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AGENDA Meeting: April 13, 2020 6:00 p.m. – 10:00 p.m.

Virtual Council Chambers Meeting link: https://call.lifesizecloud.com/1965328

1. CALL TO ORDER - REGULAR MEETING

2. EXCUSED FROM MEETING

3. ADOPTION OF AGENDA

4. ADOPTION OF MINUTES4.1 March 9, 2020 - Regular Council 4.2 March 16, 2020 – Special Council 4.3 March 19, 2020 – Special Council

5. DELEGATIONS5.1 Bassano RCMP, Cpl. Andrews – 6:30 p.m.

6. UNFINISHED BUSINESS6.1 None

7. NEW BUSINESS7.1 None

8. BOARD & COMMITTEE REPORTS

8.1 Mayor R. Wickson Various reports – January 15 to March 30, 2020

8.2 Deputy Mayor T. Rose No report submitted.

8.3 Councillor J. Slomp No report submitted.

8.4 Councillor K. Jones No report submitted.

8.5 Councillor D. Barlow No report submitted.

8.6 Councillor J. Seely Bassano Memorial Library – March 13, 31 and April 7, 2020

8.7 Councillor I. Morey Community Futures Wild Rose – April 2, 2020

9. CAO REPORTS9.1 CAO Operation Report 9.2 Financial statement for the month ending February 29, 2020 9.3 Cheque listing for the month ending February 29, 2020 9.4 CPO report for the month ending March 31, 2020

https://call.lifesizecloud.com/1965328

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10. CORRESPONDENCE

10.1 Family Resource Network – Notification 10.2 Joint Shared Services Meeting Notes – March 10, 2020 10.3 TAXervice – Notification

11. CLOSED SESSION

11.1 FOIP(19) 25(1)(c), Land Intergenerational and Multigenerational Tiny Home Pilot Project Bassano

12. ADJOURNMENT

Regular Council Meeting March 9, 2020

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MINUTES OF THE REGULAR MEETING OF THE TOWN OF BASSANO HELD IN THE COUNCIL CHAMBERS ON MARCH 9, 2020.

ELECTED OFFICIALS MAYOR Ron Wickson COUNCILLORS Doug Barlow Kevin Jones Tom Rose John Slomp Jackie Seely

Irvin Morey STAFF OTHER

Amanda Davis – Interim Chief Administrative Office Mark DeBlois, KPMG Roland Williams, Citizen Mirjam Janzen, Citizen

1. CALL TO ORDER

Mayor Wickson called the meeting to order at 6:00 p.m.


None

3. ADOPTION OF AGENDA 049/20 Moved by COUNCILLOR SEELY that the agenda is approved with the following

additions: Board & Committee Reports

8.2 ORRSC – March 5, 2020 CAO Report

9.5 RCMP Mayor’s Report for the month ending February 29, 2020. CARRIED

4. ADOPTION OF MINUTES 4.1 Adoption of minutes from the regular meeting of February 10, 2020.

050/20 Moved by COUNCILLOR SLOMP that council approves the minutes of the


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regular meeting held on February 10, 2020 as presented. CARRIED

5. DELEGATIONS

5.1 Public Hearing – Road Closure Bylaw 897/20

A public hearing was called to order at 6:03 p.m. to address Road Closure Bylaw 897/20. Members present were provided an opportunity to address Road Closure Bylaw 897/20. No comments were received. The public hearing was closed at 6:05 p.m. to resume a regular meeting.

CARRIED

051/20 Moved by COUNCILLOR ROSE to give first reading to Road Closure Bylaw 897/20.

CARRIED 5.2 KPMG

Mark DeBlois, KPMG entered the meeting at 6:05 p.m. DeBlois presented the audited financial statements for the period ending December 31, 2019. Discussion ensued.

052/20 Moved by COUNCILLOR ROSE that the audited financial statements for the period ending December 31, 2019 are approved as presented.

CARRIED DeBlois departed the meeting at 6:51 p.m. 053/20 Moved by COUNCILLOR ROSE to recess the meeting at 6:51 p.m.

CARRIED 054/20 Moved by COUNCILLOR ROSE to reconvene the regular meeting at 6:56 p.m.

CARRIED

6. UNFINISHED BUSINESS 6.1 Procedural Bylaw 894/20 Procedural Bylaw 894/20 was presented. 055/20 Moved by COUNCILLOR SEELY that council give third reading to Procedural Bylaw 894/20.

CARRIED

6.2 Beautify Bassano Initiative – Steering Committee – Terms of Reference


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A draft Terms of Reference was presented for the Beautify Bassano Initiative Steering Committee. Discussion ensued. 056/20 Moved by COUNCILLOR SEELY that council approves the Beautify Bassano Initiative Steering Committee Terms of Reference as amended.

CARRIED

7. NEW BUSINESS

7.1 Intermunicipal Subdivision and Development Appeal Board Bylaw 896/20 A proposed Intermunicipal Subdivision and Development Appeal Board Bylaw

896/20 was presented. 057/20 Moved by COUNCILLOR BARLOW that council gives first reading to the

Intermunicipal Subdivision and Development Appeal Bylaw #896/20. CARRIED

058/20 Moved by COUNCILLOR JONES that council gives second reading to the


059/20 Moved by COUNCILLOR MOREY that council has third reading of the

Intermunicipal Subdivision and Development Appeal Bylaw #896/20. CARRIED UNANIMOUSLY

060/20 Moved by COUNCILLOR SLOMP that council give third and final reading to the


7.2 Strategic Plan – G2-T1 – Development Permit Simplification

Amendments to the Land Use Bylaw 845/13 Fee Schedule were presented in

accordance with Strategic Plan – G2-T1.

061/20 Moved by COUNCILLOR SLOMP that the Town of Bassano Land Use Bylaw Fee Schedule (2013) be updated to include a fee increase for Land Use Bylaw amendments from $500 to $600 and an Appeal to the Subdivision and Development Board from $300 to $600 effective immediately with all other fees remaining unchanged.

CARRIED

7.3 Newell Foundation – 2019 Water Utility Audit

A letter was received from the Newell Foundation to appeal utility charges at 806 – 5A Avenue (May – August 2019) and 802 – 5A Avenue (July-August 2019). Mayor Wickson obstained from voting.


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062/20 Moved by COUNCILLOR SLOMP that council deny the appeal received from the Newell Foundation as outlined in the letter dated February 12, 2020 on three utility bills based on the evidence provided; the water meter was not faulty, the newly installed meter provided consistent water reads, and the consumption report comparison provides higher water usage at the properties during the summer months.

Location Month

806 – 5A Avenue May – June 2019

806 – 5A Avenue July – August 2019

802 – 5A Avenue July – August 2019

CARRIED

8. BOARD & COMMITTEE REPORTS 8.1 – 8.7 Written board and committee reports were presented and discussed. 063/20 Moved by COUNCILLOR JONES to accept the Board and Committee reports as

presented and discussed as attached to and forming parts of these minutes. CARRIED

9. CAO REPORTS

9.1 Operations Report A written CAO report was provided for the period ending March 3, 2020. Land Lease Tenders Land lease tenders were publicly advertised; the submission deadline is March 11, 2020. Administration sought direction from council regarding tender awards.

064/20 Moved by MAYOR WICKSON that administration undertakes the tasks to award land lease tenders and provide a summary of awards at the next council meeting.

CARRIED Honouring a Community Discussion held regarding the community table set up at the 10th Annual Honouring a Community on March 27, 2020 at Cassils Hall. 065/20 Moved by COUNCILLOR SEELY that Mayor Wickson and Councillor Rose undertake the community table project organization, setup/takedown at the 10th Annual Honouring a Community on March 27, 2020 at Cassils Hall.

CARRIED


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Policing Priorities Discussion held regarding 2020 policing priorities for the Town of Bassano. 066/20 Moved by COUNCILLOR SLOMP that the Town of Bassano request that the 2020 policing priorities remain unchanged as a) traffic - road safety, b) property - rural patrol and rural crime, and c) community engagement/community presence – school visits and community events.

CARRIED

9.2 Financial Statements A financial statement for the period ending January 31, 2020 was presented. 9.3 Cheque Listing A cheque listing for the period ending January 31, 2020 was presented. 9.4 Community Peace Officer (CPO)

A written CPO report was provided for the period ending February 29, 2020.

9.5 RCMP Report An RCMP report for the period ending February 29, 2020 was presented.

067/20 Moved by COUNCILLOR MOREY that the CAO report for the period ending March 3, 2020 is approved as presented and discussed as attached to and forming parts of these minutes.

CARRIED 10. CORRESPONDENCE

10.1 Bassano Memorial Library board minutes of January 6, 2020 were presented.

10.2 Notification was received from Fortis Alberta to approve 2020 franchise fee rates.

10.3 Oldman River Regional Services Commission executive minutes of January 9,

2020 were presented.

10.4 A resident opinion letter was received from J. Maloney regarding the Town’s approach to volunteer appreciation.

068/20 Moved by COUNCILLOR SLOMP to acknowledge receipt of the resident opinion letter from J. Maloney noting that Town Council supports the actions of the FCSS board of directors to undertake volunteer appreciation as per their operational policies.

CARRIED

10.5 Alberta Municipal Affairs provided correspondence regarding the 2020 provincial budget.

069/20 Moved by COUNCILLOR ROSE to accept all correspondence and to file the items as information.

CARRIED


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11. CLOSED SESSION

070/20 Moved by COUNCILLOR JONES to go into a closed session at 8:23 p.m.to discuss land, personnel and legal matters in accordance with the Freedom of Information and Privacy Act (FOIP) Section 25 (1)(c) with all persons excluded except town council and Interim CAO Davis.

