WORK STUDY REPORT -...

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WORK STUDY REPORT ON

REVIEW OF STAFF WORKING IN SUB DEPOTS COMPLEX

OF GENERAL STORE DEPOT, SHAKURBASTI

2017-18

WORK STUDY TEAM

SH. LALIT KUMAR AWSO LEADER SH. RAJEEV YADAV CWSI MEMBER SH. GOPAL JOSHI CWSI MEMBER

DATE OF START : 05/10/2017 DATE OF COMPLETION: 14/11/2017

GUIDANCE BY SH. ASHOK KUMAR AGARWAL SWSO

NO.16-CP/33/WS/2017-18 CENTRAL PLANNING CELL NORTHERN RAILWAY

BARODA HOUSE NEW DELHI.

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EXECUTIVE SUMMARY

This study was allotted to the Central Planning Cell, HQ Office, with a view to identify the redundant/unproductive/obsolete activities and to suggest improved methods of working of Sub Depots of General Store Depot, Shakurbasti to improve manpower productivity and efficiency.

STAFF POSITION

S.No. Sub depot S/Strength On roll strength Vacancy

1 Diesel Shed, TKD 54 35 19

2 ETD,GZB 64 33 31

3 EMU Car shed, GZB 31 25 06

4 DEMU Shed, SSB 27 21 06

5 Signal Workshop, GZB

26 20 06

6 LPO, New Delhi 14 12 02

Total 216 146 70

Number of posts identified as surplus and recommended for surrender.

Group ‘C’ = 17 Posts Group ‘D’ = 29 Posts Total = 46 Posts

FINANCIAL IMPLICATIONS

Anticipated recurring saving = 302.28 Lacs per annum Capital Saving = Nil Total recurring saving = 302.28Lacs per annum.

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SN Contents Pages

From To

1 Synopsis

2 Summary of recommendations

3 Acknowledgement

4 Introduction

5 Brief description, staff position, critical analysis, requirement of staff and recommendations

6 Financial implication

7 Productivity

8 Detailed work study report chart

9 List of annexure

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SYNOPSIS

Railway Store Department plays a vital role in ensuring supplying/indenting consumables/non consumable store material timely to consumers. The Railway has adopted improved working in the system in the every sphere to cope with the increasing transport needs of the country. The innovations of the new techniques in the railways are necessary to compete with the road transport. The adoption of improved methods in the Store Depots i.e., use of Fork Lift trucks, mechanized loading and unloading of materials, use of cranes, computerization, supply of material by roads instead of rail has not only improved the working efficiency of the system but also improved the manpower productivity. Consequently, the Railways reviews of the existing resources/assets with a view to achieve economy by eliminating the redundancies in the existing system. Keeping in view, SDGM/NR assigned a work study on “Review of staff working in sub depot complex of General Store Depot Shakurbasti” to Central Planning Cell, HQ’s Office. The work study has made 02 recommendations, identifying 46 posts (Gr ‘C’=17,Gr ‘D’=29) as surplus and recommended for surrender. The zealous implementation of the recommendations made in the report will accrue recurring saving to the tune of 302.28 lacs per annum to the administration.

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SUMMARY OF RECOMMENDATIONS

Rec. No.

Recommendations Refer para no.

Accepting/ Implementing authority

1 It is proposed that 17 posts of Gr ‘C’

staff(CDMS/DMS=12,COS/OS/Sr.Clerk/Clerk=05) are identified as surplus and recommended

for surrender from Sub Depots Complex of GSD,SSB.

CDMS/DMS Gr.9300-34800-4200=12

Ministerial staff Gr.5200-20200-1900=05 Total =17

2.11.0 Dy.CMM/GSD/SSB, SPO/Store Depot/ SSB

2 It is proposed that 29 posts of Gr ‘D’ staff are identified as surplus and recommended for

surrender from Sub Depots Complex of GSD,SSB.

Store Khallasi Gr.Rs.5200-20200-1800 =29

posts.

2.11.0 -do-

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ACKNOWLEDGEMENT

The team is highly thankful to Sh.Narendra Kumar, Dy.CMM/SSB,

Shri M.L.Meena, SPO/SSB, Sh.Satendra Yadav, SMM/ETD, GZB, Smt.

Archana Yadav, SMM/Store Depot, TKD and other functionaries for their

guidance and co-operation for providing relevant data/information to the

team during the conduct of study.

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1.0.0 INTRODUCTION 1.1.0 The Store Department plays a vital role in the Indian Railways by

supplying the requisite material to the concerning departments in time. The timely procurement and supply of technologically improvised equipment/material enables the railways to cope with the ever increasing growth of passenger and freight traffic.

1.2.0 Railway has to bear heavy expenditure for modernizing various railway systems in day to day working. To realize real value in terms of efficiency, timely reviews are inevitable to right size the existing manpower.

1.3.0 Store Depots has improved working system tremendously by using computers, fork lifters, trucks and high capacity cranes etc. in order to achieve better output, railway administration conducts review from time to time of its working to curtail wastages.

1.4.0 IREPS has been implemented w.e.f. from 01.01.2015. All Railway procurement switched to E-Procurement system and there is no manual tendering for better transpency in procurement.

