Post on 18-Jul-2015
Near East Virtual Extension and Research Communication Network
USER MANUAL
Knowledge Information Management (KIM) Unit, FAO Regional Office for the Near East Food and Agriculture Organization of the United Nations
© FAO, 2010
TABLE OF CONTENTS Front- end
Introduction ----------------------------------------------------------------------------------------------------- 1
What is Regional VERCON Objectives of Regional VERCON Regional VERCON Interfaces Identifying REGIONAL VERCON Modules
Getting started with “Regional VERCON” Front-end ------------------------------------------------- 8
Users and their capabilities Access Function Browse Function Search Function
Back-end
Getting started with “Regional VERCON” Back-end ------------------------------------------------ 25
backend interface Back end users Types of Back end users and their roles Modules Workflow Record States and Administrator
System Management and Institutions Information Management Module ----------------------- 35
National Administrator Adding higher level Institutions and sub institutions. Deleting/Editing Institutions. Manage (Assign/Edit/Disable) Institution Administrators. Institution Administrator Adding/Deleting/ Editing Institutions under his authority. Manage (Assign/Edit/Disable) Institution Data Entry to institutions.
Experts Information Management Module ------------------------------------------------------------- 49
Institution Data Entry Add Experts Records. Edit/Delete Experts Records. Display Experts Records Status. Institution Administrator Add/Edit/Delete Experts Records. Reject Experts Records. Publish Experts’ Records.
TABLE OF CONTENTS
Projects Information Management Module ------------------------------------------------------------- 61
Institution Data Entry Add Projects Records. Edit/Delete Projects Records. Display Projects Records Status. Institution Administrator Add/Edit/Delete Projects Records. Reject Projects Records. Publish Projects Records.
Publications Information Management Module ------------------------------------------------------- 71
Institution Data Entry Add Publications Records. Edit/Delete Publications Records. Display Publications Records Status. Institution Administrator Add/Edit/Delete Publications Records. Reject Publications Records. Publish Publications Records. Import XML files.
News, Events Meetings and Marquee Information Management Modules ----------------------- 83
Institution Data Entry Add News, Events and Marquee Records. Edit/Delete News, Events and Marquee Records. Display News, Events and Marquee Records Status. Institution Administrator Add/Edit/Delete News, Events and Marquee Records. Reject News, Events and Marquee Records. Publish News, Events and Marquee Records.
Collaborative Partners Information Management Module ---------------------------------------- 117
Institution Data Entry Add Records. Edit/Delete Records. Display Records Status. Institution Administrator Add/Edit/Delete Records. Reject Records. Publish Records.
TABLE OF CONTENTS
Country Reports, Good Practices and other Information Management Modules ------------- 129
Institution Data Entry Add Records. Edit/Delete Records. Display Records Status. Institution Administrator Add/Edit/Delete Records. Reject Records. Publish Records.
Extension Bulletins Information Management Module Front-end ------------------------------- 157
Access Function: Browse Function: Browsing Bulletins by domain Browsing All Extension Bulletins Browsing by Country Display Bulletins Statistics Browsing Bulletin details Search Function: Advanced Search Free Search
Extension Bulletins Information Management Module Back-end ------------------------------- 173
Institution Data Entry Adding An Extension Bulletin Entering bulletin’s data Edit/Delete/send Bulletin Record Institution Administrator Publish Bulletin’s record Edit Bulletins’ records Delete Bulletins’ records Reject Bulletins’ records Displaying Bulletins’ Records Status
Rural Woman Information Management Module -----------------------------------------------------183
Institution Data Entry Add Records. Edit/Delete Records. Display Records Status. Institution Administrator Add/Edit/Delete Records. Reject Records. Publish Records.
1
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In this section, you will learn about the objectives and outputs of
this system which provides Regional VERCON Network and you
are going to learn about the modules of this system.
3
What is Regional VERCON?
Regional VERCON Network is a web-based integrated, multilingual regional
information and communication system. It enables farmers, extensionists and
researchers to capture and disseminate information and knowledge about related
institutes, specialists including researchers working in those institutes,
publications issued by those specialists, completed or currently active projects,
News, Events, Country Profile, and Good Practices and successful stories for
knowledge management on research and activities in National Agricultural
Systems.
It also provide farmers, extensionists and researchers with accumulated
recommendations about all crop and animal production through the extension
bulletin system. This system harvest all bulletins published in the region and
allow the user to access and share information, knowledge, experience and
innovations in an integrated manner. It would play an enabling role in promoting
collaboration between countries and institutions in the field of agricultural
extension based on successful experiences.
Moreover, the women system allows rural women to access, share and
exchange knowledge and experience in many gender related aspects including
women rights, food and nutrition, child care and health. Such a system would
help filling the gap of rural women knowledge through presenting experience,
innovative ideas and good practices around the region in one place.
Regional VERCON is the knowledge sharing and collaboration platform for
research and extension which is initiated, developed and facilitated by FAO since
2003, for improving regional and national extension information infrastructure and
building common standards and platform for knowledge exchange and
information management in the Near East and North Africa region. The potential
stakeholders of Regional VERCON are agricultural researchers and advisory
services, extension agents, small farmers, farmers’ groups, non-governmental
4
organizations, private and public agricultural service suppliers, communication
professionals and the media, such as rural radio stations.
Regional VERCON is an agricultural research and extension knowledge network.
It is virtual community of professional staff and the rest of stakeholders in the
development community with common interests and objectives related to
sustainable agriculture and food security built around priority areas.
What are the Objectives of the Regional VERCON?
Regional VERCON aims to improve linkages among agricultural research,
extension and farmers in the North African and Near East Region. This
comprehensive goal is realized through:
1. Creating collaborative working environment.
2. Promoting coordination and better use of resource.
3. Enabling two-way communication in various forms.
4. Increase system effect and impact.
5. Providing a platform for discussion and information sharing.
6. Enabling informed decision making.
7. Processing and managing data quickly and cheaply.
8. Disseminating information and knowledge in various formats.
9. Connecting geographically dispersed people.
5
Who is involved in the Regional VERCON?
Sharing knowledge and improving communication and information engage a
variety of actors within countries. In addition to the farming community, potential
stakeholders of Regional VERCON network includes institutions and individuals
in the fields of agricultural research, extension, education and policy as well as in
the media:
1. Extension and advisory services (specialists in various fields)
2. Research (staff of agricultural research centres)
3. Farmers (social groupings of rural people, grassroots communication
networks, youth groups, pioneer farmers, agricultural businesses,
male, female, mixed farmers’ associations)
4. Governmental sector (staff of Ministry of Agriculture and/or related
Ministries)
5. Non governmental sector (NGOs)
6. Private sector (support, input services, traders)
7. Education sector (university researchers)
8. Communication professionals and the media (rural radio stations)
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The Application Interfaces
Regional VERCON network is composed of two interfaces: 1- Back end Interface:
The backend components provide the data management functionalities that
enable system administrators to input/update/delete data items into the Regional
VERCON database. These components are accessible by system administrators
only.
2- Front end Interface:
The front end components provide the information browsing and retrieval
functionalities, and are available to any site user.
Identifying System Modules There are fourteen modules to be explained in this user manual (About, Focal
points, Links, RSS, Institutes, System Management, Experts, projects, Research
Publications, News, Events, Country Profile, Good Practices and Success
Stories, Extension Bulletin Management System, and Rural Women Knowledge
Base. Modules).
From a design point of view the Regional VERCON network is organized as
shown in the following Figure:
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Figure 1: System Components
The following table describes these modules:
Name Description Research Publications
This module keeps track of publications authored by researchers. Each publication has specific data such as abstract, authors, keywords, etc.
Projects
This module keeps track of the projects in which Institutes participate in. Projects are identified by title, funding agents, and objectives.
Experts/Researchers
This Module keeps track of the researchers of the System. Each Institute has a number of researchers with varying scientific degrees (Researcher Assistant, Researcher …). Each researcher has specific data such as department s/he belongs to, email, publications …etc.
News Events Meetings
Other Modules
Extension Bulletin Management System
Country Profiles
Good Practices & Success Stories
Rural Women Knowledge Base
Researchers Experts
Institutions
Reg-VERCON System Modules
Research Publications
Projects
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Institutions
This module presents basic information about institutions in the country such as name, address, goal, achievement…etc.
Country Profiles
It is concerned with country profiles concerning all issues related to research and extension.
Good Practices Module
It is concerned with displaying successful case studies.
Links Module
It displays related links to this System.
RSS Module
Allows system administrator to collect news and postings from newspapers, blogs, libraries, etc. and read them in one place.
News and Events Modules
They are concerned about displaying News and Events about Near East related issues.
Collaborative Partners Module
It is concerned about Collaborative partners cooperating with the regional VERCON Network as an example financing agricultural projects.
Rural Women Knowledge Base
It is a system for gender related aspects including women rights, food and nutrition, child care and health, house management … etc.
Extension Bulletin Management System
Displays extension bulletins and procures formally published by NE countries
Import XML
AGRIS files in XML form is imported to the publication module.
Export XML
Import online news and events from external websites.
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In this section, you learn about accessing, browsing and
searching the front end modules that are available to any user.
The Modules to be explained in this section are Publication,
Projects, Experts/Researchers, Institutions and other modules.
11
Figure 2: Users and their capabilities with front end components
As shown in the above figure any user for the front end interface of the Regional
VERCON can perform three functions (retrieval, browsing and accessing).
The next section will explain the three functions performed by any user in the
Regional VERCON
1- Access Function.
2- Browse Function.
3- Search Function.
Access
Browse
Search
12
1- Access Function: How to start the Front end interface?
1- Open the browser. 2- Write in Address : http://vercon-neareast.net
3- The website will be displayed in the browser as shown below.
4- The user selects the Website Language from the language drop down list
(Figure 3).
Figure 3: Home page
Exercise 1.1
Language drop down list
System Modules
13
2- Browse Function: The user of the website can browse various components of the system.
2.1 Browsing Research Publications 2.1.1 Publications by subject
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Research Publications on the Header menu of the home page. All research publication will be displayed. Related pages menu on the top right will be displayed—All Publications, Publications by Subject, Publication by Type and Advanced Search-- (figure 4).
3. Click Publications by Subject
Categorized Publications authored by researchers will be displayed.
4. click on the subcategory Agricultural research under main category Agriculture in general (figure 4) All publications related to Agricultural research will be displayed.
5. You can display the documents in either XML or HTML format by choosing the kind of format from the drop down menu at the top of the page.
Exercise 2.1.1
14
Figure 4: Document by Subject
Agricultural research category Publication Module contains four submenus (All Publications, Publications by Subject, Publications by Type and Advanced search) 2.1.2 Publications by Type
1- Repeat steps 1 and 2 in exercise 2.1.1.
2- Click Publications by Type Publications authored by researchers will be displayed categorized by type as journals, books, master thesis….Etc (figure 5). 3- Click Bibliography(figure 5)
All Publications under that type will be displayed where you can click on any document and display information about that chosen document.
4- Select any publication and click XML/HTML Download. The document will be downloaded as XML/HTML file.
Exercise 2.1.2
15
Figure 5: Publications by Type
Documents by type Bibliography 2.1.3 All Publications
1- Repeat steps 1 and 2 in exercise 2.1.1.
1- Click All Publications All publications will be displayed regardless of type or subject (Figure 6).
