Web viewAs you become a more advanced user of Microsoft Word, there are also some keyboard shortcuts...
Transcript of Web viewAs you become a more advanced user of Microsoft Word, there are also some keyboard shortcuts...
Microsoft Word 2007:The Basics
www.rclreads.org
1Updated 4/1/2014 by Eliza Summerlin
One-On-One Open LabsWhite Bear Lake
Mondays noon-2pmMaplewood
Mondays 3-5pmRoseville
Wednesdays 5-7 pmThursdays 1-3 pm
Maplewood Library3025 Southlawn Drive
Maplewood, MN 55112651-724-6003
Mounds View Library2576 County Road 10
Mound View, MN 55109651-724-6004
New Brighton
400 10th Street NWNew Brighton, MN 55112
651-724-6002
North St. Paul Library2290 N. 1st
North St. Paul, MN 55109651-724-6005
Roseville Library2180 N. Hamline Avenue
Roseville, MN 55113651-724-6001
Shoreview Library
4570 Victoria StreetShoreview, MN 55126
651-724-6006
White Bear Lake Library4698 Clark Avenue
White Bear Lake, MN 55110651-724-6007
1
Updated 4/1/2014 by Eliza Summerlin
Opening Word
1. Click on START menu (lower left corner)2. Click on PROGRAMS 3. Click on MICROSOFT OFFICE4. Click on MICROSOFT OFFICE WORD 2007
This may look different from computer to computer, but the steps should be similar.
OR
Double-click on the Office 2007 file icon on the computer’s desktop.(Do this when using a library computer)
2Updated 4/1/2014 by Eliza Summerlin
New Document This will be the first view you see after opening Word 2007:
Document A Word document is like having a sheet of paper on your computer screen. It is a space for communicating information by recording letters, numbers and symbols. Documents can be saved, edited and printed.
Office Button Click here, and several general command options will appear. (New document, Open, Save, Save As, Print)
Quick Access Toolbar This bar (to the right of the Office Button) contains the command icons that you use over and over.
Help Button Click this button and a window box appears. Type your question into the search box and hit the ENTER key.
Zoom Slider This either magnifies or shrinks a document to make it easier to read. It will not alter the final product. Click on minus or plus buttons to change view size.
The Ribbon This area holds all of the tools used to create a document. Select commands organized within the ribbon to tell Word what to do.
TIP: Hover the mouse arrow over a command (without clicking) and a pop up box will appear letting you know the command’s function.
2Updated 4/1/2014 by Eliza Summerlin
Office Button
Zoom Slider
Quick Access Toolbar
Help Button
Document
The Ribbon
The Ribbon
There are three basic components to be familiar with:
1. TABS Seven tabs are across the top (Home)2. GROUPS Each tab has several groups within it (Clipboard, Font, Paragraph etc.)3. COMMANDS A command is a button, menu or box to enter information
( Font Size)
Moving through a document
To move up & down a page
Click the scroll bar arrows on the far right of your screen Use the scroll wheel on the mouse (between the left and right mouse buttons) Press the page up and page down keys on your keyboard
Tab Command
Group
Scroll bar Mouse scroll Keys
Beginning Typing
The mouse arrow will change shape as you move it around. The different shapes indicate the different jobs that the mouse pointer can do.
Cursor Blinking vertical line that tells the computer where to place text.
Arrow Allows you to select (click on) commands.
I-Beam Is seen by moving the mouse around the white space of your document. Left-click and I-beam will signal the cursor. This is how you move the cursor.
Type hello and notice how the cursor moves to the right as you type.
If you type to the end of a line, your text will automatically wrap to the next line. You do not have to hit enter key every time. Press ENTER key only to add an extra blank line or to create a new paragraph.
4Updated 4/1/2014 by Eliza Summerlin
Cursor (blinking) Arrow I-beam
Important Keyboard Keys
There are many important keys on the keyboard that will help your format and edit your Word document. Reference the diagram below for an overview of the most important keys. As you become a more advanced user of Microsoft Word, there are also some keyboard shortcuts that will become increasingly useful.
5Updated 4/1/2014 by Eliza Summerlin
Indents a line
Tap once to make all text you type afterwards uppercase
Hold down shift while pressing another key for that letter to appear uppercase
Takes you to the next line of your document
Deletes the letter before (to the left of) the cursor
Deletes the letter after (to the right of) the cursor
Formatting (font group)
Home tab Font groupUse this group for changing the look of your text.
To use any of the font commands:
1. Click on the command box to activate it and then type your text. 2. Click on the command box again to deactivate.
BOLD activated BOLD deactivated
Some of the commands may have several options to choose from. To view these, click on the drop-down arrow in the individual command boxes. Then click on a selection.
Note: You can also apply these changes after you have already typed something. Simply highlight the text that you want to change and then click on the command you would like to apply. You may frequently reformat text after you have already typed something i.e. changing the font of the whole document, making a quoted italicized, etc. See next page for more details.
6Updated 4/1/2014 by Eliza Summerlin
Font Size
Font Color
Superscript2
Subscript2
Font Style
Bold
ItalicUnderline
Font Size has several different sizes to choose from.
Selecting Text
You do not have to go back and delete text every time you want to change something. By selecting text you are telling the computer where you want to make a change on your document. Only the text you highlight will change.
To select text (click & drag):
1. Place the I-beam in front of the text you wish to select. 2. Click and hold down the left mouse button. Drag I-beam across the text.3. Release the mouse button when ready. You have selected text. It will appear highlighted
like in the picture below.4. Then go ahead and choose the command you wish to change the text to.
