Welcome to PeopleSoft Financials 9

Welcome to PeopleSoft Financials 9.2

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PeopleSoft Finance 9.2 Manual

Table of Contents

SPC Reports ........................................................................................................................... 3

Commitment Control ............................................................................................................. 5

Budget Check Errors .......................................................................................................................5

MOBUDs ........................................................................................................................................7

General Ledger .................................................................................................................... 10

Transactional Detail – Actuals ....................................................................................................... 11

Journal Entry Detail ...................................................................................................................... 13

Department Ledger Actuals – Activity ........................................................................................... 16

Purchase Orders .................................................................................................................. 19

PO Status > PO Line ...................................................................................................................... 19

Outstanding Encumbrance Report ................................................................................................ 22

Purchasing .......................................................................................................................... 28

View E-Requisitions ...................................................................................................................... 28

Review PO Information ................................................................................................................ 31

Accounts Payable ................................................................................................................ 36

Find a Voucher ............................................................................................................................. 36

Queries................................................................................................................................ 39

S_JRNLEXPINQ ............................................................................................................................. 39

S_JOURNAL_TRANS_REF_NUMBER ............................................................................................... 48

S_JOURNAL_DETAIL ..................................................................................................................... 51

SPC Reports Login to PS -> Main Menu -> SPC Reports

Click on the Folder tab near the SPC Reports to get the next screen.

Reports can be run for specific information such as General Ledger Codes, Cost Centers using dates or a

wildcard (%).

Commitment Control

Budget Check Errors Navigation: SPC Reports -> Commitment Control -> Budget Check Errors

To run the Budget Error Report input your parameters mainly Business Unit, Budget Period and Dates,

others can be wildcards (%) and click on the PDF or the Excel tab.

Sample on the next page…..

Current Date

dateddDate

MOBUDs

Monthly Organization Budget and Actuals (MOBUDA)

Navigation: SPC Reports -> Commitment Control -> Choose the specific MOBUD report

Enter Run Control ID and hit “Search”

Enter the parameters, Fiscal Year, Fund, Department, and Site.

** Important** MOBUD reports function from a calendar month not a fiscal period.

Click “Run”, then Click “OK”. This will return you to the previous screen, Click “Process Monitor”, Click

“Refresh” until the Run Status is “Success” and the Distribution “Posted”

Then Click “Details,” “View Log/Trace” and select the PDF item.

Sample on the next page……………..

General Ledger

Navigation: Main Menu -> SPC Reports -> General Ledger

Click on the Folder tab near the SPC Reports to get the next screen.

Transactional Detail – Actuals

Navigation: Main Menu -> SPC Reports -> General Ledger -> Journals & Ledgers -> Transaction Detail -

Actuals

This report list all revenues and expenses of a particular cost center for the designated time period. To run the Report input your desired parameters and click on the PDF or the Excel tab

Journal Entry Detail

To view a specific JE

Navigation: Main Menu -> SPC Reports -> General Ledger -> Journals & Ledgers -> Journal Entry Details

Enter Business Unit, Journal ID and Date. ***Remember to include leading zeros on the Journal ID. Note: To obtain the journal post date – run a transaction detail report - see date at the top left of that

report.

Click “Run”, then Click “OK”. This will return you to the previous screen, Click “Process Monitor”, Click

“Refresh” until the Run Status is “Success” and the Distribution “Posted”.

Then Click “Details”, “View Log/Trace,” and select the PDF item.

Sample on the next Page………….

This is the date the journal was posted

which can be found on a transaction

detail report

Department Ledger Actuals – Activity

Navigation: Main Menu -> SPC Reports -> General Ledger -> Journals & Ledgers-> Dept Ledger Actuals

Activity

Report provides the Monthly Department Ledger encumbrance and expense activity status.

Enter the desired parameters, Click “Run”, then Click “OK”. This will return you to the previous screen, Click “Process Monitor”, Click “Refresh” until the Run Status is “Success” and the Distribution “Posted”. Then Click “Details”, “View Log/Trace,” and select the PDF item.