Exercise 2.1.3
17
2.2 Browsing Projects
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Project on the Header menu of the home page. All projects related to VERCON will be displayed. Related pages menu on the top right will be displayed——All Projects and Advanced Search-- (figure 7).
3. Click All Projects.
Projects are categorized by completed projects (Figure 7).
4. Click on a project title under completed project Information about this project is displayed for example Project type, Dates, Participated researchers, Etc.
Figure 7: All Projects
Completed projects (All projects and advanced search)
Exercise 2.2.1
18
2.3 Browsing Experts
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Experts on the Header menu of the home page. Experts related to VERCON will be displayed. Related pages menu on the top right will be displayed——All Experts, Advanced Search and Statistics-- (figure 8).
3. Click All Experts.
List of researchers are displayed (Figure 8).
4. Click on a researcher name. Personal and Technical Information about the researcher is displayed as contact information, department, prizes…Etc.
1. Repeat steps from 1 and 2 in exercise 2.3.1.
2. Click Statistics on the related pages menu on the top right (Figure 8). Aggregated data about researchers’ numbers in each discipline is displayed.
Exercise 2.3.1
Exercise 2.3.2
20
2.4 Browsing Institutions
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Institutions on the Header menu of the home page. Display the VERCON institutions’ data (figure9).
3. Click XML.
Institution data will be displayed in XML format.
4. Click View. Institution full record is displayed.
5. Click Internal Link. Filter the system to display the information related to that institution only.
Figure 9: Institutions
Exercise 2.4.1
21
2.5 Browsing Country Profiles
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Country Profiles on the Header menu of the home page.
Display all the VERCON country profiles (figure10).
3. Click Download document under any country report. The country report will be displayed in pdf format.
4. Click more details. Detailed information about the chosen report will be displayed. Note: User can filter data by year, country or categories by choosing the required filter from the combo box( Figure 10).
Figure 10: Country Reports
Year, country and category
Exercise 2.5.1
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2.6 Browsing Focal Points
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Focal Points on the Header menu of the home page. Display all the VERCON Focal Points that can be contacted in each country/institution (figure11).
3. To display Focal Points in certain country, choose the country from
the country drop down menu(Figure 11) All the focal points in that country will be displayed. Note: User can print or Share any Information in the network by using print and share links (Figure 11).
Figure 11: Focal Points
Country print, share
Exercise 2.6.1
23
2.7 Browsing Events
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Events on the Header menu of the home page. Display all the VERCON Events (figure12).
3. To display Events related to certain type or date, choose the type or
date needed from the type/date drop down menu (Figure 12). All the events related to the filter you choose will be displayed.
4. To display detailed information about any Event, clicking on the link More (Figure 12). Detailed information is displayed.
Figure 12: Events
Type, Date More Note: User can browse other modules (About, News and partner) the same way
as previous modules.
Exercise 2.7.1
24
3- Search Function:
The web site user can search Research Publications, Projects, Experts, News, Events and other modules.
3.1 Searching Experts
1. Repeat steps from 1 to 4 in exercise 1.1.
2- Click Experts then Advanced Search. You can search for Experts by name, disciplines, country, institutions or Expert type (Figure 13).
3- Type expert name then click search. All experts with searched name are displayed (Figure 13).
Figure 13: Search for Experts
Note: Users can use quick search in the home page.
Exercise 3.1
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In this section, you learn about different types of users involved in
the process of data entry, approval, and publication of data to the
web and learn about their roles.
The process of adding, approving or publishing data is best
illustrated through a number of workflow scenarios which are
provided in this section.
Getting started with “Regional VERCON” Back-end
27
1- Back End Interface The backend interface is composed of four components (Figure 1):
1- The backend Modules,
2- Dictionary,
3- Change Password and
4- System Management.
The backend modules (Projects, Experts, publications, About, Focal points,
Events, News, Links, Import XML files, Country profiles, Good practices, Links,
RSS and Export XML files, Collaborative and General Marquee) provide the
data management functionalities that enable system administrators to
view/add/edit/delete data items into the database. These components are
accessible by system administrators only.
The dictionary component enables the national administrator (only) to
translate the backend and frontend interfaces to different languages.
The page creator
Change Password component enables all system administrators to
change their login passwords.
System Management component enables the national administrator and
Institution administrators to assign system administrators to various
institutions in the system.
Getting started with “Regional VERCON” Back-end
28
Figure 1: Back end Home Page
2- Back end users
The System has several types of users; each user has his own
responsibilities. These users are National Administrator, Institution
Administrator, and Data Entry. Each user has his own user name and
password to log on to the system with his specified authority. The
responsibility of each system user is illustrated in the following table.
Getting started with “Regional VERCON” Back-end
29
3- Types of Back end users and their roles
User Name Responsibility
National Administrator
Each country has its own national administrator who is responsible for
1- Adding/Deleting/Editing/Export XML and View Institutions.
2- Assign Institution Administrators to
institutions.
3- Add alternative languages to the institution.
4- Add/Edit/Delete/View Links Module.
5- Adding/Deleting/Editing/View About
Module.
Institution
Administrator
The Institution Administrator is assigned by National Administrator to administrate delegated institutions and is responsible for
1- Adding/Deleting/Editing//Export/View Institutions under his authority.
2- Add alternative languages to the institution 3- Assign Institution Data Entry to institutions.
4- Publish/Reject/Delete/Edit and view
Projects, Experts, publications, About, Focal points, Events, News, Links, Country profiles, Good practices, Links, RSS, Collaborative and General Marquee sent by Institution Data Entry.
5- Publish other modules as Import XML files,
Export XML files by Institution admin. 6- Add AGROVOC in Publications, Projects
or Experts
Getting started with “Regional VERCON” Back-end
30
Note: Institution administrators can add directly any module under their authorities to the frontend interface.
Data Entry
The Data Entry is assigned by Institution administrator to institutions and is responsible for
1- Add Projects, Experts, publications, About, Focal points, Events, News, Links, Country profiles, Good practices, Links, RSS, Collaborative and General Marquee under his authority.
2- Update/Delete Projects, Experts,
publications, About, Focal points, Events, News, Links, Country profiles, Good practices, Links, RSS, Collaborative and General Marquee that are added but not yet sent to Institution Administrator.
3- Send all items to Institution Administrator
for approval.
Getting started with “Regional VERCON” Back-end
31
Figure 2: Users and their capabilities with Back end components
4- Modules Workflow
In this scenario (Figure 3), a data entry may add a new record (Projects,
Experts, Publications, About, Focal points, Events, News or any module
under his authority), and has authority to Edit or Delete them at any point
in time until s/he submits it for approval. The record state now is called
“work in progress”
The Data Entry sends the record to Institute Administrator for approval.
Once it reaches the “To be published” state, the Data Entry is no longer
has any access to it unless it gets rejected by Institute Administrator.
The Institute Administrator has authority to edit and delete any record
before publishing, and to publish it as well. The record state now is called
“Published”.
Add
Edit
Delete
Publish
Getting started with “Regional VERCON” Back-end
32
Note: The Institute Administrator has authority to add directly any module
under his authority to the front-end interface.
Figure 3: Modules Workflow
Module Workflow
Dat
a E
ntry
In
stit
utio
n A
dmin
Insert a Record
Record (Work in progress)
Sent to be published
Record Need to be published
Edit Delete
Delete Edit
Publish
Published Record
Delete Edit
Reject
Getting started with “Regional VERCON” Back-end
33
5- Record States and Administrator
The next sections will explain in details the back end components.
Record State Administrator State Description Work in Progress
Institute Data Entry
Draft records added and are not sent yet to Institution Admin for approval. The data entry still has authority to edit or delete the record.
To be Published
Institute Admin
Records sent by data entry to Institution admin to be revised and approved by institute admin. The institute admin has authority to accept, edit, reject or delete the record. The data entry in this state has no authority on the record.
Published
Institute Admin
Records accepted by institute admin will be published in the front-end interface.
Rejected by Publisher
Institute Data Entry
Records that are rejected by Institution Admin, return back to Data Entry where he can edit, Delete, resend to Institution Admin.
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In this section, you learn about how system administrators
manage System Management Module using back end
interface.
System Management Module
37
System Management Module
The System Management module is an integrated part of Regional
VERCON. The back end system enables system administrators (National
and Institute Admin) to Add/Update/Delete institutions’ data and manages
system users. There are two responsible users:
1- National Administrator The National Administrator is responsible for:
1. Adding higher level Institutions and sub institutions.
2. Deleting/Editing Institutions.
3. Manage (Assign/Edit/Disable) Institution Administrators.
2- Institution Administrator The Institution Administrator is assigned to specific Institution and can
manage this institution and all sub institutions under it. The Institution
Administrator can’t view institutions that are not under his responsibility. He
is responsible for:
1. Adding/ Deleting/ Editing Institutions under his authority.
2. Manage (Assign/Edit/Disable) Institution Data Entry to institutions.
We will first explain the National Administrator responsibilities and after
that the Institution Administrator.
System Management Module
38
1- National Administrator The following operations are carried by the National Administrator on System
Management Module.
1.1 Adding Institutions
1. Login to back end interface by typing National admin username and password then click login (Figure 4). The back end home page is displayed (Figure 5).
2. Click System Management link. The System Management main page is displayed (figure 6).
3. Click (+) beside Country. All sub institutions will be displayed (figure 6).
4. To add an institution (ex. Country Institute), click the name of the country/institute that you want to add a new institute below it, and then click Adding New (Figure 6). The organization information page will be displayed (Figure 7).
5. Type the organization information then click save. The institute is added under its parent country/institution hierarchy tree.
Exercise 1.1
System Management Module
39
Figure 4: Back End Login Page
Username and Password textbox Login Button Figure 5: Back End Homepage
System Management Module
40
1.2 Editing Institutions
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To modify data of an institution, click the name of the Institute to be edited (ex. Country institute), then click Edit (Figure 6). The institute information page will be displayed.
3. Edit the institution’s fields then click save. The institution record is edited.
1.3 Deleting Institutions
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To delete an institution, click the name of the institute to be deleted (ex. country institute), then click Delete (Figure 6). The Institution will be deleted.
Figure 6: The Institutions main page
Alternative language, adding new, Delete, Edit, Export, View, Users
Exercise 1.2
Exercise 1.3
System Management Module
41
Figure 7: Organization information
1.4 Export XML / View Institutions information
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To view an institution information in XML file form, click the name of the institute to be viewed in XML form (ex. Country institute), then click Export (Figure 6). The Institution information will be viewed in the form of XML file.
3. To display an institution information, click the name of the institute to be viewed (ex. Country institute), then click View (Figure 6). The Institution information will be displayed.
Exercise 1.4
System Management Module
42
1.5 Manage institution’s users
The National Administrator can manage users of Institutions by Adding/
Editing/ Disabling Institution Administrator to an Institution.
1.5.1 Adding System Administrator (Institution Administrator)
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To assign Institution Admin to an institution, click institution name
(ex. Country institute) then click Users link (figure 6). The New User Information form will be displayed (Figure 8).
3. Fill in the form fields by entering the new user information then click
save (figure 8). Institution Admin is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are displayed in the right side of the page (Figure 8).
Figure 8: User Information Page
Information about system users
Exercise 1.5.1
System Management Module
43
1.5.2 Edit System Administrator Data (Institution Administrator)
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To Edit Institution Admin information, click institution name (ex.
Country institute) then click Users link (figure 8). The New User Information form will display.
3. To Edit Institution Admin information, click the name of the admin from the user information table displayed at the right of the page (Figure 8).
