. Federal Acquisition Service U.S. General Services Administration GSA Schedule Contracts Industry...

Federal Acquisition Service

U.S. General Services Administration

GSA Schedule ContractsGSA Schedule ContractsIndustry Day-ModificationsIndustry Day-ModificationsMay 26, 2010May 26, 2010

David LowryManagement Services Center

US General Services Administration Federal Acquisition Service3

Agenda:

1. Roadmap-Where is Online Help to Submit Mods?

2. Insider’s View:1st Time Success with Mods-”Top 8” Tips for Success with Mod Requests

3. “Hot Topics”

Questions


1. Roadmap-Where is Online Help to Submit Mods? Administrative Changes

Adding Labor Categories

Adding SINS

Commercial Sales Practice Format

EPA based on Market Pricing

EPA based on a CPL

Request for GSA to Recognize Novation or Change of Name Agreement

http://www.gsa.gov/graphics/fas/MOBIS_Mod_Instruction_Admin_Changes_January_2010km.doc



Vendor Support Center vsc.gsa.gov

– Pathway to Success The Center for Acquisition Excellence

cae.gsa.gov– How to Become a Contractor – GSA Schedules

Program Office of Small Business Utilization

gsa.gov/sbu


2. Insider’s View:1st Time Success with Mods

Use RAMs Rapid Action Modification I (RAM I) (Nov ’09) expedites review and

award of deletion and administrative modifications High workload/low risk of rejection Deletions and administrative mods = 30% of MAS-wide contract

administration workload Change of contract administrator Change of phone number Change of fax number Change of Web URL Change of email address Change of authorized negotiator Change of (addition/deletion) authorized reseller

Deletion mods include: Deletion of labor category Deletion or product Deletion of Special Item Number (SIN)


2. Insider’s View:1st Time Success with Mods

RAM II is coming in late summer 2010 will simplify adding new products and fixed price services

through eMod when the following have not changed:

BOA (Basis of Award) Ts & Cs (Terms and Conditions) and SPF (Sales Practices Format--aka CSP)


2. Insider’s View:1st Time Success with Mods--”Top 8”Tips

8. Respond to GSA contract specialist timely



7. Ensure good performance (vice not reporting sales/IFF, not in Advantage, inadequate contract management)




6. Ensure pricing is fair and reasonable 7. Ensure good performance (vice not reporting sales/IFF, not

in Advantage, inadequate contract management)




5. Have adequate sales (vice no/low sales)






4. Be sure scope of service to be added matches SIN 5. Have adequate sales (vice no/low sales)






3. Submit supporting documentation, e.g. CSP, bill rate invoices, ORCA, novations, position descriptions







2. Submit sufficient info — refer to online instructions








1. Follow online mod request instructions, – e.g. http://www.gsa.gov/MOBIS

2. Submit sufficient info — refer to online instructions







5. Modifications “Hot Topics”

Legislation pending to open Schedules to state and local governments

High volume of modifications Average # mods per Contract Specialist is 25-30 worked first in/first out allow 30 days for most mods to be processed--admin

mods should be processed faster



eMods not yet mandatory but likely within a year, so: get your digital certificate soon 2 per company at no cost at this time get your digital certificate at the eOffer website, click

on the link– “Are you qualified to get an Electronic

Authentication Certificate (Cert) at no cost?”



Trends That May Impact Schedule Sales/Modifications in Future

Current U.S. Administration “in-sourcing” interest may impact sales (down)

Macro-economic concerns may impact agency funding

Much more competition for opportunities What are you seeing? Economy turnaround?



Inherently Governmental Services OFPP proposed policy Mar 31, 2010 based on

Obama memo on government contracting Public comment period ends June 1, 2010 MOBIS SINs 874-1 (Consulting) and 874-6

(Acquisition Management Support) likely affected by new policy

Policy would help federal agencies identify which functions to be performed by Federal employees


Questions?


What is eMod?

eMod eMod is a secure, web-based application that allows companies to

electronically prepare and submit a modifications request to the Federal Acquisition Service (FAS) for Multiple Awards Schedule (MAS) contract

eMod can be used for all FAS schedule contracts To use the eMod system you must have a digital certificate


What is a Digital Certificate?

A Digital Certificate is an electronic credential that is stored on your web browser or on a token. Asserts the identity of an individual Enables Federal Aquisition Service (FAS) to verify the

identity of the individual entering the system and signing documents.

Used to encrypt and decrypt data to ensure that it is securely transmitted.


What is a Digital Certificate, contd?

Currently FAS is offering two no-cost digital certificates per DUNS.

If you have not yet applied for your digital certificate you may do so by going to the eMod/eOffer website and clicking on the link “Are you qualified to get an Electronic Authentication Certificate (Cert) at no cost?”

If you have received your no-cost digital certificate, but have not uploaded it to your computer, you will have to do so before you can access eOffer.


How Does eMod Use Digital Certificates?

To authenticate user at login To ensure that only the people authorized to work on an

eOffer are granted access To electronically sign the request


What is a Digital Signature?

A Digital Signature IS: Unique to both the document and the signer Virtually impossible to forge

A Digital Signature is NOT: A digitized handwritten signature The typed name of an individual A secret code, password, or PIN number

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