ORD for ORD for BeginnersBeginners

Presented by Katheryn A. WoodworthPresented by Katheryn A. Woodworth

At Evesham LibraryAt Evesham Library

What is Word?What is Word?

A Microsoft Office program.A Microsoft Office program. Used for word processing. Like a Used for word processing. Like a

type-writer, only mistakes can be type-writer, only mistakes can be easily fixed.easily fixed.

Pages can be saved for later or Pages can be saved for later or printed out. printed out.

Easy to work on a little at a time.Easy to work on a little at a time.

What kind of file does Word What kind of file does Word make?make?

Word makes documents.Word makes documents. The file extension is “The file extension is “.doc.doc”.”. .doc comes after the name of the file. .doc comes after the name of the file.

It lets the user know that the file is a It lets the user know that the file is a document.document.

Example: Example: myresume.docmyresume.doc

What can be a What can be a document?document?

Letters (personal or business)Letters (personal or business) ResumesResumes ReportsReports Term papersTerm papers MemosMemos FaxesFaxes And more!And more!

Getting startedGetting started

Double left click on the to open Double left click on the to open Word.Word.

A white document page will appear A white document page will appear on the screen in front of you.on the screen in front of you.

Or to create a new document, left Or to create a new document, left click on the little white page in the click on the little white page in the top left corner.top left corner.

Your DocumentYour Document

You will have a large, blank page on You will have a large, blank page on the screen.the screen.

Type your document, orType your document, or Copy your information then paste it Copy your information then paste it

onto your page (document).onto your page (document).

Copy & Paste: CopyCopy & Paste: Copy

Use your mouse to copy your text.Use your mouse to copy your text. Left click at the beginning of the Left click at the beginning of the

text.text. Hold the left mouse button down.Hold the left mouse button down. Drag to highlight the text.Drag to highlight the text. When it is all highlighted, let go of When it is all highlighted, let go of

the mouse button.the mouse button.

CopyCopy

It should look like this:It should look like this:

CopyCopy

Now move your mouse pointer to the Now move your mouse pointer to the middle of the highlighted text. The middle of the highlighted text. The arrow will change to an i-beam.arrow will change to an i-beam.

Right click (push the right mouse Right click (push the right mouse button once).button once).

A menu will appear.A menu will appear.

Select and left click “Select and left click “CopyCopy”.”.

Copy & Paste: PasteCopy & Paste: Paste

Go back to your Word document.Go back to your Word document. Right click on the page to show the Right click on the page to show the

little grey menu.little grey menu. Choose and left click on “Choose and left click on “PastePaste”.”. You can now edit your text as you You can now edit your text as you

wish.wish.

SaveSave

ALWAYS save as you go. ALWAYS save as you go. Never wait until you are finished.Never wait until you are finished. If the computer crashes or shuts off If the computer crashes or shuts off

before you have saved, you will lose before you have saved, you will lose all of the work you have done.all of the work you have done.

Saving your fileSaving your file

Left click on “Left click on “FFileile” in the top left ” in the top left corner of your screen.corner of your screen.

A long, thin menu will appear.A long, thin menu will appear. Move your arrow pointer down to Move your arrow pointer down to

the fourth line and left click on the fourth line and left click on ““SSaveave”.”.

Save asSave as

The “The “Save asSave as” window will appear.” window will appear. Name your document in the box next Name your document in the box next

toto

“ “File File nnameame”.”. Left click on the Left click on the

SSaveave button. button.

Save as you goSave as you go

Go to Go to FFile and left click on ile and left click on SSave.ave. Do this at least every 10 minutes.Do this at least every 10 minutes. Keyboard Shortcut: Press the Keyboard Shortcut: Press the CtrlCtrl

key and the key and the SS key at the same time. key at the same time.

Ctrl+S or Ctrl+S or

Opening a Word FileOpening a Word File

You can open a Word document you You can open a Word document you created at another time.created at another time.

You can make more changes to an You can make more changes to an older file.older file.

You can save the changes in the You can save the changes in the document.document.

Or you can save the document with a Or you can save the document with a new name to create a new, separate new name to create a new, separate file from the one you opened.file from the one you opened.

To OpenTo Open

Open the Word program.Open the Word program. Go to Go to FFile and click ile and click OOpen (or ).pen (or ). You can then browse through your You can then browse through your

computer and drives until you find computer and drives until you find your file. your file.

Left click on the file once so it shows Left click on the file once so it shows up in the long white box next to “File up in the long white box next to “File nname”. ame”.

Then click the Open button.Then click the Open button.

Basic Text AppearanceBasic Text Appearance

Formatting ToolbarFormatting Toolbar

Bold, Italics, UnderlineBold, Italics, Underline

BoldBold

ItalicsItalics

UnderlineUnderline

Font style & sizeFont style & size

Little black arrows will drop down Little black arrows will drop down the menus for you to choose your the menus for you to choose your style of font (style of writing – how style of font (style of writing – how the letters look) and size of font.the letters look) and size of font.

