WRAP-UP & SUSTAIN PLAN

CJDATS HIV-STIC PROJECTDavid Mathews, Ph.D.

October 4, 2012

• Sustain Plan1

• Telling Your Story2

• Spread3

Today’s Overview

Overview of Busy Agenda• Identify the Sustain Leader to monitor the data. • Identify the Data Hawk who will collect the data and send to

Sustain Leader.• Determine the lower threshold for action, the time frame and

data point for the Change Team to reconvene • Convert the Change Project Form into Clinical Protocol for

Sheridan, CORE, TASC, and Adult Parole delineating roles and responsibilities;

• Make Recommendations for Spread of process to other sites• Disseminate Change Team Results within involved agencies; • Create storyboard (with graphs and photos), for telling the story; • Establish anniversary date for group to discuss Sustain Success; • Discuss other major shared issues for potential Change Teams.

Sustain Leader

• Identification – Who?• Duties–Monitor data– Sound Alarm–Reconvene–Notify Executive Sponsor or Facility

Sponsor

Data Hawk

• Identify the Data Coordinator, Who?• Collect data on regular basis• Communicate with Sustain Leader

Threshold for Action

• Determine the lower data threshold for action,• Time frame for data point • Change Team to reconvene and

check on the handoff process

Dashboard Report ExampleProject:

Decrease no-show hours for four TR Centers (Breathitt, Knott, Letcher, Wolfe)

Aim: Decrease no-show hoursBaseline: 7,160Goal: 12,300Status: SustainedChange Leader:

Mike Kadish, Betty Boggs, Stevie Turner, Krista Hubbard, Christie BowlingSustain Leader: Donna Hawse and Vicie PelfreyCoach: NoneOrigination Date: April 16, 2010Date Goal Sustained: November 29, 2010Data Source: Vicky Hardin

6/10 7/10 8/10 9/10 10/10 11/10 12/10 1/11 2/11 3/11 4/11 5/116000

8000

10000

12000

14000

16000

18000

20000

984710028

1070812038

1333612523

8775

10650 10287

12801

15226

13305

TR Centers

Clinical Protocols

• Convert the Change Project Form into Clinical Protocol

• Identify who gets Protocols• Format for Sheridan, CORE, TASC, and Adult

Parole• Delineating roles and responsibilities• Sample for agency customization?

Telling our Story

• Disseminate Change Team Results within involved agencies• Recipients of story• One Pager or• Storyboard or • Face to face presentations• Newsletters

Storyboard (5x5)

• Create storyboard (with graphs and photos), for telling the story• No stories without data• No data without stories• Case example – anonymous• Ready for Celebration meeting• Office art

Reconvene in one year?

• Establish anniversary date for reconvening group to discuss Sustain Success; • Sustain Leader send out reminder

notification

Spread Changes to Other Sites

• Value of Spread? • Make Recommendations for Spread of

the Change Team to other sites• Identify other possible prison-provider

combinations in Illinois• Forward to IDOC Executive Sponsor at

Celebration Meeting?

Change Team for Other Major Issues?

• Discuss other major shared issues for potential Change Teams. • Change Team within your agencies• Attend Change Leader Academy?

Summary

• Sustain Plan–Sustain Leader and Data Hawk

• Tell your story–Storyboard for Celebration Meeting

• Spread Recommendations–Other sites; other issues

QUESTIONS AND DISCUSSION?

THANKS TEAM!