Post on 23-Feb-2016
description
MINISTRY OF DEVOLUTION AND PLANNING.
M&E DEPARTMENTWELIME
Using Technology in Monitorin g and Evaluation
(e-ProMIS)
Monitoring & Evaluation
Is a management tool for ensuring or determining effectiveness, efficiency, impact and sustainability.
It has continuously been improving over timeFrom traditional M&E to Results based M&EIn Kenya, M&E was pursued in Ernest from
2004 during the ERS period and now in the vision 2030 period
Definations
• Monitoring- Is a Continuous function,• Uses systematic methods for collection of
data on specified indicators• Evaluation - Systematic and objective
assessment of an on-going or completed project, programme or policy (including its design, implementation and results).
Foundation for M&E
For M&E to be effective, it must approach issues by a specific logic
Is this basic logic that allows the tool to identify facts possibly hidden to a casual eye and allow directing on what should be.
This is the logic that we intended to get effected through technology.
(Logframe)
Is a tool for improving the planning, implementation, management, monitoring and evaluation of policies, programmes and projects.
It is a way of structuring the main elements and highlighting the logical linkages between them.
It helps to identify the expected causal links in the results chain, i.e., inputs + processes – outputs – outcomes - impact
What can we use it for?
Improving quality of project and program designs by:
■ Summarizing design of complex activities.■ Assisting the preparation of detailed operational
plans.■ Providing a base for activity review, monitoring, and
evaluation.ADVANTAGES:■ Ensures that decision-makers ask fundamental
questions and analyze assumptions and risks.
■ Calls for increased engagement of stakeholders in the planning and monitoring process.
■ When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.
Cont’
DISADVANTAGES:■ If managed rigidly, stifles creativity and
innovation.■ Training and follow-up are often required.
NOTE:
Presentation of the Logframe is usually in a vertical and Horizontal flow
Vertical Logic
Tests whether the sum of activities and lower level results is sufficient to achieve the higher level results. i.e
Are all the activities listed under a particular output statement sufficient to achieve the output?
Will all outputs listed under a particular outcome be sufficient to achieve the planned outcome?
Will the outcomes listed under a strategic result (Goal) be sufficient to achieve the strategic result?
Risk in Vertical logic
There remains a risk that our assumptions at planning stage could be wrong, e.g. for a conference, Invite 50 people, book a venue, bring facilitators etc does this really mean we have achieved the target of holding a conference!. ……….. Why?
The Log frame identifies such critical planning assumptions in order to reduce the risk of failure.
Example Logframe
Narrative Summary
Indicators
Means of Verification
Assumptions/ Risks
Goal Sample survey
Purpose/objective /OutcomeImproved transport system
Interviews
Outputs
Standard Gauge railway line constructed
Observation. Interview
Cont’
Narrative Summary
Indicators
Means of Verification
Assumptions/ Risks
Activities1.Laying rail tracks
Resources
Main Benefit
When used dynamically, is an effective management tool to guide implementation, monitoring and evaluation.
Only a complete causal analysis will lead to a results framework that would ensure results are achieved and that development partners can identify their roles.
Application of Logframe in the system
The M&E ModuleIn view of the need to monitor the realization
of outcomes at the national level, and by fact that this are closely related to implementation of projects a relation is established between the projects and the targets set at various levels of results i.e output and outcome levels as illustrated.
Outcome Outcome indicator
Target Project Project weight in relation to the target
e.g Improved quality of Education
Pupil :teacher ratio
43:1 i 30%
ii 25%
iii 45%
Textbook: pupil ratio
1:3 lower primary
iii
1:2 higher primary
i
ii
Data Entry - M&E Application
Reports from the System
Location
Outcome or output
Indicator baseline target Achiev’.