1.5.0 Keeping above in view, SDGM/NR assigned work study to Central Planning Cell to conduct review of staff working in Sub Depot Complex of General Store Depot, SSB with a view to improve manpower productivity and economy.

1.6.0 TERMS OF REFERENCES The work study has been conducted under the following terms of references:- i) To review staff strength vis-a-vis workload. ii) To identify redundant/unproductive activities with a view to

eliminate wasteful expenditure. iii) To suggest ways and means to improve efficiency and

productivity of the system. 1.7.0 METHODOLOGY ADOPTED

The following techniques of work study were adopted to conduct the study:- i) Data collection and its critical analysis. ii) Work sampling, physical observations, spot checks, analytical

estimation, prevailing yardstick in vogue if any to assess the actual requirement.

iii) Hold discussions at various levels.

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2.0.0 BRIEF DESCRIPTION, STAFF POSITION, WORKLOAD, CRITICAL

ANALYSIS, REQUIREMENT OF STAFF AND RECOMMENDATIONS. 2.1.0 BRIEF DESCRIPTION 2.1.1 Store Depot SSB is located on north side of the SSB Railway Station. It is

one of the major Store Depot of Northern Railway. This Store Depot SSB is catering the material needs of customers, indenters/units/open line organizations and production units falling under the jurisdiction of DLI, FZR & UMB divisions by supplying the Store material/items components/parts etc. The main functions of Store Depot are to procure material, stock items, disburse them to the consignees, receive, return material/scrap and their disposal. Store Depot SSB is functioning under the administrative control of Dy.CMM and assisted by one SMM and SPO.

2.1.2 Besides Store Depot, SSB, sub store depot i.e Diesel shed TKD, ETD GZB, EMU Car Shed, GZB, DEMU Shed SSB, Signal Work Shop GZB and LPO, New Delhi are covered in complex of General Store Depot and function under the control of Dy.CMM/SSB.

2.1.3 To administer proper holding on Store inventory and smooth working, manpower in different cadre is deployed in Store Depot Complex. One SPO has also been posted in General Store Depot SSB to look after the establishment matter of staff.

2.1.4 As this work study is confined to staff working in Store Depot Complex i.e. Diesel shed TKD, ETD GZB, EMU Car Shed, GZB, DEMU Shed SSB, Signal Work Shop GZB and LPO, New Delhi. Therefore, the work study team collected the required the data from these sub depots.

2.2.0 STAFF POSITION Since the work study is confined to staff working in Store Depot Complex only. Therefore, the work study team collected the staff position from Personnel Branch of Store Depot SSB and respective Sub Depots. The sanctioned strength has taken into consideration as supplied by the Personnel Branch and on roll strength as supplied by the respective depot sub depots which has been placed at annexure No.2 of the work study report and summarized position is tabulated as under:-

S.No. Sub depot S/Strength On roll

strength

Vacancy

2 ETD,GZB 64 33 31

5 Signal Workshop,

26 20 06

Total 216 146 70

The above table reveals that the on roll strength Store Depot Complex is 146 against the sanctioned strength of 216 and 70 posts are lying vacant.

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2.2.1 Workload The turnover of the sub depots for the last three years is given below

S.No. Sub Depot 2014-15(in Crores)

2015-16(in Crores)

2016-17(in Crores)

Remarks

1. DEMU Shed, SSB 9.25 8.00 5.5 Reduced to 40% as compared to 2014-15.

2 Diesel Shed, TKD 65.00 60.00 70.00 -

3 ETD/GZB 17.78 25.22 13.85 Reduced to 20% as compared to 2014-15.

4 EMU Shed,GZB 21.16 19.85 15.48 Reduced to 26.84% as compared to 2014-15.

5 Signal Workshop, GZB

CI/PI 3.32 0.50 0.32 Reduced to 90.10% as compared to 2014-15.

Signaling items

6.29 14.08 16.39

Total 9.61 14.59 16.72 -

2.3.0 CRITICAL ANALYSIS 2.3.1 It is not feasible to ensure the estimation of work for each and

every seat due to typical working of Sub Store Depots because it has been divided into many wards and sections to facilitate the Store dealing along with related correspondence and other miscellaneous works. The main functions of the these sub depots are collection of demands, checking, entry in demand register, procurement of stock items, periodical and regular supply/distribution work to consumers, timely liquidate of surplus/inactive/overstock items to control inventory inflation, local purchase of items on urgent basis, checking/inspection of receipt of rejected items due to damage/non standard from traders/firms, chasing of materials and dispatch of store items etc. The modified lifters for transport of heavy material in the depots should be incorporated to increase the efficiency and productivity of the system. According to yardstick in store depot working one man can handle 2.5 MT of material per day. After observing the working of the sub depots, the material is also being handled in nos, pairs, unit/sets, meters etc. which are not covered in the yardstick.

As there is no yard stick to assess the staff for sub depots, the team has proposed the staff on the basis of utilization, held discussions at various levels, spot observations and the staff has been proposed on the basis of actual requirement and spot observation. Other factors like working of a particular section has also been kept in consideration while proposing the staff.

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2.3.2 Procurement of stock through IREPS has eased the working of staff as well as better transparency.

2.3.3 In sheds these days the AMC for attending various activities are being done with material which has definitely reduce the no. of stock items being procured.