4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or Disciplines).
5. Click save
Administrator information is saved.
1.6 Change the Institutions’ displayed language
4. Repeat steps from 1 to 3 in exercise 1.1.
5. To change an institution displayed language, click the name of the institute (ex. Country institute), then click Alternative language (Figure 6). The Institution information will be displayed.
6. Choose the language from the organization information combo box then start to type institution information in the chosen language (Figure 9) then click save. The new Institution language will be displayed in the institution main page. Note: Both national and institute admin can change the institution displayed language.
Exercise 1.5.2
Exercise 1.6
System Management Module
44
Figure 9: Alternative Langage Page
2- Institution Administrator The Institution Administrator is assigned by National Administrator to
administrate certain institutions. The following operations are carried by the
Institution Administrator on Institutions under his authority.
2.1 Adding Institutions under Institution Admin authority
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To add an institution (ex. Agriculture), click the name of the institute that you want to add a new institute below it, and then click Adding New (Figure 6). The organization information page will be displayed (Figure 7).
3. Type the organization information then click save. The Agriculture institute is added under its parent institution hierarchy tree
4. Click Save.
The Agriculture sub institution is added under the high level institution.
Exercise 2.1
System Management Module
45
2.2 Editing Institutions
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To modify data of an institution, click the name of the Institute to be edited (ex. Agriculture), then click Edit (Figure 6). The institute information page will be displayed.
3. Edit the institution’s fields then click save. The institution record is edited.
2.3 Deleting Institutions.
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To delete an institution, click the name of the institute to be deleted (ex. Agriculture), then click Delete (Figure 6). The Institution will be deleted.
2.4 Export XML or View Institutions information
7. Repeat steps from 1 to 3 in exercise 1.1.
8. To view an institution information in XML file form, click the name of the institute to be viewed in XML form (ex. Agriculture), then click Export (Figure 6). The Institution information will be viewed in the form of XML file.
9. To display an institution information, click the name of the institute to be viewed (ex. Agriculture), then click View (Figure 6). The Institution information will be displayed.
Exercise 2.3
Exercise 2.2
Exercise 1.4
System Management Module
46
2.5 Manage institution’s users
The Institution Administrator can manage users of Institutions by Adding/
Editing/Disable Data Entry to an institution.
2.5.1 Adding Institution Data Entry
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To assign Institution Data Entry to an institution, click institution name (ex. Agriculture) then click Users link (figure 6). The New User Information form will display (Figure 10).
3. Fill in the form fields by entering the new user information then click
save (figure 10). Institution Data Entry is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are displayed in the right side of the page (Figure 10).
Figure 10: User Information Page
Information about system users
Exercise 2.5.1
System Management Module
47
2.5.2 Editing Institution Data Entry
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To Edit Institution Data Entry information, click institution name (ex.
Agriculture) then click Users link (figure 6). The New User Information form will display.
3. To Edit Institution Data Entry information, click the name of the Data Entry from the user information table displayed at the right of the page (Figure 10).
4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or Disciplines).
5. Click save
Data Entry data is saved.
Exercise 2.5.2
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In this section, you will learn about how system administrators
manage Experts Module using back end interface.
Experts Information Management System/Module
51
Experts Module
The Experts module is an integrated part of Regional VERCON. The back end
system of the Experts module enables system administrators to Add/Update/
Delete and View Experts' data. There are two users responsible for
administrating Experts Module.
1- Institution Data Entry
The Institution Data Entry is assigned for institution by Institution
Administrator and has authority to
1. Add Experts’ Records.
2. Edit/Delete Experts’ Records that are added but not yet sent to
Institution Administrator.
3. Display Experts’ Records Status.
2- Institution Administrator The Institution Administrator receives Experts’ records from Data Entry and
has authority to:
1. Publish Experts’ records.
2. Edit Experts’ records.
3. Delete Experts’ records.
4. Reject Experts’ records.
Note: The institution admin can add any expert’s record directly to front end
interface.
Experts Information Management System/Module
52
We will first explain the Data Entry administrator responsibilities and will be
followed by the Institution Administrator responsibilities.
1- Data Entry Administrator
The Data Entry administrator is assigned to an institution by Institution
Admin. The following operations are carried by the Data Entry on Experts
Module
1.1 Adding a New Expert 1 Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Experts link in the Modules main page. The Experts main page is displayed (Figure 12).
4 Click Add New link in the Experts main page (Figure 12). The Add-Edit Experts main page is displayed (Figure 13).
5 Type the Experts’ information in the displayed form then click save then
Exit (Figure 13). The Expert record is added but not sent to the institution admin. To view the added Expert, click work in progress in the Experts main page (Figure 12).
Exercise 1.1
Experts Information Management System/Module
53
Figure 11: Modules main page
1.2 Edit/Delete/send/View an Expert Record 1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress (Figure 11).
All Experts records added but not send to institution admin will be displayed (Figure 14).
3 To delete a record, select the Expert record then click Delete (Figure
14). The record will be deleted.
4 To update a record, select the Expert record then click Edit (Figure 14)
then change the fields to be updated and click Submit (Figure 13). The record will be updated
5 To send an Expert record to Institution Admin for approval, select the
expert record need to be sent then click Send (Figure 14). After sending the record to the institution Admin, data Entry has no right to edit or
delete that record until returned to him by Institution Admin. 6 To View an Expert record, Click View (Figure 14).
Exercise 1.2
Experts Information Management System/Module
54
Figure 12: Experts main page
Figure 13: Add- Edit Experts page
Add New Work in progress, published, to be published, rejected by publisher
Experts Information Management System/Module
55
Figure 14: Work in progress
Delete, Send and Add New View, Edit, Agrovoc
1.3 Displaying Experts’ Records Status The Experts’ records have progress stages which are: 1- Work in progress: are records added but not yet sent to Institution Admin for publishing 2- To be published: Records sent to Institution admin but not yet approved. 3- Published: Records that are approved by Institution Admin and published. 4- Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete.
Experts Information Management System/Module
56
1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
approval, click work in progress (Figure 12). All Experts’ records added but not yet sent for approval will be displayed (Figure 14).
3 To display records sent to Institution admin but not yet published click
“To be Published” (Figure 12). All Experts’ records sent to Institution admin but not yet published will be displayed.
4 To display records approved by Institution Admin and published to front
end, click Published (Figure 12). All Published Experts’ records will be displayed.
5 To display records that are rejected by institution Admin and return
back to Data Entry to edit or delete, click Rejected by Publisher (Figure 12). All rejected Experts’ records will be displayed.
2- Institution Administrator The Institution Administrator receives Experts’ records from Data Entry. The
following operations are carried by the Institution Administrator on Experts
Module.
Exercise 1.3
Experts Information Management System/Module
57
2.1 Publish Experts’ records 1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Experts link in the Modules main page. The Experts main page is displayed (Figure 12).
4 The Institution Admin can click on to be published (Figure 15) to revise the record details.
5 If the record accepted by the Institution Admin, select the record name
then click publish (Figure 15). The record will be published on the front end interface.
Figure 15: Institution Admin Experts main page
To be Published and published View, Edit, Agrovoc
Exercise 2.1
Experts Information Management System/Module
58
2.2 Edit/Delete/Reject Experts’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit an Expert record, select the record then click Edit (Figure 15).
The Edit Expert information page is displayed (Figure 16). 3 Edit the experts’ data then click Submit after editing the record.
The record information is updated and return back to Data Entry. Figure 16: Experts Edit main page
2.3 Delete Experts’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete an Expert record, select the record then click Delete (Figure
15). The Record will be deleted.
Exercise 2.2
Exercise 2.3
Experts Information Management System/Module
59
2.4 Reject Experts’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject an Expert record, select the record then click Reject and write
the reasons for rejection (Figure 15). The Record returns back to Data Entry for editing or deleting, it is not published.
Note: The Institute admin can view the Expert’s record by clicking on view
and can add new record to be published directly by clicking on Add New
(Figure 15).
2.5 Displaying Experts’ Records Status The Institution Admin can display Experts’ records in different stages as. 1- To be published: are records sent to Institution admin but not yet approved by him. 2- Published: Records that are approved by Institution Admin and so published.
Exercise 2.4
PPPrrrooojjjeeecccttt IIInnnfffooorrrmmmaaatttiiiooonnn MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm///MMMoooddduuullleee In this section, you learn about how system administrators
manage Projects Module using back end interface.
Projects Information Management System/ Module
62
Projects Module
The back end system enables system administrators to Add/Update/
Delete and view projects' data. There are two users responsible for
administrating Projects.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to
1. Add Projects.
2. Edit/Delete Projects that are added but not yet sent to Institution Administrator.
3. Display Projects Status.
2- Institution Administrator The Institution Administrator receives Projects’ records from Data Entry and has authority to
1. Publish Projects’ records.
2. Edit Projects’ records.
3. Delete Projects’ records.
4. Reject Projects’ records. We will first explain the Data Entry Operator responsibilities and after that the Institution Administrator Responsibilities.
Projects Information Management System/ Module
63
1- Data Entry Operator The Data Entry operator is assigned to an institution by institute Admin.
The following operations are carried by the Data Entry on Projects Module.
1.1 Adding Project 1 Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Projects link in the Modules main page. The Projects main page is displayed (Figure 17).
4 Click Add New link in the Projects main page (Figure 17). The Add-Edit Projects main page is displayed (Figure 18).
5 Type the Projects’ data in the displayed form then click Submit
(Figure 18). The Project record is added but not sent to the institution admin. To view the added Expert, Click work in progress from left menu in the Projects’ main page (Figure 17).
Exercise 1.1
Projects Information Management System/ Module
64
1.2 Edit/Delete/send/view Projects Records 1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress (Figure 17).
All Projects records added but not send to institution admin will be displayed (Figure 19).
3 To delete a record, select the project record then click Delete (Figure
19). The record will be deleted.
4 To update a record, select the project record then click Edit (Figure
19) then change the fields to be updated and click submit (Figure 18). The record will be updated
5 To send a project record to Institution Admin for approval, select the
record then click Send (Figure 19). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
6 To View an Expert record, Click View (Figure 19).
Exercise 1.2
Projects Information Management System/ Module
65
Figure 17: Projects main page
To be published, published, Add New
Rejected by publisher, work in progress
Figure 18: Add- Edit Projects page
Projects Information Management System/ Module
66
1.3 Displaying Projects Records Status The projects’ records have progress stages which are: 1- Work in progress: are records added but not yet sent to Institution Admin for publishing. 2- To be Published: Records sent to Institution admin but not yet published by him. 3- Published: Records that are approved by Institution Admin and so published. 4- Rejected by publisher: Records that are rejected by Institution Admin and hence return back to Data Entry to edit, delete or resend to Institution Admin. 1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
publishing, click work in progress (Figure 17). All Projects’ records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be published (Figure 17). All Projects’ records sent to Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published
(Figure 17). All Published Projects’ records will be displayed.
5 To display records that are rejected by publisher and return back to
Data Entry to edit or delete, click Rejected by Publisher (Figure 17). All rejected Projects’ records will be displayed.
Exercise 1.3
Projects Information Management System/ Module
67
Figure 19: Work in progress
2- Institution Administrator The Institution Administrator receives Projects’ records from Data Entry. The
following operations are carried by the Institution Administrator on Projects
Module.
2.1 Publish Projects’ records 1 Login to NEPPNET back end interface by typing Institution Admin
username and password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Projects link in the Modules main page. The projects main page is displayed (Figure 17).
