University of California, Merced

DOWNTOWN CENTER

DCC Operations Planning CommitteeAugust 30, 2017

AGENDA

q Construction Schedule Update

q Furniture Plan Update

q Move Planning

q “Pull Planning”: Schedule & Gaps, Critical Task Log

q Operations Planning  Breakroom/Kitchenettes   Printer Rooms   Conference, huddle and focus rooms   Classrooms use guidelines?  Front Reception Desk  Open Office Etiquette  Alternative Workplace Strategies

q Next Steps2

DCCOPERATIONS PLANNING COMMITTEE

3

DEPARTMENT NAME TITLEDAR VirginiaLerer DirectorofOperationsSustainability ColleenMcCormick DirectorofSustainabilityPOPD FranTelechea DirectorofConstructionPlanning MaggieSaunders DirectorofSpacePlanningBFSI AndyBoyd ExecutiveDirectorofBFSICommunications JamesLeonard NewsDirectorExtension TammyJohnson DirectorofExtension&SummerSessionProcurement JoshDubroff ExecutiveDirectorofProcurementACT TonySmullen ExecutiveDirectorofACTIT RonCurtis ExecutiveAssistantIRDS CinnamonDanube PrincipalAnalystHRPC MichelleSnyder Manager,AcademicPersonnel&PayrollFinance RomiKaur ExecutiveDirectorofFinanceResearchAccountingServices AutumnTjalsmaSalazar ExecutiveDirectorofResearchAccoutingServicesResearchAdministration JohnJackson DirectorofOperationsExecutiveSupport JoanieLeidich ExecutiveSupportManagerHR PaulGarza EmployeeRelationsConsultantResearchCompliance DebMotton AVCBFS KimGroesbeck AssistantControllerBFS MichaelRiley Controller/AVCSpacePlanning&Analysis AllisonCosta AssistantDirectorSpacePlanning&Analysis SaraAnastos ProjectCoordinatorExternalAffairs CoriLucero ExecutiveDirectorPolice&PublicSafety ChouHer ChiefFacilitiesManagement JeffIsham Director,CampusServices

• Large Team

• Please do not forward the meeting invites or bring additional people

• No phone attendance

DCC CONSTRUCTION UPDATE

4

DCC CONSTRUCTION UPDATE

5

DCC CONSTRUCTION SCHEDULE

DCC FIRST FLOOR FURNITURE PLANCommunications & ExtensionClassrooms

DAR/External AffairsPOPD & BFSI

7

DCC SECOND FLOOR FURNITURE PLAN

IT IT

ACTProcurement & Travel

8

Help Desks

DCC THIRD FLOOR FURNITURE PLANHuman Resources HRPC, Central Payroll, Internal Audit, Title IX

9

Treasury & Banking, General Acctg, SBS,Financial Mgmt

Division of Finance, BFS, IRDS, Exec Support Team, Research Compliance, Research Admin, Sponsored Projects

DCC FURNITURE RENDERINGS

10

DCC PRELIMINARY MOVE SCHEDULE

11

DCC ACTIVATION PLANNING

What tasks do we need to back into on the schedule?What process gaps need to be resolved & and by when?How can we share the responsibility for completing the tasks and developing the processes by the . . . . what date?

PULL PLANNING: Working from a target completion date backward, tasks are defined and sequenced so that their completion releases work

12

DCC PLANNING SCHEDULE

13

DCC: GAPS & CRITICAL TASKS

14

Each of these process gaps will also result in one or more critical tasks . . . . .

DCC ACTIVATION PLANNING

15

DCCPARKING & SECURITY COMMITTEE

DEPARTMENT NAME TITLEPoliceandPublicSafety ChouHer ChiefTAPS KarinGroth DirectorPOPD FranTelechea DirectorofConstructionPlanning MaggieSaunders DirectorofSpacePlanningHumanResources MargaretFranklin Employee&LaborRelationsConsultantORED LeslieTeixeira AssistantDirectorORED SonalGadre AnalystIT MariselaAngel MSOFacilitiesManagement MarkLutz BuildingServicesManagerHumanResources CindiZimmerman BenefitsManager

• Parking Locations• Building Hours• Visitor Policy – During/Outside of Business Hours• Safety – Alley between the buildings• Cameras

16

DCCART & CULTURE COMMITTEE

This planning committee will recommend a selection of art, prints and/or photographs to be displayed on the public area walls at the DCC. In addition, they will coordinate with individual groups to personalize their neighborhoods.

Participation on this committee will be open to all DCC Occupants thereby providing a mechanism by which all occupants have an opportunity to influence the development of their new workplace.

17

SCANNING & DIGITIZATION PROJECT

Campus IT, Campus Records Management and BFSI have started the paper digitization process for the Downtown Campus Center and UCPath.

  The first wave of departments to participate in the digitization process are Human Resources, HRPC (formerly APPO and ACT Payroll).

  The second round of departments identified for digitization will be Development and Alumni Relations and Procurement Services.

  The third round of departments will include the remainder of the Downtown Campus Center departments that have not yet started the digitization process

18

DCC COMMUNICATION PLAN

  Art & Culture Committee – volunteer committee to recommend artwork for the DCC and personalize the neighborhoods

  Update Newsletters – to be distributed every 3-4 weeks until move –in providing DCC occupants with the latest information about their new workplace

  New DCC Website – new site map!  Working at the DCC  Neighborhood Resources  Move Information  About the DCC

  Tours – to begin October 6th, every Friday at 8am. Sign-up ahead of time.

19

DOWNTOWN CENTER CAMPUS

• For information about the Downtown Campus Center Activation and Move-In: Maggie Saundersmsaunders4@ucmerced.edu(209) 355-6164

Allison Costa acosta@ucmerced.edu

(209) 386-3188

• For more information on the document digitization project:Jose Magaña Jr.jmagana@ucmerced.edu| it.ucmerced.edu | O: (209) 228.4496

Eric Kalmin ekalmin@ucmerced.edu

(209) 285-870820