Twelfth Annual Director of Graduate Program and Graduate Services Coordinator Workshop/Retreat Agenda

August 4, 2011 McKimmon Center, Room 1A/B (9:00 am to 3:50 pm)

Topic / Activity Presentation Leaders

* NEW DGP/REFRESHER SESSION * I. Introduction & Opening Remarks Larick II. Admissions & Records Overview Gentile/Lynch III. Graduate Student Support Plan Larick/Lester IV. Graduate Appointments and Graduate Faculty Freeman V. Program Development Hodge VI. Program Evaluation and GSOARS Carter VII. Recruiting Opportunities Locklear VIII. Refreshment Break IX. Office of International Services Updates Greene X. Student Account Updates O’Neill XI. Technology/Website Perez/Edelman XII. Summary & General Q & A Larick XIII. Door Prizes Perez/Hannibal Lunch (provided on-site, room 2A/B )

XIV. Enrollment Planning Process Larick/Helm/

Standish XV. New Policies & Regulation/Self Reporting GPA Willits XVI. PFL Rufty XVII. PostDocs Sutton

XVIII. Best Practices in Doctoral Retention Rufty/Ponder/Smith

XIX. ETS Q & A Gentile/Hampton

XX. Refreshment Break

XXI. Graduate Class Scheduling Hodge XXII. Best Practices for DGPs /Website Carter XXIII. Conclusion & General Q&A Larick XXIV. Door Prizes Perez/Hannibal

12th Annual Director of Graduate Programs & Graduate Services Coordinator Workshop/Retreat

August 4, 2011

Introduction & Opening Remarks

Duane Larick

Admissions & Records Overview

Lindsay Gentile

Lian Lynch

Updates & Reminders

• Online admission letters only

• AY access available for review committee

• New denial reasons in AY

• International Updates

Every program has a user login for admissions review committees.

Allowed to:

1. Search for applicants in their program

2. Add Comments

3. Print/View applications as PDF

New Denial Choices in AY

International Updates

Depts. can upload assistantship letters to the AY application for review/approval

Simply upload the PDF or Word document and it will be reviewed in the Grad School

FNU

Internationals with only a surname or only a first name.

How will the university record his name?

Admissions Graduation

First Name = “.”

Last Name = “name(s) from passport”

Ex: “. Anup Krishnan”

How will his name be listed on the I-20?

International Admissions Specialist:

Kamon HesterKamon_Hester@ncsu.edu

513-0571

Do you need ApplyYourself training?

Contact:

Lindsay Gentile

Lindsay_Gentile@ncsu.edu

515-1985

Records OverviewoPagelet additions

oGPoWoMembers with Dual Roles

o ETD Process

oGSR New Process

oDate 1st Submitted

Graduate Administrators Pagelet

Select the For Faculty & Staff tab

AY Single Sign-on

Residency

International Clearance

Graduate Plan of WorkMembers with dual roles

Graduate Plan of WorkETD Process

~see handout

Final Oral Exam Form:

ETD Committee Process(prior to ETD editor acceptance)

00000000000000000

After ETD Editor Acceptance

Student View - Denial

Graduate Plan of WorkGraduate School Rep (GSR)

DGP/Liaison selects Committee Member

to have GSR role

DGP/Liaison adds GSR Committee

Member

Students select Committee Member

to have GSR role

Students add GSR Committee Member

DGP/Liaison selects Committee Member

to have GSR role

Students add GSR Committee Member

Students select Committee Member

to have GSR role

DGP/Liaison adds GSR Committee

Member

1. If members only role on the committee is that of GSR, they will be deleted from the committee.

2. Email1. DGP2. Coordinators3. Liaison4. Chair/Co-Chair

3. Comments Required

Committee Member

Accept/DeclineAccept Decline

Email to Committee Member

Email1. DGP2. Coordinators3. Liaison4. Chair / Co-Chair5. Student

Graduate Plan of WorkDate 1st Submitted

SIS TrainingSeptember 7th

Questions?