CARRIED

071/20 Moved by COUNCILLOR SEELY to revert to a regular meeting at 9:09 p.m. CARRIED

072/20 Moved by COUNCILLOR ROSE that the Town of Bassano support a 1/3 cost

share with the Newell Foundation and the Bassano Health Foundation to hire John Brown Architect Ltd. to prepare a revised concept plan for the Bassano Project. The Town’s 1/3 cost share is $8,333.00 and shall be funded from the Capital Plan Reserve.

CARRIED

073/20 Moved by COUNCILLOR MOREY directing administration to enter discussions with MPE Engineering regarding the costs incurred to complete a review of the 2017 Capital Project file as a result of the language within the contract document regarding the warranty period and to seek compensation. Further, that the Town undertakes the water line repair on the north end of 11 Street; the repair shall be funded from the Capital Plan Reserve.

CARRIED

074/20 Moved by COUNCILLOR SLOMP directing administration to prepare a 5-year right of first refusal for Plan 3872T, Block 3, Lots 11-12 and Plan 3872T, Block 3, Lot 13 and submit the offer to Ryan Barlow for consideration.

CARRIED

075/20 Moved by COUNCILLOR ROSE to provide an extension to the phase four contract with 2052900 Alberta Ltd. whereas Amanda Davis shall provide Chief Administrative Officer services to the Town of Bassano until February 1, 2022.

CARRIED

12. ADJOURNMENT

076/20 Moved by MAYOR WICKSON for adjournment of the regular council meeting of March 9, 2020 at 9:12 p.m.

CARRIED ______________________ ___________________________ Mayor Chief Administrative Officer

Special Council Meeting March 16, 2020

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MINUTES OF THE SPECIAL MEETING OF THE TOWN OF BASSANO HELD IN THE COUNCIL CHAMBERS ON MARCH 16, 2020.



Amanda Davis – Interim Chief Administrative Office None

1. CALL TO ORDER

Mayor Wickson called the meeting to order at 11:30 a.m.


John Slomp

3. ADOPTION OF AGENDA 077/20 Moved by COUNCILLOR SEELY that the agenda is approved as presented.

CARRIED

4. NEW BUSINESS 4.1 Town of Bassano – Emergency Response Planning – COVID-19 CAO Davis provided an update regarding disaster response planning for the Town of Bassano to include an operational update, closure of public facilities, delivery of essential services, short, medium, and long-term emergency response planning. 078/20 Moved by MAYOR WICKSON that all council business be conducted virtually during the COVID-19 pandemic and in-person meetings cease until further notice. CAO Davis was directed to prepare an operations policy regarding virtual meetings of council during the COVID-19 pandemic.

CARRIED


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5. ADJOURNMENT

079/20 Moved by MAYOR WICKSON for adjournment of the special council meeting of March 16, 2020 at 12:25 p.m.



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MINUTES OF THE SPECIAL MEETING OF THE TOWN OF BASSANO HELD IN THE VIRTUAL COUNCIL CHAMBERS ON MARCH 19, 2020.



Amanda Davis – Interim Chief Administrative Office None

1. CALL TO ORDER

Mayor Wickson called the meeting to order at 6:00 p.m.


John Slomp

3. ADOPTION OF AGENDA 080/20 Moved by MAYOR WICKSON that the agenda is approved as presented.

CARRIED

4. NEW BUSINESS 4.1 Municipal Emergency Management Bylaw 898/20 – Proposed

A proposed Municipal Emergency Management Bylaw 898/20 was presented. 081/20 Moved by COUNCILLOR ROSE that council gives first reading to the Municipal

Emergency Management Bylaw 898/20 as amended. CARRIED

082/20 Moved by COUNCILLOR MOREY that council gives second reading to the

Municipal Emergency Management Bylaw 898/20 as amended. CARRIED


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083/20 Moved by COUNCILLOR JONES that council has third reading of the

Municipal Emergency Management Bylaw 898/20 as amended. CARRIED UNANIMOUSLY

084/20 Moved by COUNCILLOR SEELY that council give third and final reading to the

Municipal Emergency Management Bylaw 898/20 as amended. CARRIED

085/20 Moved by COUNCILLOR ROSE that council appoints an Emergency Management Committee as follows:

o Mayor, Ron Wickson o Councillors, Barlow, Seely, and Morey o CAO, DEM and DDEM

CARRIED 4.2 Supports for Local Ratepayers Council discussed utility supports for ratepayers during the COVID-19 pandemic. 086/20 Moved by MAYOR WICKSON that effective immediately, the Town of Bassano waive the four percent utility penalty applied to outstanding utility accounts. Outstanding utility account balances of six months shall be transferred to the appliable tax roll as stated in the current operating procedure for the Town.

CARRIED

5. ADJOURNMENT

087/20 Moved by MAYOR WICKSON for adjournment of the special council meeting of March 19, 2020 at 6:24 p.m.


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DELEGATION

Meeting: April 13, 2020 Agenda Item: 5.1

SUBJECT: Corporal Sebastian Andrews, Bassano RCMP Delegation time: 6:30 p.m. – 6:45 p.m. Corporal Andrews requested attendance at the April 13, 2020 council meeting to present an operations update as outlined in the attached report. Action required:

Open discussion/dialogue. Attachments:

1. RCMP – 4th Quarter Report 2019/2020 2. Mayor’s Report – March 2020

Bassano Annual Performance Plan 2019/2020

Page 1 of 3 April 10, 2020

4th Quarter Progress (January 1st to March 31st). Priorities were chosen based on the feedback received from area communities policed by the Bassano RCMP for the 2019/2020 year. The following results are generated based on activities within the detachment’s entire area of jurisdiction of the County of Newell, Gem, Bassano, Rosemary, Hussar, and Wheatland County.

*we will be highlighting our total numbers for the end of the fiscal year.

COVID 19- Bassano RCMP is dedicated to continuing to provide a high level of service to all our residents in our current crisis. Rest assured we are fully operational to answer all calls for service in the safest manner possible during these unprecedented times. With this in mind our level of community engagement will be tailored with social distancing in mind to keep all parties safe from the transmission of COVID-19. We are here to keep all our community members safe, and will continue to strive to improve our level service in the future. Stay safe and remember we are here to help in your time of need.

Below our pictures of our members in action during last fiscal before COVID-19. Cst. Andre BISSON(Gem), Cst. Logan TATARYN (Bassano), Cst. Hugh JIA(Rosemary), Cst. Noël Krzysztof, Cpl. Sebastian ANDREWS



1. Priority - Community Visibility

a. 127 total since April 2019 School visits to Bassano, Gem, Rosemary, and County of Newell.

b. 47 total since April 2019 Major events participation and attendance. i. Town Hall meeting

ii. Sporting events iii. Major community gatherings.

2. Priority - Contribute to Safe Roads a. 400 total since April 2019 Speed/Intersection/Seatbelt tickets or warnings b. 1008 Total since April 2019 Vehicles checked for sobriety c. 31 Total since April 2019 Pro active impaired charges.

3. Priority – Crime Reduction (Rural property crime) a. 496 Total since April 2019 pro active Rural Crime Patrols to Hussar, Bassano,

Gem, Rosemary, and County of Newell. b. Bassano RCMP continues it new communication strategy it started last quarter

i. 8 Total since April 2019 local news reports. ii. 9 Total since April 2019 Social media reports.

• R stands for Rosemary, B stands for Bassano, G Gem, H for Hussar



Bassano Detachment

APP

2019/2020 Tickets Vehicle Stops

Impaired Suspensions Schools Events

Presentations Property Crime Prolific Offenders Conditions

APRIL 29 74 0B6/G4/R3

14 B2/G1/R1 4 B9/R7/G5 /H6 28 0 2

MAY 36 76 6B11/G2/R5

15 B4/G0/R1 5 B12/R9/G7 /H9 37 1 4

JUNE 39 100 4B11/G3/R7

21 B4/G0/h1 5 B19/R8/G4 /H9 40 0 0

JULY 37 73 3 0 B6/G0/h3 8 B22/R15/G4 /H10 51 0 3

AUGUST 69 98 3 0 B2/G0/h0 3 B24/R12/G6 /H12 54 1 4

SEPTEMBER 35 68 3 B10/G2/R4 16 B1/G0/h0 1 B21/R08/G2 /H4 35 0 2

OCTOBER 26 90 1 B9/G2/R4 15 B2/G1/h2 5 B20/R13/G8 /H8 49 1 3

NOVEMBER 46 80 4 B6/G1/R4 11 B3/G1/h2 6 B15/R08/G4 /H9 36 0 1

DECEMBER 29 101 3 B7/G0/R4 11 B3/G1/h2 7 B15/R08/G4 /H9 37 0 1

JANUARY 11 123 1 B8/G3/R3 3 B16/H12/G5/R15 48 0 1

FEBRUARY 35 105 2 B2/G3/R3 0 B12/H14/G9/R13 48 0 0

MARCH 8 20 1 B1//R1 0 B16/H12/G5/R15 33 0 0

TOTALS 400 1008 31 127 47 496 3 22

TRAFFIC COMMUNITY ENGAGMENT CRIME REDUCTION

4. Notable occurences.

a. 79 Since April 2019 Motor vehicle collisions.

i. 4 fatalities

b. 3 Finacial fraud warrants.

i. 5 Charge laid based on warrant.

Bassano RCMP would like to thank its community members and partners for helping to keep our community safe and during these unprecedented times we welcome you to call our Admin line 403-641-3684 with any issues or concerns. Please continue to report any suspicious persons to the RCMP, as due to one of your local community members report, we were able to catch a high risk offender from our larger neighbouring cities. Prepared by: Cpl. Sebastian ANDREWS Bassano Detachment Commander

Bassano’s MONTHLY MAYOR’S POLICING REPORT

March 2020

Bassano Detachment “K” Division

Alberta

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Annual Performance Plan (A.P.P.’s) Community Priorities: Community approved APP’s are:

(1) Community engagement a) Crime Reduction rural crime

(2) Traffic

(1) Community engagement: a. School visits

School closed during COVID-19 We will continue Story Time with kids Facebook live with the idea of social distancing and community engagement.

b. Rural Patrols Covid 19 Do not be alarmed. We will continue and increase our rural patrols during this stressful time to keep residents feeling safe and prevent any possible increase in rural crime due to economic downturn in our larger neighboring cities.