4 The Institution Admin can click on to be published (Figure 20). Display all projects sent by Data Entry and need to be published on the front end.
Exercise 2.1
Projects Information Management System/ Module
68
5 The Institution Admin can click on view to revise the record details. 6 If the record accepted by the Institution Admin, Click publish (Figure
20). The record will be published on the front end interface.
2.2 Edit Projects’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a project record, select a project then click Edit (Figure 20).
The Edit Project information page is displayed (Figure 18).
3 Clicks Submit after editing the record. The record information is updated and sent back to Data Entry.
Figure 20: To be published
Exercise 2.2
Projects Information Management System/ Module
69
2.3 Delete Projects’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Project record, select the record then click Delete
(Figure20). The Record will be deleted.
2.4 Reject Projects records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a Project record, select the record then click Reject and
write the reasons for rejection (Figure 20). The Record returns back to Data Entry for editing, it is not published.
Note: The Institute admin can view the project’s record by clicking on view
and can add new record to be published directly by clicking on Add New
(Figure 20).
2.5 Displaying Projects’ Records Status The Institution Admin can display Projects records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
Exercise 2.4
Exercise 2.3
PPPuuubbbllliiicccaaatttiiiooonnnsss IIInnnfffooorrrmmmaaatttiiiooonnn MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm///MMMoooddduuullleee
In this section, you learn about how system administrators manage
Publications Module using back end interface.
Publications Information Management System/Module
72
Publication Module The back end system enables system administrators to Add/Update/
Delete/Publish/Import-Export XML Publications' data. There are two users
responsible for administrating Publications.
1- Institution Data Entry
The Institution Data Entry is to be assigned by the Institution Administrator
and is responsible for the following functions:
1. Add Publications.
2. Edit/Delete Publications that are added but not yet sent to Institution
Administrator.
2- Institution Administrator The Institution Administrator is assigned by the National admin. He
receives records from Data Entry and is responsible for the following
functions:
1- Publish Publications’ records
2- Edit Publications’ records.
3- Delete Publications’ records.
4- Reject Publications’ records.
5- Import XML files.
The step by step workflow of the responsibilities of Data Entry
administrator and Institution Administrator are given below.
Publications Information Management System/Module
73
1- Institution Data Entry The Institution Data Entry operator is to be assigned to an institution by the
institution Admin. The following operations are carried out by the Institution
Data Entry on Publications Module.
1.1 Adding Publication 1 Login to back end interface by typing Data Entry username and
password which was assigned to him by the Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Publications link in the Modules main page. The Publications main page is displayed (Figure 21).
4 Click Add New link in the Publications main page. The Add Publication page will be displayed (Figure 22).
5 Complete the data in the form. 6 Click Save
The Publication record is added but not sent to the Institution admin. To view the added Publication, select work in progress from left menu in the Publication main page (Figure21).
Exercise 1.1
Publications Information Management System/Module
74
Figure 21: Publications main page
To be published, published Add New , rejected, work in progress) 1.2 Edit/Delete/send Publication Record 1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 21).
All Publication records added but not yet sent to Institution admin will be displayed.
3 To delete a record, select the publication record then click Delete
(Figure 23). The record will be deleted.
4 To update a record, select the publication record then click Edit
(Figure 23) then change the fields to be updated and click Save. The record will be updated.
5 To send a publication record to Institution Admin for approval, select
the record then click Send (Figure 23). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
6 To View a record, select the publication record then click View (Figure
23).
Exercise 1.2
Publications Information Management System/Module
75
Figure 22: Add – Edit Publication page
1.3 Displaying Publications’ Records Status The Publications’ records have four progress stages: 1- Work in progress: Records added but not yet sent to the Institution Admin for approval. 2- To be published: Records sent to the Institution admin but not yet published by him. 3- Published: Records that are approved by the Institution admin and thus published. 4- Rejected by publisher: Records that are rejected by the Institution Admin and thus returned back to Data Entry where he/she can edit, Delete, or resend them to the Institution Admin.
Publications Information Management System/Module
76
1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to the Institution Admin for
publishing, click on the left menu work in progress (Figure 23). All Publication records added but not yet sent for approval will be displayed (Figure 24).
3 To display records sent to the Institution admin but not yet published,
click to be published in the left menu (Figure 23). All Publication records sent to the Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 23). All Published Publications will be displayed.
5 To display records that are rejected by Institution Admin and returned
back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 23). All rejected Publication records will be displayed.
Figure 23: The Publications page – Publications listing
Exercise 1.3
Publications Information Management System/Module
77
2- Institution Administrator The Institution Administrator receives publications’ records from Data Entry
and can manipulate them in different ways. The following exercises will
explain in details the institution administrator’s responsibilities for
publications.
2.1 Publish publication’s record 1 Login to back end interface by typing the Institution Admin username
and password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Publications link in the Modules main page. The Publications main page is displayed (Figure21).
4 The Institution Admin can click on to be published (Figure 24). To display all publications sent by Data Entry and need to be published on the front end.
5 The Institution Admin can click on view to revise the record details. 6 If the record is accepted by the Institution Admin, he can click publish
(Figure 24). The record will be published on the front end interface.
Exercise 2.1
Publications Information Management System/Module
78
2.2 Edit Publications’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a publication record, select a publication then click Edit
(Figure 24). The Edit publication information page is displayed (Figure 25).
3 Clicks Save after editing the record. The record information is updated and sent back to Data Entry.
Figure 24: Institution Admin Publications main page
To be published, published view, edit, agrovoc
Exercise 2.2
Publications Information Management System/Module
79
2.3 Delete Publications’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Publication record, select the record then click Delete
(Figure 24). The Record will be deleted.
Figure 25: Edit publications information page
Exercise 2.3
Publications Information Management System/Module
80
2.4 Reject publications’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Publication record, select the record then click Reject and
write the reasons for rejection(Figure 24). The Record returns back to Data Entry for editing, and can be viewed in
“Rejected” view 2.5 Displaying Publications’ Records Status The Institution Admin can display publications’ records in different stages of progress as: 1- To be published: are records sent to the Institution admin but not yet published by him. 2- Published: Records that are approved by the Institution Admin and thus are published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published Publication records, click published from the left
menu (Figure 24). All published Publications are displayed where Institution admin can View.
3 To view Publication records need to be published by the Institution
Admin, click to be published from the left menu (Figure 24). All records need to be published by Institution Admin are displayed
Note: The Institution admin has authority to add directly a publication to the front end.
Exercise 2.4
Exercise 2.5
Publications Information Management System/Module
81
2.6 Import XML file
The institution Administrator can import XML files (AGRIS AP) which is
published directly on the front end interface under publications.
1 Repeat steps 1 to 2 in exercise 2.1. 2 Click Import XML files link in the Modules main page.
The import XML files on the main page are displayed (Figure26).
3 The Institution Admin can click Browse button to select XML file to be uploaded.
7 The Institution Admin then chooses disciplines and adds them to the
list box at the right by clicking >>> then click upload button (Figure26). The xml file is uploaded and published on the front end interface.
Figure 26: Import XML files main page
Exercise 2.6
EEEvvveeennntttsss,,, NNNeeewwwsss aaannnddd GGGeeennneeerrraaalll MMMaaarrrqqquuueeeeee MMMoooddduuullleeesss
In this section, you learn how the Institution and Data Entry
administrators manage News, Events and General marquee
modules using back end interface.
Events, News and General Marquee Modules
85
Events Information Management Module The events module is an integrated part of Regional VERCON. The back end
system of the events module enables system administrators to manipulate
events by adding, editing, publishing or deleting them.
There are two types of users responsible for manipulating events: Data entry
administrator & Institution Administrator.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add Events.
2. Edit/Delete Events that are added but not yet sent to Institution
Administrator.
3. Send Event to Institute Administrator.
2- Institution Administrator The Institution Administrator is assigned by National admin. He receives
Events’ records from Data Entry and is responsible to:
1. Publish Events.
2. Edit/ View/ Delete and Reject Events.
The following pages in this section will explain the details of each user’s responsibilities.
Events, News and General Marquee Modules
86
1- Institution Data Entry The Data Entry operator is assigned to an institution by Institution Admin.
The following operations are carried by the Data Entry on Events Module.
1.1 Add New Event
1. Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 11).
3. Click Events link in the Modules main page. The events main page is displayed (Figure 27). 4. Click the “Add New” link in the Events main page.
The Add Events page will be displayed (Figure 28).
5. In the Add Event page Complete the data in the form then Click Save The Event record is added but not sent to the Institution admin.
Note: To view the added Events, click work in progress from the left menu in
the Events main page (Figure 27).
Exercise 1.1
Events, News and General Marquee Modules
87
Figure 27: Events main page
To be published, published, rejected and work in progress Add new Figure 28: Add – Edit Events form
Events, News and General Marquee Modules
88
1.2 View/Edit/Delete/send Event’s Record
1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 27).
All Events’ records added but not sent to Institution admin will be displayed.
3 To view a record, select the Event record then click View (Figure 29). The record details will be displayed.
4 To delete a record, select the Event record then click Delete (Figure
29). The record will be deleted.
5 To update a record, select the Event record then click Edit (Figure 29)
then change the fields to be updated and click Save. The record will be updated.
6 To send an Event record to Institution Admin for approval, select the
record then click Send (Figure 29). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
Figure 29: View/Edit/Delete/Send Event in work in progress state
Delete, Send, Add New View, Edit
Exercise 1.2
Events, News and General Marquee Modules
89
1.3 Events’ Records Status The Events’ records have progress stages; each stage has its own
corresponding status. Each stage or status has its own system actor(s)
who only has the privilege to manage the record. The back-end interface
provides a view for each status.
The following table lists the “Event State”, and the user who has the
privilege to manipulate the record, and a brief description of the state.
Note: The data entry operator can view Events’ records in all the above four
status views, while the institute admin can view two statuses only: “To be
published and published”.
State/ view System Actor/
User State Description
Work in Progress
Institute Data Entry
Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state).
To be Published
Institute Admin
Records sent by data entry to Institution admin but are not yet approved by him.
Published Institute Admin
Records that are published by Institution Admin, and consequently appear on the front end.
Rejected ( by Publisher)
Institute Data Entry
Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, delete, resend to Institution Admin
Events, News and General Marquee Modules
90
1.3.1 Displaying Events’ Records Status for Data entry operator
1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
publishing, click in the left menu work in progress (Figure 29). All Events’ records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be publish in the left menu (Figure 29). All Events’ records sent to Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 29). All Published Events will be displayed.
5 To display records that are rejected by Institution Admin and return
back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 29). All rejected Events’ records will be displayed.
Exercise 1.3.1
Events, News and General Marquee Modules
91
2- Institution Administrator The Institution Administrator receives Events’ records from Data Entry and
can manipulate them in different ways. The following exercises will explain
in details the institute administrator’s responsibilities for records.
2.1 Publish Event
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Events link in the Modules main page. The Events main page is displayed (Figure30).
4 The Institution Admin can click on to be published (Figure 30). Display all events sent by Data Entry and need to be published on the front end (Figure 31).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 31). 6 If the record accepted by the Institution Admin, Click publish (Figure
31). The record will be published on the front end interface.
Exercise 2.1
Events, News and General Marquee Modules
92
Figure 30: Institue Admin. Events’ page
To be publish, published view, edit
Figure 31 : To be published
Delete, Publish, Reject, Add New View, Edit
Events, News and General Marquee Modules
93
2.2 Edit Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select an Event then click Edit (Figure 31).
The Edit events information page is displayed.
