SAP AG 2003

SAP Solutions for Small and Midsize Businesses (SMB)

Additional components for SAP Business One

General functions in SAP Business One

Contents:

Fundamentals of SAP Business One

SAP AG 2003

Describe SAP's product offerings for the SMB market

Discuss the features and technology of SAP Business One

Outline the additional components that are available for SAP Business One

Navigate through SAP Business One and choose how the data is displayed

At the conclusion of this unit, you will be able to:

Fundamentals of SAP Business One: Unit Objectives

SAP AG 2003

Fundamentals of SAP Business One: Course Overview Diagram

Cross-Functionality

Master Data

Sales Opportunities

Fundam

enta

ls o

f SA

P B

usi

ness

One

Purchasing – A/P

Sales – A/R

Production

Inventory Transactions

SAP AG 2003

You are the managing director of a midsize company and want to implement a new software solution to make your business processes more efficient. You have heard that SAP also offers software solutions for companies of your size. You would like to find out what these products have to offer, and which one is most suitable for your company.

Fundamentals of SAP Business One: Business Scenario

SAP AG 2003

Describe SAP's product strategy for the SMB market

Discuss the architecture and features of SAP Business One

At the conclusion of this topic, you will be able to:

SAP Solutions for SMB: Topic Objectives

SAP AG 2003

IT Costs

SAP's Approach to the SMB Market

There is no single, uniform SMB market. Companies vary considerably in terms of

Company size IT complexity Industry Location

Industry

Large Enterprises- mySAP Business Suite -

Sophisticated SMBs- mySAP All-in-One -

Advanced SMBs- SAP Business One -

Small Companies

Locatio

n

Services Retail Production

50%

30%

20%

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SAP Offers Solutions for Companies of All Sizes

Midsize Companies /Subsidiaries

Small Companies /Subsidiaries

mySAP All-in-OneConsists of the mySAP Business Suite tailored to the needs of midsize

companies; the software is easy to install,

implement,and maintain, and provides a full range

of business functions

SAP Business OneCan be implemented in

a matter of days and provides all the

functions you need

LargeEnterprises

mySAP Business SuiteComplete set of business

functionality for all requirements

SAP Solutions for SMB

SAP AG 2003

Server

Mail

Backup

SDK

Integration Toolkit

ServicesMS SQL-Server

SAP Business One: Technology

Easyto Use

Architecture

Interfaces

Flexible

End-to-end solutionWindows look & feelSimple navigationDrill-down reportingDrag&Relate Integrated with Microsoft Word and

Microsoft Excel

2-tier client/server architecture ("fat client")

Win 32 based, C and C++Microsoft SQL Server 2000Version check

Easy to configureSearch helpsFormsQueriesUser-defined fieldsFormatted searches

SDK (programming interface for VB, C/C++, Java)

Integration Toolkit (data interface based on SOAP 1.1)

ODBC (read only)

Client

SDK

SAP AG 2003

Outline the additional components of SAP Business One and describe their benefits

At the conclusion of this topic, you will be able to:

Additional Components for SAP Business One: Topic Objectives

SAP AG 2003

SAP Business One Software Development Kit

Server

Data Interface API

External System

Microsoft SQL Server

Client

User Interface API

Add-on development

SAP AG 2003

Internet / Network

EmployeeMaster Data

SAP Business

One

Application Service Provider

Payroll

Maintain with Web Browser

PayrollRun

SAP Business

Connector

HR Integration Toolkit

CustomerE-mail

File

SAP AG 2003

Internet

Customer

SAP Business One

Adapter

Internet Sales Web

Application

Internet Sales for SAP Business One

Server

Data Interface API

MS SQL-Server

Client

SDK

Fire

wall

HT

TP

Server

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Migration to the SAP Business Suite

SAP Business Suite

Leg

acy

Syst

em

Data

Migration

SAP Business One

Data

Migration

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Consolidated reporting structure within an enterprise

One view of allsubsidiaries

Data exchange forcross-enterprise collaboration

Head Office + Subsidiaries

Head Office + Subsidiaries

Head Office + Subsidiaries +Sales Personnel + Vendors

Objective Participants

Integration with the SAP Business Suite

SAP Business

InformationWarehouse

SAP Enterprise Portal

SAP Business Connector

SAP Exchange Infrastructure

Data Integration

Data and Process Integration

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Where do I Find Further Information?

http://www.service.sap.com/smb

Solutions

• Release Planning• Features and Functions• ...

