e Performance Management Systeme Performance Management System

Why e-PMS?Why e-PMS?

Replacing paper appraisal with online appraisal.Replacing paper appraisal with online appraisal.

Making PMS more speedy and efficient. Making PMS more speedy and efficient.

Introducing transparency at all levels during the appraisal Introducing transparency at all levels during the appraisal process.process.

Effectively capturing achievements & performance in a single Effectively capturing achievements & performance in a single database.database.

Minimizing human intervention. Minimizing human intervention.

e Performance Management Systeme Performance Management System

Who is Eligible?Who is Eligible?

All employees who have joined on or before October 1, 2013 All employees who have joined on or before October 1, 2013 and are confirmed in employment as of March 31, 2014.and are confirmed in employment as of March 31, 2014.

Employees who have resigned and are serving notice period Employees who have resigned and are serving notice period will not be appraised in the current appraisal cycle.will not be appraised in the current appraisal cycle.

e Performance Management Systeme Performance Management System

Why Performance evaluation?Why Performance evaluation?

Help achieve Organizational goals and mission.Help achieve Organizational goals and mission.

Clearly communicate and set performance expectations.Clearly communicate and set performance expectations.

Document employee performance; performance issues & Document employee performance; performance issues &

highlight achievements.highlight achievements.

Top-down and bottom-up feedback.Top-down and bottom-up feedback.

Recognize accomplishments and reward performance.Recognize accomplishments and reward performance.

Develop action plan for performance improvement.Develop action plan for performance improvement.

Career planning and progression.Career planning and progression.

e Performance Management Systeme Performance Management System

Preparing for an effective appraisal? (Tips for Appraisee)Preparing for an effective appraisal? (Tips for Appraisee)

Be prepared with facts & figures on performance achievement.Be prepared with facts & figures on performance achievement.

Self appraisal should be filled in a stress free environment Self appraisal should be filled in a stress free environment without any distractions.without any distractions.

During appraisal discussion use illustrations/examples to During appraisal discussion use illustrations/examples to make your point.make your point.

Use the appraisal discussion to understand expectations, Use the appraisal discussion to understand expectations, share view points and give/take feedback.share view points and give/take feedback.

Keep an open mind.Keep an open mind.

e Performance Management Systeme Performance Management System

Preparing for an effective appraisal? (Tips for Appraisee)Preparing for an effective appraisal? (Tips for Appraisee)

Provide inputs to your supervisor/manager to define individual Provide inputs to your supervisor/manager to define individual development goals.development goals.

Discuss concerns and/or questions about any part of the job or Discuss concerns and/or questions about any part of the job or performance review with the supervisor/manager.performance review with the supervisor/manager.

Identify and participate in training and development discussion.Identify and participate in training and development discussion.

Continued…

e Performance Management Systeme Performance Management System

Preparing for an effective appraisal? (Tips for Appraiser)Preparing for an effective appraisal? (Tips for Appraiser)

Be prepared with data on appraisee’s performance.Be prepared with data on appraisee’s performance.

Give adequate notice to appraisee/s for appraisal discussion.Give adequate notice to appraisee/s for appraisal discussion.

Ensure a detailed in person appraisal discussion with appraisee Ensure a detailed in person appraisal discussion with appraisee before filling up the appraisal form.before filling up the appraisal form.

Discussion should not be rushed or interrupted.Discussion should not be rushed or interrupted.

Give opportunity to appraisee to share his views.Give opportunity to appraisee to share his views.

Avoid passing punitive or condescending remarks.Avoid passing punitive or condescending remarks.

e Performance Management Systeme Performance Management System

Role of the Reviewer:Role of the Reviewer:

To ensure that in his team appraisals have been conducted in To ensure that in his team appraisals have been conducted in a free and fair manner. a free and fair manner.

In case of disagreement between appraisee and appraiser In case of disagreement between appraisee and appraiser reviewer should step in as a referee to facilitate amicable reviewer should step in as a referee to facilitate amicable solution. solution.

Online Appraisal Flow ChartOnline Appraisal Flow Chart

System generated mail to Appraiser.

System generated mail to Reviewer.

System generated mail to HOD.

System generated mail to HOD.

Log on to the HR Intranet (Log on to the HR Intranet (www.ufomoviezhr.com/ufo)

AppraiseeAppraisee

After Logging in go to Performance Management click on Performance Appraisal FormAfter Logging in go to Performance Management click on Performance Appraisal Form

Fill the ratings on a scale of 1-10. All Parameters are mandatory.

Continue…

After ratings, enter list After ratings, enter list of the completed assignments/project details.of the completed assignments/project details.

Continue…

After fillingAfter filling assignments / project details click on assignments / project details click on Submit ButtonSubmit Button

After submitting u can see your performance appraisal form status here and you can view Appraiser and Reviewer/HOD remarks by clicking on view.

Log on to the HR Intranet (Log on to the HR Intranet (www.ufomoviezhr.com/ufo)

AppraiserAppraiser

After Logging in, go to Performance Management and click on Approval.After Logging in, go to Performance Management and click on Approval.

Click on Click on viewview to open the form. to open the form.

Rate the Appraisee on a scale of 1-10. All Parameters are mandatory.

Continue…

Rate the Appraisee on a scale of 1-10. All Parameters are mandatory.

Continue…

Fill Fill RemarksRemarks and click on and click on Submit ButtonSubmit Button. Once you submit the form will go to HOD for final approval. . Once you submit the form will go to HOD for final approval.

Log on to the HR Intranet (Log on to the HR Intranet (www.ufomoviezhr.com/ufo)

Reviewer/HOD

After Logging in go to Performance Management and click on ApprovalAfter Logging in go to Performance Management and click on Approval

Click on Click on viewview to open the form. to open the form.

Fill your remarks and select Approved/Revised then click on submit. Once you click on submit button Status should be closed (See next side)

Status closed – Form will go in the HR repository.