Transcript of WSCA/NASPO eMarket Center and eProcurement Solutions Cooperative Contract Overview and Update John...
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- WSCA/NASPO eMarket Center and eProcurement Solutions
Cooperative Contract Overview and Update John Utterback and Kate
Offerdahl NASPO Annual Conference September 11, 2012
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- WSCA/NASPO eProcurement Solutions Cooperative Initiative
WSCA/NASPO eProcurement Solutions and Services Master Cooperative
Agreement Comprehensive multi- state solicitation led by Colorado
on behalf of WSCA/NASPO resulted in an award to SciQuest with
Partners IBM and Binary Fountain. 38 eProcurement related firms
responded to the RFI 17 States participated in the RFP solicitation
15 eProcurement providers responded to the RFP 9 States
participated in the RFP evaluation
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- eProcurement Solutions Program Highlights WSCA/NASPO
eProcurement Solutions and Services Cooperative Master Agreement
provides numerous benefits to States and other Public Sector
Entities: This agreement leveraged the potential of multiple states
and local government to bring: Significant discount pricing for
SciQuest applications and services Exceptional functionality
tailored for Procurement needs Opportunities for collaboration
among states as they implement SciQuest makes its complete suite of
products available
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- Key eProcurement Solution Functionality Available in the
Awarded Contract Requisition Management Purchase Order Management
Workflow Management Catalog Management Vendor Registration and
Communication Tactical Sourcing Solicitation Management Contract
Management Stores & Inventory Management Vendor Management
Invoice Management & Reconciliation Analysis and Reporting
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- Supplier Information Management Sourcing & Contract
Management Marketplace & eProcurement Inventory & Supply
Chain Integration Settlement Management Spend & Performance
Analysis SciQuest Collaboration Solutions pCard Marketplace t pCard
Marketplace t SciQuest Supplier Network Consortium Shared
contracts, catalogs and spend data Multi-Business Unit Center-led
with local autonomy Simple purchasing from pre-negotiated contracts
Modular SaaS eProcurement solution spanning the full source-to-
settle process from supplier management to settlement Complete
Source-To-Settle Suite
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- WSCA/NASPO Collaborative Solution States Polisubs eProcurement
Solution WSCA/NASPO Contracts & Catalogs Member States
eProcurement Solution Full Source-to Settle or Collaborative
Solution Integrated with the State financial system WSCA contracts
& catalogs (inherited) State specific contracts & catalogs
Roll-up Reports on Spend WSCA / NASPO eMarket Center All WSCA/NASPO
Contracts Hosted & Punch-out Catalogs pCard Purchasing for all
eligible Members Roll-up Reports on Spend Easy pCard Purchasing
from State eMarkeplace Specific Source-to-Settle Solution State and
WSCA/NASPO contacts & catalogs (inherited) Polisubs leverage
their own financial system Polisub specific contracts and catalos
Roll-up Reports on Spend Spend on WSCA/NASPO Contracts State
Contracts & Catalogs Spend on State Contracts State pCard
eMarketplace Netwo rk Supplier Information Management Sourcing
& Contract Management Marketplace & eProcurement Inventory
& Supply Chain Integration Accou nts Payab le Spend &
Performance Analysis Supplier Information Management Sourcing &
Contract Management Marketplace & eProcurement Inventory &
Supply Chain Integration Accou nts Payab le Spend & Performance
Analysis HE Contracts & Catalogs County Contracts &
Catalogs
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- State ImplementationsCities, Counties, Higher Ed
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- Coming Up! Education and Outreach Opportunities eMarketCenter
Webinars eProcurement Solution Contract Webinars Thought Leadership
Webinars Events / Association Conferences NASPO Southern Regional
Meeting- October 7-9 WSCA Cooperative Development Conference Dec.
5-6 SciQuest Next Level Conference - February 10-13, 2013
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- WSCA/NASPO eMarket Center (WNeMC) Kate Offerdahl WSCA/NASPO
Cooperative Development Team Analyst (WNeMC Site
Administrator)
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- A web based purchasing experience available to all NASPO
members using a shared application to shop, buy and view contract
documents. Purchases are made using either a pCard or Purchase
Order Number, both issued from outside WNeMC. What is the
WSCA/NASPO eMarket Center?
