE?
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Transcript of + SERVICE LEADERS CONFERENCE 2013 8.19.13 HOW WILL YOU MAKE A DIFFERENCE?
+
SERVICE LEADERS
CONFERENCE 20138.19.13
HOWWILL YOU
MAKEA
DIFFERENCE?
+CONFERENCE OVERVIEW
12:30 – 1pmOverview and Outcomes Introductions
1:00 – 1:45pmResponsibilities as a Service LeaderYour Relationship with OACS
1:50 – 3:15pmPresentations
3:15 – 4pmFocus Area Breakout Session Group Picture & Next Steps
+CONFERENCE OUTCOMES
As a result of having participated in this Service Leaders session, you should:
A. Know more about the Office of Active Citizenship & Service and what it means to be advised by OACS
B. Be better equip with knowledge and tools to lead your student organization this year
C. Know more about the other service organizations on campus: what they do, who they serve, and how you might
be able to work together
+
Clive Mentzel, PhD, Director, OACS
+
Shay Malone, Assistant Director, OACS
+
Martha Dale, Administrative Assistant, OACS
Martha Dale
+
Amanda Taylor, Senior Program Coordinator, OACS
+
Lauren Moon, Program Coordinator, OACS
+
Christine Drasba, Program Coordinator, OACS
Christine Drasba
+
Erika Larson, Graduate Assistant, OACS
Erika Larson
+
Jonathan Davis, Graduate Assistant, OACS
Jonathan Davis
+
Graduate Student Worker, OACS
Catherine Kelly
+What are you working for?
Meet your neighborPlease divide into small groups based on the areas of service
you work in and discuss the following:
1. Who you are and what organization you’re with. What does it do?
2. What are you most nervous about in regards to your organization as the year begins?
3. What are your goals? What impact do you want to have? Who will benefit from your work?
+OACS is here to
help you accomplish your
goals.
+What is “OACS” and what
do we do?
+What is OACS and what do
we do?
Global Experiential Learning & Service-Internship based programs
This year OACS is headed to:
Ecuador
South Africa
London
Ghana
Zanzibar
Morocco
DC
New York
Student Service Support
Work with student organizations, individual students, and staff & faculty engaged in service & citizenship
Community Engagement
Work with Nonprofits
Special Projects
Enhance visibility & relevance of service on campus
+A few of the benefits of working
with OACS include:
Advising & Financial Support
Communication & Listservs to distribute information and opportunities relevant to you and/or your organization
Vehicle Loan Program
Meeting Space
Support collaborative programming
Service Leaders Roundtable Series
End of Year Service Celebration
Highlight you, your organization, and service on campus
A variety of programs throughout the year and in the summer months
+What’s the advisor/advisee
relationship look like?
Your advisor is a partner and support system to make you successful Resource Person: Paying for things, helping with contracts & legal
matters Help plan for the year Meet regularly to check in; sounding board & accountability partner Help brainstorm, think creatively, and discuss your ideas Play devil’s advocate when needed Liaison between organization and Vanderbilt Offer ideas and opportunities that may be pertinent for you Help keep you on schedule and on track Facilitate group processes and/or help during internal strife Available to talk through any situation or need Support events by attending or advertising
+What do we expect from you?
Your commitment:
Responsive & regular communication
Read all correspondence from us, respond when requested or appropriate
Submit all leadership & assessment forms
Track volunteer hours for your organization
Keep us up to date on what you’re doing so we can help promote and/or attend when appropriate, and can share all the things you all are doing
+Information we’ll need from you includes:
Description of Fundraising events &
Amount(s) Raised
Number and Type of Service Activities
List of Community Partners & Faculty
Partners
Number of Volunteers/Volunteer Hours
Membership (Growth, correct
contact info, etc.)
+More on OACS specifics
How do I pay for things I need for my organization?
P-card
Check Request
1180 Form
*Receipts, E-dog, & Deposits
Room Reservations
Virtual EMS
Contact your advisor
Where can I find additional funding for my organization?
AcFee: Applications due each spring
VPB: Vanderbilt Programming Board
OACS Collaborative Programming Grants
VSG Co-sponsorship of the month
Vehicle Loan Program
Student use for service
Driver certification is necessary before you can use a vehicle
Students must renew each year to stay certified
+More on OACS specifics
Travel Policy
There have been changes to Vanderbilt’s travel policy. We
are no longer using Frosch and are figuring out our
relationship with Polk travel and what that means for you.
Stay tuned.
Marketing & Publicity
Linking your Organization’s Publicity to Vanderbilt:
Vanderbilt Merchandise Order Policy Vanderbilt Business Services
must review all orders for merchandise branding
At least 4 weeks prior
Vanderbilt Trademark Licensing Policy If you want to use VU’s logo or
name on t-shirts or other items, you must submit it for review first
Review approval process
Fundraising
Alumni Solicitation
How to Donate Your Funds
Tax Deductible Information
+ Presentations
1:50 – 2:20pmLori Murphy on AnchorLink
2:20 – 2:30pmDawn Riddle on Risk Management
2:30 – 2:55pmGreg Swanson on E-dog and finances for your organization
2:55 – 3:15JR Mahung from VandyRadio
+Risk Management Trainings
We will be holding risk management trainings in late September for all groups working with minors who need to follow the steps Dawn outlined.
Week of September 23rd
Week of September 30th
Stay tuned for specific dates on those trainings.
+E-dog: Online Financial Tracking
We will have a PowerPoint on our website that walks you through the E-dog process. If you have questions, need a refresher, or want to pass along the information to other leaders who need an intro to E-dog, please refer to this online resource.
For questions on E-dog, or any others you may have, please come see your advisor or anyone in OACS
anytime.
TO GAIN ACCESS TO E-DOG, PLEASE EMAIL YOUR ADVISOR THE NAME, VUNET ID, AND CENTER NUMBER OF THE
ORGANIZATION(S) YOU AND/OR YOUR BOARD MEMBERS NEED ACCESS TO (or provide that today).
+Upcoming Opportunities
“The Nashville Nonprofit Landscape”
Tuesday, September 24th
Center for Nonprofit Management (Kim Carpenter Drake, Vice President)
Hands On Nashville (Brian Williams, President & CEO)
Community Foundation of Middle Tennessee
Service Leaders Roundtable Series
+
Now that we’ve just thrown all of that at you, let’s take some time to reflect and plan.
In your groups, please discuss the questions provided.
+Before we let you go…
Submitted your new leadership roster to OACS?
Do we have your Name, VUnet ID & Org. Affiliation for E-dog?
Registered & Updated your AnchorLink profile?
Registered a Weekend of Service Project with OACS?
Started the year with an updated budget & financial game plan?
Set up a time to meet with OACS staff to start the year?
Set a time for a leadership team meeting?
Have you:
+
CLOSING REMARKS
Come to the Service Fair Tomorrow!
Arrive by 3:30pm
T-shirts will be available at the OACS Table when you
arrive
AUGUST 20TH from 4-6 PM at the COMMONS
+
CLOSING REMARKS
Have more questions you need
answered?
Fill out the post-conference survey we’ll send out this
week, submit your questions, and give us your feedback to help make this
better for next year’s leaders.
+
CLOSING REMARKS
Thank you for being here today!
Please remember to visit our website for the most up-to-date
information, program opportunities, and resources for you
throughout the year.
(Group Picture)