Lian_Lynch@ncsu.edu

515-0798

Graduate Student Support Plan

• Established as a highly competitive support package to attract top graduate students to NC State.

Purpose

• Students must be supported on a qualifying graduate teaching, research, or extension assistantship or graduate fellowship with a minimum annualized stipend of $8,000.

• Students must meet the minimum registration requirement of 9 or 3 hours. – See Handout – A Regular Person’s Guide

GSSP Requirements

–Health insurance

–Tuition for the Fall and Spring for a limited number of semesters

*Fees and summer tuition are NOT covered.

GSSP Benefits

• Source of the student’s stipend.– See Handout – A Regular Person’s Guide

• If a student has a qualifying graduate fellowship, all other appointments are ignoredin determining who pays for the benefits.

Who Pays for the GSSP

• University Sponsored Health Insurance-Pearce & Pearce

– If student’s qualify for the GSSP by 9/15/11, I will waive them from the insurance fee.

– If they are not waived out of 9/15/11, they will not be able to enroll into the GSSP insurance.

Health Insurance

• Students who only need to be registered for 3 credits…GSSP will only cover 3 credits.• 699 and 899 – 3 hour maximum

• Exception Deadline 9/30/11

Additional Highlights

• Katie Lester

• Phone: 515-4429

• Email: katie_lester@ncsu.edu

• GSSPWeb: www.ncsu.edu/grad/supportplan

Contact Information

Janice FreemanManager of Graduate Appointments

Graduate Appointments and Graduate Faculty

Types of Appointments

Assistantship

Research Teaching Extension

CombinationServices

Service obligationTaxes withheld

Fellowship

PrimarySupplemental

NO service obligationTaxes NOT withheld

Processing Graduate Appts

• MyPack Portal – HR System

• VPAF – Initiated in dept & approved at college level (exception ENGR)

• All students “exist” in the HR database

• Must be a graduate student in good standing and either registered for Fall semester or eligible to register

42

Processing Graduate Appts

• Biweekly pay schedule – 2 week lag

• Deadlines – payroll, insurance, auto-terms

• Active appointment required (other restrictions apply)– Payroll Deduction For Parking Permit

– GSSP Eligibility

Documentation

Assistantships• Signed Terms and

Conditions document

• I-9 and e-Verify

Fellowships• Award Letter

Both•W-4 and NC-4

•Direct Deposit Form

Graduate Administrative Handbook

• www.ncsu.edu/grad/handbook

• Chapter 4.2 Graduate Assistantships, Fellowships, Traineeships, and Diversity Grants– Eligibility

– Definitions

– Links to Terms & Conditions

– Course Load Restrictions

– Taxation

– Other info

General Info

• 20 hours per week assistantship + full time enrollment = FULL TIME

• Students exceeding either should have DGP, PI, or advisor approval

• > 30 hours per week assistantship needs Dean of Graduate School approval

• 30 hours per week loses FICA exemption• Comp Rate – $7.25 - $31.25 per hour• > $31.25 needs Dean of Graduate School approval

Graduate Student To Postdoctoral Scholar

Graduate Appointment

PostdoctoralAppointment

Mechanics of Graduate Faculty

• 2736 current members– 1139 Associate

– 1597 Full

Graduate FacultyEligibility Requirements

• Active job in HR System

• Rank - Assistant Professor or higher

• Doctoral degree or demonstrable evidence of experience, knowledge & capability in area of participation

• Nomination form submitted by DGP or Department Head

Important To Remember

• Active job in HR System

Retirement?

Transfer to industry?

Keeping Track

• SIS Queries

– SIS_GRADUATE_FAC_BY_PROGRAM

– SIS_GRADUATE_FAC_CMTEE_ROLES

– SIS_GRADUATE_FAC_PGMS_BY_ID

8/7/2008 51

Getting Started with: New Program Development

Dr. George Hodge

Assistant Dean for Program Development

Ms. Karen AlarieCoordinator, Administrative Board of the

Graduate School

New Ideas

• Degrees

• Distance education programs (site or internet based)

• Graduate Certificates

• Inter-institutional Agreements

Processing may seem complex!