2.3.4 Consumption of CI/PI has been reduced drastically in last three years due to the less functioning of Foundry Shop of Signal Workshop, GZB.

2.3.5 In comparison to year 2014-15 stock items have been reduced about 10%to 15% in most of the sub depots.

2.4.0 PROPOSED REQUIEMENT OF STAFF

During the conduct of study, the team has proposed the staff on the basis of discussion held at various levels, spot observations and existing working pattern where the workload is being handled in terms of nos, pairs, unit/nos, the staff has been proposed on the basis of actual requirement and spot observation. The other factors like working in particular section has also been kept in consideration while proposing the staff. The sub depot wise requirement of staff is as under.

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2.5.0 Electric Traction Depot(ETD), GZB This sub depot is responsible for Material Management function (purchase, storage, custody and distribution of various items) of Electric Loco Shed, GZB. This sub depot has six stocking wards, receipt, inspection and rejection wards. This depot holds about 1246 unique stock items. The stock items were 1460 in 2014-15 which has now reduced to 1246 i.e. 14.66% reduction.

2.5.1 Staff Position:- The sanctioned and on roll strength is given as under:-

S.No. Category S/Strength On roll Vacancy

1 CDMS/DMS 19 07 12

2 Ministerial staff 12 07 05

3 Store Khallasi/Office

khallasi/Safaiwala

33 19 14

Total 64 33 31

2.5.2 WORKLOAD

During the conduct of study, the team collected the workload being handled by ETD/GZB and tabulated as under:-

Name of ward

Fin. year Nos. (in lakhs)

Meters(in lakhs)

Litres(in lakhs)

Weight(in Tonnes)

R&I 2015-16 8.85 2.85 0.589 1086.00

2016-17 11.85 2.18 - 1254.00

W-01 2015-16 1.29 0.12 - 95.28

2016-17 1.97 0.08 - 109.38

W-02 2015-16 4.49 1.28 0.10 128.67

2016-17 5.49 0.98 0.12 179.55

W-03 2015-16 2.63 0.58 - 146.89

2016-17 2.92 0.38 - 198.42

W-04 2015-16 4.69 - - 389.72

2016-17 5.95 - - 4.68.38

W-05 2015-16 1.02 0.25 0.489 215.46

2016-17 0.98 0.42 0.41 215.46

W-06 2015-16 1.79 - - 109.89

2016-17 1.39 - - 99.89

2.5.3 EXISTING DEPLOYMENT OF STAFF:- Name of Ward

CDMS DMS COS OS Clerk Store Khallasi

Office Khallasi

Safaiwala Remarks

R&I Sec. 01 - 01 - - 05 - - -

L.P.Sec. - 01 01 - - 01 - - -

Ward No.1 - - - 01 - 01 - - Deputed

as LKP of

ward 01&03.

CDMS of ward-06

has additional

charge.

Ward No.2 - 01 - 01 - 02 - - -

Ward No.3 - 01 - - - 01 - - LKP of ward 01 is

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looking after.

Ward No.4 01 - - 01 - 01 - - -

Ward No.5 01 - 01 01 - 02 - - -

Ward No.6 01 - - - - 01 - - LKP of

ward 05 is

looking after

Rejection section

01 DMS of ward 02

additional charge.

Esstt. - - - 01 01 01 01 01 -

Legal gen. inventory

control section.

- - - - - 01 - - LKP of ward05/06

is working as I/C of

section.

04 03 03 05 01 17 01 01

2.5.4 PROPOSED REQUIREMENT OF STAFF

Section/ward Category No. of proposed

Details of work

Receipt & Inspection

CDMS I/C 01 Also to coordinate with CRIS regarding MMIS related matters.

DMS 01 Collection of railway material against RRs and preparation of documents for the accountal and rejection cases. In the current financial year received 336 receipts, 272 tonnes approx. and 3.59 lakhs in no.

COS 01 Recording keeping of receipts and carry out correspondence with HQ and venders.

Store Khallasi

05 For shifting of material.

Local Purchase

CDMS I/C 01 Also planning for tender, tender scheduling and tender opening.

DMS 01 Disposal of demands and placement of purchase orders etc.

COS 01 Record keeping of the tender cases and carry out necessary correspondence regarding tenders and venders. In the current financial year 171 POs were placed against 275 demands.

Store Khallasi

Ward-01 (Pneumatic items)

CDMS 01 Dealing with 217 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and over stock items.

OS 01 Dealing with 217 stock items for ledger related work. The chasing of dues with HQ. Processing of stocking proposals in MMIS etc.

Store Khallasi

Ward-02 (Consumable items)

DMS 01 This ward deals with 101 stock items, arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ. Review of items in

respect of consumptions with intenders and stock availability.

OS 01 Dealing with the total 101 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Store Khallasi

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Ward-03 (Rubber and fasteners items)

DMS 01 This ward deals with 442 stock items. Arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ

OS 01 Dealing with the total 442 stock items for ledger related work. The chasing of dues with HQ. Ensure timely collection of BRs, their vetting and submission to HQ.

Store Khallasi

Ward-04(Three phase loco items)

CDMS I/C 01 To coordinate MMIS & EDPC related matters.

