Coalition Meeting Etiquette/Expectations

Meeting Response Please email Rebecca by the Monday of the

meeting week (4th Monday of month) regarding your attendance. She needs this to order food and so we can have appropriate print outs available without wasting paper

Beginning August 2016, Agendas and Minutes should be printed from the email or off the website prior to coming if you want them. Most people are not taking these with them following the meetings. We will have a limited amount available on meeting day in case you forget to bring a copy.

Attendance Please be on-time if possible. While we generally

give people a few minutes to arrive, we do not want to waste people’s time waiting for late individuals

80% of meetings must be attended by your facility to receive the reimbursement for your time. You are allowed 2 call-ins per year

Mileage reimbursement is for one vehicle from your facility. This is reimbursed at the federal rate

Meeting Participation Please place electronic devices on vibrate.

Pagers, Phones, etc. If you get a call, feel free to step out

If you need to speak to a fellow attendee during the meeting, please do so in a manner considerate of your neighbors

If you have a question or comment during the meeting, please introduce yourself with name and organization to help the new members and people on the phone know who’s speaking

Committees If you feel the time has come to change

committees, this is your opportunity to do so. If your committee has a question, Tyler will

attempt to answer as quickly as possible. If your committee has completed all work for the

day, please let one of the RHPC’s know so we can gauge when to start report outs.

Equipment Decon Equipment: Please set up twice a year. This can

be practice, exercise, real world event, community event, or other. If practicing or exercising, please contact Coalition Staff, we like to observe and interact with our partners. We expect competency in setting these up.

Communications: Please test your redundant communications systems from the Command Center for internal and external communications. For Hospitals at the mid-and high-levels at the FSE, part of our regional objectives will be to send and receive communications from three different sources.

Other Coalition equipment: please use as possible. Obsolete Equipment: Please contact Rebecca