Village Council PresentationJune 19, 2007

PurposeStrategic Plan AlignmentHistoryThe Improved Process

Performance GoalsPerformance TrackingConclusions

Next Steps

Improve Village Performance Reduce VoDG review timeReduce number of review commentsIncrease review / inspection accuracy

Improve Customer PerformanceReduce number of re-submittals Reduce time between submittals

Development and Redevelopment Process: Streamlining Actions

Revised in 20064 Step Process

Planning & ZoningSite DevelopmentBuildingClose-out

Project Manager for Each StepHand-Offs between Each Step

Project Manager as One Point of ContactSingle In-Take PointOne Review Letter No New Comments Coordinated InspectionsSite Development PermitProject Close-Out ProcessDevelopment Team Communication

First Review Goal14 calendar days 10 work days

First Submittal to Permit Goal30 calendar days4 weeks

VoDG for 2 weeksApplicant for 1 weekVoDG for 1 week

Avg. Time for 1st Review - Tracking by Month

0

10

20

30

40

Mar-06

Apr-06

May-06

Jun-06

Jul-06

Aug-06

Sep-06

Oct-06

Nov-06

Dec-06

Jan-07

Feb-07

Mar-07

Apr-07

Month

Cal

end

ar D

ays

Avg. Time to Permit Issuance - Tracking by Month

01020304050607080

Mar-06

Apr-06

May-06

Jun-06

Jul-06

Aug-06

Sep-06

Oct-06

Nov-06

Dec-06

Jan-07

Feb-07

Mar-07

Apr-07

Month

Cal

end

ar D

ays

Average First Review Times within TargetAverage Permit Issuance Times within TargetContinued Oversight & Improvement is Necessary

Identify Any Issues with ProcessMake Improvements as NecessaryContinue to Monitor PerformanceReport to Village Council

Village Council PresentationJune 19, 2007

Village of Downers GroveVillage of Downers GroveVillage Council Village Council

Workshop Meeting Workshop Meeting

June 19, 2007June 19, 2007

PurposeStrategic Plan AlignmentHistoryOriginal Ordinance 2006 AmendmentProposed Amendment

Purpose:Protection of Neighboring PropertiesStandardization of Builder Practices

Strategic Plan Alignment:Preservation of Our Residential & Neighborhood CharacterDemolition and Site Management Ordinance: Development and Action

History:2003: Original Ordinance Drafted and

Approved

2006: Amendment to Original Ordinance Reviewed and Approved

Chain Link FenceConstruction Vehicle Parking PlanSign with Rules & Contact Info PostedSite Management AccountConstruction Activity Limited to SiteClear Dumpster and Toilet RegulationsVoDG Right to Clean Streets and SidewalksUpdated Fees and Fines

Staff Conducted Four Random Surveys of 35 40 Sites

Results by Violation:

95%84%83%93%94%75%84%May-07

85%79%86%82%65%88%95%April-07

59%70%84%57%59%49%NAAugust-06

59%41%68%57%38%14%NAJune-06

SidewalksTreesDumpsterToiletSilt

FencePerimeter

FenceSign

Results by Number of Violations per Site:

Violations Per Site

0

5

10

15

20

Number of Violations

Jun-06

Results by Number of Violations per Site:

Violations Per Site

0

5

10

15

20

Number of Violations

Aug-06

Results by Number of Violations per Site:

Violations Per Site

0

5

10

15

20

Number of Violations

Apr-07

Results by Number of Violations per Site:

Violations Per Site

0

5

10

15

20

Number of Violations

May-07

Conclusions:Significant Progress is Being MadeRoom for ImprovementAdditional Enforcement Tools NeededAmendment to Ordinance is Recommended

Proposed Amendment will be Placed on Agenda for July 10, 2007 Workshop

Village of Downers GroveVillage Council

Workshop Meeting

June 19, 2007