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Transcript of SAP AG 2000 BW 2.0B ASAP / 1 Agenda SAP BW Implementation Methodology Key Success Factors SAP BW...
SAP AG 2000 BW 2.0B ASAP / 1
Agenda
SAP BW Implementation Methodology
Key Success Factors
SAP BW Project Experiences
Using ASAP for SAP BW implementation
SAP AG 2000 BW 2.0B ASAP / 2
Understanding SAP BW implementations
Internal BW & CRM systems
Customer, project and Installation data
Analyze SAP BW projects
Project profiles (sample out of 115 live customers)
http:/Service.sap.com/bw/service&support/project profiles
Discuss projects with customers, consultants, implementation partners, ASUG Participants, FCS program participants
Identify and assess key areas
Project Focus, Scope, Length, Team
Identify and share best practice
Working with Universities, SAP Labs
Implementation Analysis Projects
ROI, TCO studies
Methodology & Site Visits
Questionnaires (sample size: 35 live customers)
SAP AG 2000 BW 2.0B ASAP / 3
Worldwide BW Installations (June 2000)
EMEA56%
Americas31%
Asia / Pacific13%
1500+ BW installations
SAP AG 2000 BW 2.0B ASAP / 4
MM
CO
-PA
CO
-CC
AFI
-AP
FI-G
LFI
-AR
EC
-PC
AFI
-SL
HR
QM
CO
-PC
CO
-OP
AC
O-O
M
PP
Oth
ers
non
R/3
SD
0%
10%
20%
30%
40%
50%
60%
70%
80%
Extracted Data 1st Going Live*
3.0F
8%
3.1H
37%
3.1I
11%
4.0B
27%
4.5A
1%
4.5B
12%
4.6A
2%
3.0D
2%
All SAP modules + non R/3 data
* Data from 50 live customers in November 1999)
SAP AG 2000 BW 2.0B ASAP / 5
Project Averages
Project Team
Sap Consultants 1
Customer Team 4
Non SAP Consult. 2
Project Team 7
Effort
Impl. Time 4 months
First live users 45 users
Targeted Users 123 users
live Cubes (Target end of ’99) 4.5(12)
Queries (Target end of ‘99) 35 (80)
SAP AG 2000 BW 2.0B ASAP / 6
Project Team and Implementation Time
0
2
4
6
8
10
12
14
0 5 10 15 20 25
Project Team (FTE)
Impl
ement
atio
n Tim
e (m
onth
s)
7 (AVG)
4,3 (AVG)
Project teams increaseImplementation times decrease
SAP AG 2000 BW 2.0B ASAP / 7
Implementation Effort
6 months
17%
5 months
4% 4 months
14%
3 months
10%
<3 months
32%>6 months
23%
Implementation Time
Customer: Implementation Team
1-351%
4-631%
7-109%
>109%
227%
157%
>48%3
8%
Consultants:
SAP AG 2000 BW 2.0B ASAP / 8
Reasons for Business Information Warehouse
Flexible business analysis and reporting
R/3 extractors
Business know-how is built in
Data management tools
Single-point-of-entry
Single-point-of-administration
Leverage of R/3 knowledge
Relief of R/3-System and of IT-Organisation
Open for 3rd parties
Loading of external data
SAP AG 2000 BW 2.0B ASAP / 9
BW Implementation: Motivation & Goals
Business motivation for implementing SAP BW
43 % Advanced Reporting & Analysis
28 % Consolidation of information
15 % Improve OLTP Performance
10 % mySAP.com Applications
4 % other
Overall goals of BW projects
36 % Standard Reporting
32 % Enterprise-wide Repository
27% Decision Support
1% Data Mining
4% other
StandardReporting
Enterprise-wide
Repository
DecisionSupport
Reporting/Analysis
Consolidation
Performance
n=37
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Methodological Experience
Implementation Partners
SAP 30%
Other 30%
None 40%
Used Implementation Method
ASAP 50%
Other 25%
Unknown 25%
NoneSAP
Other
ASAP Other Unknown
SAP AG 2000 BW 2.0B ASAP / 11
Business Requirements
Requirements Analysis
Customer 45%
SAP Consultants 40%
