Post on 30-Dec-2015
description
Background
•Features and Benefits:
Completely paperless system - supports our "green" campus initiative and saves paper and printing of time records.
Provides an electronic approval workflow. Increased efficiencies, accuracy, and up-to-date accrual balances.
•Phase 1 will include implementation of UUP and M/C employees
•Phase 2 will include implementation of CSEA employees (once System Admin. has completed development of this portion)
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Access to SUNY HR will be found at:http://www.suny.edu/time
First, you will encounter a
Sign-on Screen
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To Enter, Click on the “Time and Attendance” Tab
• Your pay stub can be viewed through the “View Paycheck” feature as of the Monday preceding pay day.
• A two-year payroll history has been loaded for your information.
Bonus Feature
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Next, Select Month (Accrual Period)
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The status of any given month is reflected here in the above drop-down:
Working: Open for you to make entries
Pending: Submitted to your supervisor
Approved: Reflected once Supervisor has signed-off
Current Month (or Accrual Period) Comes
Up Automatically
A Few Notes About Accrual Balances
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Family Sick LeaveTracked Here,
Deducted from Sick. Family Sick charges relate to the medical
care of a direct family member.
30 days for UUP15 Days for M/C
Floater PLUS Regular holidays
worked (if applicable)EQUALS
Your Holiday Total
Non-Chargeable Time ( Such as jury duty, conferences, mammograms, etc.)Tracked Here, Not Deducted
Enter Holiday Credits First – Every Month, Every Time.You only enter credits if you worked on a holiday. THEN SAVE!
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The system does not automatically enter Holiday credits, please enter them and then ‘SAVE.”
(As a rule: Full-time enters“1”, Part-time is dependent on work schedule and/or percentage of time worked.)
1) Enter Credit Due For Each
Eligible Holiday.
2) Then Save
Enter Charges for Vacation, Sick, or Other. THEN SAVE!
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1) Enter Charges for Time Used
Quarter-day
increments ONLY may
be used:.25.50.75
2 )Then Save
ENTERING TIME OFF - Single Day Entry
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SINGLE DAYView
Click Here to Change to MULTI-
DAY View
Remember to click submit after
entering requested time off
“TIME RECORD COMMENTS”
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All Employees: Use this box to
indicate any items you’d like noted on your record for your
supervisor or for audit purposes.
(Examples might be Jury Duty,
Conferences, Dental Appointments, etc.)
LAST STEPS:Review Entries for Accuracy, Certify (Sign), and Submit to Supervisor.
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NOTE: THE SYSTEM WILL NOT ALLOW SUBMISSION OF A
MONTH UNTIL YOUR SUPERVISOR HAS APPROVED THE
PREVIOUS MONTH.
1) Review Your Entries for Accuracy
3) Submit
2) Certify
Sign out of SUNY browser AND close.
CURRENT USER STAYS LOGGED-IN FOR UP TO 20 MINUTES. To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).
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Step 2:
Close
Browser
Step1:
Log-Off
Electronically Requesting Time Off
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ADDITIONAL FEATURES AND NOTES
Click on TIME
RECORD to
return to the
MAIN SCREEN
REQUEST TIME
OFF
Selection
Time Off Request
Single and Multi Day Request
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Click for Multiple Day Requests
1) Enter request in appropriate categories
2) Click Submit
When using this Optional Feature,Remember to “SUBMIT” Your Request
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• Once an employee has submitted a request to their supervisor, it will reflect on their calendar with a “P” for pending.
• Once the supervisor has approved the request, it automatically populates on the employee’s screen without the “P,” without the need to re-enter the time.
• Changes, additions, deletions can be made at any point, this isn’t a “contract.”
• Be aware that unresolved requests can prevent your successful monthly-time record submittal.
FLOATING HOLIDAYS
NEW WAY OF THINKING: “Y” and “N” indicators ARE NOT ASKING IF YOU DID OR DID NOT WORK and no action is required on your part, other than entering your earned Holiday credits.
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Be sure to enter
“Earned Amount”
and SAVE
No Action Needed for Floaters “Y”
or “N”
EMAIL NOTIFICATIONS
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• Attendance Record submission is a monthly process.• Records are to be received by OHR within 10 days of
the following month.• System-generated e-mail reminders regarding missing
records will occur via email.• When you submit your record to your supervisor and/or
submit a request for time off, an email notification will be sent to your supervisor.
Leave Donation
• FOR THOSE DONATING VACATION DAYS:
• Your generous Leave Donations will continue to be administrated through Human Resources, following the current process.
• Upon receipt of your Leave Donation Form, a member of the TAS Team will make the necessary electronic transactions
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Overview of the Monthly Process - SUPERVISORS
View Work Roster
Review and Approve
• View Time Information of your Direct Reports using the “Work Roster”
• Review Employee’s Time Record - then select “Approve,” “Deny,” or even “Ignore”
• Submit, Log-off, and Close Browser
Supervisors will have a “Work Roster” selection to view and approve the electronic record status of their employees.
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Select
“Work Roster”
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View of Employee Work Roster
Pending Time Record Approvals
Pending Leave Requests
Employee List Contac
HR if Incorrect
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Employee Time Record
1) View Employee’s Time Record2) Determine an Action 3) Then “Submit”
1)View Details or History of Time Record
2) Select Action
3) Submit
Contact Information
OHR Time and Attendance Implementation Team: 518-587-2100 x 2240
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Dawn Manley dawn.manley@esc.edu
Jessie O’Brien jessica.o’brien@esc.edu
Laura Decker laura.decker@esc.edu