* Report or Document attached Action Items Highlighted ......Jan 24, 2019 · 12:01 2 Agenda Review...

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* Report or Document attached Action Items Highlighted


Board of Directors Meeting

January 24, 2019 12:00 PM – 2:00 PM

CONFERENCE CALL

Dial in: 888-595-7170 Access Code 0790786

MEETING MINUTES

TIME ITEM TOPIC DISCUSSION LEAD 12:00 1 Call to Order/Introductions & Roll Call Gugel/Poska

Gugel called meeting to order at 12:02 Gugel welcomed participants and Poska took roll call. Present: Scott Poska - 2019 Secretary Mike McCarthy - 2019 Treasurer Chad Hammerl – 2019 Vice President Martin Gugel – 2019 President Mike Bittner – 2019 Past President Tom Campbell – District Administrator Jacob Folkeringa – 2019 NCITE Section Representative Ryan Jacox – 2019 Illinois Section Representative Andy Swisher – 2019 MOVITE Section Representative Kristi Sebastian-District Representative John Davis – 2019 Student Activities Representative Adam Francour (for Andi Bill) – Website (ex-officio) Not Present: Yang Tao – 2019 Wisconsin Section Representative Mark Rinnan – Newsletter (ex-officio)

12:01 2 Agenda Review Gugel

Added 2019 Budget as part of Item 4. No other changes to the agenda.

12:02 3 REVIEW/COMMENT/APPROVE Minutes Poska

Poska submitted the minutes from the 2018 Board Retreat. Board accepted minutes as

submitted.

12:03 4* REVIEW/COMMENT/APPROVE Treasurer’s Report McCarthy

Hammerl submitted the December 2018 Treasurers Report (attached).

• Hammerl: approximately $3,500 of expenses that haven’t been paid yet from 2018. For example, the University of Minnesota hasn’t cashed a check for $1,700.

• Bittner: had conversation with Jeff Paniati at ITE Intl and agreed to share $3,500 in revenue to MWITE from 2018 ITE AM.

• Hammerl: approve December report or wait for items above to settle out and approve at future meeting?

• All: Approve December report and amend it before 2018 audit of treasurers materials.

Hammerl-motion to approve December 2018 Treasurers report. Bittner-second





January 24, 2019 12:00 PM – 2:00 PM

CONFERENCE CALL


MEETING MINUTES

Motion approved unanimously. Hammerl presented the draft 2019 MWITE Budget (attached).

• Hammerl: propose 2 considerations for future budgets. First, look into each expense item and budget what it will likely be instead of budgeting based on what is spelled out in bylaws and policies. Second, have the Director submit an estimated travel budget for the year in November and the Board votes to approve it without future expense reimbursement approvals needed. Extra items not initially budgeted can be requested as they come up.

• Campbell: estimated costs in November may not be accurate as year goes on. Hard to estimate costs a year out.

• Poska: are expenses spelled out in District policies? They are at the Section level.

• Folkeringa: are the 2009 District policies the latest?

• Campbell: expenses are spelled out in policies. Has newer policies not on website. Tom to send latest policies to Board. Poska to work with Francour to get latest policies on website.

• Poska: what do Sebastian and Davis think about Director travel budget?

• Sebastian: would not be a problem to do except fall IBOD meeting location in November is not established a year out.

• Andy: contributions to endowment based on surplus budget or balanced budget?

• Hammerl: contribute to endowment based on approved budget.

• Sebastian: have separate meeting/discussion regarding balanced budget?

• Gugel: separate focus group to convene in future.

• Bittner: Hammerl to chair this effort and setup future meeting. Sebastian-motion to approve 2019 Budget as presented Gugel-second Hammerl-opposed Motion approved.

12:05 5 New Great Lakes District Transition Team Update Davis

Davis gave update on New Great Lakes District transition.

• Fourth Transition Team conf call is on 1/28.

• Last conf call had several discussion items: potential District name input from sections, officer rotations, and annual meeting in home section of current President.

• ITE Intl officially accepted MOU between MWITE, GLITE, MOVITE.