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- Nevada Utah Suppliers WSCA / NASPO eMarketCenter Conceptual
Overview Buyers (States) Colorado Oregon Powered By Pilot States
First Implementers
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- What can you expect from the eMarket Center? 1.All WSCA and
NASPO cooperative contracts - a single, shared, uniform searching
and buying experience -Contractor Enablement Rolled out in phases-
currently working on phase two contractors Order of contract
enablement was based on total sales The eMarket Center allows for
several possible types of enablement Lead Managed Catalog Ordering
Instructions Hosted Catalog Punch-out Level 2 Punch-out Some
contracts will be visible in the eMarket Center but will not have
any functionality because of the nature of the contract For
example: Walk-In Building Supplies Contract (Utah) or Background
Screening Services (Utah)
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- WSCA/NASPO eMarket Center Supplier Enablement Strategy 2010
WSCA/NASPO Sales = $6.1 Billion IT Office Supplies Janitorial Lab
Wireless MRO MFC Fire Suppression Body Armor Vehicle Rental
Electronic Monitoring Breast Pumps Infant Formula Public Safety
Radios Misc Other Categories Source 2010 WSCA/NASPO Spend Reporting
Cumulative Total Sales %
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- What is or will be in the eMarket Center? 2.Contract Visibility
to States -Your end users will only see the contractor that your
state has signed a PA for -The WNeMC Administrator will be
regulating the visibility of each contractor 3.Authorized Users
-State Coordinators have the ability to approve or deny each user
The State Coordinator has access to assign multiple permissions and
restrictions for each user Each authorized user will have the
ability to search, compare and order (depending on the roles and
permissions they were assigned by the State Coordinator) Order made
using a pCard or Purchase Order (issued from outside the eMarket
Center) What can you expect from the eMarket Center?
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- What is or Will be in the eMarket Center? 4. Single location
for WSCA/NASPO essential documents - Solicitations and Master Price
Agreements 5. Data Gathering -The eMarket Center will act like a
portal for data gathering SciQuest has partnered with Binary
Fountain to manage spend data 6.WSCA/NASPO eMarket Center
Web-Portal - www.emarketcenter.orgwww.emarketcenter.org -All users
will use the web-portal to find contract information, training
documents and training videos for the eMarket Center -The
web-portal will also serve as the main access to browse, use and
register for the eMarket Center What can you expect from the
eMarket Center?
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- How to prepare for next steps of Participation 1.Take advantage
of participation in the eMarket Center whether or not your State
has moved forward in acquiring the SciQuest solution: States that
purchase the SciQuest Solution can access their WSCA/NASPO
contracts through their own eProcurement site If not, your state
can utilize the eMarket Center and access the WSCA/NASPO contracts
in which it participates 2.State will execute an eMarket Center
Enrollment Document
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- How to prepare for next steps of Participation 3.State CPO will
designate a State Coordinator State Coordinator will be the state
administrator in the eMarket Center - Collect of PAs, gather all
Agency and Poli-Sub information for Department level upload and
help design states Org Message and Resource Information - Approve
or deny end users -Provide all training necessary for approved
users, i.e. Train the Trainer, snippets and written guides -Serves
as the single point of contact for approved users and WNeMC
Administrator for all state related issues -Serve as single point
of contact for state spend data via Sciquest and Binary Fountain
4.Roll out/Marketing to state and local entities to begin
registering in the eMarket Center This decision will be made on a
state by state basis
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- Current Typical State Involvement on Facilitating Cooperative
Ordering 3 separate local entities asking about how to purchase
from computer contract State Staff 1 State Staff 2 State Staff 3
Contact MN they own the contract Go to WSCA website Contact
WSCA/NASPO Coop Dev Team Go to MNs PC Website and search for each
vendors WSCA website to order
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- Future Typical State Involvement in eMarket Center 3 separate
local entities asking about how to purchase from computer contract
State eMarket Center Coordinator eMarket Center
-------------------- All WSCA/NASPO Coop Contracts can be searched
and purchased from Not Registered User Already Registered User
Questions Registration and Questions
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- Kate Offerdahl kofferdahl@amrms.com Paul Stembler
pstembler@amrms.com John Utterback jutterback@amrms.com