Ref: Oak Ridge National Labs gaseous diffusion uranium enrichment

Approvals and Signatures• Chair, College(s) Graduate

Committee

• College Dean(s)

• Dean of Graduate School

• Provost

• Chancellor

• Board of Trustees

• Board of Governors

Implementation

• Apply Yourself

• Graduate Catalog

• Student Information System

• SACS Accreditation

• Dept. of Education

New Programs

Start Here!

Graduate School Websitewww.ncsu.edu/grad

Complete New Program Packet

• Routing Form,

• Signature Page, and

• See web pages for additional documentation

Executive Summary

Budget Appendix B

Appendix A

Appendix F

Appendix C

Appendix G

Timelines

Dept.

College

GradSchool

Provost’s Office

Chancellor’s Office

BOT BOG

Recruit

Teach

Academic Planning Environment• Key Quotes from UNC-GA Message (7/31/11)

– “We, at General Administration, have been very clear that few if any degree proposals are advancing now or in the near future. ”

– “The BOG has asked for a careful review of any new degree proposals and a full prioritization by the campuses. ”

– “In addition it is difficult in the current political and fiscal climate to consider a multitude of new programs.”

– “Please do not submit another proposal to us for consideration unless the Chancellor or Provost makes it a priority. ”

New Courses

Start Here!

Graduate School Websitewww.ncsu.edu/grad

Complete Course Action Packet

• Course Action Form

• Syllabus

• Consultation E-mails

We can assist with:

• Course Actions

• Curriculum Actions

• Memorandums of Agreement

• Inter-Institutional Agreements

• Other program development activities

Dr. George Hodge, Assistant Dean

(Ph: 919 515 7461)

Ms. Karen Alarie, Coordinator, Administrative Board of the

Graduate School

(Ph:919 513 8096)

Program Evaluation and GSOARS

Mike Carter

Lian Lynch

Program Evaluation

• External Review

• Outcomes Assessment

Graduate School Homepage >

Faculty/Staff/Postdocs >

Program Evaluation

GSOARS (Graduate Student Online Advising and Reporting System)

• Tool for managing annual progress reports

• Tool for advising by offering an extensive amount of information to advisors

Find me at:

mike_carter@ncsu.edu

Refreshment Break

10 minutes

Graduate School Recruitment and FellowshipsBrett A. Locklear

Director of Graduate Recruitment

Summary of Activities

•Marketing

•Increase diversity talent pool

•Supplement departmental recruiting resources

•Internationalize graduate student population

Recruiting Fairs and Talks

I. Recruiting Fairs

II. OPT-ED Alliance Day

2010 data:

- 734 participants from 9 states

- 12 middle schools, 69 high schools, 2 community colleges, 27 universities

- ~ 6K participants since 2001

2011 OPT-ED Alliance Day –

October 14, 2011 – NCSU!III. Presentations

Visitation Programs

2010 CHAMPSXavier University

2011 Visit NC State DayBeloit McNair Visitation

CHAMPS Visitation ProgramUNCF and NC State Collaborative Agreement

Visit NC State Program

Research ProgramsAlliances for Graduate

Education and the Professoriate

AGEP Undergraduate Research Experiences

AGEP Ladders Program

Need more info? Contact Alison Al-Baati @ alison_albaati@ncsu.edu or

513.0005

www.ncsu.edu/grad/agep

Research Programs

Initiative for Maximizing Student Diversity

• Graduate and Undergraduate Research Experiences

• Benefits of the Program

• Students/Profile

Need more info? Contact

Dr. Erin Banks @

Erin_Banks@ncsu.edu

513.1635

www.ncsu.edu/grad/imsd

University Graduate Fellowships

$4K each/1year – 3/Doctoral programs

- For 2011-2012: 191 nominations, 43 programs, 95 accepted

Graduate School Administered Fellowships• Endowed Fellowships (range from $2K to $21,500)