January 24, 2019 12:00 PM – 2:00 PM

CONFERENCE CALL


MEETING MINUTES

• ITE Intl approved special election for Michigan rep. ITE Intl approved charters for revised sections/districts.

• Davis is participating in Great Lakes District board meetings.

• New District bylaw approvals will take place in June 2019 for districts without major changes. MWITE + GLITE bylaw approval will take place in June 2020.

12:15

6 Annual Meetings

• 2019 MWITE Annual Meeting – Hosted by MOVITE

• 2020 MWITE Annual Meeting – Hosted by ILITE

• 2021 New Great Lakes District Annual Meeting – TBD

Swisher Jacox Davis/Sebastian

Swisher had no updates for 2019 MWITE Annual Meeting. Jacox gave update for 2020 MWITE Annual Meeting.

• Waiting to hear from Great Lakes District to see if they want to do a joint meeting. Davis has not heard interest from Great Lakes District.

• Need to identify meeting co-chairs. Will discuss at next IL section meeting on 1/25.

12:25 7* District Director Report Sebastian

Sebastian gave summary of her January Directors report (attached).

• Inducted to IBOD a few weeks ago at first January meeting.

• January IBOD meeting was energizing, lots of activities, and focus for IBOD in 2019 is on membership and networking opportunities.

• Asked to be on the ITE committee for revised charters/bylaws.

12:35 8 Student Activities Report Davis

Davis gave a brief update on Student Activities.

• Starting to plan for 2019, next meeting in Feb.

• Traffic Bowl, student poster session, are being planned for 2019 MWITE AM.

12:45 9 District Administrator Report Campbell

Campbell gave a brief District Administrator report.

• Contacted TCF bank corporate and a branch office and can do a one-time transfer of ownership.

• This transfer shouldn’t be an issue in 2020 since Poska is in MN.

12:50

10 Section Reports

• ILITE

• ITEWisconsin

• MOVITE

• NCITE

Jacox Tao Swisher Folkeringa





January 24, 2019 12:00 PM – 2:00 PM

CONFERENCE CALL


MEETING MINUTES

ILITE: Jacox provided update. Next meeting is Annual banquet is at Union League on 1/25. Brian Roberts is new president. Automated signal measures workshop in Feb. March high speed rail meeting. Spring social event is planned. Section has 15 sponsors and over $13,000 raised for 2019. Operate on fiscal year ends March 31. 501c3 Federal status achieved in 2018, will be working on State status in 2019. WI: Tao provided an email update since not present for call. 2019 Section officers were sworn in in December. Allan Pacada is the 2019 Section President. 8 Section meetings are scheduled for 2019. The annual Traffic Engineering Workshop and Transportation Planning Forum is scheduled for April 9 in Pewaukee. 2 social events are planned for 2019. Dawn Krahn has retired, and will no longer represent the Section for the Endowment Fund. Section is actively looking for replacement and will forward that info once it is finalized. MOVITE: Swisher provided update. Section retreat back in November 2018 following MWITE Board retreat. Discussion centered around transition activities. MOVITE ok to remain as 501c6. Future discussion topics for monthly calls: charter language review, new section boundaries, and possible section directors instead of state directors. NCITE: New board members elected in November and changed over in January. January section meeting on 1/31 with infrastructure report card as topic. Working on 2019 advertising. Duluth has new student chapter and Minnesota State (in Mankato) is looking into starting student chapter.

1:00 11 2019 Awards Gugel/Hammerl

Gugel opened the discussion regarding 2019 District Awards.

• 2018 District Award info is on Google Drive.

• Call for awards comes from District VP. Dates need to be updated on awards and awards letter.

• Link on website should go to ITE Intl awards. District submittal deadline is 3/1, ITE Intl is 4/1.

• Bittner: Need to send out materials ASAP. Need to discuss annual District awards approach and schedule in November at Board Retreat for the upcoming year. Hammerl to work with Gugel on 2019 District Awards letter and send out to district members.

• Campbell: distinguished member criteria has been revised, needs to be updated on website.

1:15 13* Website Report & Hosting Question Bill/Francour

Francour lead discussion about the status of the current District website.