3 Click Submit after editing the record. The record information is updated.
2.3 Delete Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 31).
The Record will be deleted.
2.4 Reject Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject and write the
reasons for rejection (Figure 31). The Record returns back to Data Entry for editing, and can be viewed in
“Rejected” view.
Exercise 2.2
Exercise 2.3
Exercise 2.4
Events, News and General Marquee Modules
94
2.5 Displaying Events’ Records Status for Institute Admin The Institution Admin can display Events’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published Events’ records, click published from the left menu
(Figure 31). All published events are displayed where Institution admin can View.
3 To view Events’ records need to be published by Institution Admin,
click to be published from the left menu (Figure 31). All records need to be published by Institution Admin are displayed
Note: Institution admin has authority to add directly an event to the front end.
Exercise 2.5
Events, News and General Marquee Modules
95
News Information Management Module The news module is an integrated part of Regional VERCON. The back
end system of the news module enables system actors to manipulate news
by adding, editing, publishing or deleting them. There are two types of
users responsible for manipulating events: Data entry operator & Institution
Admin.
1- Institution Data Entry
The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add News.
2. Edit/Delete News that are added but not yet sent to Institution
Administrator
3. Send News to Institute Administrator.
2- Institution Administrator
The Institution Administrator is assigned by National admin. He receives
News’ records from Data Entry and is responsible to Publish/ Edit/ View/
Delete/ Reject News.
Events, News and General Marquee Modules
96
1- Institution Data Entry The Data Entry operator is assigned to an institution by National Admin. The
following exercises explain the operations which allow this type of user to
manage News.
1.1 Add New News
4. Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 5. Click Modules link.
The Modules main page is displayed (figure 11).
6. Click News link in the Modules main page. The events main page is displayed (Figure32).
7. Click Add New link in the News main page. The Add news page will be displayed (Figure 33).
8. Complete the data in the form. 9. Click Submit
The News record is added but not sent to the Institution admin. To view the added News, click work in progress from left menu in the event main page (Figure32).
Exercise 1.1
Events, News and General Marquee Modules
97
Figure 32: News main page
To be published, published Add New Rejected by publisher, work In progress Figure 33 : Add / Edit News Form
Events, News and General Marquee Modules
98
1.2 Edit/Delete/send News Record
1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 32).
All News’ records added but not sent to Institution admin will be displayed. 3 To delete a record, select the News’ record then click Delete (Figure
34). The record will be deleted.
4 To update a record, select the record then click Edit (Figure 34) then
change the fields to be updated and click Submit. The record will be updated.
5 To send a publication record to Institution Admin for approval, select
the record then click Send (Figure 34). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
6 To View a record, select the record then click View (Figure 34). Figure 34 : Work in progress
Delete, send, Add New View, Edit
Exercise 1.2
Events, News and General Marquee Modules
99
1.3 News’ Records Status The news’ records have progress stages; each stage has its own
corresponding status. Each stage or status has its own system actor(s)
who only has the privilege to manage the record. The back-end interface
provides a view for each status.
The following table lists the “News State”, and the user who has the
privilege to manipulate the record, and a brief description of the state.
Note:
The data entry operator can view News’ records in all the above four
status views, while the institute admin can view two statuses only: “To
be published and published”.
State/ view System Actor/
User State Description
Work in Progress
Institute Data Entry
Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state)
To be Published
Institute Admin Records sent by data entry to Institution admin but are not yet approved by him.
Published Institute Admin Records that are published by Institution Admin, and consequently appear on the front end
Rejected ( by Publisher)
Institute Data Entry
Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, Delete, resend to Institution Admin
Events, News and General Marquee Modules
100
1.3.1 Displaying News’ Records Status for Data entry operator
1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
publishing, click in the left menu work in progress (Figure 34). All News’ records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be publish in the left menu (Figure 34). All News’ records sent to Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 34). All Published News will be displayed.
5 To display records that are rejected by Institution Admin and return
back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 34). All rejected News’ records will be displayed.
Exercise 1.3.1
Events, News and General Marquee Modules
101
2- Institution Admin The Institution Administrator can start acting on News’ records after
receiving it from Data Entry operator; the following exercises explain the
operations which allow this type of user to manage events.
2.1 Publish News
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click News link in the Modules main page. The News main page is displayed (Figure32).
5 The Institution Admin can click on to be published (Figure 35). Display all News sent by Data Entry and need to be published on the front end.
7 The Institution Admin can click on view to revise the record details. 8 If the record accepted by the Institution Admin, Click publish (Figure
35). The record will be published on the front end interface.
Exercise 2.1
Events, News and General Marquee Modules
102
Figure 35: News main page
To be published, published 2.2 Edit News’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit News’ record, select a record then click Edit (Figure 36).
The Edit News information page is displayed (Figure 37).
3 Clicks Submit after editing the record. The record information is updated.
Exercise 2.2
Events, News and General Marquee Modules
103
2.3 Delete Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete News’ record, select the record then click Delete (Figure
36). The Record will be deleted.
2.4 Reject Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject and write the
reason for rejection (Figure 36). The Record returns back to Data Entry for editing, and can be viewed in
“Rejected” view
Figure 36:To Be Published
Delete, publish, reject, Add new view, Edit
Exercise 2.3
Exercise 2.4
Events, News and General Marquee Modules
104
Figure 37:Edit News
2.5 Displaying News’ Records Status for Institute Admin
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published News’ records, click published from the left menu
(Figure 36). All published News is displayed where Institution admin can View.
3 To view News’ records need to be published by Institution Admin,
click to be published from the left menu (Figure 36). All records need to be published by Institution Admin are displayed
Note: Institution admin has authority to add directly News to the front end.
Exercise 2.5
Events, News and General Marquee Modules
105
General Marquee Module The back end system enables system administrators to manipulate general
marquees by adding, editing, publishing or deleting them.
There are two types of users responsible for manipulating general
marquee: Institution Data entry & Institution Admin.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add General Marquee.
2. Edit/Delete General Marquee that is added but not yet sent to
Institution Administrator.
3. Send General Marquee to Institute Admin.
2- Institution Administrator The Institution Administrator is assigned by National admin. He receives
General Marquee’s record from Data Entry and is responsible to:
1. Publish General Marquee’s record.
2. Edit/ View/ Delete and Reject General Marquee’s record.
The following pages in this section will explain the details of each user’s
responsibilities.
Events, News and General Marquee Modules
106
1- Institution Data Entry The Data Entry operator is assigned to an institution by Institution Admin.
The following operations are carried by the Data Entry on General
Marquee Module.
1.1 Add New General Marquee
1. Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 11).
3. Click General Marquee link in the Modules main page. The General Marquee main page is displayed (Figure 48). 6. Click the “Add New” link in the General Marquee main page.
The Add General Marquee page will be displayed (Figure 49).
7. In the Add General Marquee page, complete the data in the form then Click Save. The General Marquee’s record is added but not sent to the Institution admin.
Note: To view the added General Marquee, click work in progress from the left
menu in the General Marquee main page (Figure 48).
Exercise 1.1
Events, News and General Marquee Modules
107
Figure 38: General Marquee main page
To be published, published, rejected and work in progress Add new
Figure 39: Add – Edit General Marquee form
Events, News and General Marquee Modules
108
1.2 View/Edit/Delete/send General Marquee’s Record
1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 38).
All General Marquee’s records added but not sent to Institution admin will be displayed.
3 To view a record, select the General Marquee’s record then click
View (Figure 40). The record details will be displayed.
4 To delete a record, select the General Marquee’s record then click
Delete (Figure 40). The record will be deleted.
5 To update a record, select the General Marquee’s record then click
Edit (Figure 40) then change the fields to be updated and click Save. The record will be updated.
6 To send a General Marquee’s record to Institution Admin for approval,
select the record then click Send (Figure 40). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
Exercise 1.2
Events, News and General Marquee Modules
109
Figure 40: View/Edit/Delete/Send General Marquee in work in progress state
Delete, Send, Add New View, Edit
1.3 General Marquee’s Records Status The General Marquee’s records have progress stages; each stage has its
own corresponding status. Each stage or status has its own system
administrator(s) who only has the privilege to manage the record. The
back-end interface provides a view for each status.
The following table lists the “General Marquee’s State”, and the user who
has the privilege to manipulate the record, and a brief description of the
state.
Events, News and General Marquee Modules
110
Note: The data entry operator can view General Marquee’s records in all the
above four status views, while the institute admin can view two statuses
only: “To be published and published”.
State/ view System Actor/
User State Description
Work in Progress
Institute Data Entry
Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state).
To be Published
Institute Admin
Records sent by data entry to Institution admin but are not yet approved by him.
Published Institute Admin
Records that are published by Institution Admin, and consequently appear on the front end.
Rejected ( by Publisher)
Institute Data Entry
Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, delete, resend to Institution Admin
Events, News and General Marquee Modules
111
1.3.1 Displaying General Marquee’s Records Status for Data entry operator
1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
publishing, click in the left menu work in progress (Figure 38). All General Marquee’s records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be publish in the left menu (Figure 38). All General Marquee’s records sent to Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 38). All Published General Marquee will be displayed.
5 To display records that are rejected by Institution Admin and return
back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 38). All rejected General Marquee’s records will be displayed.
Exercise 1.3.1
Events, News and General Marquee Modules
112
2- Institution Administrator The Institution Administrator receives General Marquee’ records from Data
Entry and can manipulate them in different ways. The following exercises
will explain in details the institute administrator’s responsibilities for
records.
2.1 Publish General Marquee
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click General Marquee link in the Modules main page. The General Marquee main page is displayed (Figure41).
4 The Institution Admin can click on to be published (Figure 41). Display all General Marquee sent by Data Entry and need to be published on the front end (Figure 42).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 42). 6 If the record accepted by the Institution Admin, Click publish (Figure
42). The record will be published on the front end interface.
Exercise 2.1
Events, News and General Marquee Modules
113
Figure 41: General Marquée main page
To be publish, published view, edit
Figure 42 : To be published
Delete, Publish, Reject, Add New View, Edit
Events, News and General Marquee Modules
114
2.2 Edit General Marquee’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a General Marquee’s record then click Edit
(Figure 42). The Edit General Marquee information page is displayed.
3 Clicks Submit after editing the record. The record information is updated.
2.3 Delete General Marquee’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 42).
The Record will be deleted.
2.4 Reject General Marquee’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject and write the
reason for rejection (Figure 42). The Record returns back to Data Entry for editing, and can be viewed in
“Rejected” view.
Exercise 2.2
Exercise 2.3
Exercise 2.4
Events, News and General Marquee Modules
115
2.5 Displaying General Marquee’s Records Status for Institute Admin The Institution Admin can display General Marquee’s records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published General Marquee’ records, click published from
the left menu (Figure 41). All published General Marquee are displayed where Institution admin can View.
3 To view General Marquee’ records need to be published by Institution
Admin, click to be published from the left menu (Figure 41). All records need to be published by Institution Admin are displayed
Note: Institution admin has authority to add directly a General Marquee to the front end.
Exercise 2.5
CCCooollllllaaabbbooorrraaatttiiivvveee PPPaaarrrtttnnneeerrrsss IIInnnfffooorrrmmmaaatttiiiooonnn MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm///MMMoooddduuullleeesss
In this section, you learn how the Institution and Data Entry
administrators manage Collaborative Partners module using back
end interface.
