Website-Based Content Management System

Employee-Led Training

Christina FerranteWebmaster / Systems Analyst

Presented By

Job Openings Manager

TRAINING DELIVERABLES• PowerPoint Presentation

• User-Guide Documentation

• Instructional Modules

GOALS

• Establish importance of communication

• Develop understanding of terms

• Explain procedural process

Why are we here?

Communication

ABSENCE OF INFORMATION

Phone

E-Mail

In-Person

Definition of Terms

C = Content

Definition• A software system which manages and controls the editing & storage of files

M = Management S = System

WHAT IS “CMS”?

CMS LOGIN LOCATION

http://www.ci.salinas.ca.us/login.cfm

CMS LOGIN PAGE

CMS LOGIN INFORMATION

Username & Password • Determined by Webmaster

• Provided after completion of successful training

• Case-sensitive

• Unique to each user

• Not to be shared between staff members

CMS OVERVIEW

CMS USER NAVIGATION MENU

NAVIGATION MENU LINKSSite

• Provides a list of all active pages within the City website

Reports• Webmaster privileges only – not applicable

Documentation• External link to a pdf user-guide provided by Savvy

Job Openings• Human Resources Staff - only• Add, edit, remove employment opportunities

Agenda/Minutes• City Clerk’s Office, Board, Commission, & Committee Staff - only

Log Out

• Add, edit, remove agenda & minutes files

• Exit content management system & return to normal view of City website

Job Openings Manager

JOB OPENINGS LINK

OBJECTIVES – JOB OPENINGS

1. Position Type

2. Position Title

3. Recruitment # - if any

4. Application Deadline - if any

5. Job Flyer – pdf file

6. Submit

JOB OPENINGS UPLOAD MANAGER

ADD A JOB OPENING

POSTING TIPSNever Use All Caps

• This gives the effect of “shouting”

Calendar Date• MM/DD/YYYY

• Example: February 21, 2009 = 02/21/2009

File Type to Upload• PDF document • Correct naming convention = no spaces or illegal

characters

• Difficult to read on screen

• ! @ # $ % & * ( ) + = . ? , < > / \ { } [ ]

JOB OPENINGS UPLOAD MANAGER

JOB OPENINGS UPLOAD MANAGER

EDIT JOB OPENING

Error made in original posting• Spelling• Wrong position type (Full time, Part time, Temporary)• Application deadline has changed• Posted job flyer is incorrect or has been updated since original was added

Click the [ edit ] link to amend the posting

EDITING WINDOW

Existing information

Change / remove PDF file• Delete original file to add a new one

“Submit” to save

REMOVE A POSTING

FINAL STEPCheck all information for accuracy

Close Job Openings List Manager window

Log out of main CMS window

Navigate to Job Openings page of City Websitehttp://www.ci.salinas.ca.us/services/hr/job_openings.cfm

Select the position type and click “GO”

CHECK THE JOB OPENINGS PAGE

WHAT’S NEXT?• User-Guide Documentation

• Interactive Instructional Module

Questions?