Click Refresh until you see “Success and Posted”.

Purchase Orders

PO Status > PO Line

Navigation: Main Menu -> SPC Reports -> Purchase Orders -> PO Status -> PO Line

This report will reflect the change order and vouchers posted to a PO. Enter the Run Control ID and hit “Search”

Enter PO Number, Business Unit and Click “Run”. This will return you to the previous screen, Click “Process Monitor”, Click “Refresh” until the Run Status is “Success” and the Distribution “Posted”. Now Click the “POLINE” and then click the middle item of the three items shown, then click “View

Log/Trace,” and select the PDF item.

Sample on the next page……………………

Outstanding Encumbrance Report

This will give the PO Outstanding Encumbrance Report of the Department. Navigation: Main Menu -> SPC Reports -> Purchase Orders -> PO Status -> All POs by Cost Centre

Enter the Run Control ID and hit “Search”

Enter the “Business Unit”, “Fund Code”, “From/To” and “Accounting Date To” and the rest can be wildcard (%). Click “Run”.

Select the box “POs by Cost Centre – OPO’s” and click “OK”.

You will be taken to the previous screen, Click “Process Monitor”.

Click “Refresh” until the Run Status is “Success” and the Distribution “Posted”. Now “Save” and click “Details”

Now click the “View Log/Trace,” and select the PDF.

Purchasing

View E-Requisitions

Navigation: Main Menu -> Purchasing -> Requisitions -> Review Requisition Information ->

Requisitions

Enter parameters. “Business Unit” will always be SPJC1. You can use the magnifying glass icons to drill

down to find a particular Requisition ID, Requestor, Department etc.

Select parameters and click “OK”

From this screen you can drill down all aspects of the requisition.

Review PO Information

Navigation: Main Menu -> Purchasing -> Purchase Orders -> Review PO Information -> Purchase

Orders

Business Unit is SPJC1, Enter the PO number and click “Search”

Click the “ ” which will bring you to the Schedule screen. This allows you to access the Distribution

information “ ”.

Accounts Payable

Find a Voucher

Navigation: Main Menu -> Accounts Payable -> Review Accounts Payable Info -> Vouchers -> Voucher

Enter the Parameters Business Unit which can be SPJC1, TRAV1 or PCard. Enter the Voucher ID with

leading zeros, then Click “Search”.

Sample on the next page……………………..

Tabs across the top allow you to access all the information about the Voucher including Voucher Details,

Amounts, More Details and Supplier Details.

Queries

Navigation Path: Main Menu>Reporting Tools> Query > Query Manager

S_JRNLEXPINQ

Navigation: Main Menu > Reporting Tools > Query > Query Manager

To search transactions by a G/L, Cost Center or both.

Enter the Query Name “S_JRNLEXPINQ” select “Search” and then Select “Edit”

Under the “Criteria” tab select your parameters. To change the criteria select the “Edit” button on the

desired line.

“Condition type” can be changed

In the “Constant” box enter the G/L number and click “OK”

To search a particular cost center “Edit” each line to specify that cost center. To search for entries by

only the Account number, remove the Program, Fund, and DeptID, by selecting the minus sign by

each line.

Your search can be manipulated through the use of the minus sign to produce your desired results.

Next select the “Run” Tab

Enter the to and from dates and click “OK”

Report can be downloaded to Excel for further processing.

S_JOURNAL_TRANS_REF_NUMBER

List of all Journal Entries for a particular span of time.

Enter the Query Name “S_JOURNAL_TRANS_REF_NUMBER” select “Search” and then Select “Edit”

There is no criteria to change here, select the “Run” tab

Enter the dates and Click “OK”

This information can also be downloaded to Excel.

S_JOURNAL_DETAIL

To access all history for a particular Journal Entry

Enter the Query Name “S_JOURNAL_DETAIL” select “Search” and then select “Edit”

Click the “Run” tab

Enter Business Unit and Journal ID. Click “OK”.

This information can also be downloaded to Excel.

Welcome to PeopleSoft Financials 9

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