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Resolutions, the Cornerstones of Local and State Senates' Democracy and GovernanceKevin Bontenbal, Resolutions Chair

Julie Adams, ASCCC Executive Director

Fall Plenary 2012

+Outline

Function of resolutions Why do they exist?

Birth/Evolution of a resolution How they are developed?

Resolution writing and structure What do they look like, how do I write one?

Resolution Discussion and Voting How are resolution debated and voted on?

Fall Plenary 2012

+Function of ResolutionsWhy do they exist?

To set direction for the organization as a whole.

ASCCC Executive Committee and its standing and ad hoc committees implement adopted resolutions to: respond to issues conduct its work take action.

The ASCCC employs the formal use of resolutions to identify and record the will of the senates of the California community colleges.

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Born out of issues and problems related to academic and professional matters. Executive Committee and its standing and ad hoc

committees Areas Local Senates Plenary Attendees

First Stop – Executive Committee To clarify and perfect

Second Stop – Areas To assist in clarifying, perfecting, and/or amending

Birth / Evolution of a ResolutionHow are they developed?

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Third Stop – Plenary To clarify and/or amend

Forth Stop – Executive Committee If adopted goes back to Executive Committee

assigned to standing or ad hoc committees, or the President for action

Final Stop – Completed Some resolutions can be deemed unfeasible Some resolutions live on as they establish a position for the

Senate (until such positions are changed)

Birth / Evolution of a ResolutionHow are they developed?

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Should be feasible.

Should address a significant issue, concern or problem.

Should not duplicate similar resolutions.

Should avoid lumping.

Must limit actions to those within the scope and purview of the ASCCC “resolved” portion must state the action that the Senate will take.

May only urge or recommend a policy or action to local senates, the Board of Governors, the Chancellor, or other groups and individuals.

Must list Ballot Propositions by number. Refer to legislation in a resolution by Bill number and date.

Resolution WritingHow do I write one?

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Use of wording in resolves Recommend Ensure Assert or Affirm Reaffirm Require Support Work with

Resolution WritingHow do I write one?

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+Resolution StructureWhat do they look like?

Whereas, Introduction;

Whereas, Argument/problem/issue/facts;

Whereas, Argument/problem/issue/facts; and

Whereas, Argument/problem/issue/facts;

Resolved, Solution/need/position;

Resolved, Solution/need/position;

Resolved, Solution/need/position; and

Resolved, Solution/need/position.

Fall Plenary 2012

+Resolution StructureWhat do they look like?

*7.01 S12 Role of California Community College Libraries in the Implementation

of the Student Success Task Force Recommendations

Whereas, The Student Success Task Force Recommendations were developed to make California community college students more successful;

Whereas, The role and services of California community college libraries and librarians are not mentioned in the Student Success Task Force Recommendations; and

Whereas, The 2011 paper, Standards of Practice for California Community College Library Faculty and Programs illustrates how libraries and library faculty play a significant role in supporting college curriculum and helping students succeed academically;

Resolved, That the Academic Senate for California Community Colleges work with the Chancellor’s Office to ensure California community college libraries and librarians are fully involved in the implementation of the Student Success Task Force Recommendations; and

Resolved, That the Academic Senate for California Community Colleges encourage California community college library faculty to become involved with local implementation of the Student Success Task Force Recommendations.

Fall Plenary 2012

+Supportive Resolves – or not?

Resolved, That the Academic Senate for California Community Colleges affirm the importance and value of the BOG waiver in promoting student access and student equity to our colleges; and

Resolved, The Academic Senate for California Community Colleges work with the Chancellor’s Office to define appropriate conditions, including considerations of impact on equity and access, that would allow students with financial need to continue receiving a BOG fee waiver that would be based on satisfactory progress toward academic goals.

Fall Plenary 2012

+Stand Alone Resolves – or not?

Resolved, That the Academic Senate for California Community Colleges conduct research as to the options available for peer review and accreditation other than the ACCJC; and

Resolved, That the Academic Senate for California Community Colleges make the results of this research available by Spring 2011.