• 2015-2018 TOPs website hosting invoice is for $5000.

• Poska: these are services already rendered, we need to pay this invoice. We appear to have budgeted up to $2000 per year for the website, so this reflects a smaller amount ($8000 budgeted over 4 years vs $5000 actual). When it comes





January 24, 2019 12:00 PM – 2:00 PM

CONFERENCE CALL


MEETING MINUTES

to the 2019 budget, it should be noted that this expense amount exceeds the 1 year budgeted amount but is a charge for 4 years worth of services.

Scott motioned to pay 2015-2018 website hosting invoice, second Swisher Motion approved unanimously.

• Need to move current Wordpress based website to different hosting service due to policy changes at U of W. Francour manages ITS WI website and had same issue. Has temporary solution in place but needs to move sooner than later.

• Bluehost website hosting recommended by Wordpress. First year with promo offer is $113, after is $13-14 per month. Bluehost can have more Wordpress themes. Bluehost is best option.

• Hammerl: pitch long-term options to board?

• Francour to investigate website options and present to Board

• Swisher: security premium included in hosting?

• Francour to develop invoicing strategy for 2019 Scott motioned to move web hosting to Bluehost, second Bittner Motion approved unanimously. Francour to move web hosting to Bluehost.

1:35 14* Newsletter Gugel/Bittner

Gugel lead brief discussion on the Newsletter in Rinnans absence.

• Sections to send 1-2 page best articles to newsletter editor.

• Gugel to send outlook reminders for first newsletter for 2019 based on communications schedule (attached).

1:40 15* Endowment Fund Committee Update Mick

Meeting running over time, so Gugel referenced Endowment Fund Report that Tex emailed

(attached).

1:45 16 Financial Revenue Sharing Bittner

As referenced in item #4 above, Bittner discussed revenue sharing with Jeff Paniati. Paniati

agreed to $3,500 in revenue sharing.

1:50 17 Tax Information Gugel

Gugel lead tax status discussion. The District needs to prove to the IRS that it has not made enough money to pay tax.

• Gugel needs Articles of Incorporation from Bittner.





January 24, 2019 12:00 PM – 2:00 PM

CONFERENCE CALL


MEETING MINUTES

• Annual report information for the Secretary of State can be completed online.

• Gugel to send McCarthy instructions for payment to complete task.

2:00 18 ADJOURN Next Board Mtg. – March 21, 2019. – 12 PM

Gugel

Swisher motioned to adjourn meeting, second by Gugel. Motion approved unanimously. Meeting adjourned at 2:05 pm.

Attachments: December 2018 Treasurers Report Draft 2019 MWITE Budget District Director Report Website Hosting 2015-2018 Invoice 2019 Communications Plan Schedule Endowment Fund Committee Report Respectfully submitted, Scott Poska 2019 MWITE Secretary January 30, 2019

2017 2018 2019INCOME Budgeted Budget Budget Notes

1a Dues (Regular Membership) Slight increase based on 2018 numbers1b Dues (Agency Membership)(80% of Regular Dues)2 Midwestern District Annual Meeting Surplus 5,000.00$ 10,000.00$ 3,500.00$ The $10,000 budget in 2017 never happened. Based on current MOU with MOVITE $3,500 surplus is expected.3 Web/Journal Ads/Other ‐$ 100.00$ 100.00$ 4 Sponsorship ‐$ 2,000.00$ New initiative in 2018. Generated $1600 from two sections. Expect additional revenue in 2019.

‐$ ‐$ ‐$ "Eliminated Transferred from Reserves"TOTAL INCOME 29,000.00$ 34,100.00$ 30,600.00$

EXPENSESOPERATIONS

1 District Administrator Travel 2,500.00$ 2,500.00$ 2,500.00$ * Based on a running average for Tom Campbell. 2019 Travel to St. Louis

2 District Director Travel 7,500.00$ 7,500.00$ 7,500.00$ *Based on John Davis 2018 Forecast. Budget based on travel to 9 events; International Meeting (Austin), District Meeting (St. Louis), four Section Meetings, and two IBOD meetings. Policies cap the amount at $7,500.