*A patrol consists of a minimum of 45 minutes in the said area.

c. Community relations

Due to Covid-19 concerns, our offices are closed to public engagement to keep everyone safe. We are still operational for any emergency response and have PSE Stephanie STOKES working Monday to Friday to answers our admin line with any questions or concerns. Please urge residents with any non-emergency questions to call 403 641 3684.

(2) Traffic:

Due to Covid-19 concerns, we continue to patrol our roads to keep residents and motorists safe, but we will be suspending mandatory alcohol screening without grounds due to health concerns with Covid-19 transmission temporarily. This does not mean that we will not enforce the law as it comes to road safety, or stop our efforts to keep impaired drivers off the road; It just means we will be changing some of our tactics.

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• * Chart below starts from April 2019- March 31 2020 • R stands for Rosemary, B stands for Bassano, G Gem, H for Hussar

Crime prevention

Total =R+B+G+H March 2020

R

B

G H

Year* to

Date Rural patrols 33 10 8 3 12 496 School visits 2 1 1 0 n/a 128

Vehicle checked for sobriety

51 952

Notable occurrences for the Month

Covid-19. Bassano RCMP is dedicated to keep our level of service to our communities at a high level, but when possible will limit close contact and speak with residents over the phone to limit their risk and ours to Covid-19 transmission. Community Contributions to APP’S

- CAO Amanda DAVIS and Town Council has been instrumental in keeping us informed and the spread of information flowing as it pertains to Covid-19 and the RCMP’s response.

New Community Concerns (Update on concerns raised in the past if not yet resolved):

- With the suspension of some criminal record services, we assume this may cause some issues with our level of service in that regards. We have been dedicated and proactive in keeping our residents updated on any changes in this respect.

• Bassano Detachment responded to a total of 18 calls for service during the month of March 2020

OCCURRENCES

March 2020

Year to

Date

Fiscal April 19- March 31,

2020

March 2019

Year Total

2019

Assaults (all categories) 0 22 3 19

Break and Enters (Residence & Business) 2 23 1 18

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Theft of Motor Vehicle 0 10 0 9

Theft Under $ 5000.00 3 23 3 18

Theft Over $ 5000.00 0 4 0 4

Drugs ( Possession ) 0 0 0 0

Drugs ( Trafficking ) 0 0 0 0

Liquor Act 0 2 0 2

Unlawful Sale (Bootlegging) 0 0 0 0

Causing a Disturbance / Mischief (including public

intoxication) 0 31 0 29

Impaired Driving 0 30 0 28

Other Complaints 13 879 10 890

Total Calls for Service 18 961 17 866

Should you have any questions or concerns regarding this report or any other community matters, please feel free to contact Cpl. Sebastian ANDREWS Cpl. Sebastian ANDREWS Bassano RCMP Detachment Telephone: (403) 462-4597 email: [email protected]

Ron Wickson Mayor Reports

Siksika Chief and Council – January 15, 2020

CAO Davis and I met with Siksika Nation Chief Ouray Crowfoot and band council to discuss potential partnerships between the Nation and Town of Bassano. Health care and the Bassano Project were the focus of this first meeting. When we reconvene for our next meeting, the focus will be on terms of reference for future partnership projects.

Newell Foundation Interviews for Interim CAO Position – January 27, 2020

Candidates for the Interim CAO position were interviewed – Calvin Sturgeon was selected and has taken the position to replace Cathy Stephenson.

Economic Development Seminar – January 28, 2019

This full day course was provided to all council members to focus on the fundamentals of economic development in the rural Alberta environment – one of the major objectives of the town long range strategic plan. It was timely and thought provoking for all members of council.

John Brown Conference re Tiny Home Project Phase 2 highlights – January 29, 2020

This meeting was held ahead of the Tiny Home Committee meeting to review the results and to plan the meeting to be held the next day.

Tiny Homes Committee Meeting – January 30, 2020

This committee reviewed the Phase 2 report from John Brown, our consultant on this project. This report will be forwarded to town council for review. Report highlights will be released to the public after the third phase is completed and reviewed by council.

Meeting with MLA Michaela Glasgo – February 18, 2020

This meeting was held to discuss the Bassano Project and to tour the two facilities with the guidance of Karen Huckerby (Bassano Health Centre Nursing Leader) and Agnes Krasznai (Playfair Lodge Matron). After the tour, we reviewed the questions that she would be asking the Health Minister regarding the Bassano Project. This consultation project will be created to update the original Bassano Project to take into account new trends in seniors housing and the possible changes to the Bassano Hospital that are being discussed by Alberta Health Services.

John Brown – University of Calgary Meeting – February 20, 2020

CAO Amanda Davis and I met with John Brown, Dean of Architectural Studies at the University of Calgary, to plan a consultation process for the redesign of the Bassano Project. This consultation report will be created to update the original Bassano Project to take into account new trends in seniors housing and the possible reconfiguration of the Bassano Hospital that are being discussed by Alberta Health Services. The consultation is also intended to enhance the innovative nature of the overall project and get it ready for provincial government review and approval.

Newell Foundation – February 24, 2020

A review of the proposed consultation for the Bassano Project was discussed. When the planning of the consultation is completed, this will be referred back to the Newell Foundation for review and approval.

Joint Services Meeting – March 10, 2020

Newell Foundation – March 10, 2020

Municipal Affairs, Education and Health – Province of Alberta – March 14, 2020

This meeting was called by the Minister of Municipal Affairs to discuss the response of the government to the Covid 19 pandemic. Municipal leaders (mayors and reeves) were asked to provide input into the possible closure of schools and facilities within their communities.

Newell Foundation – March 17, 2020

This meeting was held to discuss the consultation required to redesign our executive structure at the Newell Foundation. The board approved Hollister Unlimited Inc. – Human Resources has been hired to do the consultation.

Mayors, Reeves, MLAs, MP – Bow Valley Constituency – March 20, 2020

This meeting was arranged by Martin Shields to bring together political leaders in our region. The main focus of the open discussion was on closure of facilities and events, food security, federal and provincial initiatives and how to access them, and keeping communication lines open.

AHS, HAC, Municipal Leaders – March 23, 2020

This meeting was focussed on how to support our local AHS community without interfering in their work.

FCSS Social Sector Committee – March 25, 2020

This committee was formed to provide a list of services that is available for town residents during the covid 19 pandemic and to update it on a regular basis. We will meet regularly to update the information.

Mayors, Reeves MLAs, MP – Bow Valley Constituency – March 26, 2020

As a follow-up from our last meeting the focus was on food security and supporting our local businesses. There was much discussion about how to deal with foreign workers that are brought into southern Alberta to work on local farming operations such as Bassano Farms. The most difficult issue is how to house these workers, make sure they are tested before arrival and the cost of a 14-day quarantine that is mandated at this time. Recommendations will be made directly to local MLAs and MP Martin Shields about how to deal with this problem.

FCSS Social Sector Meeting – March 27, 2020

We discussed the number of vulnerable people in our community – how to identify, classify in terms of needs, and provide services that may be necessary.

Tiny Homes Project Feasibility – Phase 3 Report – March 30, 2020

The final phase of the report was presented to the Tiny Homes Committee. The report was approved by the committee and it was recommended that town council for final approval and implementation. Town council will review the report at the next regular meeting and make recommendations for implementation.

BOARD & COMMITTEE REPORT COUNCILLOR JACKIE SEELY APRIL 2020

Bassano Memorial Library

In response to the COVID-19, the library board engaged in several e-mails prior to the March 31st meeting. The board decided quickly to close the library effective March 15th until further notice. Provincial correspondence confirmed same and advised that library boards still meet during this time to provide support to the library staff; and subsequently library members who need support by telephone or e-mail to access online resources.

One library staff member had been on vacation and was self quarantined for two weeks ending April 1st under the direction of the board.

Date: March 3, 2020 Meeting

• See minutes

Date: March 31, 2020 Meeting

• Due to COVID-19 the two staff will work at the library during opposite times, wipedown/disinfect all common work areas regularly and ensure that someone knowsthat they are at the library in case of injury. The library remains closed of course.

• Book Houses: We decided that the book houses need to be emptied, and signs willbe placed on them asking people not to fill them. The books will be held in storagefor the virus to die and then be disinfected.

• Digital Resources: Posters with a list of the digital resources available and postedthem on the door of the library as well as Facebook. More will be posted aroundtown.

• Library Website: Bonnie will ask Shortgrass to put the same banner on the top of ourhome page as the Brooks library, regarding library closure due to COVID-19.

• Library books at the Playfair Lodge: In an effort to stop the spread of COVID-19, wehave asked Bonnie to remove the library books from the lodge. Same process asbook houses.

Date: April 7th

• The library logo will be rebranded. This has been stalled due to COVID-19.• The documentation from Alberta Libraries states curbside pickup is permitted. The

library is considering doing this for items that were on hold. More research is neededas per a specific procedure to ensure the items going out are disinfected. This

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would be for items that were on hold prior to the pandemic only. A later e-mail conversation of the board revealed that the library will NOT be providing curbside pickup to eliminate ANY risk involved.

• Fundraising considerations have been tabled at this time; however, two prior motion from the Friends of Bassano Library Society were passed which state the library will receive an additional $5,000 to offset the deficit and will forward the money from the yearly book and bake sale to the library as well. This will offset the $6,000 that the library would have needed to do in fundraising this year. Given the current circumstances with COVID-19 this is a huge relief to the board.