Collaborative Partners and Information Management System/Modules
119
Collaborative Partners Information Management Module The collaborative partners’ module is an integrated part of NEPPNET. The
back end system of the collaborative partners’ module enables system
administrators to manipulate collaborative partners by adding, editing,
publishing or deleting Collaborative partners’ records. There are two types
of users responsible for manipulating Collaborative partners: Data entry
administrator & Institution Admin.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add Collaborative partners’ records.
2. Edit/Delete Collaborative partners’ records that are added but not
yet sent to Institution Administrator.
3. Send Collaborative partners’ records to Institute Administrator.
2- Institution Administrator The Institution Administrator is assigned by National admin. He receives
Collaborative partners’ records from Data Entry and is responsible to:
1. Publish Collaborative partners’ records.
2. Edit/ View/ Delete and Reject Collaborative partners’ records.
The following pages in this section will explain the details of each user’s responsibilities.
Collaborative Partners and Information Management System/Modules
120
1- Institution Data Entry The Data Entry administrator is assigned to an institution by Institution
Admin. The following operations are carried by the Data Entry on
Collaborative Module.
1.1 Add New Collaborative Record
1. Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 11).
3. Click Collaborative link in the Modules main page. The collaborative main page is displayed (Figure 48). 4. Click the “Add New” link in the Collaborative main page.
The Add Collaborative page will be displayed (Figure 49).
5. In the Add Collaborative page Complete the data in the form then Click Save The collaborative partner record is added but not sent to the Institution admin.
Note: To view the added Collaborative partner, click work in progress from the
left menu in the Collaborative main page (Figure 48).
Exercise 1.1
Collaborative Partners and Information Management System/Modules
121
Figure 48: Collaborative main page
To be published, published, rejected and work in progress Add new
Figure 49: Add – Edit Collaborative form
Collaborative Partners and Information Management System/Modules
122
1.2 View/Edit/Delete/send Collaborative partners’ Records
1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 48).
All Collaborative partners’ records added but not sent to Institution admin will be displayed.
3 To view a record, select the record then click View (Figure 50).
The record details will be displayed.
4 To delete a record, select the record then click Delete (Figure 50). The record will be deleted.
5 To update a record, select the record then click Edit (Figure 50) then
change the fields to be updated and click Save. The record will be updated.
6 To send an Event record to Institution Admin for approval, select the
record then click Send (Figure 50). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
Figure 50: View/Edit/Delete/Send Event in work in progress state
Delete, Send, Add New View, Edit
Exercise 1.2
Collaborative Partners and Information Management System/Modules
123
1.3 Collaborative partners’ Records Status The Collaborative partners’ records have progress stages; each stage has
its own corresponding status. Each stage or status has its own system
administrator who only has the privilege to manage the record. The back-
end interface provides a view for each status.
The following table lists the “Collaborative records’ State”, and the user
who has the privilege to manipulate the record, and a brief description of
the state.
Note: The data entry can view Collaborative records’ in all the above four status
views, while the institute admin can view two statuses only: “To be
published and published”.
State/ view System Actor/
User State Description
Work in Progress
Institute Data Entry
Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state).
To be Published
Institute Admin
Records sent by data entry to Institution admin but are not yet approved by him.
Published Institute Admin
Records that are published by Institution Admin, and consequently appear on the front end.
Rejected ( by Publisher)
Institute Data Entry
Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, delete, resend to Institution Admin
Collaborative Partners and Information Management System/Modules
124
1.3.1 Displaying Collaborative Records’ Status for Data entry administrator
1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
publishing, click in the left menu work in progress (Figure 50). All Collaborative partners’ records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be publish in the left menu (Figure 50). All records sent to Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 50). All Published Collaborative partners’ records will be displayed.
5 To display records that are rejected by Institution Admin and return
back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 50). All rejected records will be displayed.
Exercise 1.3.1
Collaborative Partners and Information Management System/Modules
125
2- Institution Administrator The Institution Administrator receives Collaborative partners’ records from
Data Entry and can manipulate them in different ways. The following
exercises will explain in details the institute administrator’s responsibilities
for Collaborative partners’ records.
2.1 Publish Collaborative partners’ records
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 3). The back end home page is displayed (Figure 4).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Collaborative link in the Modules main page. The Collaborative partners main page is displayed (Figure51).
4 The Institution Admin can click on to be published (Figure 51). Display all records sent by Data Entry and need to be published on the front end (Figure 52).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 52). 6 If the record accepted by the Institution Admin, select the record then
click publish (Figure 52). The record will be published on the front end interface.
Exercise 2.1
Collaborative Partners and Information Management System/Modules
126
Figure 51: Collaborative Partner main page
To be publish, published view, edit
Figure 52 : To Be Published
Delete, Publish, Reject, Add New View, Edit
Collaborative Partners and Information Management System/Modules
127
2.2 Edit Collaborative partners’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 51).
The Edit record information page is displayed.
3 Clicks Submit after editing the record. The record information is updated.
2.3 Delete Collaborative partners’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 51).
The Record will be deleted.
2.4 Reject Collaborative partners’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 51).
The Record returns back to Data Entry for editing, and can be viewed in “Rejected” view.
Exercise 2.2
Exercise 2.3
Exercise 2.4
Collaborative Partners and Information Management System/Modules
128
2.5 Displaying Collaborative partners’ records Status for Institute Admin The Institution Admin can display Collaborative partners’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published records, click published from the left menu (Figure
52). All published records are displayed where Institution admin can View.
3 To view records need to be published by Institution Admin, click to be
published from the left menu (Figure 52). All records need to be published by Institution Admin are displayed.
Note: Institution admin has authority to add directly an event to the front end.
Exercise 2.5
Country Reports, Good practices, Link and other Modules
129
CCCooouuunnntttrrryyy RRReeepppooorrrttt,,, GGGooooooddd PPPrrraaaccctttiiiccceeesss,,, LLLiiinnnkkksss aaannnddd RRRSSSSSS MMMoooddduuullleeesss
In this section, you learn how the Institution and Data Entry
administrators manage Country Reports, Good Practices, Laws and
Regulations, Links and RSS modules using back end interface
Country Reports, Good practices, Link and other Modules
131
1- Country Reports Module The back end system enables the system administrators to
Add/Update/Delete Country Report’s data. There are two types of users
responsible for manipulating Country Reports: Data entry administrator &
Institution Admin.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add Country Reports’ records.
2. Edit/Delete Country Reports’ records that are added but not yet sent
to Institution Administrator.
3. Send Country Reports’ records to Institute Administrator.
2- Institution Administrator The Institution Administrator is assigned by National admin. He receives
Country Reports’ records from Data Entry and is responsible to:
1. Publish Country Reports’ records.
2. Edit/ View/ Delete and Reject Country Reports’ records.
The following pages in this section will explain the details of each user’s responsibilities.
Country Reports, Good practices, Link and other Modules
132
1- Institution Data Entry The Data Entry administrator is assigned to an institution by Institution
Admin. The following operations are carried by the Data Entry on Country
Report module.
1.1 Display Country Reports
1. Login to back end interface using the data entry username and password Data entry home page will be displayed (figure 5)
2. Click Modules link.
The module main page is displayed (figure 11).
3. Click Country Reports. The Country Report main page is displayed (figure 58).
Figure 58: Country Reports main Page
Published, to be published Rejected and work in progress Add New
Exercise 1.1
Country Reports, Good practices, Link and other Modules
133
1.2 Add New Country Report
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click Add New. The Country Report form page will be displayed (figure 58)
3. Fill the data in the displayed form, and then click Submit (figure 59).
The new report is added and users can view it in the country’s Front end. Figure 59: Country Reports Add - Edit page
Exercise 1.2
Country Reports, Good practices, Link and other Modules
134
Figure 60: View/Edit/Delete/Send country report in work in progress state
Delete, Send, Add New view, edit and agrovoc 1.3 View/ Edit/ Delete a Country Report
1. Repeat steps 1 to 3 in exercise 1.1.
2. To view report information, select the report then click view. The report information will be displayed.
3. To modify data of a report, select the report then click Edit. The Country Report form page will be displayed (figure59)
4. Change the required information in the form and click submit.
The report information is modified.
5. To delete a report, select the report then click Delete (Figure 60). The report is deleted.
6. To send a country report to Institution Admin for approval, select the record then click Send (Figure 60). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
Exercise 1.3
Country Reports, Good practices, Link and other Modules
135
2- Institution Administrator The Institution Administrator receives country report’s records from Data
Entry and can manipulate them in different ways. The following exercises
will explain in details the institute administrator’s responsibilities for country
reports’ records.
2.1 Publish country reports’ records
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 3). The back end home page is displayed (Figure 4).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click country report link in the Modules main page. The Country report main page is displayed (Figure61).
4 The Institution Admin can click on to be published (Figure 61). Display all records sent by Data Entry and need to be published on the front end (Figure 62).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 62). 6 If the record accepted by the Institution Admin, select the record then
click publish (Figure 62). The record will be published on the front end interface.
Exercise 2.1
Country Reports, Good practices, Link and other Modules
136
Figure 61: Country Report main page
To be publish, published view, edit
Figure 62 : To Be Published
Delete, Publish, Reject, Add New View, Edit
Country Reports, Good practices, Link and other Modules
137
2.2 Edit country reports’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 62).
The Edit record information page is displayed.
3 Clicks Submit after editing the record. The record information is updated.
2.3 Delete country reports’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 62).
The Record will be deleted.
2.4 Reject country reports’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 62).
The Record returns back to Data Entry for editing, and can be viewed in “Rejected” view.
Exercise 2.2
Exercise 2.3
Exercise 2.4
Country Reports, Good practices, Link and other Modules
138
2.5 Displaying country reports’ records Status for Institute Admin The Institution Admin can display country reports’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published records, click published from the left menu (Figure
61). All published records are displayed where Institution admin can View.
3 To view records need to be published by Institution Admin, click to be
published from the left menu (Figure 61). All records need to be published by Institution Admin are displayed.
Note: Institution admin has authority to add directly a country report to the front end.
Exercise 2.5
Country Reports, Good practices, Link and other Modules
139
2- Good Practices Module
The back end system enables the system administrators to
Add/Update/Delete Good Practices’ data. There are two types of users
responsible for manipulating Good Practices: Data entry administrator &
Institution Admin.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add Good Practices’ records.
2. Edit/Delete Good Practices’ records that are added but not yet sent
to Institution Administrator.
3. Send Good Practices’ records to Institute Administrator.
2- Institution Administrator The Institution Administrator is assigned by National admin. He receives
Good Practices’ records from Data Entry and is responsible to:
1. Publish Good Practices’ records.
2. Edit/ View/ Delete and Reject Good Practices’ records.
The following pages in this section will explain the details of each user’s responsibilities.
Country Reports, Good practices, Link and other Modules
140
1- Institution Data Entry The Data Entry administrator is assigned to an institution by Institution
Admin. The following operations are carried by the Data Entry on
Collaborative Module.
1.1 Display Good Practices
1. Login to back end interface using the data entry username and password Data entry home page will be displayed (figure 4)
2. Click Modules link.
The modules main page is displayed (figure 5).
3. Click Good Practices. The Good Practices main page is displayed (figure 63).
Figure 63: Good Practices main Page
To be publish, published Rejected and work in progress Add New
Exercise 1.1
Country Reports, Good practices, Link and other Modules
141
1.2 Add New Good Practices
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click Add New. The Good Practices form page will be displayed (figure 64)
3. Fill the data in the displayed form, and then click Submit (figure 64).
The good practice record is added but not sent to the Institution admin. Note: To view the added good practices, click work in progress from the
left menu in the good practices main page (Figure 63).
