201 3 Campus General Test Administrator Training STAAR, STAAR-M, STAAR-L ( online only )
Sarah Callihan Eileen Grose. ‘Twas The Night Before STAAR (in the eyes of a Coordinator) ‘Twas...
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Transcript of Sarah Callihan Eileen Grose. ‘Twas The Night Before STAAR (in the eyes of a Coordinator) ‘Twas...
Help!! I’m new to this!
Sarah CallihanEileen Grose
‘Twas the Night Before STAAR
‘Twas The Night Before STAAR (in the eyes of a Coordinator)
Killer Questions Assignment: In the blanks on the right:
o 1. What is your one biggest concern?o 2. We all know that our faculty is wonderful, but name
one pet peeve you have encountered (pertaining to testing).
o 3. What is one thing you want to get out of this session?
What to do first?
Find HELP! You can’t do this alone!
But who?• Special Ed Case Manager/
Liaison• Registrar• Technology• Counselors• Admin Team
Why do I need help? Students testing / placed correctly ARDs, ARDs, ARDs Negotiating schedules Interference Testing locations Year long process
Who do I need to talk to?
Administrative Teamo Layout schedules, Test
Administrators Cafeteria Staff
o Breakfast scheduleo Lunch Schedule
Custodians Teachers Teacher Assistants Special Programs
o ESLo 504o Spec Ed
Parents/ Students Registrar/ Counselors
o New student enrollment
o Special Program Pops Librarian
CalculatorsDictionaries/ Thesauruses
Receptionist/ Attendance Clerk
It’s February: What do I need to do?
Gather lists of testers.o Who tests? What do they test?o Accommodations?o Special situations?
How do I get these lists?o Registrar for lists o Data Portal System (DMAC, Euphoria, etc.)
Remember:o Homeboundo JJAEPo DAEP
Online/ Paper Are the students online or paper?
o How did they test last?o Check with teachers to see students’ preferences
Spreadsheet to notate:o Paper_Online Request.xlsx
Texas Assessment Management Systemo Check student scoreso Check registration detailso Change test type
Do you have Enough Materials for Testing
Mandatory Dictionaries
o Who and how manyo Special types
Calculatorso Batterieso Clearingo Troubleshooting
Pencilso Sharpening?
Highlighters Color Overlays Supplemental Aids
Convenience Buckets Postit Notes Ziploc bags Tissues Colored Paper
Do NOT wait until the last minute: Purchase Orders take TIME!!
Accommodations Special Education 504 LEP Any that need TEA approval?
Once you have received the lists, ensure the responsible parties notify you of any updates.
Prior to testing, have responsible party sign off on accommodations.
Weeks/ Month Before Testing
Just like a recipe – Have all ingredients on hand!
How do I even begin? Map of School
o How many desks/ students can each classroom hold?o How many computers are available?
Computers?o Will we have to use classroom labs?o Laptop availability?o Who will update? Who will be on call?
Number of individual tests?
Trainings: Who Needs to Be Trained?
Set Date for Mandatory Training:o Train everyone in case of emergencies
• Custodial staff (what if a student gets sick on the test, etc.)• Teacher Assistants• Technology Staff on Campus
Create Labels for Teachers’ Manuals o Place on their Testing Manual
• Teachers like to make notes, etc., flag, highlight• Ensures they can receive their same book again (if needed)
Sign in Sheetso Keep them with the Oaths in Alphabetical Order!
Responsibilities Checking rooms/ hallways
o Assign administrative staff to check Educational Material
o When: Day before testingo Who: Teacher Assistants – we train this individual
thoroughly and if any questions, she will notify the CTC Number of Desks
o When: Few days before testingo Notify custodial staffo Who: Teacher Assistants
Few Days Before Testing
Time to Mix the Ingredients
What Now? Verify Accommodations with Spec Pops
o ESLo 504o Spec Ed
Post Assignmentso Elementary/ Jr. High: Notify teachers of locationso High School: Post assignments around school
Notify parents Remind cafeteria staff
o Breakfast o Lunch
How to Organize Select colored paper for each day of testing
o Green: Science/ Biologyo Blue: Math/ Algebrao Orange: English I/ Writingo Brown: English II/ Readingo Pink: US History/ Soc Studies
Why: o This allows the attendance personnel to keep track of
testing dayso Helps you determine what roster goes with what day at
a quick glance
Am I ReadyTime to Bake the Cake
Test Day Checklist
State Mandated Testing Rosters
o Attendance Rostero Testing Roster
Accommodationso Visual Aids, Color Overlays
Test Administrator Relief Sheet DO NOT DISTURB sign Scratch Paper Computer Login Pages for
Online testers Test Books and Answer Sheets
for Paper testers Supplies: Pencils, highlighters,
calculators
To Make Life Easier Initial Attendance
Roster Teacher Checklist State Cell Phone Policy Restroom Passes Supplies: Ziplock
bags, sticky notes, tissues, paper clips
Helpful Hints/ Forms
What does your testing room look like?
Or
Dreaming?
Reality? What is your reality?
o Is it too small?o Does it have proper storage?o Is it neat?o Is it organized?
Ideas?
Colored Paper Quick view of supplies
Hole Punch
Colored Markers/ Scissors
Good Pencil
Sharpener
Breath Mints
Enough Colored Paper
Extension Cords
Manuals/ Organizing Previous Years
Sorting Trays
Trash Can**
Previous 3 years o
f
Testing Manuals
Tissue: w
hen all you
can do is cry
Year
s of t
estin
g dat
a
(yes
colo
r
coor
dinat
ed)
Testing Manuals (with
teachers’ names- alpha
order)
Buckets/ Cubbies Are y’all so lucky?
Buckets (with TA)
Extra Storage
Organizing Days for testing
Begin
Day
1 h
ere
Calendar
Nurse’s Kit
Helpful Hints: Excel Example Excel Formulas
o Count only the sorted cells: =SUBTOTAL(3, D3:D53)• All formulas begin with an =• This formula (to count only the filtered cells) must have a 3, then range
o Making 0’s appear before numbers • For ID Numbers: 254 but needing 000254• =text(D4, “000000”)
• D4: cell reference• “number of places you need”
Filter/ Sort Hide/ Unhide Freeze Cells Page Setup/ Page View Headers/ Footers
Forms Attendance Docum
entation Attendance Steps Campus-Specific Pr
ocedures Cell Phone Contrac
t First Hour Checklist Paper-Online Requ
est Relief Test Adminis
trator Sign Seating Chart Test Administrator
Checklist
Test Completion Pass
Transfer Document Slip
Online TipsI don’t have a clue!
How am I going to get online tests to run smoothly?
Prepare!o Computers
• Numbers?• Working properly• Up-to-date
Train staffo See if any staff members have tested online
Log into TestNav the day before:o Pop-ups are enabledo Java is up-to-dateo Automatic updates are turned off
Documents Documents and examples can be found on the
following website:
http://www.pisd.us/apps/pages/index.jsp?type=d&uREC_ID=277564&pREC_ID=700048