- nominations by departments and colleges

http: www.ncsu.edu/grad/financial-support/opportunities

• Federal Fellowships - GANN

- Molecular Biotechnology, Scientific Computation, Nanoscale Electronic and Energy Materials and Nuclear Science and Engineering

Call for nominations as funds become available

• Graduate School Supplemental Recruiting Fellowships (for diversity)

- 38 awarded for 2011-2012

- Average of $2,800 (state funds)

Recruiting ProposalsGraduate School Recruitment Proposals

- Supplemental funds for recruitment

Up to $4K with 1:1 match requirement

$100K expended in 2010-2011; 43 proposals

>> 2012-2013 funding amount TBD

Call for Proposals: August 15, 2011

Award Notice: September 9, 2011

Questions? ContactBrett A. Locklear

Brett_Locklear@ncsu.edu513-1981

Web Sites:www.ncsu.edu/grad/faculty-and-staff/recruiting-resources

www.ncsu.edu/grad/funding/fellows

Office of International ServicesNC State University Office of International Affairs

320 Daniels Hall

515-2961

Power Point: www.ncsu.edu/ois/faculty/training.phpHandout: www.ncsu.edu/ois/faculty/advising.php

New Students: OIS Check-Inhttp://www.ncsu.edu/ois/orientation/checkin.php

Required for all F-1 and J-1 students

Student schedules check-in using OIS On-line: https://ois.ncsu.edu/

OIS On-line also used to schedule for Non-Resident Tax Specialist, Immunization Drop-off, and New TA Training

Students schedule using OIS On-line!

New Students: Orientation Events http://www.ncsu.edu/ois/orientation/

Information Fair: Thursday, 8/11, 2-4 PM, Talley Ballroom

Orientation Day: Friday, 8/12, 8 AM-5PM, Talley

Welcome Party: Friday, 8/26, 6-9 PM, McKimmon Center

More Orientation Events… http://www.ncsu.edu/ois/orientation/

New International TA Training: Friday, 8/19, 2-3:30,

Succeeding at NC State: Academic and Beyond: Wednesday, 8/24, 1-3 PM, Talley Ballroom

Health and Safety Workshop: Tuesday, 9/13, 1-3 PM, Talley Ballroom

PFL/OIS Session: Teaching in the U.S. Classroom: Training for International Students:Tuesday, September 13, 2:30-4:00 in 3118 Talley. Registration (required) opens with other FIT workshops on 8/17: www.ncsu.edu/grad/preparing-future-leaders/teaching-programs/fit/index.php

OIS Programs

http://www.ncsu.edu/ois/programs/

320 Daniels Hall (919) 515-2961

Breaking Bread Int. Friendship

Program iM.O.M. English

Conversation ClubCulture Corps ISSERVAnd more…

Late Arrivals and Defermentswww.ncsu.edu/ois/current/latearrival.php

• Student instructed to get letter from department (copy to OIS) if arriving after 8/17

• Cut-off is 8/30 for check-in with OIS

• Late arrivals for new students more strictly monitored (deferment preferred when possible)

Hiring new F-1 and J-1 Studentswww.ncsu.edu/ois/faculty/employment.php

• Hire date cannot be before arrival date to U.S. (as indicated on I-94 card)

• OIS check-in (SEVIS record activation) is required BEFORE E-Verify can be completed and before student will be issued SSn

• Social Security Administration on campus Wednesday, 8/31 from 9AM-noon in Talley:

www.ncsu.edu/ois/orientation/living/socsec.php

• J-1 students must receive written work authorization for on-campus employment: www.ncsu.edu/ois/forms/j1oncampusemp.php

Name Primarily advises students, scholars, faculty & staff in:

Thomas Greene College of Design College of EducationCollege of Management College of Textiles

Elizabeth Behringer

(on temporary leave)

Contact Nieke Ploemen-Guillory for:* CHASS* Mechanical & Aerospace Engineering* Operations ResearchContact Kelia Hubbard for:* CNRContact Thomas Greene for:* Electrical & Computer Engineering

Kelia Hubbard PAMS Chemical & Biomolecular Engineering (including BTEC)Civil, Construction & Environmental Engin. Computer Science