3 Student Activates Chair Stipend 1,000.00$ 1,000.00$ 1,000.00$ * Budget to support student activities travel or provide an honorarium.*

4 District Director‐Elect Travel 500.00$ 1,500.00$ $0.00 *Traditionally used to budget $500 held in reserve every year, such that $1500 would be available when District has a incoming Director. Based on discussion keeping at $0, but line item left on budget to prompt a discussion with the Great Lakes District.

5 District Meeting Start‐up 2,500.00$ 2,500.00$ 2,500.00$ Amount set by District Policies. If more is required special request needs to be made at District Fall Meeting

6 District Workshop/Officer Travel/Board Mtg. Expenses 3,500.00$ 4,000.00$ 7,000.00$ Increase based on actual costs in 2017 and 2018.

‐ ITE Nominating Committee Rep. Travel ‐$ ‐$ $0.00 Omitted in 2017. With ITE Nominating Committee changes, do we need to reinstate? Remain as $0 in 2019.

7 Mailing/Voting Expenses 150.00$ 350.00$ 400.00$ Election Buddy costs have increased.

8 Bank Charges ‐$ ‐$ 50.00$ New checks ordered in 2018.

9 MW District President travel to International Meeting 1,500.00$ 1,500.00$ * Renamed to add clarification.

10 Headquarters Tax Exempt Filing Fee 3,000.00$ 43.00$ 45.00$ Change to "Tax Exempt Fees" ‐ There will be a $36/year annual report fee, plus $31 every 5 years to change Reg. Agent

11 District Administrator Honorarium 500.00$ 500.00$ 500.00$ * No change in 2019

Subtotal 22,650.00$ 21,393.00$ 21,495.00$ 57.2%

MEMBER SUPPORT12 ITE V‐P Campaign ‐$ ‐$ $0.00 Per District policies, District will financially support a VP candidate from the district up to $1500.

13 LeadershipITE (Restricted to MWITE Candidates) 3,000.00$ 3,000.00$ 3,000.00$ * Will be paid out in $1000 increments regardless on how many persons are selected into the program.

14 Miscellaneous 250.00$ 250.00$ 250.00$ *15 District Reception at ITE Annual Meeting 750.00$ 750.00$ 750.00$ Budget to get reception started.

Subtotal 3,250.00$ 3,250.00$ 3,250.00$ 8.6%

AWARDS16 Awards (plaques) 650.00$ 650.00$ 650.00$ 17 Award Recipients District Meeting Registration 750.00$ 2,000.00$ 2,000.00$ New in 2017. Should be budgeted to handle two ITE Annual Meeting registrations.

Subtotal 1,400.00$ 2,650.00$ 2,650.00$ 7.0%

STUDENT SUPPORT18 Student Chapter Award 600.00$ 600.00$ 600.00$ 19 Student Paper Award 600.00$ 600.00$ 600.00$ 20 Student Poster Session (undergrad x1) 400.00$ 400.00$ 400.00$ 21 Student Poster Session (grad x2) 800.00$ 800.00$ 800.00$ 22a Traffic Bowl Support ‐ Winner Prize 1,000.00$ 1,000.00$ 1,000.00$ Prize Money for Traffic Bowl Winner to offset travel costs to attend ITE Annual Meeting

22b Traffic Bowl Support (Support for Organizing, Food, AV) ‐$ 250.00$ Can be utilized to pay for costs associated with hosting the traffic bowl.

23 Sponsor reception at Traffic Bowl (student pizza) ‐$ ‐$ Case by case budget. We want to make sure that we have an event, but do not want to conflict with a District Plan event.

24 Student Chapter Support 2,000.00$ 2,600.00$ 3,400.00$ With increased number of Student Chapters submitting reports, budgeted amount should be increased.