Figure 64: Good Practices information Form
Exercise 1.2
Country Reports, Good practices, Link and other Modules
142
1.3 View/ Edit/ Delete a Good Practices
1. Repeat steps 1 to 3 in exercise 1.1.
2. To view Good Practices information, select the record then click view. The record information will be displayed.
3. To modify data of a record, select the record then click Edit. The Good Practices form page will be displayed (figure60)
4. Change the required information in the form and click submit.
The record information is modified.
5. To delete a record, select the record then click Delete. The record is deleted.
Exercise 1.3
Country Reports, Good practices, Link and other Modules
143
2- Institution Administrator The Institution Administrator receives Good Practices’ records from Data
Entry and can manipulate them in different ways. The following exercises
will explain in details the institute administrator’s responsibilities for Good
Practices’ records.
2.1 Publish Good Practices’ records
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 3). The back end home page is displayed (Figure 4).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Good Practices link in the Modules main page. The Good Practices main page is displayed (Figure65).
4 The Institution Admin can click on to be published (Figure 65). Display all records sent by Data Entry and need to be published on the front end (Figure 66).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 66). 6 If the record accepted by the Institution Admin, select the record then
click publish (Figure 66). The record will be published on the front end interface.
Exercise 2.1
Country Reports, Good practices, Link and other Modules
144
Figure 65: Good Practices main page
To be publish, published view, edit
Figure 66 : To Be Published
Delete, Publish, Reject, Add New View, Edit
Country Reports, Good practices, Link and other Modules
145
2.2 Edit Good Practices’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 66).
The Edit record information page is displayed.
3 Clicks Submit after editing the record. The record information is updated.
2.3 Delete Good Practices’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 66).
The Record will be deleted.
2.4 Reject Good Practices’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 66).
The Record returns back to Data Entry for editing, and can be viewed in “Rejected” view.
Exercise 2.2
Exercise 2.3
Exercise 2.4
Country Reports, Good practices, Link and other Modules
146
2.5 Displaying Good Practices’ records Status for Institute Admin The Institution Admin can display Good Practices’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published records, click published from the left menu (Figure
52). All published records are displayed where Institution admin can View.
3 To view records need to be published by Institution Admin, click to be
published from the left menu (Figure 52). All records need to be published by Institution Admin are displayed.
Note: Institution admin has authority to add directly a Good Practice to the front end.
Exercise 2.5
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3- Links Module The back end system enables the system administrators to
Add/Update/Delete Links' data. The institution Administrator is the only
user who can publish links records, he is responsible to:
1.1 Display Links
1. Login to back end interface using the institution Administrator username and password Institution Admin home page will be displayed (figure 4)
2. Click Modules link.
The user manager and institutions main page is displayed (figure 5).
3. Click Links. The Links main page is displayed (figure 67).
Figure 67: Links main page
Delete, Add New Edit
Exercise 1.1
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1.2 Add new Link
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click Add New.
The Links form page will be displayed (figure 68)
3. Fill the data in the displayed form, and then click Submit (figure 68).
The new link is added and users can view it in the Front end. Figure 68: Add - Edit Link Form
1.3 Edit/Delete a Link
1. Repeat steps 1 to 3 in exercise 1.1. 2. To modify data of a Link, select the record then click Edit (Fig. 67).
The Link form page will be displayed (figure68). 3. Change the required information in the form and click submit.
The record information is modified. 4. To delete a Link, select the record then click Delete (Figure 67).
The record is deleted.
Exercise 1.2
Exercise 1.3
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4- RSS Module The back end system enables the system administrators to
Add/Update/Delete RSS data. Both institution and data entry
administrators can create and manage RSS records.
1- Institution Data Entry The Data Entry administrator is assigned to an institution by Institution
Admin. The following operations are carried by the Data Entry on RSS
Module.
1.1 Display RSS
1. Login to back end interface using the data entry username and password Data entry Admin home page will be displayed (figure 4)
2. Click Modules link. The user manager and institutions main page is displayed (figure 5).
3. Click RSS.
The RSS main page is displayed (Figure 69).
1.2 Add new RSS
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click Add New.
The RSS form page will be displayed (Figure 70)
3. Fill the data in the displayed form, and then click Submit (Figure 70).
The RSS record is added but not sent to the Institution admin.
Exercise 1.1
Exercise 1.2
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Note: To view the added RSS, click work in progress from the left menu
in the RSS main page (Figure 69).
Figure 69: RSS main page
Delete, Add New Figure 70: Add - Edit RSS Form
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1.3 Edit/Delete/Send RSS
1 Repeat steps 1 to 3 in exercise 5.1. 2 To modify data of RSS, select the record then click Edit (Figure 66).
The RSS form page will be displayed (figure67).
3 Change the required information in the form and click submit. The record information is modified.
4 To delete RSS, select the record then click Delete (Figure 66).
The record is deleted.
6 To send a record to Institution Admin for approval, select the record then click Send. After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
Exercise 1.3
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2- Institution Administrator The Institution Administrator receives RSS records from Data Entry and
can manipulate them in different ways. The following exercises will explain
in details the institute administrator’s responsibilities for RSS records.
2.1 Publish RSS records
1 Login to back end interface by typing Institution Admin username and
password then click login (Figure 3). The back end home page is displayed (Figure 4).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click RSS link in the Modules main page. The RSS main page is displayed (Figure 71).
4 The Institution Admin can click on to be published (Figure 71). Display all records sent by Data Entry and need to be published on the front end (Figure 72).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 72). 6 If the record accepted by the Institution Admin, select the record then
click publish (Figure 72).
7 The institute admin should open module main page and click on Export XML (Figure 73). The record will be published on the front end interface.
Exercise 2.1
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153
Figure 71: RSS main page
To be publish, published view, edit
Figure 72 : To Be Published
Delete, Publish, Reject, Add New View, Edit
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2.2 Edit RSS records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 72).
The Edit record information page is displayed.
3 Clicks Submit after editing the record. The record information is updated.
2.3 Delete RSS records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 72).
The Record will be deleted. Figure 73 : Export XML
Exercise 2.2
Exercise 2.3
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2.4 Reject RSS records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 72).
The Record returns back to Data Entry for editing, and can be viewed in “Rejected” view.
2.5 Displaying RSS records Status for Institute Admin The Institution Admin can display RSS records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published records, click published from the left menu (Figure
72). All published records are displayed where Institution admin can View.
3 To view records need to be published by Institution Admin, click to be
published from the left menu (Figure 72). All records need to be published by Institution Admin are displayed.
Note: Institution admin has authority to add directly RSS to the front end.
Exercise 2.4
Exercise 2.5
EEExxxttteeennnsssiiiooonnn BBBuuulllllleeetttiiinnnsss MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm FFFrrrooonnnttt eeennnddd IIInnnttteeerrrfffaaaccceee In this section, you learn about accessing, browsing and searching the
front end of the Extension bulletins module that are available to any
user.
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159
1- Access Function: How to start the Front end interface?
1- Open the browser. 2- Write in Address : http://vercon-neareast.net
3- The website will be displayed in the browser as shown below.
4- The user selects the Website Language from the language drop down list
(Figure 3).
5- Click “Extension Bulletins management System” to access the system
Figure 3: Home page
Exercise 1.1
Language drop down list Extension Bulletins Management System
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2- Browse Function: The user of the VERCON can browse various components of Bulletins system.
2.1 Browsing Bulletins by domain
1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click the domain under the introduction in the main page of the
bulletins system(figure 4).
3. Or, click Browse by Domain in the right side menu All domains will be displayed in a separate page(figure 5). Then click the domain under the introduction in the main page of the bulletins system. All bulletins under this domain will be displayed(figure 6).
Exercise 2.1
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161
Figure 4: Browse bulletins by Domain from the main page All domains of bulletins search a specific topic Browse by domain
Figure 5: Browse bulletins by Domain
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Figure 6: Bulletins under the selected Domain 2.2 Browsing All Bulletins 2.2 Browsing All Extension Bulletins
1. Repeat steps from 1 to 5 in exercise 1.1. 1- Click All Extension Bulletins
All bulletins will be displayed regardless of type or subject (Figure 7).
Exercise 2.2
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Figure 7: Browsing all Extension Bulletins Search by country, domain, bulletin, title or subtitle Free search
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2.3 Browsing by Country
1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click Browse by Country from the right menu
All countries will be displayed (Figure 8). 3. Select a country and click on it
All bulletins published under this country will be displayed (Figure 9). Figure 8: Browsing Extension Bulletins by country Figure 9: Browsing Extension Bulletins under specific country
Exercise 2.3
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2.4 Display Bulletins Statistics
1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click Bulletins Statistics from the right menu Number of published bulletins classified by country and by domain will be displayed (Figure 10).
Figure 10: Bulletins statistics by country and domain
Exercise 2.4
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2.5 Browsing Bulletin details
1. Repeat steps from 1 to 5 in exercise 1.1. 2. Select a bulletin using any of the browsing methods explained above
(figure 11). 3. Click Details under the bulletin’s introduction to display the bulletin
content stored by the system Details of the selected bulletin will be displayed in a new page (figure 12).
4. Click the internet link to the right side of the bulletin’s title. The original bulletin will be displayed from its publishing location (figure 13).
5. click on the pdf icon to the right side of the bulletin’s tile The bulletin will be displayed in your browser in pdf forma (figure 14).
Figure 11: Browsing Bulletins details
Exercise 2.5
Bulletin details
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Figure 12: Bulletins details displayed by the system Bulletin link and bulletin in pdf
Extension Bulletins Management System – front-end interface
168
Figure 13: Bulletins details displayed from its publishing location
Original publishing location Figure 14: Bulletins details displayed in pdf format Bulletin details in pdf format
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3- Search Function: 3.1 Advanced Search
1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click search a specific topic (figure 4).
All extension bulletins page will be displayed (Figure 7).
3. Select a country, bulletin domain, bulletin title, any main title in a bulletin or any sub-title from the drop down menus.
4. When you select a bulletin, the next drop down menu will have all the titles
in this bulletin.
5. When you select a title in this bulletin, the next drop down menu will have all sub-titles under this title.
6. After your selection is complete, click search button.
The subtitle and the related text will be displayed under the search box(Figure 15).
Figure 15: Search results of advanced search
Exercise 3.1
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3.2 Free Search
1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click search a specific topic (figure 4).
All extension bulletins page will be displayed (Figure 7). 3. Click Free Search under the advanced search box (Figure 7).
The free search box will be displayed on top of bulletin domains in a new page (Figure 16).
4. Write a keyword in the search box and click search. All titles, sub-titles and content that have this word will be displayed in a new page (figure 17).
Note: In the free search, the key word (variety) will be searched in all bulletins in the system. This is an advantage for the user, for example you can compare the infection symptoms of a certain insect in more than one crop without searching the whole published bulletins (review figure 17).
Figure 16: Free Search in all bulletins
Exercise 3.2
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Figure 16: Results of Free Search in all bulletins
EEExxxttteeennnsssiiiooonnn BBBuuulllllleeetttiiinnnsss MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm BBBaaaccckkk---eeennnddd iiinnnttteeerrrfffaaaccceee
In this section, you learn about how system administrators manage
Extension Bulletins Management System using back end interface.