• The board will review the previous survey for Plan of Service and make recommendations to the committee appointed to organize this

• Employee reviews were tabled • All action items from pandemic meeting were carried out. • Moving funds to a savings account has yielded some interest money but the

interest rate has dropped a little recently with all that is going on. • Library award nominations had to be in by March 13th and I feel Council may want

to consider nominating our local library next year. It is absolutely incredible what this board has accomplished and the hours they contribute. Our library is very modern and beautiful and has adapted to the times. Lots of great family programming has also been developed.

• A committee was developed to review the recreation funding application. Brainstorming is in progress.

Community Futures Meeting April2/2020 The CF Wildrose office is closed to the public at this time to walk in’s, phone in’s still welcome at the moment and to remain status quo for the immediate future CF is accepting deferrals of interest at the present time and are expecting the same clients to start asking about other terms although there are no loans in arrears at the present time Was reported by Western Diversification that loan losses are expected and are working on tools to help CF offices to help with business counselling to cope with the present situation WD is also looking for ideas to help businesses potentially pivot to new opportunities CF is also working on telephone outreach to businesses and loan clients to check on their well being The postings for General Manager is closing this Friday April 3 with 25 applicants at the moment Next meeting scheduled for May 7/2020 Irv Morey Councillor

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MONTHLY CAO REPORT

Meeting: April 9, 2020 Agenda Item: 9.1

Amanda Davis, Chief Administrative Officer Report Period: March 3, 2020 – April 9, 2020 Administration

INTERNAL Intended timeline To date 1. Tax recovery file – unresolved

TR#42014 (*correction – roll number was recorded incorrectly in previous report and on contract work plan).

Ph. 2 - December 31, 2018 In progress

2. Plan 3872T, Block 7, Lot 19 (main street)

Ph. 2 - December 31, 2018 Sales/development agreement underway.

3. Unsightly premises properties – workplan

Ph. 2 - January 31, 2019 Ongoing

4. Municipal Development Plan (MDP) Ph. 3 – February 1, 2019 – January 31, 2020.

First draft presented to MPC in November. Public engagement will be postponed until after the Ph. 3 of the Tiny Home project is complete to prevent the duplication of work.

5. Beautify Bassano – implementation Ph. 3 – ongoing Orders in progress, steering committee active, work plans.

6. Work plans – oversee implementation Ph. 3 – February 1, 2019 – January 31, 2020 - ongoing

In progress

7. Strategic Plan – Goal 2 – community and economic development

Ph. 3 – February 1, 2019 – January 31, 2020

Phase 1 research underway.

8. Lagoon Upgrades Ph. 3 – February 1, 2019 – January 31, 2020 – ongoing

Ongoing – ICIP grant application submitted.

9. Bassano Spur Line Ph. 3 – February 1, 2019 – ongoing.

Ongoing

10. Legal matter (1) Ph. 3 - ongoing In progress 11. Legal matter (2) Ph. 3 – ongoing In progress

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General Administration

Year end financial audit process is complete.

HR related projects: o Public works employee’s certification is up to date to include: Modern Fall Protection,

Forklift and Skid Steer, Ground Disturbance, H2S, and Confined Space. Standard First Aid was postponed due to COVID-19.

o FCSS operational changes ensued to include the termination of an employment contract and the execution of a term-contract for a Director.

o Administrative personnel have completed various emergency management training courses to include, Incident Command Systems, Basic Emergency Management, and Emergency and Social Services.

Operational policy development between the Town and FCSS was put on hold to deal with

COVID matters. This will be reinstated when time permits. At this time, we are working under the terms of an operational letter that clarifies the CAO will oversee all administrative and HR functions and the board will focus on development and implementation of programs and events. This is collaborative and supported by all parties.

New land lease tenders were awarded as follows: o Property 1 - SE ¼ 19 21-18-4 North of Golf Course Subdivision (approx. 55 acres) – 7

years $2,500/annum, Steinbach Farms Ltd. o Property 2 – NW ¼ 18 21-18-4 South of Tracks (approx. 48 acres) – 1 year

$2,000/annum, Steinbach Farms Ltd. o Property 3 – NE ¼ 18-21-18 W4M Pasture South of Tracks (approx. 28 acres) – 1 year

$500/annum, Thome o Property 5 – Pt NW 20-21-12 W4M Airport lands (approx. 60 acres) – 7 years

$2,000/annum, Armstrong Ranches Ltd. o Property 6 – SE ¼ 17 21-18-4 South of Water Reservoir (approx. 20 acres) – 5 years,

$300/annum, McCoomb One-year lease will be impacted by the lot consolidation project underway south of the tracks. All leases are on an “as-is” basis and the Tenant is responsible for all site remediation efforts.

Administrations have prepared a draft regional emergency management bylaw and agreement for

council’s consideration per discussions in late 2019. The bylaw and agreement will be presented to council in June to allow us to get through 2020 taxes and other time sensitive matters.

Council is required to formally appoint the County of Newell weed inspectors. MOTION Required

“…that the Town of Bassano appoints Emma Van Steekelenburg, Donovan Kopp, Stratton Pickett and Lane Suchy as Weed Inspectors pursuant to Section 7 of the Weed Control Act pursuant to the terms of our agreement with the County of Newell”.

Bylaw Enforcement

Beautify Bassano Initiative enforcement measures were put on hold and will not resume until COVID subsides. We continue encourage citizens and businesses to actively work on their properties to improve aesthetics.

Emergency Management

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Emergency management has taken over municipal operations since March 12, 2020 as a result of COVID-19. Daily updates have been provided to council outlining what actions are being taken to address prevention mitigation, preparedness, response and recovery.

All municipal facilities in Bassano are closed to the public. The Homecoming Campground and playground are closed until further notice. The outdoor pool is closed. Discussion required. Recreation and culture events in Bassano have been cancelled or postponed. Letters have gone out to all recreation, culture and user groups asking organization to begin

developing operational contingency plans with the understanding that their program/events may not be permitted for many months. Discussion required.

All non-essential purchases have been banned. Business calls are underway to check-in and provide educational resources. Discussion required. Social services in in full swing to address food security, mental health supports, virtual programs,

call lines, education and more. Building out surge capacity opportunities in Bassano. Alberta Health Services advised that there

is a potential that non-COVID patients may be relocated to rural community in non-traditional hospitals. Not only do we need to assess the facilities, we must also determine what capacity our utility system, solid waste system, accommodation, and food system can handle from an influx in people.

Utility penalties waived to date is $965.04. Now that our prevention and preparedness strategies are underway, I am working on developing

a recovery plan and really assessing the financial impacts COVID has on Bassano. Discussion required.

Recreation

New flooring was installed in the change rooms at the pool per the capital plan. Public works is rebuilding the waterslide stairs per the capital plan.

Capital Projects Lagoon Administration has been in regular contact with the Government of Alberta regarding the ICIP application and to verify the Town’s financial contribution and the project being shovel ready. We should receive a funding update in the coming months. The government is focused on stimulating an economic recovery plan with shovel ready projects.

Development

PERMIT NUMBER LOCATION DEVELOPMENT TOB-D-03-20 709 – 4th Avenue, Bassano 24’x10’ residential greenhouse.

Our team is working with the government to design the waterline and fire hydrant extension required to service Playfair Lodge’s new fire suppression system. The County of Newell referred a subdivision application to the Town of Bassano regrading File No. 2020-0-038 (Lot 1, Block 3, Plan 021 2411 and SW ½ 16-21-18 W4M). Pursuant to the direction of the Municipal Planning Commission the Town requested that the County of Newell place a condition on the subdivision application that an engineered drainage/stormwater management plan be submitted and deemed acceptable by the Subdivision Authority, to indicate the drainage patterns, how run-off will be dealt with, and to account for a 1-in-100 year storm. This would then require the applicant to obtain approval from the province under the Water Act. A copy of the Water Act approval would have to be submitted to the Subdivision Authority to verify compliance.

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Economic Development Canalief The developers advised that COVID has stalled business development. They still intend on proceeding with their development and await direction from government. Land Lease The Town entered a 5-year year Right of First Refusal with R. Barlow for 438 – 1st Avenue (plan 3872T, Block 3, Lots 11-13). Attachments:

1. Action Items List – no action required 2. Strategic Plan – council updates – no action required

Town of BassanoCouncil Meeting Action Items 2019-2020

August 20, 2018 Regular Council MeetingDirected to Action Completed

Davis, A.Follow up with MPE after receipt of report for Seely re: 4 Avenue Cl. (written report, liability, etc.) - report to council

Dec. 10, 2018 Special MeetingDirected to Action Completed

Davis, A. Research Gibeau negotiations re: annexation.

Jan. 14, 2019 Regular MeetingDirected to Action Completed

Davis, A. Prepare councillor reduction bylaw.

Apr. 8, 2019 Regular MeetingDirected to Action Completed

Davis, A. Follow up with ins. Re: piggy back on municipal policy - external groups for content ins.

October 15, 2019 Regular MeetingDirected to Action Completed

Davis, A. Prepare RFD for engineering standards.Davis, A. Brand logo review. Davis, A. Notify G. Armstrong re: crop maintenance. Not proceeding with upgrades in 2019. Complete Feb. 2020

October 28, 2019 Special MeetingDirected to Action Completed

Davis, A. Prepare TOR for economic development committee.Davis, A. Letter to CoN re: value add project.Davis, A. Add RV's on town property on action list for 2020 BBI orders. Davis, A. When preparing dev. standards - research back flow prevention for water system.

Dec. 19, 2019 Regular Meeting


Directed to Action Completed Davis, A. Process reserve transfers and capital projects as presented - per 2020 budget. Davis, A. Offer to Bassano Golf re: truck donation.