25 Student Design Competition Winners 150.00$ 150.00$ 150.00$ 26 Student Leadership Summit Donation 1,000.00$ 1,000.00$ 1,000.00$

Subtotal 6,550.00$ 7,150.00$ 8,200.00$ 21.8%

OTHER‐$ ‐$

28 Website Hosting 2,000.00$ 2,000.00$ 2,000.00$ Not used in 2018, but should be used to improve the website

Subtotal 2,000.00$ 2,000.00$ 2,000.00$ 5.3%

TOTAL EXPENSES 35,850.00$ 36,443.00$ 37,595.00$

INCOME less EXPENSES (6,850.00)$ (2,343.00)$ (6,995.00)$

* Funds not utilized in a surplus year can make a donation to the District Endowment Fund

$ 24,000.00 $ 25,000.00

2019 Budget

$ 24,000.00

International Director Report

1

International Director: Kristi Sebastian

Date Submitted: Jan. 22, 2019

The Coordinating Councils met on Jan. 12, 2019, the day prior to the ITE International Board of Direction meeting, at ITE Headquarters in Washington DC to kick off the year. The new council leadership met to discuss their roles and expectations. Jason Crawford and Eric Rensel and Chair and Vice Chair of the Coordinating Council welcomed the new chairs and presented information and expectations for the coming year. Highlights of the presentation included discussion of the specific goals and objectives that ITE will focus on during the year. This focus will be reflected in the projects and programs offered by the councils. These emphasis areas include elimination of road fatalities, sustainable transportation for communities, an efficient transportation system that serves all users and transportation workforce development, along with a variety of additional issues important to ITE members (See attached ITE Council Organization Chart). The ITE International Board of Direction Met on Jan. 13, 2019 in Washington, DC. Board reviewed the 2018 Financial Update and approved the 2019 Budget. Jeff Paniati, ITE Administrator presented a summary of the 2018 accomplishments and 2019 Strategic Plan and Implementation. The Board discussed the goals and expected action for each one. Implementation focuses on the areas of Membership, Technical Knowledge, and Institution Sustainability. Board reviewed and approved the new District Charters and the action for our “New Great Lakes” transition including adoption of our MOE and approval of our special election in 2019 and 2010 to bring members from the current Great Lakes District onto the MWITE District Board as outlined in the MOU. The Board reviewed the strategic plan and technical initiatives which focus around the 5 areas for 2019:

Vision Zero

Connected/ Automated Vehicles

Transportation and Health

Smart Communities

Mobility as a Service (new initiative in 2019) The presentation focused on the initiatives and technical products anticipated in 2019 (see attached presentation outline).

Institute of Transportation Engineers International Director Report

Midwestern ITE District

International Director Report

2

2019 International Board of Directors Swearing in of the new ITE Board Directors

ITE Councils Organization Chart:

Wisconsin Traffic Operations

& Safety Laboratory

Attn: Tracy Becker

INVOICE

1415 Engineering Drive, Room 2205

Madison, WI 53706

Phone 608-890-0197 | Fax 608-262-5199

[email protected] | http://topslab.wisc.edu

INVOICE # 0035

DATE January 4, 2019

TO

Mike H. Bittner

Midwestern ITE President

728 East Beaton Drive

West Fargo, ND 58078-2655

Phone 701-271-4879 | [email protected]

FOR Midwestern ITE Website Maintenance

Description Amount

Website Maintenance and Hosting $5000.00

(For Work Completed Between January 1, 2015 – December 31,2018)

- Hosted Midwestern ITE Website Using UW-Madison Hosting Services

- Made Website Content Updates as Received by MWITE Members/Board

- Provided Website Updates at Meetings (See attached document for dates)

- Transferred Website Content to New WordPress Site

- Website Planning Discussions Between UW- Madison and Midwestern ITE

- Rebuilt Website Page Architecture Using WordPress

- Copied and Formatted Content For Every Website Page and Subpage

- Downloaded All Media Files From Previous Site and Uploaded To New Site

- Established All Media File and Eternal Website Links On New WordPress Site

- Redirected Website Traffic To New WordPress Site

- Continue To Maintain Version Updates for WordPress and Plugins

Total $5000.00

Make all checks payable to University of Wisconsin.

PAYABLE UPON RECEIPT.