DMS 01 This ward deals with 272 stock items. Arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ

Store khallasi

Ward-05 (Lubricants, cable, bearings, paints and Gas)

CDMS I/C 01 This section deals with 82 stock items. Arrange availability and collection of material,. Disposal of inactive, surplus and over stock items. To arrange receipt and inspection work of N.S. items received against NSLP order.

OS 01 Dealing with the total 82 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability

Store Khallasi

Ward-06 (Hardware

items)

CDMS I/C 01 Dealing with 83 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and

over stock items.

Store Khallasi

Rejection DMS 01 Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected material.

Store Khallasi

Establishment OS 01 For establishment matters of staff like Passes/PTOs ,bills related correspondence with GSD/SSB and staff grievances.

Office Khallasi

01 For establishment section and SMM/ETD office.

Safaiwala 01 For housekeeping of ETD Complex.

Ledger gen. inventory control

COS 01 Responsible for updating depot statics & monthly position, sending of basic rejection stock master data EDP, inactive, overstock & surplus items of depot, opening of unified P.Ls in MMIS & EDPC pertaining to wards etc.

Store Khallasi

01 For section work.

Summary of proposed staff for ETD/GZB

S.No. Category Proposed staff

Add 12.50% as LR

Total proposed staff

1 CDMS/DMS 12 1.50 13.50 or say 14

2 COS/OS/Sr.Clerk/Clerk 10 1.25 11.25 or say 11

3 Gr ‘D’ staff 17 2.12 19.12 r say 19

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2.6.0 Diesel Shed, TKD

This sub depot is responsible for Material Management function (purchase, storage, custody and distribution of various items) of Diesel Shed, TKD. This sub depot has six stocking wards, receipt, and inspection and rejection wards. This depot holds about 2347 unique stock items. The stock items were 2605 in 2014-15 which has now reduced to 2347 i.e. 11% reduction.

2.6.1 Staff Position:- The sanctioned and on roll strength is given as under:- S.No. Category S/S O/R Vacancy

1 COS 03 01 02

2 OS 08 04 04

3 Sr. Clerk 02 - 02

4 Clerk 01 01 -

5 CDMS 07 05 02

6 DMS 05 03 02

7 Office Khallasi 01 01 -

8 Khallasi(Store) 27 19 08

9 Safaiwala - 01 -01

Total 54 35 19

2.6.2 WORKLOAD

During the conduct of study, the team collected the workload being handled by this sub depot. The every stocking ward holds stock of about

300 to 500 items with annual receipt and issue transactions of about 9000 lacs. The sub depot consists of about 1800 nos. of receipt vouchers and 5000 nos. of issue vouchers.

2.6.3 EXISTING DEPLOYMENT OF STAFF:-

Name of Ward

Khalla

R&I Sec. 01 - - 01 - 03 - - -

Bulleting Purchase/L.P.Section.

01 - 01 - - 01 - - -

Ward No.1 01 - - 01 - 02 - - Deputed as LKP of

ward 02

also. CDMS of

ward-06 has

additional

charge.

Ward No.2 - 01 - - - 02 - - LKP of

ward 01

Ward No.3 01 - - 01 - 01 - - Looking after as

LKP of

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ward 04 aslo.

Ward No.4 - 01 - - - 01 - - -

Ward No.5 01 - - - - 02 - - -

Ward No.6 - 01 - - - 01 - - CDMS of

ward-01

is looking after.

Rejection section CDMS/G Looking

after.

02 DMS of ward 02

additional charge.

Esstt. CDMS/G - - 01 - 02 01 01 -

Ledgre gen. inventory control

section.

- - - - - 02 - -

Section/ward Category No. of proposed staff

Details of work

CDMS I/C 01 To coordinate with CRIS regarding MMIS related matters, Collection of railway material against RRs and preparation of documents for the accountal and rejection cases.

Store Khallasi

Bulletin purchase/L.P.

CDMS I/C 01 Disposal of demands and placement of purchase orders etc. and planning for tender, tender scheduling and tender opening.

OS 01 Recording keeping of the tender cases and carry out necessary correspondence with intenders and venders

Store Khallasi

Ward-01(General items and lubricants)

CDMS 01 Dealing with about 200 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and over stock items.

Store Khallasi

Ward-02(Under frame mechanical items)

CDMS 01 This ward deals with about 500 stock items, arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

OS 01 Dealing with the total about 500 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Store Khallasi

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Ward-03(Electrical items)

CDMS 01 This ward deals with about 450 stock items. Arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ

OS 01 Dealing with the total 450 stock items for ledger related work. The chasing of dues with HQ. Ensure timely collection of BRs, their vetting and submission to HQ.

Store Khallasi

Ward-04(Diesel component items)

CDMS I/C 01 This ward deals with about 400 stock items. Arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ and to coordinate MMIS & EDPC related matters.

Store khallasi

Ward-05(Mechanical items like hardware and EMD loco items)

CDMS I/C 01 This section deals with 450 stock items. . Arrange availability and collection of material. Disposal of inactive, surplus and over stock items and to arrange receipt and inspection work.

Khallasi

Ward-06(Mechanical and electrical items of EMD locos)

DMS 01 Dealing with about 350 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and over stock items.

OS 01 Dealing with the about 350 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability

Store Khallasi

Rejection DMS 01 Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected material.

