Post on 11-Jan-2016
West Virginia Title I Online Document Storage
A work in progress…
https://wvde.state.wv.us/apps/sig-data-collection/login.php
Common Documentation Issues
LEA Level Issues: Time and Effort- Frequently, time and effort documentation does
not correspond with payroll.- Quality Control Suggestion: Review time and effort documentation each
quarter to ensure that it reflects payroll and what is approved in your budget.
Inventory – Many times inventory documentation doesn’t include all of the required pieces (i.e. date and signature of individual conducting the inventory.)- Quality Control Suggestion: Ensure all inventory forms have the required
components (refer to 7.5 in the LEA monitoring document). Ensure that inventory forms include the dated signature of individuals conducting the inventory.
LEA Level Documentation Issues Continued:
Contracts -Many times contracts and invoices don’t include all of the required items.- Quality Control Suggestion: Review contracts to ensure
they include the following items:1. Description of services, including the location at which services
will be provided2. Number of days of contracted service 3. Total cost of all services described in the agreement4. Federal grant project code matching the county budget from
which the services will be paid5. Appropriate signatures from both entities
Common Documentation Issues
School level documentation issues:
Sign in sheets- Frequently sign in sheets are missing from agendas and minutes. (Data analysis, strategic planning, professional development)
Agendas, minutes, and sign in sheets are not organized together within filing system.
PK and Kindergarten consultation is not being documented. (i.e agendas, minutes, sign in sheets)
PD on working with parents – evidence of training to staff members on how to reach out, communicate, and work with parents is lacking.
Parent involvement policy – evidence of how parents are selected/invited to participate in the planning, review and improvement of the Title I program and parent involvement policy.
Common Documentation Issues
HQS – Login Page
Enter your WebTop User Name & Password to access the site
Click Submit
Navigating the Home Page
Navigation Menu3
4 Click to view Standards & Functions
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6
Click to view Evidence Examples
Click to view the Rubrics
7 When Logged In, ensure this is you. **Also, always remember to log out to protect your information**
Name
Navigating the Standards
Navigate the Standards from the drop down menu
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9 Or, Navigate the Standards from the Home Page
Uploading Evidence
10 Select the Standard you want to upload Evidence
Uploading Evidence
11 Select the Function
12 Click SubmitEvidence
Uploading Evidence
14 Add a description of the file you are uploading…**The system will not upload the file without a description.**
13 Click Browse…This will allow you to select files, just like attaching to email
15 Click Add Evidence…This will file your Evidence within the selected Standard’s file
*You can upload Word, PowerPoint, Excel, PDF, JPEG, and PNG files
Reviewing Evidence
To review what you have uploaded or to view examples from others, Click Evidence
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Reviewing Your Evidence
18 The numbers in (_) tell you how many pieces of Evidence have been uploaded for each Function
17 Here you can track, amend, or delete your Evidence
19 Click any Function to review the files that have been uploaded
Reviewing Other’s Evidence
When reviewing Examples, you can read their Comments, as well as Save their files for use in your school.
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Future for Title I
Title I
Work in Progress…West Virginia Title I On-Line Documentation
West Virginia Title I School wide Monitoring Standards
1. Components of a Schoolwide Program
2. Development of the Schoolwide Plan
3. Highly Qualified Staff
4. Professional Development
5. Parent Involvement
6. ***School Improvement ***
West Virginia Title I Schoolwide Monitoring Standards
Evidence for ABC School
3. Highly Qualified Staff3.1a The principal ensures the assignments of paraprofessionals are in accordance with §1119(g) and all paraprofessionals are working under direct supervision of a highly qualified teacher. (3 Files Uploaded)
3.2 The principal annually attests in writing for compliance with HQ requirements. §1119(i) (2 Files Uploaded)
3.3 The School staff annually notifies the parents of each student that they may request information regarding the professional qualifications of the student’s classroom teacher. §1119(h)(6)(A). (2 Files Uploaded)
4. Professional Development
4.1 (6 Files Uploaded)4.2 (3 Files Uploaded)
Work in Progress…
What suggestions do you have?
10 minute activityDiscuss with your table components of the new
system. What do you like and what would like to see added and/or changed. Appoint a spoke
person to provide feedback.
Suggestions:
Suggestions from the field:1. 2. 3.