Management Consultants 10%
Other 5%
Information gathering techniques
Interviews/Business 40%
Workshop 37%
Interviews/IT 23%
SAP
Customer
Interview/Business
Workshop
Interview/IT
SAP AG 2000 BW 2.0B ASAP / 12
Business Content Acceptance
Business Content Use
Yes 75%
No 25%
How well could you use the Business Content? (1 = very well)
Yes No
1 AVG 6
2,2
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ASAP for BW Toolkit
Tools & Accelerators
Documentation Enhancements44%
Online Accelerators 41%
Reporting made Easy Guidebooks 8%
ASAP CD 5%
None 2%
Accelerato
rs
NoneDo
cu
CDGuid
ebooks
SAP AG 2000 BW 2.0B ASAP / 14
Prototype/ Pilot
1st Live Implementation
Strategy
SAP BW Roll out
Enterprise-wide Implementation
Typical SAP BW project
time
SAP AG 2000 BW 2.0B ASAP / 15
A Typical SAP BW Project Lifecycle...
11 22 33 44
Evaluation & Feasibility
Prototyping
Pilot Implementation Go Live
& Support
Planning & Strategy: Concept for Rollout and Further Planning
Implementation Cycle 1Implementation Cycle 1
Continuous Business Information Reengineering
Implementation Cycle 2Implementation Cycle 2
Implementation Cycle 3Implementation Cycle 3
55
......Roll-Out
SAP AG 2000 BW 2.0B ASAP / 16
Agenda
SAP BW Implementation Methodology
Key Success Factors
SAP BW Project Experiences
Using ASAP for SAP BW implementation
SAP AG 2000 BW 2.0B ASAP / 17
Key Success Factors Findings
Prepare information engineering in your organization
SAP BW is more than a SAP module
Use the power of SAP BW for your enterprise
90-day rule
Finish within 90 days and demonstrate!
Use Business Content
Consider the business processes
Understand the process - understand the data
Define scope and stay with scope
Discuss and nail down real user requirements
Implement in cycles
SAP AG 2000 BW 2.0B ASAP / 18
Key Success Factors Findings
You need project skills
Committed management, good core SAP BW team in-house!
Manage expectations and communicate
Let the projects be reviewed by SAP BW experts
You need business skills
Involve the business (end user) from day one!
You need BW skills
technical skills
SAP AG 2000 BW 2.0B ASAP / 19
Primary Factors Impacting BW Project Length
In General, a BW Project Will Be of Shorter Duration and Will More Likely Be Successful if:
The Project Uses Delivered Business Content
Minor Modifications in R/3
The BW Team is Skilled and committed
The Team Consists of End Users that Understand the Business Process and their Data
There is a Clear, Valuable Objective of the Project
Executive Level Support is Strong
The R/3 Environment is Stable
The Technical Support Team is Strong (Data Modeling and Basis)
The Organization has a Long-Term, Strategic Commitmentto SAP
SAP AG 2000 BW 2.0B ASAP / 20
Agenda
SAP BW Implementation Methodology
Key Success Factors
SAP BW Project Experiences
Using ASAP for SAP BW implementation
SAP AG 2000 BW 2.0B ASAP / 21
Why use a the specific SAP BW Implementation method?
Pre-configured Business Content
SAP BW is not just a Data Warehouse…
It requires a specific methodology to benefit from Business Content
SAP BW uses a very specific data model
SAP BW speaks “business language”
Early Success is possible
Iterative Approach – Implement in cycles
SAP recommends a three layer model (see next foil)
1st layer: BW Strategic Planning
2nd layer: BW implementation
3rd layer: BW Project Mgmt.