Nieke Ploemen-Guillory CVM CALS Biological & Agricultural Engineering Biomedical EngineeringIndustrial & Systems Engineering Materials Science & Engin.Nuclear Engineering

OIS Advising Staff: http://www.ncsu.edu/ois/oisadvisingteam.php

OIS Support for Faculty and Staff www.ncsu.edu/ois/faculty/

Visa services for SEVIS-sponsored students and scholars

OIS Delivers: www.ncsu.edu/ois/faculty/oisdelivers.php

Resources for Teaching and Advising Cross-Culturally:www.ncsu.edu/ois/faculty/teaching.php

Regular Workshops and Seminars (OIS Second Thursdays):

www.ncsu.edu/ois/faculty/training.php

OIS Second Thursday Training Sessions for Faculty and Staffwww.ncsu.edu/ois/updates

J-1 Options for Research: September 8, 11-noon, Talley Blue Rm.

Subject TBD: October 13, 11-noon, Talley Blue Room

Cultural Showcase -- Turkey: November 10, 11-noon, Talley Walnut Room

Faculty and Staff Session at New Student Orientation

Friday, August 12, 11am-2pm

Introduced at New Student Orientation

Information session provided by OIS staff with lunch included

Optionally attend one or two small group information sessions in afternoon

Spaces (and free lunch) limited so please RSVP with email to ois@ncsu.edu with the subject line “Faculty/Staff Orientation Attendance”

• July 7 Statements posted to Student Accounts

• July 19 Late Registration begins ($100 fee)

• July 29 Payments are due

• Aug 2 - 8 Students registering during this period must pay by 5:00 on 8/8 to prevent cancellation

• August 9 Students registering for the first time this term will be required to pre-pay or submit proof of Financial Aid and/or Sponsorship before being cleared to register.

Census Date – AUGUST 30

Last date to reduce hours for a tuition credit

International students must get approval from OIS for Course Load Reductions before this date. Reductions must be complete by this date

Last date to change from Grade to Audit for possible tuition reduction

Last date to add Audit course at no charge

Only 1 free audit course per Fall or Spring when paying for at least 1 class.

Distance Ed courses are not eligible for the “free” audit

GSSP & UCO• Students must be approved for GSSP before they complete the

Notice of Sponsorship

– Students requiring Exceptions must either be approved for the exception or pay by the due date. We cannot hold a schedule for a pending exception.

– Students must pay fees if they are not covered by their department. If they are covered they must submit a 2nd

Notice.

• INSURANCE: Students under GSSP have a separate insurance plan and do not need to submit a waiver or pay the fee. It will be automatically credited once GSSP has submitted the authorization.– Students not approved for GSSP by census will be covered under the

UNC plan – not the GSSP plan.

TUITION WAIVERS• Completed and approved Tuition waiver forms must be received by

the UCO no later than 5:00 on August 30. Late forms will not be processed.

• If an employee/student wishes to use the waiver for a different course than listed on the original form, they MUST forward a Corrected and approved form to the Cashier’s Office as soon as possible. They may be held responsible for charges of added courses if the corrected (add/drop) form is not received by August 30.

• You must be a full time employee and contributing to an approved State Retirement plan to be eligible.

• You must be employed as of first day of class and remain employed the entire term.

– Exception: Employees who have been RIF’d may finish the course and will not need to pay.

Technology Update

David Edelman

Joe Perez

Technology Update

• Useful Thoughts:– “I never pick up an item without thinking of

how I might improve it. I never perfected an invention that I did not think about in terms of the service it might give others.”

» Thomas Edison, Inventor

Technology Update

• Failed Predictions:– “Everything that can be invented has already

been invented.”» (Charles H. Duell, US Patent Office director, 1899)

– “Computers in the future may weigh no more than 1.5 tons.”

» (Popular Mechanics, 1949)

– “Heavier-than-air flying machines are impossible.”

