Post on 24-Dec-2015
Workplace Safety &Records Management
ARMA Terra Nova Chapter Biennial Conference and Trade Show
Brenda NearyRecords ControllerHibernia Management and Development CompanyOctober 31, 2007
Reasons Injuries Happen
Improper Equipment Rushing Complacency Lack of Training Improper Techniques
Over Enthusiasm
Filing Units (File Cabinet)
Use Proper Ladder Pull drawer out then
position ladder Avoid heavy file folders
Filing Units (Mobile Unit)
Use proper ladder Never remove files
above the shoulder Shelf dividers are safely
locked in place or stored flat on bottom shelf
Use safety locks Is there anyone in the
unit?
Ladder Safety Tips
Fully open and spreaders locked
Firm level surface Three points of contact Never stretch to reach Ascend and descend
free of obstacles
Archiving
Right carton for the record Quality of carton Handles Do not over or under pack
cartons Do not archive hanging
file folders Distribute weight evenly
Binders Binders Binders
DO NOT lay them flat with other binders on top place cartons with spines facing up
DO place standing straight up with spines alternating
Tracking Carton Safety Carton Label
Rating 1-Excellent 2-Good 3-Satisfactory 4-Fair 5-Poor
Date Comments
Lifting Safely Preparing for the lift
Size up the cart Get help if it’s heavy Survey your route Move it once
Making the Lift Keep your mind on the job and
your spine is in a neutral posture Move as Close to the carton as
you can With feet shoulder width apart put
one foot in front of the other Bending at the hip lean over
your forward leg Keep you spine curved and
let your legs do the lifting
Strapping on Cartons
Use heavy duty scissors
Lift carton slightlyto free strapping
Secure waste strapping
Storing Cartons Safely in IM Center Ensure shelving units
are adequate
Use trolley to transport cartons to working area
Customers Using Your Center
Customer must adhere to protocols on: Collating information Archiving methods Safety
Housekeeping Items
Clean your center and storage areas
Novelty items may be more dangerous than useful
Always close utility knife No loose items on
open shelving