Project plans, Skill descriptions, Tools and Accelerators available online
on http:\Service.sap.com/bw/ -> Service&Support/BW ASAP
BW ASAP Implementation Assistant can be used as a project management tool
SAP AG 2000 BW 2.0B ASAP / 23
BW Strategy
PROJECT PREPARATION Project Management Kick-Off
STRATEGY BLUEPRINT First Analysis of situation and
preparation for Workshops Executive Workshops
(Requirements & Commitment) Scope of implementation
PROGRAM DEFINITION Further Analyses Sessions Information Model: Global
structures: Information Requirements & Info Supply Chain
SAP BW System Landscape Implementation Approach
Communication Strategy Program Management Approach
& Risk Assessment
PROGRAM CHARTER Timetable of BW projects Staffing of Coordination Teams Requirements for
Implementation Teams
SAP AG 2000 BW 2.0B ASAP / 24
Phase 1: Project Preparation
INITIAL PROJECT PLANNING Project start up session Project charter Team working environment Project organization (roles) Implementation strategy Project plan
PROJECT PROCEDURES Management standards Implementation standards
System configuration Post-Implementation service
and support strategy System problem standards and
error handling System enhancement and
modification approval process Naming standards Data administration
ESTABLISH SYSTEM LANDSCAPE STRATEGY
TRAINING PROJECT PLANNING Project team training plan End user training &
documentation strategy
PROJECT KICKOFF
TECHNICAL REQUIREMENTS PLANNING
Identify requirements Procure initial hardware
(optional)
BW REVIEW - PROJECT PREPARATION PHASE
SAP AG 2000 BW 2.0B ASAP / 25
Phase 2: Business Blueprint
TRAINING Conduct project team training Prototype end user deliverables
BUSINESS REQUIREMENTS ANALYSIS
Requirements workshops Assess current data warehouse
and information access environments
BUSINESS CONTENT CHECK Assess requirements
SAP & non-SAP sources Master data Data Access
Identify data requirements for each end user category
BW DESIGN Data design Data access design (BEX and
Non-SAP) Authorization design System landscape strategy Technical design Procure technical components
for Dev/QA/Prod (optional)
ESTABLISH DEVELOPMENT ENVIRONMENT
Prototype
DEFINE SYSTEM ADMINISTRATION
BW REVIEW - BUSINESS BLUEPRINT PHASE
SAP AG 2000 BW 2.0B ASAP / 26
Phase 3: Realization
DEVELOPMENT CONFIGURATION Configure development
environment Configure data access
environment (BEX & Non-SAP) Implement & validate
authorization concept (Dev) Test BW environment
DEVELOPMENT CONFIGURATION WORKSHOPS
Prototyping solutions TRAINING Define/develop/finalize end user
training & documentation
TEST PLANS Define system test plans Define data test plans Define data access test plans Define authorizations test plan
DEFINE SYSTEM PROCEDURES Service level commitment BW administration procedures
BW REVIEW – REALIZATION PHASE
SAP AG 2000 BW 2.0B ASAP / 27
Phase 4: Final Preparation
TUNING Mass Tests Database Tuning BW Tuning
TRAINING Conduct pre-go-live end user
training
SYSTEM MANAGEMENT Establish production system
administration Conduct system tests
DETAILED PROJECT PLANNING Refine cutover Refine production support plan
CUTOVER
Cutover
Final approval for going live
BW REVIEW - FINAL PREPARATION PHASE
SAP AG 2000 BW 2.0B ASAP / 28
Phase 5: Go Live and Support
PRODUCTION SUPPORT Go live Checks Support review Provide production support Validate live business process
results Conduct post-go-live end user
training
STRATEGIC BW PLANNING
PROJECT END
SAP AG 2000 BW 2.0B ASAP / 29
Proposed BW Implementation Approach
Rapid Implementation
Option 1: Add Externally Purchased Data
Option 2: Extend Standard InfoCube
Option 3 : Integrate Legacy Data
3-6 Months
Delivered InfoSources Delivered InfoCube Delivered Queries Limited Number of Users Stable Technical Environment
or
or
Cycle1: 1-3 Months
SAP AG 2000 BW 2.0B ASAP / 30
SAP BW specific Skills (Roles)
Five BW specific roles have been identified for a successful implementation
BW Data Extraction
BW Data Access (Frontend, Web)
BW Data Architect, Administrator
BW Application
BW Basis
BW Project Team member can have one or more roles
SAP AG 2000 BW 2.0B ASAP / 31
Business Information WarehouseProject Roles
BW Data Extraction
Responsible for identifying and obtaining the data required to satisfy the requirements of the BW project.