» (Lord Kelvin, British physicist, 1895)

Technology Update

• Failed Predictions:– “Nuclear-powered vacuum cleaners will

probably be a reality in 10 years.”» (Alex Lewyt, vacuum cleaner company owner, 1955)

– “I think there is a world market for maybe five computers.”

» (IBM Chairman Thomas Watson, 1943)

Reporting Enhancements:

• Graduate Program Profile Reports– Admissions: departmental “recommended for

admission” category added

– Exit Survey: showing the new set of questions

• Graduate Admissions Management Report– Departmental “recommended for admission”

category added

Reporting Enhancements:

• How do I get to the reports?– Log in to the MyPack Portal (mypack.ncsu.edu)

– Click the [For Faculty & Staff] link at the top

– Click the Business Objects link in the Reporting section of the Graduate Administrators pagelet

*** DEMO ***

Reporting Enhancements:

• Future Student Webpage Enhancements– Search by subject area, program level, and

delivery method

– Browse all graduate programs

– Search results shown on one page at a glance

*** DEMO ***

Summary and General Q&A

Duane Larick

Door Prizes

• A special thanks to the NCSU Bookstore; NCSU Alumni Association; Harris Teeter Cameron Village; NCSU Athletic Department; NCSU First Year College; NCSU University Dining, Arts NC State, Starbucks Coffee Company Cameron Village; Fresh Market and North Carolina Symphony for their support.

LUNCH

1 hour

Room 2 A/B

Enrollment Planning Process

Duane Larick

Karen Helm

Trey Standish

Enrollment Planning for 2012-13

• Enrollment projections determine state funding for instruction via funding formula

• Approved enrollment projects are a “contract” with the General Assembly

• Enrollment projections used to set UG admissions targets, allocate some resources

Enrollment Planning Process

• Enrollment planning process is iterative:– Institutional strategy

– College and program strategies, targets

• Typically a challenging schedule:– Preliminary projections near census

– Revisions completed by mid-September

– Multiple levels of review

Why we want to improve our ability to hit planned targets

• Increased legislative concern:– missing targets

– formula complexity

– lack of oversight

• Increased legislative interest in connecting funding to performance– Graduation and retention rates

– Efficiency

– Hitting targets

Why we want to improve our ability to hit planned targets

• With limited resources, we need to allocate enrollment-related resources carefully

• Effects of missing targets on funding

Causes of missing targets

• Changes mid-cycle

• Shifts and confusion between DE and on-campus

• Residency

• Life happens

• Failure to communicate

Tentative Schedule

• Post instructions: DGPs to heads to associate deans to deans

• August 17 classes start

• September 1 census enrollment posted

• September 7 deans submit preliminary projections

• September 19 deans submit revised projections

• Iteration until all the pieces fit together

• EPC submits proposed projections to Provost, EO’s

• NCSU submits to UNC-GA

What can we do to help you?

• UPA Web site with enrollment history, new census figures…find Enrollment Planning on UPA site…will be posted soon

• UPA staff: Trey Standish, Karen Helm, Lewis Carson

• Send us your suggestions for process

New and Revised Policies, Regulations, and Procedures

Dan WillitsAssistant Dean for Academic Affairs

Graduate School Representatives

(incl. “outside” members) must explicitly agree that they can represent the interests of: 1) the student, 2) program, and 3) the Grad School

– GSR => "unbiased person" to whom the Dean may turn for judgment and counsel on DR exams

– a DR committee that has no NCSU member “outside” the prgm must have a formal GSR

Termination and Administrative Reinstatement

• “terminated” students may be reinstated only– at the request of the DGP

– subject to a plan to reach good standing

• Time window for reinstatement is quite small, esp. over Winter Break

• Please be pro-active in developing the plan

Termination and Administrative Reinstatement

• Some consideration will be given to those who have completed POW but are now terminated, but only if

– this is the first “second” chance, and

– GPA deficit can be overcome with no more than two “pertinent” courses

Graduate Student Grievance

• Grad REG now separate from the undergrad REG

• Formal hearings are no longer emphasized

• Goal is to reduce adversarial relationships

• Arbitration is approach emphasized

Proposal to Simplify Full-time

• >= 9 hrs/sem until load of 3 to 8 hrs will reach the minimum hrs req’d by program

