Using Microsoft Office 2007Using Microsoft Office 2007

Getting Started with Getting Started with Microsoft Office 2007Microsoft Office 2007

Today’s DestinationToday’s Destination

• Office ButtonOffice Button• How to Save??? How to Save??? • PrintingPrinting• PreparePrepare• Send Send • PublishPublish• CloseClose

• Quick Access ToolbarQuick Access Toolbar

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Destination 2Destination 2• RibbonRibbon

• Command TabsCommand Tabs• Mini ToolbarsMini Toolbars• Super TooltipsSuper Tooltips• Styles & ThemesStyles & Themes• Chart GalleriesChart Galleries• SmartArt DiagramsSmartArt Diagrams• Improved Clip Art Improved Clip Art

• The Zoom SliderThe Zoom Slider• Live PreviewLive Preview• Where to go for helpWhere to go for help

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What is Microsoft Office 2007?What is Microsoft Office 2007?

• Group of software programsGroup of software programs

• Helps to perform various tasksHelps to perform various tasks

• Programs have similar look and feelPrograms have similar look and feel

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What Programs are in the What Programs are in the Office 2007 Suite?Office 2007 Suite?

Microsoft Office Word 2007Microsoft Office Word 2007

Microsoft Office Excel 2007Microsoft Office Excel 2007

Microsoft Office PowerPoint 2007Microsoft Office PowerPoint 2007

Microsoft Office Access 2007Microsoft Office Access 2007

• Common Benefits of the suite:Common Benefits of the suite:• Common user interface Common user interface • CollaborationCollaboration

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Understanding WORD 2007Understanding WORD 2007

• LettersLetters• MemosMemos• FaxesFaxes• NewslettersNewsletters• ReportsReports

Word document

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Understanding EXCEL 2007Understanding EXCEL 2007

• Budgets Budgets • ProjectionsProjections• PaymentsPayments• ChartsCharts• GraphicsGraphics

Excel worksheet

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Understanding POWERPOINT Understanding POWERPOINT 20072007

• GraphicsGraphics• TransitionsTransitions• SoundtracksSoundtracks• Design themes Design themes

PowerPoint presentation

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Understanding ACCESS 2007Understanding ACCESS 2007

• InventoriesInventories• Employee dataEmployee data• Customer dataCustomer data• Sales data Sales data • Queries Queries

Access database form

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Viewing the OFFICE 2007 “New Viewing the OFFICE 2007 “New Look” – User InterfaceLook” – User Interface

• PowerPoint program windowPowerPoint program windowQuick Accesstoolbar

Ribbon

Dialog boxlauncher

Zoom percentage

Zoom slider

Document window

Tabs

Title bar

New New OFFICE BUTTONOFFICE BUTTON

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• Save and Save asSave and Save as

• PrintPrint

• PreparePrepare

• SendSend

• PublishPublish

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Starting /Exiting OFFICE 2007Starting /Exiting OFFICE 2007

• Starting a program Starting a program

• Multiple programs can be open Multiple programs can be open

• Ways to move between programsWays to move between programs• Click desired program on taskbar Click desired program on taskbar • Use [Alt][Tab] keyboard shortcut Use [Alt][Tab] keyboard shortcut

• Exiting a program Exiting a program • Click the Office buttonClick the Office button• Click Exit (Click Exit (program name)program name)

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““Save As” a File Save As” a File

• Save As dialog box Save As dialog box Previous Locations list arrow

Address bar

File name field;your computermay not be setto display fileextensions

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What’s New in “Save”?What’s New in “Save”?

• Identifying Office files by programIdentifying Office files by program• Common names, such as documentCommon names, such as document• Individual name, such as location.docxIndividual name, such as location.docx

XML Compatibility Format - (Extensive Markup Language)

““Save As” Save As” OptionsOptions

• .x – What does this mean.x – What does this mean

• Saving for older versionsSaving for older versions

• Saving as OpenDocumentSaving as OpenDocument• Saving as .PDF or XPS - Saving as .PDF or XPS - XML Paper Specification XML Paper Specification

(XPS) is a fixed-layout electronic file format that preserves document formatting and (XPS) is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.be easily changed.

• Other Formats Other Formats – web pages, rich text format, – web pages, rich text format, etc.etc.

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Saving a file with a New NameSaving a file with a New Name

• You may need to reuse existing filesYou may need to reuse existing files• Example: old budget is template for newExample: old budget is template for new

• Save As dialog box Save As dialog box • Save existing file with new nameSave existing file with new name• File may be stored in various locationsFile may be stored in various locations• Original file remains intact Original file remains intact

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What’s New in What’s New in “Print”“Print”

• A more complex printing operationA more complex printing operation• Select text/pages Select text/pages • Preview the documentPreview the document

• Quick PrintQuick Print

• Zoom: see more (or less) of documentZoom: see more (or less) of document

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Viewing and Printing Your Viewing and Printing Your WorkWork

• Print preview screenPrint preview screen

Print button

Orientation button

Zoom button

Close PrintPreview button

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Printing Your WorkPrinting Your Work

• Print dialog boxPrint dialog box

Your selectedprinter will bedifferent

Number ofcopies to print

OK button

Office Button Office Button - Prepare- Prepare

• PreparePrepare• Properties→manage filesProperties→manage files• Document InspectorDocument Inspector• Compatibility CheckerCompatibility Checker• Encrypt documentEncrypt document

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Office Button Office Button – Send - Publish– Send - Publish

Send a copy of the document to other Send a copy of the document to other people by way of:people by way of:

• EmailEmail

• FaxFax

• PDFPDF

• XPS XPS

• AttachmentAttachment

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Quick Access ToolbarQuick Access Toolbar

• Customize to what you Customize to what you want!want!

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The Ribbon – the “New Feel”The Ribbon – the “New Feel”

• Command TabsCommand Tabs

• Mini ToolbarsMini Toolbars

• Super TooltipsSuper Tooltips

• Styles & ThemesStyles & Themes

• Chart GalleriesChart Galleries

• SmartArt DiagramsSmartArt Diagrams

• Improved Clip ArtImproved Clip Art

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The ZOOM SliderThe ZOOM Slider

Where is it and what does it do?Where is it and what does it do?

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Live Preview Live Preview

• Saves you time!Saves you time!

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Where Can I Get HELP??Where Can I Get HELP??

• How to get comprehensive help:How to get comprehensive help:• Press [F1] in an Office programPress [F1] in an Office program

• How to get condensed help:How to get condensed help:• Point to icon in program windowPoint to icon in program window• View ScreenTip that pops upView ScreenTip that pops up

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How to Get HelpHow to Get Help

• Word Help windowWord Help windowHelp toolbar

Search field

Hide Table ofContentsbutton

The colorsof your linksmay differ

Connection status

Technology Tip of the Day!Technology Tip of the Day!

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“The power of right clicking”