SAP R/3 Data
New Dimension Product Data
Data external to SAP within the organization (legacy data)
Data external to SAP from outside the organization (provider data - D&B, Nielson)
SAP AG 2000 BW 2.0B ASAP / 32
Business Information WarehouseProject Roles
BW Data Access
Responsible for assessing the business requirements, and designing and developing a data access solution for the BW project.
BW’s Business Explorer
Certified ODBO clients: Non-SAP data access tools
Visual Basic development
Web development
Consumer70%
Analyst20 %
Author10%
SAP AG 2000 BW 2.0B ASAP / 33
Business Information WarehouseProject Roles
SAP BW Data Architect
Responsible for the overall design of the BW project
BW InfoCubes
Logical models
BW process models
BW enterprise models
Responsible for Administration
SAP AG 2000 BW 2.0B ASAP / 34
Business Information WarehouseProject Roles
BW Application
Responsible for utilizing BW to satisfy the business requirements identified for the project
If the scope of the BW project is tightly controlled and can use standard BW Business Content, InfoCubes, and Queries, the BW Application Consultant may assume the responsibility to perform several roles concurrently to include
SAP AG 2000 BW 2.0B ASAP / 35
Business Information WarehouseProject Roles
BW Basis
Responsible for the the BW infrastructure and Tuning
BW Installation and Basis Parameters, Patches, Support Packages
BW Landscape, Correction and Transportation Settings
BW Sizing
BW Performance & Tuning
BW Authorizations
SAP AG 2000 BW 2.0B ASAP / 36
Contacts: source systems
Project Mgmt.
DataExtraction
Team
Info Owners
Information owner (business users)
Steering Commitee
Executive Sposors
Project Organisation
DataArchitecture & Adminis-
trationTeam
Frontend Team
BW BasisTeam
SAP AG 2000 BW 2.0B ASAP / 37
AcceleratedSAP AcceleratorsAcceleratedSAP Accelerators
Fill in the Blankversus
Start from Scratch
Fill in the Blankversus
Start from Scratch
Examples of Accelerators• Project Plan• Workshop Agenda• Questionnaires• End User Procedures• Technical Procedures• Made Easy guide Books
• Written by experienced SAP BW consultants
AcceleratedSAP Accelerators
SAP AG 2000 BW 2.0B ASAP / 38
The SAP BW 2.0B Accelerators
Phase 1 Project Preparation
BW Methodology Overview
Project Start Up (Workshop Template)
Roles & Skills in SAP BW Projects
Project Charter for SAP BW Projects
Project Plan
Phase 2 Business Blueprint
Business Blueprint Methodology (Information Requirements Analysis)
Multidimensional Data Modeling with SAP BW
Templates Business Blueprint
Sizing Tool
SAP BW Hardware Sizing
SAP BW System Lanscape & Transport
Authorizations in SAP BW
Documentation Templates for SAP BW Authorizations
ODS-Whitepaper
Phase 3 Realization
BW Excel Features
Issue log database (QADB)
Frequently asked questions
Hierarchies in BW
Phase 4 Final Preparation
SAP BW Performance / Tuning
Phase 5 Going Live
BW Operational Support
BW Strategy Phase
BW Strategy (Global Rollout)
BW SEM
BW APO
SAP AG 2000 BW 2.0B ASAP / 39
SAP BW Documentation Enhancements
…several enhancements to the Online Documentation
…will be incorporated in Online Documentation of next release
Can be found on the SAP Service Marketplace (http://service.sap.com/BW/product background/Documentation Enhancements)
SAP AG 2000 BW 2.0B ASAP / 40
BW Project Reviews should occur Periodically Throughout a BW Project
Project Preparation Final
PreparationRealization
Go Live &SupportBusiness
Blueprint
ContinuousImprovement
Project Start UpProject Start Up
End of phase 1
ConceptualReview
ConceptualReview
DesignReviewDesignReview
After Data Design
Configuration Review
Configuration Review
During cycle configuration
Performance Review
Performance Review
In Final Preparation
SAP AG 2000 BW 2.0B ASAP / 41
BW Project Reviews
Independent and objective reviews by BW experts
Scheduled visits with agenda and timetable
One or two days on site
Interviews with project team, management and end users
Study project documentation
Present findings and recommended solutions to management
Plan them into your budget and timelines
SAP AG 2000 BW 2.0B ASAP / 42
Obtaining an SAP BW Review
How can you order the Reviews?