To select all text go to: Home tab Editing group SelectSelect All
7Updated 4/1/2014 by Eliza Summerlin
Using Help Button
There are several other ways to select text. To learn about them click on the help button.
Type selecting text into the search box, and hit ENTER.
Click on the Select text article and scroll down to read about more ways to select.
Help Button
Editing a Document
Some people edit as they go, others wait until they are finished. It is your own preference.
Inserting text
1. Position the I-beam where you want to add text.2. Left-click. The flashing cursor appears.3. Type the text you wish to insert. 4. You may need to readjust the spacing. Do this by repositioning the flashing cursor and
then pushing SPACEBAR on your keyboard.
Deleting text
There are three ways to delete text:
Delete key Position the mouse’s I-beam in front of the text you wish to delete and click to signal the flashing cursor. Press DELETE key once for each character to be deleted.
Backspace key Position the mouse’s I-beam at the end of the text you wish to delete and click to signal the flashing cursor. Press BACKSPACE key once for each character to be deleted.
Select text to be erased and then press the DELETE/ BACKSPACE key. This will delete several characters at once.
Undo Button (located in the Quick Access Toolbar)
You can click undo and it will take back any changes made to your document. For example; if you accidentally erase a paragraph, you can undo your delete and retrieve that paragraph. Word keeps track of the actions you do by sequence. The more times you hit the undo button the further back it will take away your changes. Go back too far? Click on redo and your action will reappear.
NOTE: Word’s undo/redo memory is short term. It clears every time you exit out of the program.
7Updated 4/1/2014 by Eliza Summerlin
Spell Check
If your text is underlined with red or green squiggly lines; it is an alert that there may be spelling (red squiggle) or grammatical (green squiggle) errors. These squiggly lines will not print on your document.
How to use Spell Check:
1. Click Review tab Proofing group Spelling and Grammar command
OR
2. Right-click on the error (squiggly line)
TIP: Do not rely on spell check to find ALL of your mistakes! It is always best to have another person proof read your document.
8Updated 4/1/2014 by Eliza Summerlin
This pop up box will appear:
Click on the correct spelling under suggestions and then click Change
To ignore misspelling, click Ignore Once
To exit the box, click Cancel
This pop up box will appear:
Suggestions will be shown in the top section of the box
Left-click to select a correction
Box should then automatically disappear
To close without selecting, click anywhere outside of box
Formatting (paragraph group)
Home tab Paragraph groupUse this group for changing the organization of text on your document. This can be done by clicking on a command before you type. Or you can later select text and then create the change.
Alignment
The four alignment commands organize where the text appears on your document. One will always be selected. Word has the default alignment set to Align text left.
Bullets & Numbering
These commands are good for organizing lists and ideas.
Dog Cat Bird
1. Apple2. Milk3. Bread
Click once on the command to add bullets or numbers. You can change the style by clicking the drop-down arrow to the right of each command. Bullets and numbering will continue to appear each time you hit the ENTER key. To stop the bullets or numbering click on the gold command to make it blue again.
Decrease and Increase Indent
This arrow is in the indent space. An indent is the space created between the margin and text. Click on these commands to control the indentation of text.
1. Click cursor in front of the line you want to indent. 2. Then click either Increase Indent or Decrease Indent commands.3. The line’s indentation should change, and your text will move.Line Spacing
9Updated 4/1/2014 by Eliza Summerlin
Bullets NumberingIncrease Indent
Decrease Indent
Line spacing
JustifyAlign text right
Align text left
Center
You can control the amount of space between lines of text. Word is set to single-space (1.0). This means no extra space is added. Double-space (2.0) is a common option to change spacing to. This means there is blank space between lines. Adjusting the line spacing can make your document easier to read.
single-space (1.0) double-space (2.0)
Margins
Margins are the white border space around your text.
To adjust: Page Layout tab Page Setup group Margin command
If you prefer to manually adjust, this can be done with the two rulers which boarder your document. Click on the line that divides white and blue space, and then drag to desired measurement.
10Updated 4/1/2014 by Eliza Summerlin
Standard setting
Customize margins by clicking here and entering in specific dimensions.
Saving a Document
Save and Save as tell the computer to remember your work for the next time you need to access it.
The FIRST time you Save1. Click on Microsoft Office button 2. Click on Save as3. You will see a pop-up box like this:
Subsequent/ Updating Saves
After you go through the steps to first save your work, it is very simple to update your saved changes.
1. Click on Microsoft Office Button and then click Save
OR
2. Click on the disk icon up in the Quick Access Toolbar
TIP: Remember to save frequently!
11Updated 4/1/2014 by Eliza Summerlin
4. Select the location where you want to save your document from the Save in box (My Documents)
5. Name your document in the File name
box
6. Select file format in the Save as type box (.docx)
7. Click on Save
Opening a Saved Document
Saving documents allows you to come back to it later without losing all of your work.
To Open:
1. Open Word (see page 1)2. Click on Microsoft Office button 3. Click on Open4. You will see a pop up box 5. Click on your document 6. Click on Open
TIP: It is important to remember where you save and what you name your document.
Printing a Document
Closing WordClick the X in the upper right corner of your Word screen
Other ResourcesGoodwill Community Foundation www.gcflearnfree.orgTeach Yourself Visually Microsoft Office Word 2007 by Elaine Marmel
12Updated 4/1/2014 by Eliza Summerlin
To Print:
1. Click on Microsoft Office button2. Click on Print3. You will see a pop up screen4. Click on Print
TIP: It may be a good idea to click on Print Preview before you print. That way you can view how your document will print.
Click to change settings and customize Word options.