Post on 16-Jan-2016
TWEPP 201217-21 SEPTEMBER
LOCAL ORGANIZING COMMITTEE PROGRESS AND PROPOSALS
ITEMS FOR INFOMORATION & DISCUSSION
Conference venue
Accomodation details
Conf. Dinner
Conf. Entertainment
Conf. Reception status
Poster session progress
TWEPP2012 poster picture
CONFERENCE VENUEMartin Wood Lecture Theatre complex
• Seats up to 250 people• Can overflow with video to Lindeman if necessary
• For plenary and parallel sessions• Area out front for registration• All rooms in the complex have been booked
• Mendlesson – small meeting room• Audrey wood – 35-40 seat classroom• All corridor space
Lindeman Lecture Theatre (in Clarendon next door)
• 180 people• Parallel sessions only
Rooms available in other buildings for break-out meetings.
• Fischer room and Dennis Sciama in the Denys Wilkinson Blg.
REGISTRATION WEB PAGE
http://www.physics.ox.ac.uk/auw11/index.asp
Oxford Held an ATLAS upgrade week in Spring 2011.
This web site contains the form of what we need to establish the TWEPP 2012 local web area.
Will need a link to the Indico site for the scientific programme.
ACCOMODATION
Lady Margaret Hall will be primary place of accomodation.
• 180 ensuite rooms available cost £65/night• 30 “Standard Plus” rooms cost £55/night• We will encourage early booking
• Other accomodation at nearby colleges will be available as needed.
LMH is conveniently Located Across the University Park from the Martin Wood building where the conference will take place.
LMH
Martin Wood - Physics
Oxford City Centre
CONFERENCE DINNER
At Lady Margaret Hall (LMH)
On Thursday the 20th of Sept.
Jack Liebech – world class violinist accompanied by piano
Venue – Holywell music room
Purpose built as a music room over 260 years ago
Seats up to 250
Unmatched sound quality
On the Tuesday or Wednesday evening
Conveniently located near “The Turf” Tavern
ENTERTAINMENT
RECEPTION
Monday the 17th
Still working this out; Possibilities still include:
Natural history museum
• Will be OK, but they will be renovating so venue may not be quite as nice
Ashmolean Museum
• Price negotiations
Other venues being explored
• Oxford Town Hall (right in city centre)• All Souls College library• LMH again (convenient and happy to do it, but should EVERYTHING
be there?)• One of the downtown hotels
MARTIN WOOD GROUND FLOOR
12
4
8
18
Posters
MARTIN WOOD 1ST FLOOR
6
4 18
POSTER SESSION
The one potential sticking point
Have gone through entire Martin Wood complex and stepped out poster locations.
Poster boards we have are A0 Lanscape.
• We do not have A0 Portrait available• However we will be able to accommodate people
who bring a poster in portrait format
70 posters is maximum we can reasonably do.
• Leaves room for reception• 2-3 sponsor stands
TWEPP POSTERSOME POSSIBLE PICTURES – OUR RECOMMENDATION
TWEPP 2012OXFORD, ENGLAND
TWEPP 2012OXFORD, ENGLAND
TWEPP 2012LADY MARGARET HALL, OXFORD
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TWEPP 2012OXFORD, ENGLAND
SUMMARY OF LOCAL PROGRESS
Conference venue
Accomodation details
Conf. Dinner
Conf. Entertainment
Conf. Reception status
Poster session progress
TWEPP2012 poster picture
BookedBooked
Booked
Booked
In progress
Proposal
Advice from Sci. Committee