Delivery & Collection Point Management Lineside meet and greet good practice April 2015 Road Rail...

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Delivery & Collection Point Management

Lineside meet and greet good practice

April 2015

Road Rail Vehicle Safety Improvement Programme (RRV-SIP)

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Contents

• Why good practice is needed

• Delivery & Collection - at the planning stage

• Delivery & Collection - on site

• (Highways Interface issues covered in a separate good practice brief)

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The need for good practice

There have been a number of catastrophic incidents over lineside deliveries and collections as exemplified by the Lisvane incident on 17th February 2014

The ORR has stated that: Management arrangements for plant deliveries compares unfavourably

with that normally found at non-rail construction sites

Network Rail has been non-compliant with their CDM responsibilities

ALO activities involved in lineside deliveries and collections are a significant and inadequately managed risk

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Multiple incidents

• Life changing injuries• Lost shifts• Damage to third party property• Reputational damage

• All preventable incidents through:

► Good planning► Legislative compliance► Application of life saving rules

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Refer to Safety Bulletin NRS 334 Issued 27th August 2014

Reinforces the need for good planning, including the need for risk assessment in advance of works

Points out, prior to delivery the author of the SSOW shall share and explain the documentation with the identified delivery company

Stresses that drivers must not unload, load or manoeuvre vehicles next to railway lines unless they have had a safe system of work briefing, understand that briefing and can put in place the required risk controls.

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Should review vehicular accesses across DUs and Works Delivery to determine

Whether to STOP plant being stored at the accessWhether to STOP heavy materials delivered by lorry loader (HIAB) being stored at the accessTo determine ALO risk of deliveries of Plant and heavy materials (needing a crane or forklift to unload)

NOTE Accesses that have restrictions put on them may still be used as long as the delivery is within a possession and the Plant is removed before the possession is given up

Ellipse (Network Rail’s asset register) shall be used to better understand access points combined with site visits

Rail Infrastructure Network Modal (RINM) provides visualisation of access points through this link http://grv.corp.ukrail.net/slviewer110_r0/

A local dossier should then be produced with visualisation of each access along with the restrictions, with this then sent to third parties

Delivery & Collection in the Planning stage

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Following such an exercise the Hazards Directory shall be updated with the restrictions

•For awareness MY WORK app will be used by Off Track to update access data in Ellipse as part of their planned maintenance check, starting during 2015/16

•In addition work will be completed by Spring 2016 to enable automated data feeds from Ellipse into the Rail Infrastructure Network Model. This holds aerial photography. By then it is planned for 3rd parties to be able to access the data.

Good practice applied in a number of DUs and Works Delivery functions has been provision of signs made for access gates to give a visual reminder when entering or delivery to the access


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Example of good practice gate signage

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This is an overview of Watford sidings where plant and materials can be storedALO shall be consideredAll OTP or heavy material (needing a crane or forklift to unload) deliveries and collections shall be met.

Overview of access where plant & materials can be stored

19 Apr 2023 9

STOP Have you

applied Adjacent Line Open (ALO) control measures before you deliver any plant or

materials at this access point.

ALL DELIVERIES MUST BE MET.

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This is an overview of Headstone Lane access which is a good example of the risks involved when delivering plant.

There was no protection in place when the RRV was delivered and also no NWR rep on site.

The storage of plant and/or heavy materials (needing a crane or forklift to unload) is now restricted at this access.

STOP Have you

applied Adjacent Line Open (ALO) control measures before you deliver any plant or

materials at this access point.

NO PLANT OR MATERIALS

TO BE STORED AT

THIS ACCESS

ALL DELIVERIES MUST BE MET.

Overview of restrictions implemented at access

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Reported in SMIS for all types of access points between 2012 and 2014:

• 9398 acts of vandalism• 318 major accidents (over 3 days absent)• 8368 minor accidents (up to 3 days absent)

By implementing restrictions at access points, together with robust meet and greet arrangements will help ensure:

Everyone Home Safe Everyday

Access Point Restrictions – costs and benefits

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CDM Regulations 2015 apply to a wider range of activities, and apply to Network Rail

Focus is on prevention and following the continuous cycle of risk avoidance through informing others, eliminating hazards and reducing risk, working to design out risk and avoid hazards as follows:


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HSE Guidance on client duties is that:

• The Client has overall responsibility for the successful management of the CDM works and is supported by the Principal Designer and the Principal Contractor throughout the project

• The Client ensures that the project is set up so that it is carried out from start to finish in a way that adequately controls the risks to Health and Safety of those who may be affected. Client must apply principles of prevention

- CDM 2015 makes the Client accountable for the impact of their decisions and the approach they have on Health, Safety and Welfare

- Standard NR/L2/OHS/00047, has been updated alongside supporting documents


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To ensure compliance with legislation, that a SSOW is in place, and ALO is adhered to, ALL deliveries and collections of OTP and heavy materials (needing a crane or forklift to unload )shall be met by a Network Rail/Principle Contractor representative. By April 2016 this will be stated within Plant Supplier contracts

This will ensure no one is alone if an accident takes place

► The representative is there to carry out COSS/SWL duties and

ALO site co-ordinator duties and must be competent to do so.