Khallasi

Establishment COS 01 For establishment matters like Passes/PTOs of Gr ‘C’ and related correspondence with GSD/SSB and staff grievances.

Clerk 01 For establishment matters of Gr ‘D’ and related correspondence.

Office Khallasi

01 For establishment section and SMM/ETD office.

Summary of proposed staff for Diesel Shed, TKD S.No. Category Proposed

staff Add 12.50% as LR

1 CDMS/DMS 09 1.12 10.12 or say 10

3 Gr ‘D’ staff 19 2.37 21.37 r say 21

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2.7.0 DEMU Shed, SSB This sub depot is responsible for Material Management function (purchase, storage, custody and distribution of various items) of DEMU Shed, SSB. This sub depot has three stocking wards, receipt, Local purchase and rejection sections. This depot holds about 1409 unique stock items. The stock items were 1585 in 2014-15 which has now reduced to 1409 i.e. 11.10% reduction.

2.7.1 Staff Position:- The sanctioned and on roll strength is given as under:- S.No. Category S/S O/R Vacancy

1 COS 02 03 -01

2 OS 06 01 05

3 Sr. Clerk 01 - 01

4 Clerk 01 01 -

5 CDMS 03 05 -02

6 DMS 02 - 02

7 Safaiwala 01 - 01

9 Khallasi(Store) 10 10 -

Total 27 21 06

2.7.2 WORKLOAD During the conduct of study, the team collected the workload being

handled by this sub depot. Name of ward

Fin. year Nos.

Meters Unit/set Weight(in Kg)

W-07 2014-15 22356 -- 1589 69.00

2015-16 27611 -- 1958 03

2016-17 25817 -- 1221 03 --

W-08 2014-15 153455 9448 145 61269 236984

2015-16 253476 27177 56 339295 30216

2016-17 178201 2381 20 46989 298450

W-09 2014-15 21502 300 156 71 -

2015-16 38453 2407 26 25 -

2016-17 15254 8146 174 187 -

Name of

CDMS DMS COS OS Clerk Store

Khallasi

Office

Khallasi

R&I Sec. 01 - - - - 03 -

Ward No.7 01 - - - 02 -

Ward No.8 01 - - - 01 -

Ward No.9 01 - - 02 -

Rejection section 01 01

Local Purchase 01 -

Esstt. - - - 01 01 - 01

section.

- - 02 - - - -

Total 05 - 03 01 01 10 01

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2.7.4 PROPOSED REQUIREMENT OF STAFF Section/ward Category No. of

proposed staff

Details of work

CDMS 01 Collection of railway material against RRs and preparation of documents for the accountable and rejection cases, To coordinate with CRIS regarding MMIS related matters,

Store Khallasi

Local Purchase CDMS/W-08 to supervise this section also.

Planning for tender, tender scheduling and tender opening, disposal of demands and placement of purchase orders etc.

Store Khallasi

Ward-07(DEMU Mechanical items)

CDMS 01 Dealing with about 614 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and over stock items.

Store Khallasi

Ward-08(DEMU mechanical items and lubricants)

CDMS 01 This ward deals with about 300 stock items, arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Clerk 01 Dealing with the total about 300 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Store Khallasi

Ward-09(DEMU Mechanical items)

CDMS 01 This ward deals with about 495 stock items. Arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ

Sr. Clerk 01 Dealing with the total 450 stock items for ledger related work. The chasing of dues with HQ. Ensure timely collection of BRs, their vetting and submission to HQ.

Store Khallasi

Rejection CDMS/R&I also to supervise this section

Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected material.

COS 01 Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected material..

Store Khallasi

Establishment OS 01 For establishment matters like Passes/PTOs,bills and related correspondence with GSD/SSB and staff grievances.

Office Khallasi

01 For establishment section and SMM/DEMU Shed, SSB office.

Safaiwala 01 For the house keeping of SMM Office complex.

Ledger gen. inventory control

OS 01 Responsible for updating depot statics & monthly position, sending of basic rejection stock master data EDP, inactive, overstock & surplus items of depot, opening of unified P.Ls in MMIS & EDPC pertaining to wards etc.

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Summary of proposed staff for DEMU Shed, SSB

Add 12.50% as LR

1 CDMS/DMS 04 .50 4.50 or say 05

2 COS/OS/Sr.Clerk/Clerk 08 1.00 09

3 Gr ‘D’ staff 09 1.12 10.12 or say 10

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2.8.0 EMU Car Shed, GZB This sub depot is responsible for Material Management function (purchase, storage, custody and distribution of various items) of EMU Car Shed, GZB. This sub depot has three stocking wards, receipt, Local purchase and rejection sections. This depot holds about 1165 unique stock items. The stock items were 1338 in 2014-15 which has now reduced to 1165 i.e. 12.92% reduction.

2.8.1 Staff Position The sanctioned and on roll strength of this sub depot is described as under :-

S.No. Category S/S O/R Vacancy

1 COS 02 02 -

2 OS 05 03 02

3 Sr. Clerk 01 01 -

4 Clerk 01 01 -

5 CDMS 05 02 03

6 DMS 03 02 01

7 Safaiwala 01 01 -

9 Khallasi(Store) 12 12 -

Total 31 25 06

2.8.2 WORKLOAD

During the conduct of study, the team collected the workload being handled by this sub depot.

