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2015 ELCA Youth Gathering

Pre-registration Informational Meetings

Called to DetroitVideo message from

Heidi Hagstrom, Gathering Director

ELCA Gathering MissionThe ELCA Youth Gathering, a unique community by size and scope, exists to accompany young people in their faith journey, to claim their baptismal identity and articulate their faith in Jesus Christ.

The Gathering Design• Proclaim Community

• Proclaim Justice

• Proclaim Story

• Community Life

• Mass Gathering at Ford Field

Proclaim CommunityAct in a way that reflects God’s value for everybody, engaging one other’s story with respect and love.

Proclaim JusticeLive boldly in the face of injustice, crisis and suffering

Proclaim StoryDemonstrate the capacity to articulate their unique witness as part of God’s story.

Synod Day DirectorPastor Elizabeth RawlingsUW Campus Ministryuwlutherans@gmail.com

Will want help with: + youth musicians+ youth worship assistants+ adult small group leaders

Community LifeCommunity Life happens wherever the community gathers

Mass GatheringsMusic, speakers, dancing, inspiration!

ALL of the GatheringsJuly 12-15, 2015

•DAYLE - Definitely-Abled Youth Leadership Event

•MYLE - Multicultural Youth Leadership Event

July 15-19, 2015•ELCA Youth Gathering

Participant EligibilityYouth Participants

•Must be in 8th-12th grade this Fall

•Youth graduating in 2015 can come!

Adult Participants•Must be at least 21 years old

Adult:Youth Ratio•Requirement: 1 adult to 9 youth

•Recommendation: 1 adult to 5 youth

What Adults to Bring?• Chaperones vs. Adult Leaders

• How do you make that choice?

Registration• Registration Available Online Only

• Fees:• $325/person program fee (includes $150

non-refundable deposit per person)

• Goes up to $375/person after January 15, 2015

• Individual participant form to gather specific info for primary leader to use on website June 15

Getting To Detroit

Flying into Detroit (from SEATAC)

•Approximately $400 (plus baggage fees, etc)

Driving Individually•Varies depending on borrowing/renting vehicles

Getting Around DetroitAirport Shuttle

•Nearby hotels may have a shuttle

•Gathering is working for other options

If you fly to Detroit•Gathering Transportation will drop you off in the morning and bring you back in the evening

If you drive to Detroit•You will be able to use your vehicles throughout

Housing• Hotels are throughout the city and

suburbs

• Budget for $150/room/night with 2-3 people in a room

• Synods will not be housed together, but efforts will be made to be close

Food• The Gathering Teams are

connecting with local restaurants

• Food trucks being contracted

• Finding local groceries to support and utilize for some meals

• Cash & carry options at some hotels

Safety & SecurityThis Gathering Team has been working hard to ensure that our gathering runs smoothly and safely.

They are working with local law enforcement agencies and Homeland Security!

Welcome to Detroit!

Vibrant Detroit Video

Volunteer Opportunities• General Volunteer Corps

• Servant Companions

• Community Life Volunteers

More info about each is at: www.elca.org/YouthGathering/Volunteer

Volunteer Application Process is open NOW.

Budgeting Your GroupRegistration Fee = $325 (early fee)

Travel = $400-475 (when you reserve, baggage

fees)

Housing = $300 (4 nights)

Food = $200 (5 days @ $40/day)

Total estimate = $1225-1300 /person

Also: Adding in cost of Adult LeadersAlso: Offering & Spending Money

Fundraising Ideas

• Car show

• Coney Hot Dog Contest

• Car Washes

• Congregational Dinners

• Shareholders

• Other ideas?

Gathering Timeline2014

• May 15th - volunteer applications open; financial assistance available; Gathering website goes live

• September 15th - soft opening for registration

• October 15th - official opening for registration

Gathering Timeline2015

• January 15th - early-bird registration closes; registration fee goes up to $375

• Late January - housing is assigned to registered congregations

• March 15th - begin sending info to hotels

• May 15th - last day for additions/substitutions; registration officially closes

• June Synod Event – TBD – wanna help plan it??

Helpful Linkswww.lutheransnw.org/youth-family

www.elca.org/gathering & gNews sign up

www.facebook.com/youthgatheringopen group for ALL

ELCA NWWA Children, Youth & Family Leaders FB Page (closed - leaders)

www.gatheringleaks.comELCA Youth Ministry Network:Ideas, templates, samples, forums

More Helpful Links• Twitter: @elcagathering • #riseupELCA #LutheransNW

• Instagram.com/elcagathering#

• www.OldLutheran.com/riseup - Gathering Gear

• Susan Berg, Synod Gathering Coordinator• 206-783-9292 – synod office• 509-595-5494 – mobile & text• susan@lutheransnw.org

Resources - Forms

Resources - Documents

Resources – Promo Stuff

Resources - Videos

Questions?What do you need?

Practice Patience!