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Transcript of ReadSoft 2004 Review of Multi-Site Implementation At Canadian Helicopter Corporation Christine...
ReadSoft 2004
Review of Multi-Site ImplementationAt Canadian Helicopter Corporation
Christine Whyte, ReadSoft
ReadSoft 2004
AGENDA Company Background Project Background Key project Drivers Overview of solution Project Timescales Benefits of Solution Project Manager’s Tips
ReadSoft 2004
Canadian Helicopter Corporation - CHC World’s largest provider of helicopter services to global offshore oil &
gas industry Market Capitalization is CDN$ 1billion Global Headquarters in Vancouver – Global Operations & Heli-One CHC European Operations Headquarters in Aberdeen with 17 bases in
UK, Ireland, Netherlands, Norway & Denmark CHC European Operations service over 55% of the offshore market in
the North Sea, the largest in the world
ReadSoft 2004
CHC Project Background for Automation in Accounts Payable
Processing around 30,000 supplier invoices per annum within European Operations
3 Finance bases 4 user groups covering approvals in multiple
countries and locations
ReadSoft 2004
CHC Key Project Drivers Multiple geographical locations for
processing/approvals Tracking where the invoices are Correct people approving invoices A process to support timely supplier payments Cater for additional workload without increasing staff
ReadSoft 2004
Scan Interpret Verify Transfer
Documents for INVOICES
Images
Scanning of the documents
Interpretation of the scanned document based on a pre-defined profile. Specific details are retrieved from the document
Verification ofthe information according to user based rules
Data
M3 System
Transfer of data and images
ImageArchive
Overview of ReadSoft/LawsonM3 Automatic Data Capture
Optimize
Manager
ReadSoft 2004
Supplier identification Matching a document with the right account among
thousands is surprisingly swift Identifiers
– VAT number– Logo– Telephone number
For suppliers unknown to INVOICESidentifier matches are found in the Master Vendor list from M3
ReadSoft 2004
Automatic information extraction Header fields Account fields Single items Line items Multiple VAT rates
ReadSoft 2004
Automated Line item capture
Fast and accurate line item information extraction, on one page or many
In case of inconsistencies,line item tables are justas swiftly extracted andlearned in Verify
ReadSoft 2004
CHC Overview of ReadSoft M3 ADC Solution – Approval method Supplier Invoices with Purchase orders – to be implemented in Phase 2
3 way matching of purchase order, goods receipts and invoices. Invoices are automatically routed to the matching function. Matching will be automatic within defined deviations. Approved and tagged for payment.
Supplier Invoices with no Purchase Order
Routed to the suspense account so that they are registered, and the appropriate person notified. Cost account defined and invoice approved.
Single and parallel authorization Reminders for timely authorisation Recording of comments
ReadSoft 2004
CHC Project Timescales - 2006 January – Review of sales presentation February/March 2006 – Review of commercials & business case April – Project kick off with planning Anticipated roll out 6 months to cover European Operations exc. Denmark UK, Netherlands & Ireland fully live Norway rolling out now Project complete end of November
ReadSoft 2004
CHC Benefits of Solution Elimination of physical distribution of invoices Invoices & associated documents always available for on-line
viewing Streamlining processes and removing repetitive manual tasks Staff can focus on supplier relationships and managing
payments
ReadSoft 2004
CHC Project Manager’s tips! Infrastructure
Invoice images can be retrieved from anywhere via an M3 screen – check the speed of this as it varies for hardware/network and image viewers.
Software Versions
Some screens around the approval and invoice log were not immediately available due to the M3 version being used, so this needs to be considered in planning.
Training
With multiple countries and sites, planning for cost effective user training is important. Invoice approvers were trained remotely with instruction manuals sent by e-mail for reference, and this was backed up with 20 minute phone sessions for individual training. AP clerks in Aberdeen & Norway were trained face to face.
ReadSoft 2004
ADC – Appropriate for many companies
Some market segments
Some of our 4,500+ customers