If you have any questions concerning this invoice, contact Tracy Becker | 608-890-0197 | [email protected]

mailto:[email protected]

of 2

Calls and Meetings Attended by UW-Madison Personnel

Conference Calls

10/9/15

11/19/15

1/22/16

5/20/16

7/22/16

9/22/16

11/2/16

3/10/17

5/19/17

10/11/17

11/16/17

11/17/17

1/25/18

3/29/18

8/2/18

10/25/18

11/29/18

MWITE Website Discussions/Communications Conference

3/9/16

4/26/16

6/22/16

6/26/16

7/13/16

1/27/17

3/8/17

6/16/17

2/9/18

3/26/18

Website Page by Page Discussion

7/6/16

In Person Meeting in Madison

11/17/16

6/19/17

Endowment Committee Meeting

1/20/17

2/24/17

5/4/17

9/8/17

12/11/17

2/7/18

Month Item Assigned To Notes

January President's Message President 1 Page

Call for Award Nominations Vice President 1 Page

International VP Elections Summary Newsletter Editor Receive from ITE International

International Director's Update Director 1 Page

Best District Article from Past Year Each Section Rep 1-2 Pages

Sponsor Logos Treasurer 1/2 Page

Section Updates Each Section Rep 1/2-1 Page

Annual Meeting Save the Date Newsletter Editor 1/2 Page

Endowment Fund Update Endowment Fund Chair 1/2 Page as Needed

Student Activities Update Student Activities Chair 1 Page

Any Special Updates Group at Large To Be Determined

February Compile Newsletter Newsletter Editor Winter Newsletter - "Best of Midwestern 20xx"

Review Newsletter President and Director

Disseminate Newsletter Newsletter Editor

Disseggregate Newsletter and Place Content on Website Web Coordinator

Review Webpage Edits President and Director

March

April President's Message President 1 Page

District Meeting Primer LAC Chair 1-2 Pages

District Election Candidates Summary Secretary 1 Page per Candidate




Endowment Fund Update Endowment Fund Chair 1/2 Page as Needed



May Compile Newsletter Newsletter Editor Spring Newsletter - "Election Special 20xx"





June

July President's Message President 1 Page

District Meeting Summary LAC Chair 1-2 Pages

District Election Summary Secretary 1 Page per Candidate


Awards Summary Vice President 2 Pages

Student Leadership Summit Summary SLS Chair 1 Page





August Compile Newsletter Newsletter Editor Spring Newsletter - "Annual Meeting in Review 20xx"





September

October

November

Option: Student Chapter Specific Newsletter asking for a

1/2 page update from each chapter interested in giving one

December

District Critical Communication Schedule

1

Gugel, Martin

From: John P. Mick <[email protected]>Sent: Monday, January 21, 2019 3:44 PMTo: Hammerl, Chad; Gugel, Martin; Adam Francour; Andrea Bill - U of Wisconsin-Madison

([email protected]); Andy Swisher ([email protected]); [email protected]; John Davis ([email protected]); Kristi Sebastian ([email protected]); Rinnan, Mark; Mike Bittner; Mike McCarthy ([email protected]); Ryan Jacox ([email protected]); Scott Poska ([email protected]); Tao, Yang ([email protected]); [email protected]

Subject: RE: MWITE Board Meeting Draft Agenda / MWITE Endowment Comm. Report

Martin TEAM Happy New Year My MWITE Endowment Comm. Report is: I cannot attend 1/24 Board mtg. due to previous commitment We sent Midwestern Dist. members email of news and financial solicitation in Dec.; I hope you received it We did not send apology email to MOVITE members or anything to Great Lakes Dist. members. We are standing down as Dist. “Re-org Task Force” and “OneITE Committee(s)” continue work As MWITE decides future direction MWITE Endowment Comm. will keep working I believe with Dawn Krahn retirement from WISDOT we’d ask for a new volunteer from WISC ITE for Comm. Tell me what else to do Thank you

John P. Mick II P E, F-NSPE, F-ITE Illinois Division Manager MWITE Endowment Comm. Chair

main: 815.459.1260 | direct:815.444.3308

mobile:312.505.1149 | fax:773.444.0334

email:[email protected]

www.baxterwoodman.com

8430 West Bryn Mawr Avenue Suite 400 Chicago,

IL 60631

This email and any attachments are confidential and are intended solely for the use of the intended addressee(s). If you have received this email in error, please notify the sender immediately or call 708-478-2090 and delete this email. If you are not the intended recipient(s), any use, retention, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. The integrity and security of this message cannot be guaranteed on the Internet. Thank You.