► The representative is not at any time there to assist in the unloading or slinging of OTP or materials


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The approach taken to engaging suppliers varies between Routes and within Routes. A consistent approach across Industry will improve reliability in delivery & collection

A good practice weekly approach taken on LNW South has been for: •Network Rail Resourcing send spreadsheet to supplier by 15:00 on Wednesdays to obtain required delivery & collection information

•Supplier returns populated sheet (day of delivery, AM or PM/collection days and times for previous midweek machines) 10:00 on Thursdays

•Network Rail Resourcing send sheet with Network Rail representative contact details for deliveries and previous weeks collections by 15:00 Thursdays

•Supplier send sheet to Network Rail Resourcing for following midweek machine deliveries and weekend collections(if required) by 13:45 on Fridays


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Delivery date/time spread sheet:


NWR Site contact

Dave Smith 07542632830

AM AM PM

Kings Langley Kings Langley Kings Langley

NWR Site contact

NWR Site contact NWR Site contact

DELIVERIES

NWR Site contact NWR Site contactNWR Site contact NWR Site contact NWR Site contact NWR Site contact

AM PM AM PM AM PM PM AM PM

FRIDAY

Kings Langley

PM

NWR Site contact NWR Site contact NWR Site contact NWR Site contact

AMSTONEBRIDGE

PWAYAM

Office Number

Mon-Fri 07:30 16:00

O1923207169

PM AM PM AM PM

Booked Shift / Loc

SATURDAY SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY

WEEK NO:

AM PMWATFORD PWAY

Booked Shift / Loc

AM PM AM PM

NWR Site contact

AM PM AM PM AM PM AM PM AM PM AM PM AM PM

AM PM

EUSTON PWAY

Booked Shift / Loc

NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact

O2089636053

Office Number

Mon-Fri 07:30 16:00

AM PM AM PM AM PM AM PM

NWR Site contact

AM PM AM PM AM PMWORKS DELIVERY

Office Number

Mon-Fri 07:30 16:00

O2079224069

TBA

NWR Site contact

Office Number

NWR Site contact NWR Site contact

Booked Shift / Loc

Mon-Fri 07:30 16:00

NWR Site contact NWR Site contact NWR Site contact

NWR resourcing to input booked shifts and locations before sending to supplier.

Supplier to input day of delivery and AM or PM before sending back to NWR.

NWR resourcing to obtain contact details of NWR site rep before sending back to supplier.

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Collection date/time spread sheet:


Booked Shift / Loc

COLLECTIONS

Office Number

Office Number

FRIDAY SATURDAY SUNDAY

Mon-Fri 07:30 16:00

O1923207169

AM PM AM PM AM PM AM PM

AM PM

Booked Shift / Loc

Office Number

NWR Site contact

WEEK NO:

WATFORD PWAY AM PM AM PM

MONDAY TUESDAY WEDNESDAY THURSDAY

NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact

AM PM AM PM AM PMAM PM

STONEBRIDGE PWAY

AM PM PM AM PMAM PM AM PM AM PM

Booked Shift / Loc

NWR Site contact NWR Site contact NWR Site contact NWR Site contact

EUSTON PWAY AM PM

AM PM AM

AM PM AM

NWR Site contact NWR Site contact NWR Site contact

PM

Mon-Fri 07:30 16:00

O2089636053

NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact

Mon-Fri 07:30 16:00

O2079224069

AM PM AM PM AM PMWORKS DELIVERY AM PM AM PM AM PM AM PM

Mon-Fri 07:30 16:00

TBA

Office Number

NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact NWR Site contact

Booked Shift / Loc

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► The representative is there to carry out COSS/SWL duties and ALO site co-ordinator duties and must be competent to do so.

► The representative is not at any time there to assist in the unloading or slinging of OTP or materials

► Good practice applied in LNE/EM and LNW route is to:• Photograph plant/materials on/off vehicle, as it is moved to/from

agreed location and in final location. • Check that the correct equipment/attachments/materials has been

delivered • Use a receipt book to confirm appropriate details

Delivery & Collection on site

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Example receipt book for Delivery & Collections used by LNE/EM works delivery

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► The representative will open, close and secure the access point

► The representative will make provision for all traffic/pedestrian movements to be stopped or controlled on Network Rail property enabling loading/unloading of Plant, machines, attachments and materials. This shall be in the form of gate closures, cones, barriers, bollards, signs or warning tape and an exclusion zone created and enforced

► Duplex Communication can be used to maintain communication as appropriate


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No delivery or collection, including loading and unloading activities, shall interfere with the Operational Railway or come with at least 3 metres (10 feet) of the nearest running rail which includes over sailing on both Network Rail infrastructure or 3rd party areas. The ONLY exception shall be if a LINE BLOCKAGE has been taken for this purpose

► Full PPE shall be worn

► The representative shall ensure that all Plant/Machinery/Attachments/Materials are stored/left in a safe and secure manner with all security gates locked

► The representative if unsure must get the deliverer, their vehicle and themselves to a position of safety at least 3 metres (10 feet) from the nearest running line, STOP WORK, and escalate to the person in charge of site safety

► Note Network Rail and Principal Contractors shall identify in advance their assurance process for deliveries and collections


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• Risks from lone working delivery/collections removed

• Compliance with CDM 2015 requirements

• ORR concerns addressed

• SSOW will always be in place

• Protection of the infrastructure by means of ALO implementation

• Network Rail/Principal Contractor representative will ensure correct plant/attachments/materials delivered

• Site presence providing a deterrent to vandals and thieves

By implementing restrictions at access points, together with robust meet and greet arrangements will help ensure:


Delivery & Collection Good Practice benefits

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Delivery & Collection Point Management

Lineside meet and greet good practice


April 2015

Road Rail Vehicle Safety Improvement Programme (RRV-SIP)

Delivery & Collection Point Management Lineside meet and greet good practice April 2015 Road Rail...

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