Fin. year Nos. Meters Kgs. Ltrs. Set/others

Receipt

2014-15 887562 29632 148333 185009 8712

2015-16 1403441 123821 149579 177070 9640

2016-17 1131959 266334 122333 258394 6905

2014-15 56966 67354 134356 194012 2531

2015-16 817949 70983 123647 128235 5590

2016-17 874389 87802 75858 138619 6526

Name of Ward CDMS DMS COS OS Clerk Store

Khallasi

Office

Khallasi

CDMS/G 01 - - - - - -

R&I Sec. 01 - - 01 - 02 -

Ward No.1 - 01 - 01 - 02 -

Ward No.2 - 01 - - 01 01 -

Rejection section

Local Purchase 01 -

Esstt. - - - 01 01 - 01

Ledgre gen. inventory

control section.

- - 01 - - - -

Total 02 02 02 03 02 13 01

21 of 31

16-CP/33/WS/17-18

2.8.4 PROPOSED REQUIREMENT OF STAFF Section/ward Category No. of

proposed staff

Details of work

CDMS I/C 01 Collection of railway material against RRs and preparation of documents for the accountal and rejection cases, To coordinate with CRIS regarding MMIS related matters,

Store Khallasi

Local Purchase

DMS 01 Planning for tender, tender scheduling and tender opening, disposal of demands and placement of purchase orders etc.

Store Khallasi

Ward-01(Electrical items)

CDMS I/C 01 Dealing with about 450 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and over stock items.

Store Khallasi

Ward-02(Lubricants and general items)

CDMS I/C 01 This ward deals with about 700 stock items, arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

OS 01 Dealing with the total about 700 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Store Khallasi

Rejection CDMS I/C 01 To ensure timely recoveries and disposal of the rejected material.

Clerk 01 Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected

material..

Store Khallasi

Establishment OS 01 For establishment matters like Passes/PTOs, salary bills, staff grievances and related correspondence with GSD/SSB.

Office Khallasi

01 For establishment section and SMM/DEMU Shed, SSB office.

Safaiwala 01 For the house keeping of office complex.

Summary of proposed staff for EMU Car Shed, GZB S.No. Category Proposed

staff Add 12.50% as LR

1 CDMS/DMS 05 0.62 5.62 or say 06

3 Gr ‘D’ staff 12 1.50 13.50 or say 14

22 of 31

16-CP/33/WS/17-18

2.9.0 Signal Workshop, GZB

This sub depot is responsible for Material Management function (purchase, storage, custody and distribution of various items) of Signal Workshop, GZB. This sub depot has three stocking wards, receipt, Local purchase and rejection sections. This depot holds about 381 unique stock items.

2.9.1 Staff Position The sanctioned and on roll strength of this sub depot is described as under :-

1 COS 01 01 -

2 OS 02 03 -01

3 Sr. Clerk 01 - 01

4 Clerk 01 - 01

5 CDMS 02 01 01

6 DMS 02 02 -

8 Office Khallasi 01 - 01

9 Khallasi(Store) 16 13 03

Total 26 20 06

2.9.2 WORKLOAD During the conduct of study, the team collected the workload being handled by this sub depot. Fin. year Nos.

Meters Kgs. Nos. Remarks

2014-15 56966 115497 883536 223145

2015-16 817949 105212 850789 183413

2016-17 874389 122312 901368 201413

Name of Ward CDMS DMS COS OS Clerk Store

Khallasi

Office

Khallasi

CDMS/G 01

- - - - - -

R&I Sec. - - 01 - 05 -

Ward No.1 - - - - 02 -

Ward No.2 - 01 - 01 - 02 -

Rejection section - 02

Local Purchase 01 01 02

Esstt. - - - 01 - - -

Total 01 02 01 03 - 13 -

23 of 31

16-CP/33/WS/17-18

Section/ward Category No. of proposed staff

Details of work

CDMS I/C 01 Collection of railway material against RRs and preparation of documents for the accountal and rejection cases, To coordinate with CRIS regarding MMIS related matters,

Clerk 01 Recording keeping of receipts and carry out correspondence with HQ and venders.

Store Khallasi

Local Purchase CDMS/W-01 will also look after this section.

Planning for tender, tender scheduling and tender opening, disposal of demands and placement of purchase orders etc.

OS/W-02 will also work as OS/LP Section.

Recording keeping of the tender cases and carry out necessary correspondence with intenders and venders

Store Khallasi

Ward-01(Signaling items)

CDMS I/C 01 Dealing with about 226 stock items. Responsible for proper receipt, stacking and issue to intenders. Disposal of inactive, surplus and over stock items.

Store Khallasi

Ward-02(Scrap, pig iron etc.)

CDMS I/C 01 This ward deals with about 155 stock items, arrange availability and collection of material. Disposal of inactive, surplus and over stock items. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Sr. Clerk 01 Dealing with the total about 155 stock items for ledger related work. The chasing of dues with HQ. Review of items in respect of consumptions with intenders and stock availability.

Store Khallasi

Rejection CDMS/R&I will also look after this section.

Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected material.

OS/R&I will also work as OS/Rejection section.