Jan. 13, 2020 Regular MeetingDirected to Action Completed

Davis, A. Correspond with Cpl. Andrews re: press information for front line workers - upcoming newsletterFollow-up send on Mar. 9, 2020

Davis, A.Prepare TOR for BBI Steering Committee. 4H looking for volunteer opportunities - Alicia Armstrong or Tracy Hall.

TOR approved on Mar. 9, 2020

Mar. 9, 2020 Regular MeetingDirected to Action Completed

Seidel, J. Rotate minutes. Complete

Davis, A. Process Bylaw 897/20 - provide to ORRSC for AT registration. Complete, meeting on Mar. 10, 2020.

Seidel, J. Post Bylaw 897/20 online.

Davis, A. Review approved financial statement with administrative staff. Complete, meeting on Mar. 10, 2020.

Seidel, J./Petkau, C. Prepare administrative policies to rectify FS deficiences for CAO review.

Davis, A. Copy of FS to CON. Complete, emailed on Mar. 10, 2020.

Petkau, C. Process all YE bank transfers per approved FS. Complete, March 11, 2020

Seidel, J./Petkau, C. Complete final YE's and close YE. Complete

Davis, A. Letter to Fire Committee re: year end transfer to reserves. Notification sent via email on Mar. 10, 2020

Davis, A. Review Delegation process with administration per Bylaw 894/20.Complete, meeting on Mar. 10, 2020.

Seidel, J. Convert Delegation Form to fillable and post on website. Complete

Seidel, J. Post Bylaw 894/20 online. Complete Mar. 11, 2020


Davis, A. Review BBI Steering Committee TOR with administration.Complete, meeting on Mar. 10, 2020.

Davis, A. Prepare letter to former BBI volunteers seeking their interest to sit on the Steering Committee.

Letter complete and issed to volunteers, posted around town, on sign and website, FB.

Davis, A. Amend BBI TOR Complete Mar. 10, 2020

Davis, A. Forward approved ISADB to membership. Complete, emailed on Mar. 10, 2020.

Davis, A. Engage with ISADB membership appointments from Bassano. Clr. Seely is unavailable.

Seidel, J. Post Bylaw 896/20 online. Complete Mar. 11, 2020

Davis, A. Review DP simplification with administration. Complete, meeting on Mar. 10, 2020.

Davis, A. Update LUB Fee Schedule - amend policies and send to ORRSC. Complete and sent to ORRSC - Mar. 10, 2020.

Seidel, J. Post new LUB Fee Schedule online. Complete - Mar. 11, 2020

Davis, A. Letter to NF re: deny appeal for utility reimbursement. Complete and mailed on Mar. 16, 2020

Davis, A./Petkau, C. Process land tenders, prepare new agreements. Readvertize airport lease. Complete, March 10, 2020.

Wickson/Rose Prepare setup for the Community Supper in Cassils.

Davis, A. Forward policing priorities to RCMP. Complete, emailed on Mar. 10, 2020.

Davis, A. Letter to J. Maloney and FCSS re: volunteer appreciation.

Complete, emailed to FCSS director on Mar. 10, 2020 to be included on Mar. 19, 2020 agenda prior to submission.


Davis, A. Letter to NF and BHF re: cost share for Bassano Project redesign. Complete, mailed on Mar. 16, 2020.

Davis, A. Consult MPE re: 2017 capital project dispute.

Letter issued and conversation occurred on Mar. 11, 2020.

Davis, A. Prepare ROFR and offer to R. Barlow. ROFR executed on Mar. 11, 2020

Davis, A. Copy of Contract Extention to council. Complete, emailed on Mar. 10, 2020.

Seidel, J. Resolution index. CompleteSeidel, J. Bylaw index. CompleteDavis, A. Add water meter utility (multi-plex summary) to next agenda.

TOWN OF BASSANO STRATEGIC PLAN

“Our vision is to become the most attractive and affordable urban community under 2,500 in Alberta where industry leaders want to invest, where tourists come for a new experience, and

where people choose to live, work and play.”

2019-2025

Revised November 12, 2019

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BACKGROUND

In 2018, the Town of Bassano’s Mayor and Council undertook a comprehensive strategic planning and visionary exercise. The purpose of the exercise was to identify where the elected body wanted to see the community in the future. It enabled them to develop a shared vision and to understand how the decisions they make influence the trajectory of the community.

A plan outline was presented at a town hall meeting in mid-November to which 70 residents attended or 6.0% of the population. Public engagement at the meeting confirmed town council’s vision and plan for Bassano. Attendees expressed their desire to see improved marketing and attractions along the TransCanada highway, the importance of beautification, the need to celebrate and recognize the successes of the community, with balanced infrastructure renewal projects.

Having heard the desires of the community and reflecting on the initial plan outline, the Mayor and Council reconvened for a second time on February 20, 2019 to develop a plan of action that enables the implementation of three overarching goals.

HOW TO USE THE PLAN

A Strategic Plan is a working document and must be reviewed on a regular basis to ensure the goals and action plan remain relevant and to confirm that implementation is in fact leading to the community’s desired outcomes.

Decision makers should defer to the plan before a resolution is made to substantiate that the item being considered contributes directly to the goals and objectives of the plan. Following this process ensures decision makers stay focused on achieving priorities.

All goals and action items must be prioritized, and resources need to be allocated within the municipal budget to ensure implementation can occur. While, decision makers may get excited to implement every action at the same time, it is important to understood that this cannot occur. Plan implementation requires many calculations and methodical actions as each item builds off the next to create a lasting whole.

The action items below is the first phase of the plan. As town council and administration work through implementation, tasks and outcomes will be added as the action items grow and evolve.

A Prosperous Future for Bassano

Goal 1 Regional

Partnerships

Goal 2 Community

and Economic

DevelopmentGoal 3

Infrastructure Renewal

“The best way to predict the future is to create it.” – Peter Drucker

Goal 1: Regional Partnerships Purpose Status quo is not an option for Bassano. Actions need to be taken to ensure the community and region is viable well into the future. A viable community is service rich, affordable, welcoming, and efficient. Regional partnerships are essential for cost savings and improved service delivery. Partnerships will contribute to the long-term viability of the region.

End Result (Why) The Town of Bassano will change how it does business in order to:

1. Enhance and/or develop partnerships to eliminate the duplication of services and free up limited resources for other initiatives.2. Ensure the municipality meets all legislative requirements.3. Enhance the promotion of Bassano and the Brooks Region.4. To improve competitiveness in the market.5. Improve the quality of life for residents and visitors.6. Foster innovation and solve complex challenges.

_____________________________________________________________________________________________________________________________________________

Action Plan (G1) Task 1 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Develop and approve an Intermunicipal Collaboration Framework (ICF) – Town of Bassano and County of Newell

Completion by March 31, 2019

CAO to complete administrative tasks and negotiations as directed by town council.

Town council to provide direction for negotiation of ICF.

Human capital – CAO (20-40 hours).

Legal review (if required) - $2,000

ICF is approved and executed by both parties within the defined timeline.

ICF is equitable for both parties.

Improves partnerships between the parties.

ICF is complete and signed.


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Action Plan (G1 continued) Task 2 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Implementation of ICF Recreation program

completion by December 31, 2019.

CAO’s (town and county) to draft an updated recreation agreement with recommendations to councils. Update agreement, facilitate meetings with recreation user groups as required, and provide information to councils so they can be the boots on the ground. Councils to act as agents (boots on the ground) to complete any negotiations with stakeholders.

Human capital – CAO (20-30 hours). Councils (20-40 hours). Legal review (if required) - $1,000 General (e.g. supplies, honorariums, etc.) - $1,000

1. Development of new recreation agreement.

2. Formation of a new committee.

3. Negotiate with stakeholders.

4. Approve new recreation agreement.

5. Exchange/allocate recreation funds.

6. Monitor the implementation of the ICF to ensure it is meeting intended outcomes – updates to be included in the monthly CAO report.

RFC policies and procedures complete. Marketing process developed and underway. Grants are available online.

Implementation of ICF Emergency services completion by December 31, 2020.

Town to engage with the County of Newell to request the formation of a Joint Emergency Management Committee (JEMC).

Human capital – CAO (30 hours), Council (10 hours). Legal review (if required) $2,500.

1. Council motions the request to enter a JEMC with county.

2. Formalize

negotiations with the County and

Draft agreement underway with County – January 16, 2020. Met on Apr. 9, 2020 to finalize a draft bylaw and


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CAO to work with County administration to develop a JEMC.

Membership costs $10,000 – $25,000 per annum.

other stakeholders if applicable to complete JEMC.

3. County appoints members to JEMC and completed emergency management responsibilities (DEM, DDEM, emergency management plan, agencies, training, etc.).

4. Bassano’s emergency management is fully managed by the County.

5. Bassano meets mandatory legislative compliance for emergency management. Professional, trained organization takes over emergency management responsibilities to eliminate the

agreement for councils. Will be presented in June.


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duplication of services.

6. An annual progress report is received from the managing partner to inform the community/council of emergency management actions.


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Develop partnerships with Siksika Nation.

Ongoing Mayor, council and administration. The purpose of partnership is to contribute to the prosperity of Bassano and Siksika Nation. There are common borders between the communities. Partnerships will enable the Bassano and Siksika to build off each-others’ strengths and abilities to support innovation and to solve complex challenges that impact the communities.

Human capital – CAO (50 hours), Council (50 hours). FCSS/Programming – integrated into new operational mandates (est. 100 hours per annum).

1. Council to pass a bylaw recognizing the importance of Treaty 7 lands.

2. Host/attend a meeting with Siksika Band Council to discuss common issues/partnership opportunities (e.g. tourism corridor, The Bassano Project, the Bassano Dam, education, social programming).