• Full-time then will be that differential load

• Full-time thereafter >= 3 hrs/sem

• XXX 699 will be treated as just another course (and may be included on POW)

Proposal to Simplify Full-timeObjectives

• To minimize the confusion created by the current full-time rules (e.g., see Handbook)

• To minimize the addition of hours after census

• To eventually merge GSSP qualification with full-time

New and Modified Forms

• New “ABM Plan of Work”

• “Remote Oral Exam” now identifies approved methods for signatures

• (Relatively) new “Change Degree Status or Curriculum”

• “Transfer Credit” now requires UgradCoordinator’s signature for courses taken as ugrad

GSSP Exceptions

• Three hrs is the minimum load to qualify for GSSP. RCL is not a mitigating factor.

• Deadline => Friday, Sept 30, @ 5:00 pm.

Preparing Future Leaders

Rebeca Rufty

www.ncsu.edu/grad

Postdocs

Rhonda Sutton

BEST PRACTICES Improving Ph.D. Completion

Drs. Rebeca Rufty, Gerald Ponder & Anona Smith Williams

Student Selection & Admissions

Mentoring & Advising

Financial Support

Program Environment

Research Experience

Curriculum & Administrative Process and Procedures

Taken from publication Ph.D. Completion and Attrition: Policies and Practices to Promote Student Success

SIX CATEGORIES OF FOCUS

1. STUDENT SELECTION & ADMISSIONS

Hosted annual Higher Education Administration Recruitment Weekend

Recruited at National Conferences’Graduate Fairs

Visited 13 HBCUs in Virginia, Maryland and South Carolina

Designed new comprehensive graduate brochure and CED graduate website

Incorporated alumni into graduate brochure

New ComprehensiveGraduate Brochure

New CED Website

2. MENTORING & ADVISING

Distributed a “Topics for Inclusion in Orientation and Initial Outreach” memo to DGPs and Department Heads

Created a new common course (ECI 801) for new graduate students

Developed a graduate handbook (on-line PDF version) and graduate student services website

GraduateStudent

Orientation

OnlineGraduate Student

Handbook

ced.ncsu.edu/admin/grad/

Online Doctoral Student Services

3. FINANCIAL SUPPORT

Continued support of departments in awarding graduate scholarships

Continued active search for external funding to support graduate scholarships

Continued support of graduate student travel

CED Graduate Scholarship

Website

ced.ncsu.edu/scholarship

4. PROGRAM ENVIRONMENT

Host annual Graduate Student Reception

Distribute on-line graduate newsletter and email updates from the Dean

Invite graduate students to college-wide committees

5. RESEARCH EXPERIENCE

Designed and hosted a Summer Undergraduate Research Experience (SURE)

5. RESEARCH EXPERIENCE

Designed common research sequence to build capacity

Hosted annual STEM and HEA Research Symposium

6. CURRICULUM & ADMINISTRATIVE PROCESS AND PROCEDURES

Incorporated practical dissertation advice into coursework

Provide highly structured class for students in the proposal writing phase of dissertation (effective Fall,2011)

Strongly encourage participation in dissertation support groups (facilitated by Dr. Tim Luckadoo)

Q & A

ETS Q&A

Lindsay Gentile

Michelle Hampton

Brief Overview of the GRE® revised General Test

North Carolina State University Director of Graduate Program Workshop/Retreat

August 4, 2011

Michelle HamptonGlobal Client Relations, ETS

Detailed Score Reporting Schedule for the Computer-Based GRE® revised General Test

Test Dates Approximate Score Report Mailing Dates*

August 1, 2011 – September 8, 2011 November 8, 2011

September 9, 2011 – October 2, 2011 November 10, 2011

October 3, 2011 – October 15, 2011 November 17, 2011

October 16, 2011 – November 18, 2011 December 1, 2011

November 19, 2011 – November 28, 2011 December 8, 2011

November 29, 2011 or later 10 – 15 days after test date

*Score reports for paper-based administrations will continue to be reported six weeks after test date.