Receiving the rejected material from Receipt section and ensure timely recoveries and disposal of the rejected material..

Establishment COS 01 For establishment matters like Passes/PTOs of Gr ‘C’ and related correspondence with GSD/SSB and staff grievances.

Office Khallasi

01 AMM/Signal Workshop Office and establishment section.

Ledgre gen. inventory control section

OS/W-02 will also work as OS of this section.

Responsible for updating depot statics & monthly position, sending of basic rejection stock master data EDP, inactive, overstock & surplus items of depot, opening of unified P.Ls in MMIS & EDPC pertaining to wards etc.

Summary of proposed staff for EMU Car Shed, GZB S.No. Category Proposed

Add 12.50% as

1 CDMS/DMS 03 0.37 3.37 or say 03

3 Gr ‘D’ staff 10 1.25 11.25 or say 11

24 of 31

16-CP/33/WS/17-18

2.10.0 Local Purchase Office, S.E.Road, New Delhi. This office also works as sub depot of GSD/SSB. The items below Rs.50,000 are purchased through LPO/NDLS to reduce the tender cost. The stock items costs upto Rs. 150000/- are handled in this office. Rs. 200000/- cash imprest exists with this office.

2.10.1 Staff Position The sanctioned and on roll strength of this sub depot is described as under:-

1 COS 01 01 -

2 OS 03 02 01

3 Sr. Clerk 01 - 01

4 CDMS 03 01 02

5 DMS 01 - 01

6 Khallasi(Store) 05 08 +03

Total 14 12 02

2.10.2 EXISTING DEPLOYMENT OF STAFF:- S.No. Category No. of

staff Activity

01 CDMS/I/C 01 Working as Inchare of this office. Handling of about 250 cash purchase on an average per

month. From September 1st ’2017 to

23/09/2017 about 109 cases costs Rs. 165000/- were dealt.

02 COS 01 Deals in cash purchase imprest, recoupment

of imprest, establishment of staff, registration of demands, PCDO and staff

matters.

03 OS 01 Deals in tender of non stock items, about 79

items in one tender out of 79 items, 53 items

are lying with this seat.

04 OS 01 Deals in tender of stock items, dealt about

532 cases in last six months i.e. about 90

cases per month, Passes/PTOs of on roll staff and other establishment work.

05 Gr ‘D’ 08 08 Gr ‘D’ staff are deployed in LPO/NDLS to collect and deliver material in its jurisdiction

i.e. Baroda House,Dayabasti RPF,GSD/SSB,

P.Press, STC/GZB, Crew Control/TKD and central hospital.

2.10.3 PROPOSED REQUIREMENT OF STAFF S.No. Category No. of

staff Activity

01 CDMS/I/C 01 Inchare of this office.

02 CDMS 01 Handling of about 250 cash purchase on an

average per month. From September 1st ’2017 to 23/09/2017 about 109 cases costs Rs. 165000/-

were dealt.

03 COS 01 Deals in cash purchase imprest, recoupment of

imprest, establishment of staff, registration of

demands, PCDO and staff matters.

04 OS 01 Deals in tender of non stock items, about 79 items

in one tender out of 79 items, 53 items are lying

25 of 31

16-CP/33/WS/17-18

with this seat.

05 OS 01 Deals in tender of stock items, dealt about 532

cases in last six months i.e. about 90 cases per month,

06 Sr. Clerk 01 Passes/PTOs of on roll staff and other

establishment work.

07 Gr ‘D’ 04 To collect and deliver material in its jurisdiction i.e. Baroda House,Dayabasti RPF,GSD/SSB, P.Press,

STC/GZB, Crew Control/TKD and central hospital.

Summary of proposed staff for LPO,NDLS

Add 12.50% as LR

1 CDMS/DMS 02 0.25 2.25 or say 02

3 Gr ‘D’ staff 04 0.50 4.50 or say 05

26 of 31

16-CP/33/WS/17-18

2.11.0 SUMMARY OF EXISING AND PROPOSED STAFF (A) CDMS/DMS staff

Sub Depot Sanctioned strength

On roll Proposed Identified surplus

Remarks

ETD/GZB 19 07 14 05 -

Diesel Shed, TKD 12 08 10 02

DEMU Shed, SSB 05 05 05 - -

EMU Car Shed, GZB 08 04 06 02 -

Signal Work shop GZB 04 03 03 01 -

LPO/NDLS 04 01 02 02 -

Total 52 40 40 12

(B) Miniterial staff Sub Depot Sanctioned

strength On roll Proposed Identified

surplus Remarks

ETD/GZB 12 07 11 01

DEMU Shed, SSB 10 05 09 01 -

EMU Car Shed, GZB 09 07 08 01

Signal Work shop GZB 05 04 05 -

LPO/NDLS 05 03 05 - -

Total 55 50 50 05

strength On roll Proposed Identified

surplus Remarks

ETD/GZB 33 19 19 14

DEMU Shed, SSB 12 11 10 02

EMU Car Shed, GZB 14 14 14 -

Signal Work shop GZB 17 13 11 06 -

LPO/NDLS 05 08 05 -

Total 109 86 80 29

RECOMMENDATION NO. 1

It is proposed that 17 posts of Gr ‘C’ staff(CDMS/ DMS=12, COS/OS/ Sr.Clerk/Clerk=05) are identified as surplus and recommended for surrender from Sub Depots of GSD Complex,SSB. CDMS/ DMS Gr.9300-34800-4200 =12 Ministerial staff Gr.5200-20200-1900 =05

Total =17

RECOMMENDATION NO. 2 It is proposed that 29 posts of Gr ‘D’ staff are identified as surplus and recommended for surrender from Sub Depots of GSD Complex, SSB. Store Khallasi Gr.Rs.5200-20200-1800 =29 posts.