At your local SAP subsidiaries
Order by e-mail for Europe: [email protected]
Order by e-mail for US: [email protected]
service.sap.com/BW->Service&Support/Project Review
SAP AG 2000 BW 2.0B ASAP / 44
Agenda
SAP BW Implementation Methodology
Key Success Factors
SAP BW Project Experiences
Using ASAP for SAP BW implementation
SAP AG 2000 BW 2.0B ASAP / 45
Roadmap Step-by-step project plan and explanations of tasks and activities
Foundation of project plans (Microsoft project)
Tools and accelerators Attached to the roadmap
For project estimation and to set expectations (scope, time, resources)
For project management: method/roadmap, spreadsheets, documentation templates
For the BW consultant and customer: questionnaires,check lists, tools
Implementation Assistant Project Management Tool: combines project management with SAP BW specific
accelerators and how-to’s.
ASAP : Comprehensive Solution
SAP AG 2000 BW 2.0B ASAP / 46
AcceleratedSAP Tools Approach: offline
Welcome to AcceleratedSAP
Version
Project Preparation
Business Blueprint
Realization
Final Preparation Go Live &
Support
ContinuousChange
What’s NewRoadmapImplementation Accelerators
Project PlanQuestion and Answer DatabaseIssues DatabaseBusiness Process Procedures
Knowledge Corner
Glossary
Help
Contents Search
BackHide Forward Refresh Print Options
Home Page
The Implementation Assistant is the primary tool and framework in ASAP
Implementation Assistant contains Roadmap, QADB, Knowledge Corner
SAP AG 2000 BW 2.0B ASAP / 48
ASAP Knowledge Corner
What’s NewRoadmap
Phase 1: Project Preparation
Phase 2: Business Blueprint
Phase 3: RealizationPhase 4: Final PreparationPhase 5: Go Live and Support
Implementation Accelerators Project Plan
Knowledge Corner
Glossary
Contents Search
Home Page
Help
Sizing Estimators
BW Prototyping
BW Presentations
Best Practice Examples
The Knowledge Corner will contain a number of Consulting Guides written by consultants
SAP AG 2000 BW 2.0B ASAP / 49
BW on ASAP CD
CD includes implementation roadmaps for all mySAP.com applications
You can choose mySAP.com application BW as a flavor when installing ASAPactivities -> create a BW specific roadmap
Allows to choose more than one flavor
SAP AG 2000 BW 2.0B ASAP / 50
ASAP for SAP BW Rollout Strategy
ASAP for SAP BW is included on ASAP 4.6b
Last Release: December 1999
Next Release: online August/ offline: December 2000
Online
Accelerators, Documentation Enhancements
August 2000
http:\ service.sap.com/BW ->Service&Support/BW ASAP
ASAP CD
Implementation Assistant, Roadmap, Accelerators, Documentation enhancements
SAP AG 2000 BW 2.0B ASAP / 51
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