What‟s New in Alfresco Enterprise 3.3

Paul HamptonDirector of Product Marketing

Alfresco

Enhancements in the Last Year

Records Mgmt & Compliance IMAP & Email Mgmt Forms & New Metadata

Greater Breadth in Share Support for Types and Aspects Portal Support & SSO

Extranet, Group & User Mgmt In-line Editing2

Focus of Alfresco 3.3

3

Integration

Web

Content

Management

Alfresco

Share

Web Content Management

● New Alfresco Web Editor

● New content management and

deployment options

● New Rendition API

4

Web

Content

Management

The Web Platform Vision

Alfresco Web

Producer

Alfresco Web

Editor

Alfresco Web

Preview

Alfresco Editorial

Repository

Dep

loym

en

t

Work Packages, Renditions

Alfresco Web Delivery

Runtime Repository

CMIS, REST

Web Application

5

Alfresco Web Editor

● New in-context editing of web based content

● Allow „non-technical‟ content authors to edit content

from the website

● JavaScript Framework – Can be extended

6

Sample Web Application

7

Body.html

Header.html

Nav.html

Greenenergy.jpg

Copyright.html

Alfresco Editorial

Repository

Web Browser

User can edit here... ... Or here

Component Management

● Can edit

o Online

o Download / Offline

o Via CIFS (Network

Drive)8

New – Inline Edit

Component

Editing

Alfresco Web Editor Framework

Edit from

selection list

Edit Content

10

● Allow for content

repurposing

● Automated content/format

conversion for different

delivery channels

● Can string conversion steps

for flexible content

manipulation

● Support for existing

Freemarker and XSLT

templates

Rendition API

Deployment and Formatting

11

● Used to publish content to

delivery servers

● Publish to Alfresco DM

runtime

● Maintains rich content

structures, relationships

● Configurable permissions

● Support dynamic content,

search and user developed

content

Transfer Service

Alfresco

Share

Alfresco Share

12

● Move from Collaborative tool

to complete DM

● Repository wide access to

content (both Repository and

Share Sites)

● Multiple navigation options

● Comprehensive DM features

● Checkin, Checkout, Version

Control,

● Custom Types, Aspects and

Metadata

● Full Permission Management

Navigation

● Users can navigate by:

o Documents filters

o Repository folders

o Document categories

o Content tags

13

Security

● Added the ability to

control permissions...

o Within the Repository

o AND Share Sites

● Provides a more

granular security model

for project files

● New simple interface

14

Share

Repository

Manage Permissions

Permissions Screen

Turn Off Inheritance

Select User

Set Role

Collaboration Lists

20

● Ability to track project

based lists

● List types can be

extended

● Can page, sort and filter

list content

● Examples:

o Project Task Lists

o Item Lists

o List of Event

o List of Locations

o Contact Lists

o Issue Log

Define New List

Create an Item

List View

Multiple lists

per project

Rules and Actions

● New interface for

managing Rules and

Actions

● New Rule Library

o Manage Rules from one

location – update once

o Reuse Rules across multiple

spaces

● Error handling

● Set Execution Order

● Available for Share

Sites and Repository

● Used to automatically

perform actions on

content

o Transform

o Move

o Copy

o Notify

o Drive storage policies

o ...and many more24

Define Rule

Transform content

into PDF rendition...

When content is

created or added to

this folder

Rule Summary

Order of Rules can

be defined... Simply

drag to set order

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Linking an Existing Rule

Linked Rule

Can see which

folders have rules

applied

Google Like Search

● Can use Google like

operators to search for

content

● Can combine search

criteria

o AND, OR, NOT

● Examples:

o Type –

type:document

o Property –

modified:today

o Date –

created:“2009-01-01”

o Text –

text:“alfresco faq”

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Example – name: plan

Example – modifier: phampton

Will return any

object – Blog posts,

Documents, Folders,

Forum posts, Wiki

pages, etc.

Example – name: plan AND

modifier: phampton

Theme Management

● New Admin function to

change theme

● Sample themes

o Default

o Green

o Yellow

o High Contrast

● Can add custom

themes

33

Integration

Integration

34

● Full CMIS 1.0 Specification

● Integration with Microsoft

Outlook

● Integration with IBM Social

Software

● Integration with Google Docs

(Tech Preview will be in

Enterprise 3.3g)

CMIS 1.0

● First implementation of CMIS 1.0 specification

● Includes:

o CMIS Query

o Access Control Lists (ACL‟s)

o Change Logs

o Renditions

o PLUS – Alfresco extension for Aspects (query, get and set)

● Available bindings – Web Services and REST

● CMIS test compatibility kit

35

Microsoft Office Integration

● Extends SharePoint

protocol support

● Integrates with Outlook

2003/2007

● Creates “Meeting

Workspace” within

Share

● New Share site type

“Meeting Workspace”

36

Enter SPP URL

Alfresco Share

Enhanced Share Features

● Meeting attendees

synchronized with site

membership

● Can link to existing

meeting workspace

● New filters to show

meeting workspace

38

Seamless Integration with IBM Lotus

● Easy integration for document, image and records management

● Works with Notes, Quickr, Connections, XPage and Websphere Portal

● Easy script-based portletand applet development

● Open to OS, DBMS, Language and Browser

● Domino and Java through Lotus services & CMIS

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Benefits for Lotus Users

● Leader in Open Source Enterprise Content Management

● Easy to use, zero-footprint software for Files, Mail,

Quickr and Connections – Just like a Shared Drive!

● Affordable control, access and discovery of enterprise

content

● Content Application Server with fast script and Java

development

● Low-cost, Open Source, Open Standards alternative to

SharePoint

40

Publish to ECM

41

Notes Integration

42

Lotus Enterprise Explorer

(via CMIS)

43

SharePoint Protocol Integration

44

Records Management

“without the tears”

45

Google Docs

● Ability to check out to

Google Docs

● Create a Google Docs

Document directly in Share

● Support for:

o Documents

o Presentations

o Spread Sheets

● Sync site users to Google

46

Technology Preview

Process

47

Summary

48

Integration

Web

Content

Management

Alfresco

Share

Alfresco Enterprise 3.3 Availability

Enterprise (FCS) – May 2010

Enterprise (GCS) – June 2010

Questions?

● Download 30 day trial

o http://bit.ly/EntTrial

● Follow me on Twitter

o PaulDHampton