3. Letters of support are exchanged for common projects.

4. Where appropriate formation of partnerships to generate wealth, apply for grants to promote and develop the communities.

Mayor and CAO attended Siksika Council meeting January 2020 to engage in relationship building. Various invitations sent from the Town to advance relationship development since January.


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5. Elected officials/community members par-take in local events in each community with the integration of heritage and culture.

6. Social needs assessment completed by FCSS to determine events, training and programs required to meet the needs of the communities diverse populations. Programs delivered in accordance with the new provincial framework.


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Goal 2: Community and Economic Development Purpose The people of Bassano matter which is why community and economic development is imperative to the town. Community and economic development will help build the local economy, bring greater awareness to our assets and provide value added opportunities for residents, businesses, visitors and investors.

End Result (Why) The Town of Bassano’s message to the world is that we are open for business and partnerships. To us, being open for business and partnerships means we work to improve the experience every individual has when they enter the community and interact with the elected body, municipal employees and residents. By doing this, we aim to improve the quality of life for the populace which will lead to a more sustainable future.

_____________________________________________________________________________________________________________________________________________

Action Plan (G2) Task 1 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Development permit simplification

December 31, 2019 – ratify Safety Codes Agreement. July 31, 2020 Municipal Development Plan. September 30, 2020 for checklists, fees and guides. September 30, 2021 for development and design standards.

CAO and Oldman River Regional Services Commission (ORRSC). CAO to develop a step-by-step checklist to aid in the development permit application process. CAO to develop permit guides to simplify the development process. CAO to ensure the municipality complies with development legislation (e.g Quality Management

Human capital – CAO (200 hours). ORRSC (20-40 hours). General items $5,000. Design and engineering standards $75,000 - $100,000.

1. Development permit checklist available.

2. Municipal staff are trained on how to use the development permit checklist.

3. Development permits applications are updated/modified.

4. Development permit fees are

Development permit checklists are complete and posted on the website and in the office – February 2020. Development training of staff is underway – February 2020. All development permits were updated in February 2020. Fillable forms included.


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Plan and Municipal Development Plan). CAO and ORRSC to review the Land Use Bylaw and make recommendations to update the bylaw to simplify the development process if necessary. CAO/planner and engineers to prepare development standards and guidelines.

reviewed/updated (if required). Last update was 2013.

5. Safety Codes Agreement is ratified in accordance with the Joint Quality Management Program.

6. Development permit packages are complete and available for pick-up in person of from the website.

7. Municipal Development Plan complete and approved – public consultation included.

8. Approved set of community design/engineer standards – public consultation included.

9. Agreements/plans are approved by

Development permit fees to be reviewed by Council on March 9, 2020. Safety Codes Agreement ratified in late 2019. Development permit packages are complete and available online and for pickup/. February 2020. Simplification process is being promoted. Some positive feedback received from recent developers regarding the Town’s process.


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council and are being implemented.

10. Developer feedback is positive – how is the process of dealing with Bassano and sub agencies.

11. Development simplification is actively promoted internally and externally.


Beautify Bassano Initiative (BBI)

Ongoing and immediate until 2025.

CAO is responsible to direct and oversee the implementation of the BBI. Town council is responsible for promotion of the BBI through public engagement and consultation. Town council is responsible to make decisions that improve the aesthetics of Bassano.

Human capital – CAO, administration and public works (10 – 30 hours per week per annum). Town council (1-3 hours per week per annum for public consultation). General items $50,000 services, promotion, bylaw enforcement, revitalization.

1. Attractive/clean community.

2. Less unsightly properties.

3. Crime reduction.

4. Renewed pride – volunteers and community members buy into the BBI and actively work to help with its implementation.

Year 2 BBI orders are on hold to deal with COVID matters.


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Residents and volunteers must buy-into the BBI and assist with its implementation. This can only occur if the town sets the standard and leads the way. Town council upholds the terms of the Community Standards Bylaw and BBI.

5. Positive feedback

from community members and visitors.

6. Improved work processes for municipal employees.

7. Efficient use of municipal resource

8. New investments.


Unique Project – Tiny Home Pilot Project

March 31, 2019 – December 31, 2020 (Phase 1-3)

CAO/Palliser Economic Partnership. Consultant

Human capital – CAO (75-100 hours). Consultant fees $70,000 General items $10,000

1. Feasibility report. 2. Business plans. 3. Implementation

plan. 4. Community

engagement.

5. Increase Bassano’s tax base to support long-term affordability.

6. Confirm land availability.

Phase 3 report on Apr. 13, 2020 agenda. Recommendations for approval.


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7. Confirm economic and employment opportunities.

8. Variety of housing and development opportunities.

9. Create a competitive advantage that helps Bassano stand out.

10. Update the Land Use Bylaw if required to accommodate growth.


Economic Enrichment Strategy

September 30, 2019 – July 31, 2020.

Consultant Human capital – CAO (5-10 hours) Strategy development - $50,000

1. Prepare an economic enrichment strategy that confirms how the town can take advantage of the transportation and logistics corridors to build a robust local economy.

Phase 1 report underway.


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2. Approval/rejection of the strategy.

3. Implementation of strategy. Implementation would be the next phase of Task 4 (build out).


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Develop partnerships for marketing and promotion of Bassano with local/regional Agencies, Boards, Commissions, and volunteer organizations.

February 1, 2021 – July 31, 2023

Town council – engage with organizations to encourage partnerships to build/enhance the town. Administration – provide support to volunteer organizations to encourage partnerships to build/enhance the town. Stakeholders (may include):

- Agencies, boards and commissions.

- Regional tourism association.

- Joint Shared Services.

- Volunteers and societies.

$25,000 - $40,000 for project specific items. Examples – signage, permits, website redevelopment, branding, etc.

1. Increased promotion of Bassano.

2. Active leadership –

leading others.

3. Resources secured through platforms such as Grant Advance to advance the interest of the town and special projects/partnerships.

4. New/renewed partnerships with stakeholders to support/develop new or ongoing projects not necessarily managed by the town (e.g. tourist booth, revitalization of buildings on main street).

No action.


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Goal 3: Infrastructure Renewal Purpose Infrastructure renewal is essential in Bassano. With the resources available, the town will endeavor to upgrade local infrastructure to maintain and improve services, to build the local economy and to attract investors.

End Result (Why) The Town of Bassano’s concludes that infrastructure renewal will lead to a strong foundation to support services and growth.

_____________________________________________________________________________________________________________________________________________

Action Plan (G3) Bassano must ensure it manages wastewater in accordance with its license granted through Alberta Environment and Parks. This is an essential service that must be provided to the residents.

Task 1 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Sewage Lagoon Upgrade 2017 – December 31, 2021

Administration – project management – 1000 hours Town council – resource allocation. External (engineers, land agents, legal counsel, Alberta Transportation, Albert Environment and Parks)

$7.020M (provincial/federal grants, reserves and general taxation).

1. Achieve compliance with Alberta Environment and Parks.

2. Grants have been applied for – secure external funds where applicable.

3. Project is designed.

4. Project is tendered.

5. Project is awarded.

Ongoing consultation wit government that the project is shovel ready to get on the governments’ work recovery plan.


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6. Project is

constructed.

7. Project is in full operation.

8. Operating agreement in place with NRSC.

9. Any debt is paid off.


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Action Plan (G3 continued) Bassano is the gateway to the region and, as such, we want to showcase what our community has to offer. We aim to be everyone’s first stop when travelling east on the TransCanada highway. In addition, we aim to be everyone’s final stop before leaving the region. Bassano has services and amenities to meet the needs of those living, relocating, working or commuting through the region.


Highway Re-development Project Purpose: to upgrade the highway commercial development to ensure it is attractive and accessible for users. The design must be attractive to draw people off the highway to come and experience what Bassano has to offer. This project consists of more than just pavement, it may include new/upgraded signage, wind barriers, picnic tables or bathrooms. Key features include paving, curb/gutter and utility placement.

January 1, 2020 – September 30, 2023

Town council – resource allocation and public consultation. Administration – project management.

External - design rendering for features – (estimated fee $50,000). External – engineering design for hard infrastructure – (estimated fee $200,000) Project cost – (estimated fee $2M). Project to be funded by grants, capital reserves, levies and taxation.

1. Community planning session – what do we want to see.

2. Design rendering.

3. Public engagement process – present design rendering.

4. Approve design rendering.

5. Develop fee structure for upgrade – cost analysis.

6. Hard infrastructure design – engineering.




Grant applications submitted – Jan. 2020.


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10. Project is constructed.

11. Aspects of project tied to the economic enrichment strategy – monitoring /measurement plan.



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Action Plan (G3 continued) To improve the flow of water and to eliminate dead end water lines, water looping must occur. This will ensure improve water pressure and eliminate the risk of stagnant water in sections of the lines.


Water looping project. January 1, 2022 – September 30, 2023

Town council – resource allocation. Administration – project management.

Refer to the Infrastructure Master Plan – North water main looping $1.6M Project funding, grants, capital reserves and general taxation.






6. Water system reaches full capacity for flow.

No action.


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Action Plan (G3 continued) 5th Avenue infrastructure upgrades are a priority as a result of their deterioration. 5th Avenue services the hospital, emergency services, school, residential and commercial business district. It is a main thoroughfare and requires attention.


5th Avenue (above ground and below ground infrastructure)

September 30, 2023 – September 30, 2025


Refer to the Infrastructure Master Plan - $1.2M (sanitary, water, road surface and manholes) Project funding, grants, capital reserves and general taxation.






No action.


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Action Plan (G3 continued) Revitalize our core. Upgrade above ground and below ground infrastructure to promote development, accessibility, tourism and active healthy living.