IMPORTANT: If applicants need score reports before November 2011 to meet admissions deadlines, they must take the current GRE® General Test before August 2011.

ETS — Listening. Learning. Leading.®

Copyright © 2011 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRE and POWERPREP are registered trademarks of Educational Testing Service (ETS). BETTER BY DESIGN , SCOREITNOW! and MY CREDENTIALS VAULT are trademarks of ETS. Facebook is a registered trademark of Facebook Inc.

What You Can Do to Be Ready • Become familiar with the new score scale and have procedures in

place to review the new scores when score reporting for the revised test begins in November 2011

• Inform your admissions, fellowship and scholarship committees, and faculty and staff about the revised score reporting schedule

• Understand that test scores for all individuals who test between August and October 2011 will be reported starting in November 2011

– Keep in mind you will likely receive a higher-than-normal volume of GRE score reports starting in November because of the special score reporting schedule

• Monthly eUPDATE newsletter– Sign up at www.ets.org/gre/updates

• New Webinar: Getting Ready for the GRE® revised General Test

– Includes live Q&A session at the end of the webinar

– Register at www.ets.org/gre/webinar

• An ever-expanding GRE® Infocenter– View short videos, brochures, newsletters and other helpful and easy-to-use

resources

− Visit www.ets.org/gre/infocenter

• If you have questions• Write to us at GREhelpline@ets.org

• GRE Academic Help Line:1-609-683-2662

Help for You and Your Colleagues

Questions?Copyright © 2011 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRADUATE RECORD EXAMINATIONS, GRE and POWERPREP are registered trademarks of Educational Testing Service (ETS). BETTER BY DESIGN is a trademark of ETS. 15259

Presenter Information

GRE® Presenter for North Carolina:Michelle Hampton, Associate DirectorPhone: 609-683-2187E-mail: mhampton@ets.org

Copyright © 2011 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRADUATE RECORD EXAMINATIONS, GRE and POWERPREP are registered trademarks of Educational Testing Service (ETS). BETTER BY DESIGN is a trademark of ETS. 15259

Refreshment Break

15 minutes

Best Practices:College Website for

Graduate Faculty

Created by Tammy Ball at CVM

cvm.ncsu.edu/ed/GradFacultyServices.html

SchedulingGraduate Courses

DGP Summer Workshop 2011

Course Schedule

SIS Database

SACS Accreditation

Review

Program Assessment

Reviews

Space Utilization

ReportsSCH Funding

Credit Hour Reports

Tuition &Fees

Student Schedule

Points to Remember

• All graduate courses must be taught by graduate faculty

– Graduate Faculty Nomination Form

• Requests for Non-grad faculty to teach must be approved prior to the beginning of the semester (course specific)

– Non Graduate Faculty Form(www.ncsu.edu/grad/faculty-and-staff/forms-list.html)www.ncsu.edu/grad/handbook/sections/1.3-grad-faculty.html

Points to Remember

• All instructors must have an active HR record

• All course sections must have a total teaching load = 100% [Primary Instructors (PI) + Secondary Instructors (SI) = 100%]

Points to Remember

• Graded course sections must be taught by graduate faculty– Sections that are not graded (like a lab) may be

taught by support instructors/TA’s

• Thesis and dissertation research courses must be taught by Associate or Full members of graduate faculty

• Support (SU) personnel do not need to be graduate faculty

Points to Remember

• Cancel sections that are not taught

• Review graduate faculty roster (remove any faculty no longer with program)

• For courses with many instructors (xxx 695 and xxx 895) schedule as one section with many faculty listed for students to choose

Scheduling Questions?

Conclusion & General Q&A

Duane Larick

Door Prizes

• A special thanks to the NCSU Bookstore; NCSU Alumni Association; Harris Teeter Cameron Village; NCSU Athletic Department; NCSU First Year College; NCSU University Dining, Arts NC State, Starbucks Coffee Company Cameron Village; Fresh Market and North Carolina Symphony for their support.