Extension Bulletins Management System – back-end interface
175
Extension Bulletins Management System The back end system enables system administrators to Add/Update/
Delete/Publish Extension Bulletins data. There are two users responsible
for administrating Publications Institution Data Entry user and Institution
Administrator.
1- Institution Data Entry The Institution Data Entry user is to be assigned to an institution by the
institution Admin. The following operations are carried out by the Institution
Data Entry on Bulletin System.
1.1 Adding An Extension Bulletin 1 Login to back end interface by typing Data Entry username and
password which was assigned to him by the Institution Admin then click login (Figure 4).
The back end home page is displayed (Figure 5). 2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Bulletins link in the Modules main page. The Bulletins main page is displayed (Figure 17).
4 Click Add New link in the Bulletins main page. The Add Bulletins page will be displayed (Figure 18).
Exercise 1.1
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Figure 17: Bulletins main page
To be published, published Add New , rejected, work in progress) 1.2 Entering bulletin’s data 1 Repeat steps 1 to 4 in exercise 1.1. 2 Complete the form by entering the bulletin’s data in page 1 of the
bulletin system (figure 18) (country, publisher, domain, bulletins title, author, bulletin’s number, year, summary, link to the original internet site)
3 You can also upload the pdf file of the bulletin if available 4 Click next to go to page 2
Page 2 of bulletins system will be displayed (figure 19). 5 Write the first main title in the bulletin, and the associated text in
related boxes.
6 Click on the icon next to the main title above the text boxes to add a new main title. Repeat this for all main titles in the bulletin.
7 Click save, then click next to go to page 3
Page 3 of bulletins system will be displayed (figure 20).
Exercise 1.2
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177
8 Select the main title that you want to add its sub-titles. Write the associated subtitle and its related text.
9 Click on Add sub-title next to the main title above the text boxes to add a new sub-title. Repeat this for all sub-titles under the same main title.
10 Repeat steps 8 and 9 for all main titles to add its sub-titles in the
same way. You can add a photo, image or chart to all titles and sub-titles by clicking on photo button under the associated title.
11 Click save, then click finish.
The Bulletin record is added but not sent to the Institution admin. To view the added Bulletin, select work in progress from left menu in the Bulletins main page (Figure17).
Figure 18: Bulletin data entry page 1
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Figure 19: Bulletin data entry page 2
Add photo Add new main title Figure 20: Bulletin data entry page 3
Select the main title Add new sub-title
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1.3 Edit/Delete/send Bulletin Record
1 Repeat steps 1 to 4 in exercise 1.1.
2 Click work in progress in the left menu (Figure 17). All Bulletin records added but not yet sent to Institution admin will be
displayed(Figure 21).
3 To delete a record, select the Bulletin record then click Delete. The record will be deleted.
4 To update a record, select the Bulletin record then click Edit then
change the fields to be updated and click Save. The record will be updated.
5 To send a Bulletin record to Institution Admin for approval, select the
record then click Send. After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
6 To View a record, select the Bulletin record then click View.
Figure 21: The Bulletin page – Bulletin listing
Delete, Send, Add new Edit, Veiw
Exercise 1.3
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180
2- Institution Administrator The Institution Administrator receives Bulletin’s records from Data Entry
and can manipulate them in different ways. The following exercises will
explain in details the institution administrator’s responsibilities for Bulletins.
2.1 Publish Bulletin’s record 1 Login to back end interface by typing the Institution Admin username
and password then click login (Figure 4). The back end home page is displayed (Figure 5).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Bulletins link in the Modules main page. The Bulletins main page is displayed (Figure21).
4 The Institution Admin can click on to be published (Figure 24). To display all Bulletins sent by Data Entry and need to be published on the front end.
5 The Institution Admin can click on view to revise the record details. 6 If the record is accepted by the Institution Admin, he can click publish
(Figure 24). The record will be published on the front end interface.
Exercise 2.1
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Figure 24: Institution Admin Bulletins main page
To be published, published view, edit 2.2 Edit Bulletins’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a Bulletins record, select a Bulletin then click Edit (Figure 24).
The Edit Bulletins information page is displayed (Figures 18, 19 and 20).
3 Clicks Save, then click finish after editing the record. The record information is updated.
2.3 Delete Bulletins’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Bulletin’s record, select the record then click Delete
(Figure 24). The Record will be deleted.
Exercise 2.2
Exercise 2.3
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2.4 Reject Bulletins’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Bulletin record, select the record then click Reject and
write the reasons for rejection (Figure 24). The Record returns back to Data Entry for editing, and can be viewed in
“Rejected” view 2.5 Displaying Bulletins’ Records Status The Institution Admin can display Bulletins’ records in different stages of progress as: 1- To be published: are records sent to the Institution admin but not yet published by him. 2- Published: Records that are approved by the Institution Admin and thus are published.
1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published Bulletins records, click published from the left
menu (Figure 24). All published Bulletins are displayed where Institution admin can View.
3 To view Bulletins records need to be published by the Institution
Admin, click to be published from the left menu (Figure 24). All records need to be published by Institution Admin are displayed
Note: The Institution admin has authority to add directly a Bulletin to the front end.
Exercise 2.4
Exercise 2.5
Rural woman Modules
183
RRRuuurrraaalll WWWooommmaaannn MMMoooddduuullleee
In this section, you learn how Data Entry and Institution
administrator manage Rural Woman module using back end
interface
Rural woman Modules
185
Rural Woman Module
The back end system enables system administrators to manipulate rural
woman Data by adding, editing, publishing or deleting records.
The rural woman module is composed of ten sub-modules which are
Balanced Meal, Old Meal, Daily Meal, Occasion Meal, Food Production,
Save Food, Child Disease, Vaccination, News Letters and Associations.
In this section, we will explain in details the balanced meal sub-module
only and the rest of the sub-modules are handled in the same way, as
what applied to balanced meal module is applied to the rest of the
modules.
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186
There are two types of users responsible for manipulating records: Data
entry administrator & Institution Administrator.
1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution
Administrator and is responsible to:
1. Add records.
2. Edit/Delete records that are added but not yet sent to Institution
Administrator.
3. Send records to Institute Administrator.
2- Institution Administrator The Institution Administrator is assigned by National admin. He receives
records from Data Entry and is responsible to:
1. Publish records.
2. Edit/ View/ Delete and Reject records.
The following pages in this section will explain the details of each user’s responsibilities.
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187
1- Institution Data Entry The Data Entry operator is assigned to an institution by Institution Admin.
The following operations are carried by the Data Entry on Balanced Meal
sub-module.
1.1 Add New Balanced Meal
1. Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 1).
The back end home page is displayed (Figure 2). 2. Click Modules link. The Modules main page is displayed (figure3).
3. Click Rural Woman link in the Modules main page. The rural woman main page is displayed (Figure 4). 4. Click Balanced Meal link in the Rural Woman main page. The Balanced Meal main page is displayed (Figure 5). 5. Click the “Add New” link in the Balance Meal main page.
The Add Events page will be displayed (Figure 6).
6. In the Add Event page Complete the data in the form then Click Save The Balance Meal record is added but not sent to the Institution admin.
Note: To view the added Balanced Meal, click work in progress from the left
menu in the Balance Meal main page (Figure 5).
Exercise 1.1
Rural woman Modules
189
Figure 5: Balanced Meal main page
to be published, published, rejected and work in progress Add new Figure 6: Add – Edit Balanced Meal form
Rural woman Modules
190
1.2 View/Edit/Delete/send Balanced Meal’s Record
1 Repeat steps 1 to 4 in exercise 1.1. 2 Click work in progress in the left menu (Figure 5).
All Balance Meal’s records added but not sent to Institution admin will be displayed.
3 To view a record, select the record then click View (Figure 7).
The record details will be displayed.
4 To delete a record, select the record then click Delete (Figure 7). The record will be deleted.
5 To update a record, select the record then click Edit (Figure 7) then
change the fields to be updated and click Save. The record will be updated.
6 To send a record to Institution Admin for approval, select the record
then click Send (Figure 7). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.
Figure 7: View/Edit/Delete/Send Balanced Meal in work in progress state
Delete, Send, Add New View, Edit
Exercise 1.2
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1.3 Balance Meal Record Status The Balance Meal records have progress stages; each stage has its own
corresponding status. Each stage or status has its own system
administrator(s) who only has the privilege to manage the record. The
back-end interface provides a view for each status.
The following table lists the “Balance Meal State”, and the user who has
the privilege to manipulate the record, and a brief description of the state.
Note: The data entry can view records in all the above four status views, while
the institute admin can view three statuses only: “To be published,
published, and rejected by publisher”
State/ view System Actor/
User State Description
Work in Progress
Institute Data Entry
Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state).
To be Published
Institute Admin
Records sent by data entry to Institution admin but are not yet approved by him.
Published Institute Admin
Records that are published by Institution Admin, and consequently appear on the front end.
Rejected ( by Publisher)
Institute Data Entry
Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, delete, resend to Institution Admin
Rural woman Modules
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1.3.1 Displaying Balance Meal’s Records Status for Data entry
1 Repeat steps 1 to 4 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for
publishing, click in the left menu work in progress (Figure 5). All records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be publish in the left menu (Figure 5). All records sent to Institution admin but not yet published will be displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 5). All Published records will be displayed.
5 To display records that are rejected by Institution Admin and return
back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 5). All rejected records will be displayed.
Exercise 1.3.1
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2- Institution Administrator The Institution Administrator receives Balanced Meal’s records from Data
Entry and can manipulate them in different ways. The following exercises
will explain in details the institute administrator’s responsibilities for
records.
2.1 Publish a Balance Meal Record
1. Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click login (Figure 1).
The back end home page is displayed (Figure 2). 2. Click Modules link. The Modules main page is displayed (figure3).
3. Click Rural Woman link in the Modules main page. The rural woman main page is displayed (Figure 4). 4. Click Balanced Meal link in the Rural Woman main page. The Balanced Meal main page is displayed (Figure 5).
5. The Institution Admin can click on to be published (Figure 8).
Display all events sent by Data Entry and need to be published on the front end (Figure 9).
6. The Institution Admin can select the record then click on view to revise
the record details (Figure 9). 7. If the record accepted by the Institution Admin, Click publish (Figure 9).
The record will be published on the front end interface.
Exercise 2.1
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194
Figure 8: Balance Meal main page
to be publish, published View, edit
Figure 9 : To be published
Delete, Publish, Reject, Add New View, Edit
Rural woman Modules
195
2.2 Edit a Balance Meal Record 1 Repeat steps 1 to 4 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 8).
The Edit Balance Meal information page is displayed.
3 Clicks Submit after editing the record. The record information is updated.
2.3 Delete a Balance Meal Record 1 Repeat steps 1 to 5 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 9).
The Record will be deleted.
2.4 Reject a Balance Meal Record 1 Repeat steps 1 to 5 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 9).
The Record returns back to Data Entry for editing, and can be viewed in “Rejected” view.
Exercise 2.2
Exercise 2.3
Exercise 2.4
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196
2.5 Displaying a Balance Meal Record Status for Institute Admin The Institution Admin can display Balanced Meal records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.
1 Repeat steps 1 to 4 in exercise 2.1. 2 To view published records, click published from the left menu (Figure
8). All published records are displayed where Institution admin can View.
3 To view records need to be published by Institution Admin, click to be
published from the left menu (Figure 8). All records need to be published by Institution Admin are displayed
Note: Institution admin has authority to add directly a balance meal to the front end.
Exercise 2.5