2nd Avenue Revitalization – Main Street (above ground and below ground infrastructure)

June 30, 2024 – December 31, 2027


Refer to the Infrastructure Master Plan - $4M (sanitary, water, road surface, manholes, curb/gutter, sidewalks, lighting and outdoor features (e.g. benches, monuments, etc.)). Project funding, grants, capital reserves and general taxation.

1. Community planning session – what do we want to see.

2. Design rendering.

3. Public engagement process – present design rendering.

4. Approve design rendering.

5. Develop fee structure for upgrade – cost analysis.

6. Hard infrastructure design – engineering.




No action.


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11. Aspects of project tied to the economic enrichment strategy – monitoring /measurement plan.



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Action Plan (G3 continued) Ensure the Town of Bassano’s approved stormwater discharge point is unobstructed to maintain the flow of stormwater. Work in collaboration with the Eastern Irrigation District and County of Newell to develop a proactive plan of action to mitigate stormwater conflicts.


Bassano Spur Line 2017 – December 31, 2022

Town council – resource allocation. Administration – project management. Eastern Irrigation District County of Newell Province of Alberta

1. Develop a cooperative plan of action with the Eastern Irrigation District and County of Newell to develop a plan of action to mitigate stormwater conflicts.

2. Implement plan of action.

3. Proper easements are in place to enable access and flow of stormwater.

4. Completion of a storm water management plan.

5. Completion of a community needs assessment.

6. Risk mitigation checklist complete and monitored.


22

Conclusion Communications Plan

1. A copy of this plan will be provided to the County of Newell as per the terms of the Intermunicipal Collaboration Framework. 2. A copy of this plan will be available to the public on the Town of Bassano’s municipal website (www.bassano.ca) 3. A copy of this plan will be available for pick-up at the Town of Bassano’s Municipal Office at 502 – 2nd Avenue, Bassano. 4. Administration will include regular progress updates regarding strategic priority outcomes in the bi-monthly newsletter.

Town Council’s Responsibility 1. Town council will refer to this plan when making decisions that impact the community to ensure there is priority alignment. 2. Town council will complete a formal review of this plan by March 31 annually. 3. Town council will update this plan accordingly and ensure adequate resources are designated so projects can occur. If projects exceed the town’s financial capacity, the

projects will be modified or removed from the plan.

Administration’s Responsibility 1. Administration will implement this plan once it is formally approved by town council. 2. Administration will provide monthly updates regarding strategic priority outcomes at the regular council meeting. 3. Administration will assess all current and new projects to ensure they align with the town’s approved priorities. 4. Administration will notify town council immediately of issues/opportunities as they arise in relation to the priorities within this plan.

Citizens of Bassano’s Responsibility 1. The citizens of Bassano will consult with Town Council and Administration and assist where possible to improve the development and long-term viability of the community. 2. The citizens of Bassano will take part in community planning and development exercises. 3. The citizens of Bassano will notify Town Council or Administration of their approval/concerns of the listed priorities listed in this plan.

Participants Town council: Ron Wickson, Tom Rose, Jackie Seely, Kevin Jones, Doug Barlow, John Slomp, and Irvin Morey (revised plan) (Lynn MacWilliam original plan).

Adoption/Review March 19, 2019 (M#50/19) November 12, 2019 (M#259/19)

http://www.bassano.ca/

Net Balance at End of Previous Month 2,061,730.81$

Receipts for the Month 137,525.76$ Interest 4,020.66$

Cancelation ACFA Shares refund 10.00$

Sub-Total 2,203,287.23$

Less Disbursements for the month -$ 113,774.11

Bank Charges -$ 625.10

TIPPS returned 47.01-$

Outstanding January Deposits 200.00-$

Net Balance at End of Month 2,088,641.01$

Bank Balance at End of Month-Bank 2,095,165.65$

Outstanding Deposit 210.00$

Sub-Total 2,095,375.65$

Less outstanding cheques 6,734.64-$

NET Balance at End of Month 2,088,641.01$

Opening Balance Interest/Transfers Closing Balance

Fire Reserves 78,344.20$ 148.98$ 78,493.18$

Sewage Upgrade 1,568,315.23$ 2,982.37$ 1,571,297.60$ MSI Capital 274,388.62$ 521.79$ 274,910.41$

Fedral Gas Tax Refund 4,423.11$ 8.41$ 4,431.52$ MSI Operational 78,118.54$ 148.55$ 78,267.09$

LLUP Grant Funds 30,380.00$ 57.77$ 30,437.77$

Capital Plan Reserve 1,860,554.09$ 3,538.10$ 1,864,092.19$

Land & Development Reserve 724,649.51$ 1,378.02$ 726,027.53$

Recreation & Culture Reserve 328,099.04$ 623.93$ 328,722.97$

Municipal Reserve 431,328.70$ 820.23$ 432,148.93$

FCSS Reserve 12,046.46$ 22.91$ 12,069.37$

Shydlowski 105.13$ 0.20$ 105.33$ Common Shares 5,093.51$ 5,093.51$

Shydlowski Scholarship 5,465.94$ 5,465.94$

Nesbit Burns Fixed Income 791,489.80$ 791,489.80$ Cash Account 241,245.95$ $1,096.71 242,342.66$

Transaction Total $11,347.97

Total 6,434,047.83$ 6,445,395.80$

MONTHLY STATEMENT

Town of BassanoPeriod Ending February 29, 2020

C.A.O Amanda Davis

Mayor Wickson

General Account

Savings

Investments

4:44:22PM

TOWN OF BASSANO

2020-Mar-31Cheque Listing For Account Payable

Page 1 of 2

Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount

Batch # 18695 20200149 2020-03-05 1043 2052900 ALBERTA LTD. 18,637.70

20200150 2020-03-05 807 ABSOLUTE SAFETY MANAGEMENT 2,031.75

20200151 2020-03-05 171 AMSC INSURANCE SERVICES LTD. 5,125.58

20200152 2020-03-05 564 AZTEK SECURITY COMPANY 92.40

20200153 2020-03-05 490 BADLANDS WELDING 425.25

20200154 2020-03-05 20 BASSANO BUILDING CENTRE LTD. 65.12

20200155 2020-03-05 944 BASSANO CAR WASH 2015 22.82

20200156 2020-03-05 9 BASSANO PUBLISHERS 17.85

20200157 2020-03-05 980 BREMAULT, PATRICIA 30.00

20200158 2020-03-05 487 CANADIAN LINEN 75.48

20200159 2020-03-05 759 CANADIAN PACIFIC RAILWAY COMPANY 194.25

20200160 2020-03-05 659 CAPITAL GLASS 388.50

20200161 2020-03-05 975 CDW CANADA INC. 2,469.01

20200162 2020-03-05 1050 CHINOOK FINANCIAL C/O COLLABRIA 1,531.21

20200163 2020-03-05 492 Chinook Financial, A Division of Connect First CU 1,000.00

