© 2011 IBM Corporation Air India Ltd. Document Management System Thursday, October 22, 2015.
-
Upload
daisy-freeman -
Category
Documents
-
view
215 -
download
1
Transcript of © 2011 IBM Corporation Air India Ltd. Document Management System Thursday, October 22, 2015.
© 2011 IBM Corporation2 AI Ltd. DMS Implementation
Document management system is a major opportunity for Air India Limited to move towards a paper less office where relevant information will be in digital format easily available to
authorized personnel
Lower costs while overcoming
operational barriers(Couriers & storing space
saving)
Strengthen coordination
between Air India departments &
employees
Fast information availability with
more transparency
DMS will result in lots of saving at financial & operational level for Air India Ltd.
Better document flow control with
traceability
Reduce paper printing
Better access and security for
confidential information
Increase employees
productivity & efficiency
Environmental friendly
(Greener Working
Practices i.e. E-mail’s)
© 2011 IBM Corporation3 AI Ltd. DMS Implementation
Benefits of DMS Implementation
Go to IT Energy Efficiency Scenario
Employees can use it as a centralized repository to store and also distribute important documents to
relevant persons
Employees can access documents from anywhere in the world by logging in through valid user id and
password
DMS provides various advanced security and version control features like, access control, multiple
version control, Audit trail of each document etc.
DMS can be used to see document history like who has modified the document and when
Automate capture of structured or unstructured documents
Create rule based workflows to automate business processes
Automate Notifications
Automate approval, review and changes process
Provide search capability with advanced option that include meta data based search feathers
© 2011 IBM Corporation4 AI Ltd. DMS Implementation
Air India
Document Management System
Some Screen Shots
© 2011 IBM Corporation5 AI Ltd. DMS Implementation5
2: Air India Fileserver link :DMS Staff Access– To access circulars
and public domain information
3: DMS link – to access DMS system with authenticated DMS id Only
4: Web Mail link - To access Web mail
8: Click portal link
7: Flight Safety website
5: Operations website link
6: Air India website
1: URL for Air India Fileserver – Type http://dms.airindia.in
9: QMS Website
11: Corp. Quality policy
link
10: Corp. Safety policy
link
12: Corp. Environment policy
link
Portal Main Screen
1
23
46
5
87
9
12
11
10
Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this screen with different links, where they can click on DMS- Departmental Access to access AI DMS
© 2011 IBM Corporation6 AI Ltd. DMS Implementation6
Once user will click on document management system; They will come on this page and type in user name and password to access AI DMS
1: DMS User id
Type in user id
2: DMS password
Type in the password
4: Home Page
User can click here to go to home page
DMS log in Screen
3: log in to DMS System
Click on it to log in to DMS
1
2
3
4
© 2011 IBM Corporation7 AI Ltd. DMS Implementation7
As, User come on DMS, They have different options links to access documents and links
2. Add a document - to add a single
document (scanned or soft copy) from
local system
3. Drag and drop for multiple documents - Using this tool multiple
documents can be uploaded simultaneously
1. Folder structure -Information and documents is structured in a meaningful way which will be shown as
per access right of users
Overview of different buttons available on DMS mail screen
4: Search option - Different option for normal and
advanced search option
1 2 3
4
5: Help - User can click here to go to
Helpdesk
5
© 2011 IBM Corporation8 AI Ltd. DMS Implementation8
As, User come on DMS, They have different options links to access documents and links
3. Open the document- User can click on the
document or right click on the document to open and
view the document
1. Folder structure -Information and documents is structured in a meaningful way which will be shown as
per access right of users
Overview of different buttons available on DMS mail screen
4: Help - User can click here to go to
Helpdesk
1 3
4
2
2. Select document to open
– User can select appropriate folder