Service & Support

• Upgrades & Patches• Support Center• License Key Request• ...

Education

• Download of training material• Online Training•...

Partnering with SAP

• Partnerships• Certification Process• ...

SAP Business One

Marketing & Sales

• Marketing Resources • Sales Tools• Competitive Information • ...

Solution Development

•Software Development Kit

SAP AG 2003

Navigate through SAP Business One and choose how the data is displayed

At the conclusion of this topic, you will be able to:

General Functions in SAP Business One: Topic Objectives

SAP AG 2003

Applications

Administration

Financials

Sales – A/R

Purchasing – A/P

Business Partners

Banking

Inventory

Production

Cost Accounting

Reports

Menu Drag & Relate

World of Sports [2004-6]manager

SAP Business One

User Menu

Choose Company

Company

User

Administration Choose Company

Server

Company Databases

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Menu Bar and Toolbar

File Edit Data Module Tools Window Help

Save

Print Preview

Print

Send E-mail

Send SMS

Send Fax

Export to MS-EXCEL

Export to MS-WORD

Launch Application

Lock Screen

Find

Add

First Data Record

Previous Record

Next Record

Last Data Record

General For Navigating Between Data Records

Menu Bar

Toolbar

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Document

Customer

Display and Input Assistance

Ctrl+Double-Click

Original Description:

New Descr.:

CodeCode

? ?

Bold Italics

Tab

Master Data

Code

Payment Terms

C1000

Account 140000

Cash

List of Customers

Selection List

Dropdown List

Navigation Arrow

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Display Parameters

Language

Character Set

Color

Default Length Unit

Default Weight Unit

Date Format, Date Separator

Time Format

Display Currencies on the Right

Decimal Places, Decimal Separator, and Thousands Separator

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User-defined Shortcuts and User Menu

User-defined Menu

InvoiceItem ManagementIncoming Payment

Order

User-defined Shortcuts

…

Forms

Reports

Queries

Links

Business Partner Master Data (BP)

Sales Opportunity

Quotation

Invoice

Select Won Opportunities

Settings for Opportunity Analysis

Open Items List

Sales Analysis Report Preferences

Menu Drag & Relate User Menu

Sales ManagerWorld of Sports [2004]

SAP Business One

OK Cancel

ListAllocation

SAP AG 2003

Customize Command Center

Administration

Financials

Sales – A/R

Purchasing – A/P

Business Partners

Banking

Inventory

Production

Cost Accounting

Reports

Menu Drag & Relate

World of Sports [2004-6]Marc Seller

SAP Business One

User Menu

Command Center

Command Center - Settings

Administration

Visible

Financials

Sales /AR

...

Apply AuthorizationsApply Authorizations

Display only modules and menu items the user is authorized for.

Menu Item

Choose manuallythe Menu Items you want to display

SAP AG 2003

Drag&Relate

Sales / AR

Purchasing / AP

Delivery Notes

Invoices

Quotations

Returns

Orders

Credit Memos

Sales Persons

Delivery (Rows)

Invoices (Rows)

Quotations (Rows)

Return (Rows)

Orders (Rows)

Credit Notes (Rows)

AP Invoices

AP Invoices (Rows)

Goods Receipt

Goods Receipt (Rows)

Purchase Orders

Purchase Orders (Rows)

Purchase Credit Memos

Purchase Credit Memos (Rows)

Purchase Returns

Business Partners

Contacts

SAP Business One

Busy_Ones_5(1-10)manager

Purchased Item

Sales Item

WH Item

Fixed Assets

Item Number

Description

Descr. in Foreign

Item Grouping

Manufacturer

SWW

Price List

EAN CodeM00001

Bed (Metallic Design)

Bedroom Furniture

Meubles Antiques

Purchase Price EUR374.40

Expenses for Goods

Regular Vendor

Originator Catalog No.

Unit of Measurement for Purch.

Items per purchase unit

Packing Unit

Quantity per Packing Unit

Customs Group

Tax Liable

Expense Account

Dirk1

Unit

1

1

Customs Exempt

Input Tax 16 %

608000

0,00

16,00

OK Cancel

Length

Width

Height

Volume

Weight

Procurement Data Sales Data WH Data Restrictions Properties Details

List of all quotations for item M00001

SAP AG 2003

Describe SAP's product offerings for the SMB market

Discuss the features and technology of SAP Business One

Outline the additional components that are available for SAP Business One

Navigate through SAP Business One and choose how the data is displayed

You are now able to:

Fundamentals of SAP Business One: Unit Summary