GENERAL OBSERVATIONS

During the course of study, it was observed that the modern lifting/carrying equipments should be introduced to ease the workload. This will definitely increase the productivity of the system.

27 of 31

16-CP/33/WS/17-18

3.00 FINANCIAL IMPLICATIONS

3.1.0 The annual expenditure as per 7th CPC on staff working in Sub Depots of General

Store Depot Complex SSB is as under:-

S.No. Category Grade Rs. Montly

value per post

S/S Monthly

expenditure

Annual

expenditure

1 CDMS/COS 9300-

34800-4600

98333 43 4228319 50739828.00

2 DMS/OS 9300-34800-4200

77595 50 3879750 46557000.00

3 Sr. Clerk 5200-20200-2400

55965 08 447720 5372640.00

4 Clerk 5200-

20200-1900

43628 06 261768 3141216.00

5 Store Khallasi/Officie

Khallasi/Safaiwala

5200-20200-1800

39323 109 4286207 51434484.00

Total 216 157245168.00

The above table reveals that the annual expenditure being incurred on 216 sanctioned strength of staff working Sub Depots of General Store Depot Complex SSB is Rs. 157245168. 3.2.0 Proposed strength: The annual expenditure on the proposed strength of staff working in Sub Depots of General Store Depot Complex SSB is as under:-

S.No. Category Grade Rs. Montly value per

Proposed strenght

Monthly expenditure

Annual expenditure

1 CDMS/COS 9300-34800-4600

98333 38 3736654 44839848.00

2 DMS/OS 9300-34800-4200

77595 40 3102360 37245600.00

3 Sr. Clerk 5200-20200-2400

55965 06 335790 4029480.00

4 Clerk 5200-

20200-1900

43628 06 261768 3141216.00

5 Store

Khallasi/Officie Khallasi/Safaiw

20200-1800

39323 80 3145840 37750080.00

Total 170 127006224.00

The above table reveals that total annual expenditure on 170 proposed posts of Store staff working in Sub Depots of General Store Depot Complex, SSB will be reduced to

127006224.00 instead of 157245168.00 net saving of 30238944.00 per

annum.

28 of 31

16-CP/33/WS/17-18

3.3.0 FINANCIAL IMPLICATIONS

SN Category Pay scale + Grade pay

No. of posts

Rec. No

Monthly value per

post .

Total annual recurring

saving .

1 CDMS 9300-34800-4600

05 1 98333.00 5899980.00

2 DMS/OS 9300-34800-

10 1 77595.00 9311400.00

3 Sr. Clerk 5200-20200-

02 1 55965.00 1343160.00

4 Store Khallasi/Office

Khallasi/Safaiwala

5200-20200-1800

29 2 39323.00 13684404.00

Total 46 30238944.00

No. of posts identified as surplus: -

Group ‘C’ = 17 posts

Group ‘D’ = 29 posts

Total = 46 posts Anticipated recurring saving = 302.38 lacs per annum Capital saving = Nil Total saving = 302.38 lacs per annum

29 of 31

16-CP/33/WS/17-18

WORK STUDY REPORT DETAILED CHART Department: - Stores Name of study: - Review of staff working in Sub Depot Complex of General Store

Depot, SSB Activity Centre: - Sub depots complex

SN Sub activity Brief description of workload

Actual staff deployed

Work Study recommendation

1 Different sections of Sub Depots of GSD

Complex, SSB are

responsible for Material

Management function i.e

purchase, storage,

custody and distribution of

various items in ETD/GZB, Dsl.

Shed/TKD, DEMU

Shed, SSB, EMU Car Shed, GZB, Signal

workshop, GZB and LPO/NDLS.

Collecting/stacking and supply store

material to the

concerned sheds.

S/S = 216 O/R= 146

Vac= 70

staff proposed =170 , surplus

posts=46

The team has identified 46

posts(Gr ‘C’=17, Gr

‘D’=29) as surplus and recommended

for surrender.

30 of 31

16-CP/33/WS/17-18

LIST OF ANNEXURES

S.N. Description Annex. No.

1 Letter No. 16-CP/33/WS/17-18 for conduct of ‘Review of staff working in Sub Depots of General Store Depot Complex/SSB

2 Staff position of Group ‘C’ & ‘D’ staff working in Sub Depots of General Store Depot Complex, SSB

Annexure No. II

31 of 31

16-CP/33/WS/17-18

Staff position of Group ‘C’ & ‘D’ staff working in Sub Depots of General Store Depot Complex, SSB

S.No. Sub depot S/Strength On roll

strength

Vacancy

2 ETD,GZB 64 33 31

5 Signal Workshop,

26 20 06

Total 216 146 70

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