Using MS Access in Managing Household Survey Data

International Rice Research Institute

Data Entry, Validation and Analysis

Orlee VelardeSSD

Features:• User-friendly (Windows interface similar to the

questionnaire)• More secured data entry• No need to use codes (i.e. MV=1; TV=2)• Minimizes confusions on which row/column

needs to be filled• Includes data validation package• One-step data merging for multi-PC data entry• Easy recoding steps for a uniform use of terms

(i.e. spellings, terminology etc.)

Major component:

• Data entry form• Data validation

– By household– By sample

• Merging multiple files• Recoding (changing terms, categories,

spellings, etc.)• Database source used for analysis

Data Entry

Data Entry and Validation (per household)

Sample Validation

Merging and Recoding

Thank you.

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