Fall Plenary 2012

+Stand Alone Resolve!

Resolved, That the Academic Senate for California Community Colleges conduct research as to the options available for peer review and accreditation other than the ACCJC and make the results of this research available by Spring 2011.

Fall Plenary 2012

+Supportive Whereas – or not?

13.01 F11 Supporting Student Access

Whereas, An overlap exists between California community college’s noncredit and the California Department of Education’s (CDE) adult education programs;

Whereas, Community college noncredit education provides educational access to those students who are interested but lack the knowledge needed to gain entrance to college or do not see themselves as college capable and, while informing and engaging these students, noncredit education develops their capabilities and perceptions towards becoming college capable;

Whereas, Unlike CDE adult education students, students who attend California community college noncredit courses are, by default, attending institutions of higher education and thus are more likely to shift their perceptions about their college-going abilities by engaging in strategically planned pathways and by proximity and physical access to the college environs; and

Whereas, The Academic Senate for California Community Colleges has positions in support of the need for noncredit programs and increased funding for noncredit (6.02 S98 and 5.03 S06;

Resolved, That the Academic Senate for California Community Colleges urge that any efforts to reduce or transfer any community college noncredit courses to California Department of Education’s adult education programs be done in conjunction with the Academic Senate and local senates such that college pathways are continued or developed and that student progress is not hindered.

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Resolved, That the Academic Senate for California Community Colleges endorse the document “Recommendations Regarding Repeatability” and all recommendations contained therein.

Resolved, That the Academic Senate for California Community Colleges endorse the document “Recommendations Regarding Repeatability” and its recommendations as amended.

Conflicting Resolutions – or not?

Fall Plenary 2012

+Nuts/Bolts of Plenary Resolutions and amendments New resolutions or amendments written on the first day of

Plenary Session must: be signed by four delegates as seconders must be submitted to the Resolutions Chair by a time established

in the adopted program of events for the Plenary Session

New resolutions submitted on the second day of the Plenary Session will be held to the next Plenary Session unless the resolution is deemed urgent. A time critical issue has emerged after the resolution deadline on

Thursday and new information is presented on Friday which requires an established Senate position before the next plenary session. The Resolutions Committee will review the resolution and make

a recommendation to the Executive Committee whether the resolution is urgent or not.

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Beginning of each resolutions packet

Resolution on consent calendar Criteria determined by Exec

non controversial, has no amendments

How to remove from consent Alerting the Resolutions Committee Chair or the Executive Director

any time before 8:20 a.m. on Saturday of the Plenary Session A final opportunity will be provided at 8:20 a.m. on Saturday when the President

calls the general session to order Removing a resolution from the consent calendar may be done for reasons such as:

to amend the resolution to debate the resolution to divide the resolves to vote against the resolution

Resolution Consent Calendar

Fall Plenary 2012

+Resolution DebateHow are resolution debated?

Each speaker who wishes to address a motion, a resolution, or an amendment shall: Come to the pro or con microphone as appropriate. State his or her name and college. Be limited to three minutes in making a presentation. Not speak again until all others desirous of speaking have expressed their opinions,

including members of the Executive Committee. Only debate the merits of the resolution and refrain from personal attacks

Pro/Con microphones Recognized alternately by president. When no speaker on the side of the motion that is to be heard next, debate on that

resolution is closed.

Parliamentary microphone seek clarification or guidance only delegates may make motions

Debate limited to 15 minutes

option to extend by a vote of a simple majority.

Fall Plenary 2012

+Resolution VotingHow are resolution voted on?

Only registered delegates with delegate ribbons may vote.

For purposes of voting on resolutions and amendments, a delegate may give his or her delegate ribbon to someone else, provided that this person is also a faculty member from the same college or district

Referred Resolutions More information or clarity is needed. More time to debate the issue on local campuses is needed. Addresses an important issue but is written in a manner to

make it unclear as to the intent. A resolution cannot be referred to direct the Executive

Committee to accomplish what the resolution seeks to do.

Fall Plenary 2012

+Thank You!

Fall Plenary 2012