20200164 2020-03-05 796 CREAKY FLOOR HARDWARE STORE LTD. 610.00

20200165 2020-03-05 1019 EDWARDS LAND SERVICE LTD. 137.78

20200166 2020-03-05 1029 FRANKLIN'S TIRES BASSANO LTD 983.85

20200167 2020-03-05 811 GREGG DISTRIBUTERS LP 11.61

20200168 2020-03-05 1057 ITRON CANADA INC. 315.00

20200169 2020-03-05 92 LIFESAVING SOCIETY 235.00

20200170 2020-03-05 529 MPE ENGINEERING LTD 299.25

20200171 2020-03-05 1046 MUHLBEIER, VICTORIA 227.39

20200172 2020-03-05 365 NEWELL 911 REGIONAL DISPATCH ASSOC. 5,788.80

20200173 2020-03-05 217 PLAYFAIR LODGE 659.20

20200174 2020-03-05 7 RECEIVER GENERAL FOR CANADA 7,820.55

20200175 2020-03-05 1041 REYNOLDS MIRTH RICHARDS & FARMER LLP 199.63

20200176 2020-03-05 606 RUSSELL HENDRIX FOODS EQUIPMENT 590.72

20200177 2020-03-05 881 SOUTH COUNTRY CO-OP LIMITED 691.20

20200178 2020-03-05 1049 STAPLES ADVANTAGE CORPORATE EXPRESS

CANADA, I

853.66

20200179 2020-03-05 1 TELUS COMMUNICATIONS INC. 1,194.80

20200180 2020-03-05 1035 TELUS MOBILITY 131.84

20200181 2020-03-05 301 TITAN SUPPLY INC. 164.85

20200182 2020-03-05 696 VILLAGE OF DUCHESS 4,320.00

20200183 2020-03-05 900001 ALBERTA FORKLIFT SAFETY COUNCIL 932.40

20200184 2020-03-05 900001 ANDRISHAK, MICHELLE 1,125.00

20200185 2020-03-05 900001 PATERSON, NORMA 20.00

20200186 2020-03-05 900001 PIERSON, LARAE 1,040.00

20200187 2020-03-05 900001 SAVE ON HOSTING 41.90

60,501.35

Batch # 18696 20200188 2020-03-05 171 AMSC INSURANCE SERVICES LTD. 114,125.46


20200190 2020-03-05 6 MUNICIPAL INFORMATION SYSTEMS 1,395.06

20200191 2020-03-05 1000 SMITH, SYNDEY 500.00

116,027.86

4:44:22PM

TOWN OF BASSANO

2020-Mar-31Cheque Listing For Account Payable

Page 2 of 2

Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount

Batch # 18757 20200199 2020-03-20 877 ALBERTA MUNICIPAL SERVICES CORPORATION 22,204.72

20200200 2020-03-20 8 BASSANO AUTOMOTIVE (1985) LTD. 152.91

20200201 2020-03-20 46 BASSANO PHARMACY 2,195.00

20200202 2020-03-20 47 BASSANO PLUMBING & HEATING 813.55

20200203 2020-03-20 522 BENCHMARK ASSESSMENT 1,634.15

20200204 2020-03-20 258 HERITAGE PROPANE LTD. 26.25

20200205 2020-03-20 1060 MARTENS, DAVID 120.36

20200206 2020-03-20 1052 METERCOR INC. 6,384.00

20200207 2020-03-20 509 MITCHELL CURTIS ENTERPRISES INC 13.00

20200208 2020-03-20 529 MPE ENGINEERING LTD 1,246.88

20200209 2020-03-20 1062 NEUSTAETER, PETER 60.18

20200210 2020-03-20 365 NEWELL 911 REGIONAL DISPATCH ASSOC. 832.80

20200211 2020-03-20 3 PIONEER GAS CO-OP LTD. 762.60

20200212 2020-03-20 1061 PLETT, JUSTIN 180.54

20200213 2020-03-20 606 RUSSELL HENDRIX FOODS EQUIPMENT 749.65

20200214 2020-03-20 1059 SEIDEL, JODY 28.62

20200215 2020-03-20 1049 STAPLES ADVANTAGE CORPORATE EXPRESS

CANADA, I

286.14

20200216 2020-03-20 948 TAXervice 656.25

20200217 2020-03-20 1058 TOWN OF BASSANO 279.50

20200218 2020-03-20 900001 NECIA'S NOTABLES LTD. 2,600.00

41,227.10

Batch # 18787 20200226 2020-03-25 382 CHRIST THE REDEEMER CATHOLIC SEPARATE 3,209.92


20200228 2020-03-25 652 MAYHEW, BRIAN 1,395.00

20200230 2020-03-25 779 OLDMAN RIVER REGIONAL SERVICES

COMMISSION

1,546.89

20200231 2020-03-25 929 PINNACLE AQUATIC GROUP INC. 5,462.44

20200232 2020-03-25 902 SIEBEN HOLDINGS LTD. 682.50

20200233 2020-03-25 900001 345245 ALBERTA LTD., o/a GLOBAL TRAINING

CENTRE

316.05

20200234 2020-03-25 900001 MEDICINE HAT NEWS 525.00

13,159.28

*** End of Report ***

Total 230,915.59

BASSANO MARCH 2020 REPORT

During the month of March our department completed 8 hours of patrols/administration for Bassano.

With the COVID-19 our department has modified some of our operational matters when patrolling Bassano. This was done working in conjunction with the Bassano CAO for directives. Our department will limit office visits due to the COVID-19 concern. Officers will primarily utilize phone or e-mail to communicate.

Our department is primary focus when on patrol is monitoring for any COVID-19 concerns. One of these concerns consist of people possibly gathering which may result in not doing the social distancing or having to large a group. Our department will patrol playground areas as well as areas where this possibility may occur.

During this month our department investigated no matters.

This concludes the report for Bassano for March.

Joint Shared Services Committee Meeting March 10, 2020 Page 1

County of Newell/City of Brooks

JOINT SHARED SERVICES COMMITTEE

J

MARCH 10, 2020

BROOKS FIRE DEPARTMENT BOARDROOM – 12:00 P.M.

NOTES Present:

County of Newell City of Brooks Reeve Molly Douglass Mayor Barry Morishita Councillor Lionel Juss Councillor Dan Klein, Chairperson Councillor Tracy Fyfe Alan Martens, CAO Kevin Stephenson, CAO Lisa Tiffin, Manager of Community Development Kalina Van Winssen, Executive Assistant/Recording Village of Duchess Secretary Councillor Deborah Reid-Mickler Yvonne Cosh, CAO Town of Bassano Mayor Ron Wickson Others Village of Rosemary Bruce Parker, Brooks Bulletin Mayor Bill Marshall Jaime McIntosh, NRTA Sharon Zacharias, CAO

1. CALL TO ORDER

The meeting was called to order at 12:25 p.m. by D. Klein.

2. AGENDA ADDITIONS/DELETIONS

PEP Update was removed from the agenda.

3. ADOPTION OF AGENDA

iiiiiiMOVED by T. Fyfe that the agenda be adopted as amended.

MOTION CARRIED

4. APPROVAL OF PREVIOUS MEETING’S MINUTES MOVED by L. Juss that the Minutes of the Joint Shared Services Committee Meeting held February 11th, 2020 be adopted.


MOTION CARRIED

5. BUSINESS ARISING FROM THE MINUTES

6. BUSINESS

Delegation – NRTA Update i

• J. McIntosh noted that the NRTA received $30,000 from the Tourism Growth Innovation Fund to hire a consultant to create a three-year strategic plan for the NRTA and perform a Destination Assessment on the Brooks Region. The Brooks Region community evaluation was given a fair quality “overall experience” mean rating of 1.89.

• Key objectives of the three-year Strategic Plan are to expand the hotels that participate in the Destination Marketing Fund, increasing sports tourism, and bring in promotional programming for Dinosaur Provincial Park.

• Discussion was held on the continuation of the Dinosaur Park Glamour camping units, developing experiences in the Region, and details on the DMF.

Doctor Recruitment and Retention

• D. Klein noted that currently, the doctor attraction and retention program is run from the Joint Services Committee, however other communities such as Bassano have separate Committees dedicated to recruitment and retention.

• B. Morishita noted that doctors have taken over much of the recruitment responsibilities.

• Discussion was held on the impacts of the provincial budget on physician remuneration.

• The Rural Mental Health Conference will take place from April 29th - May 1st and will focus on farming and indigenous mental health.

Provincial Parks

• B. Morishita noted that the decision was made by the provincial government to end the operation of Kinbrook Island, Tilleybrook, and Dinosaur Provincial Park’s Glamour Camping Units. B. Morishita noted that it is possible to operationally make a profit running these parks, however operational changes must be made to make the model work.

• Discussion was held on entering into an MOU and sustainable park operations.

Joint Services Terms of Reference

• The Joint Services Terms of Reference was reviewed and the proposed changes will be made.

Economic Development Fund

• J. McIntosh noted that the NRTA has $22,500 per year in funding for the creation of new events and tourism experiences in the Brooks Region. The events must be less than three years old, in the hopes that they would become self-sustaining. The NRTA is working on creating more experience development in the area with a focus on sports tourism.

• Discussion was held on sports tourism in the area and the criteria for eligible events.

Business Beautification Program

• L. Tiffin noted that the Business Beautification Program guidelines would include a maximum business enhancement amount of $10,000 and the remaining 80% would be an interest free loan (maximum $2,000


grant and $8,000 interest free loan per applicant). The maximum amount of projects is 13 and all of the businesses in the Brooks Region are eligible to apply.

Economic Development Report

• L. Tiffin noted that the Search Engine Optimization Strategy is being used to make the Brooks Region website more widely searched, and work is currently being done to draft more content and links.

• Discussion was held on the March 12th Power Up Conference.

Economic Development Terms of Reference

• The Economic Development Terms of Reference was reviewed and the proposed changes to the Committee structure will be made.

7. NEXT MEETING

The next meeting will be held on April 14th, 2020, at the Brooks Fire Department in the EOC Boardroom.

8. ADJOURNMENT

MOVED by D. Reid Mickler that the meeting adjourn at 2:44 p.m.

MOTION CARRIED Signature of Chairman Signature of Recording Secretary

of 2

To: Clients

Attn: CAO

From: Gary Burnside, President

Subject: Covid19

Date: 4/6/20

The current pandemic situation presents circumstances most of us have never seen. The situation is

ever-changing and we are all having to frequently adapt and re-adapt, on an almost daily basis.

Many municipalities are unsure what to do about property taxes in the circumstances. Some options

include:

• Defer payment deadline for property taxes

• Waive penalties on overdue taxes

• Defer tax arrears recovery

You may ask what others are doing. Here is a quick sample:

• CRA has deferred payment of federal taxes due & instalments for 4 months

o Waived interest & penalties during this period

o date for filing personal tax returns deferred for one month

• Alberta has done the same on provincial income taxes

• A 3 month deferral on utility payments

o But on an individual basis, based on particular circumstances

• Major banks will consider 6 month mortgage payment deferral

o But on an individual basis, based on particular circumstances

• Credit card companies cutting interest rates by up to one half

• Auto lease companies offering payment deferrals from 3 to 6 months

o On an individual basis, based on particular circumstances

• City of Edmonton deferred property taxes to Sept 30

• City of Calgary meeting this morning (Mon Apr 6/20) to review options

• City of Winnipeg deferred property tax payment 3 months on Fri Apr 3/20

• City of Brandon will consider tax deferral options Mon Apr 6/20

of 2

As a result of the pandemic, millions of Canadians are either unemployed or temporarily laid off. This

unprecedented situation certainly calls for patience and understanding and we encourage that.

The Minister of Municipal Affairs issued an Order at the 11th hour allowing the extension of the date for

filing new tax liens to Oct 1/20. You have already chosen whether to complete filing of the lien or to

utilize the extended date. For those that chose to register Mar 31, those rolls are in a waiting period

until April 1, 2021. Those who chose to wait will not need to take any further action for nearly 6 months.

As for 2019 tax notifications and liens, normally the tax sale auction process would have commenced

April 1. In the circumstances, our suggestion is to defer beginning the tax sale auction process for 4

months. The date for completion of the auction has not been extended and so it remains Mar 31, 2021.

However, deferring for 4 months still leaves plenty of time to give the required notices and arrange for

and hold the auction.

After 4 months, things will have changed dramatically, and we all hope for the better, of course. It will

be completely open to proceed with the auction or defer again at that time. There is no downside to

taking a wait and see approach. This keeps all options open to the municipality for the time being. Most

importantly, it shows the municipality is in tune with the current situation and not unsympathetic to

people’s circumstances.

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