Paragraph AlignmentParagraph Alignment

You can select how your paragraphs You can select how your paragraphs line up on your page.line up on your page.

Left AlignLeft Align

Words line up on the left side of the page.Words line up on the left side of the page.

Messages are organized in folders or boxes. Received mail is typically kept in an inbox; outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may be kept in deleted mailbox.

Center AlignCenter Align

Words are centered across the page.Words are centered across the page.

Messages are organized in folders or boxes. Received mail is typically kept in an inbox;

outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may

be kept in deleted mailbox.

Right AlignRight Align

Words line up on the right side of the page.Words line up on the right side of the page.

Messages are organized in folders or boxes. Received mail is typically kept in an inbox;

outgoing mail is stored in an outbox; sent mail is filed in a sent box; and discarded mail may

be kept in deleted mailbox.

JustifyJustify Words line up on both the left and right Words line up on both the left and right

sides of the page.sides of the page.

ColorsColors

Change the color of your text.Change the color of your text. Highlight your text.Highlight your text.

Changing textChanging text

To apply any of the previous To apply any of the previous formatting, you must first select formatting, you must first select what you want to change.what you want to change.

Left click on the page where you Left click on the page where you want your changes and begin to type want your changes and begin to type or delete/backspace to remove what or delete/backspace to remove what you typed.you typed.

Highlight words or paragraphs to Highlight words or paragraphs to apply formatting to the whole thing.apply formatting to the whole thing.

Delete/BackspaceDelete/Backspace

They both remove letters, words, and They both remove letters, words, and paragraphs.paragraphs.

Backspace is for when letters are to Backspace is for when letters are to the left of the blinking line (cursor).the left of the blinking line (cursor).

Delete is for when letters are to the Delete is for when letters are to the right of the blinking cursor.right of the blinking cursor.

To remove a whole word or To remove a whole word or paragraph: Highlight it. Then hit the paragraph: Highlight it. Then hit the delete key.delete key.

Further ExplorationFurther Exploration

BooksBooks Help inside WordHelp inside Word Online tutorialsOnline tutorials Free Quick Reference SourceFree Quick Reference Source Suggested PurchaseSuggested Purchase

BooksBooks

*Microsoft Word 2003: Top 100 *Microsoft Word 2003: Top 100 Simplified Tips & TricksSimplified Tips & Tricks. Simon, Jinjer. . Simon, Jinjer. 2003. 2003. NF 005.369 SimNF 005.369 Sim

Office 2003 SimplifiedOffice 2003 Simplified. Kinkoph, Sherry . Kinkoph, Sherry W. 2006. W. 2006. NF 005.369 KinNF 005.369 Kin

Teach Yourself Visually Word 2003Teach Yourself Visually Word 2003. . Marmel, Elaine. 2006. Marmel, Elaine. 2006. NF 005.369 MarNF 005.369 Mar

Microsoft Word 2010: Step by StepMicrosoft Word 2010: Step by Step. . Cox, Joyce. 2010. Cox, Joyce. 2010. NF 005.369 CoxNF 005.369 Cox

HelpHelp

Left-click “Left-click “HHelp” along the top of the elp” along the top of the screen.screen.

Select and left-click on “Microsoft Select and left-click on “Microsoft Office Word Office Word HHelp” from the menu.elp” from the menu.

A column appears on the right side of A column appears on the right side of the screen.the screen.

Type what you want to know and left-Type what you want to know and left-click the arrow or left-click on the click the arrow or left-click on the “Table of Contents” link.“Table of Contents” link.

Online tutorialsOnline tutorials

Microsoft Office training. Choose Microsoft Office training. Choose your version (2003, 2007, or 2010) your version (2003, 2007, or 2010) and program (Word).and program (Word).

http://office.microsoft.com/en-us/training/http://office.microsoft.com/en-us/training/

Florida Gulf Coast University’s Word Florida Gulf Coast University’s Word tutorials.tutorials.

http://www.fgcu.edu/support/office2000/wordhttp://www.fgcu.edu/support/office2000/word//

http://www.fgcu.edu/support/office2007/Worhttp://www.fgcu.edu/support/office2007/Word/d/

Free Quick Reference Free Quick Reference SourceSource

Free Quick Reference Cards. Cheat Free Quick Reference Cards. Cheat sheets for Word 2003, 2007, 2010 sheets for Word 2003, 2007, 2010 available to download and print.available to download and print.

http://gr.customguide.com/quick_referenceshttp://gr.customguide.com/quick_references.htm.htm

Suggested PurchasesSuggested Purchases

Word 2003 (SparkCharts)Word 2003 (SparkCharts)ISBN: 9781586639006ISBN: 9781586639006

(Digital edition: 9781411490543)(Digital edition: 9781411490543)

Word 2007 (Quamut)Word 2007 (Quamut)ISBN: 9781411405035ISBN: 9781411405035

(Digital edition: 9781411407541)(Digital edition: 9781411407541)

Available through Barnes & Noble