From: Hammerl, Chad <[email protected]> Sent: Sunday, January 20, 2019 5:57 PM To: Gugel, Martin <[email protected]>; Adam Francour <[email protected]>; Andrea Bill - U of Wisconsin-Madison ([email protected]) <[email protected]>; Andy Swisher ([email protected]) <[email protected]>; [email protected]; John Davis ([email protected]) <[email protected]>; Kristi Sebastian ([email protected]) <[email protected]>; Rinnan, Mark

2

<[email protected]>; Mike Bittner <[email protected]>; Mike McCarthy ([email protected]) <[email protected]>; Ryan Jacox ([email protected]) <[email protected]>; Scott Poska ([email protected]) <[email protected]>; Tao, Yang ([email protected]) <[email protected]>; [email protected]; John P. Mick <[email protected]> Subject: RE: MWITE Board Meeting Draft Agenda Good Afternoon, I have attached the December 2018 Treasurers Report and revised 2019 Budget for discussion. Couple highlights – Treasurers Report We ended the year on target (loss of ~$3,100), but mostly because we did not pay out several items including website hosting, Student Activities Chair Honorarium, and were not required to cover many of the costs associated with our Annual Meeting. Couple highlights – 2019 Draft Budget We will be anticipating a larger loss in 2019 (- $6,995). The loss is due to less income coming from the District Annual Meeting and increased operations costs. I have formatted the budget so we can see how the percent breakdown of expenses is broken down into;

Operations 57.2%, Member Support 8.6%, Awards 7%, Student Support 21.8%, Other 5.3%.

Take another look, I would rather spend more revenue on our members and less on ourselves. Talk with you all on Thursday. Chad Chad R. Hammerl, PE, PTOE Midwetern District Treasurer 2018 312.612.7290 773.960.3943 (cell) [email protected] c/o Jacobs Engineering 525 W. Monroe; Suite 1600 Chicago, IL 60661 www.jacobs.com

From: Gugel, Martin <[email protected]> Sent: Tuesday, January 15, 2019 4:42 PM To: Adam Francour <[email protected]>; Andrea Bill - U of Wisconsin-Madison ([email protected]) <[email protected]>; Andy Swisher ([email protected]) <[email protected]>; Hammerl, Chad <[email protected]>; [email protected]; John Davis ([email protected]) <[email protected]>; Kristi Sebastian ([email protected]) <[email protected]>; Rinnan, Mark

3

<[email protected]>; Mike Bittner <[email protected]>; Mike McCarthy ([email protected]) <[email protected]>; Ryan Jacox ([email protected]) <[email protected]>; Scott Poska ([email protected]) <[email protected]>; Tao, Yang ([email protected]) <[email protected]>; [email protected]; [email protected] Subject: [EXTERNAL] MWITE Board Meeting Draft Agenda Greetings! Attached is the draft agenda for next Thursday’s meeting. If you have anything you would like to add, please let me know. And if you have any reports you would like to submit ahead of time (or send if you will be unable to make the call), please send them to the group. Look forward to talking to you all next week! Martin Gugel, P.E., PTOE Assistant Director of Public Works Springfield, Missouri

Work: Cell: Fax:

417.864.1020 417.818.2972 417.864.1998

NOTICE - This communication may contain confidential and privileged information that is for the sole use of the intended recipient. Any viewing, copying or distribution of, or reliance on this message by unintended recipients is strictly prohibited. If you have received this message in error, please notify us immediately by replying to the message and deleting it from your computer.

* Report or Document attached Action Items Highlighted ......Jan 24, 2019 · 12:01 2 Agenda Review...

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Transcript of * Report or Document attached Action Items Highlighted ......Jan 24, 2019 · 12:01 2 Agenda Review...