Tracking Our Students with National Student Clearinghouse

StudentTracker DataPresented by:

Sandy NaumannJennifer Li

Kent McShan

TAIR 30th Annual ConferenceFebruary 2008

What is the National Student Clearinghouse?

The National Student Clearinghouse is a non-profit organization providing post-secondary and secondary student degree, diploma and enrollment verification.

http://www.studentclearinghouse.org/

Facts about National Student Clearinghouse

o Established in 1993 by higher Ed

o Central repository for collection & exchange of enrollment records

o Provides online enrollment/degree verification to employers, student service providers, insurance companies, credit issuers, US Dept of Education, and others

What is StudentTracker?o StudentTracker provides access for members

to the enrollment database of over 80 million student records to identiify where your students transferred to or where they transferred in from.

o All participating institutions sign agreements to ensure full compliance with FERPA requirements

o Funding for StudentTracker through Achieving the Dream

Achieving the Dream is a multi-year national initiativeto help more community college students succeed. Theinitiative is particularly concerned with student groupsthat traditionally have faced the most significant barriersto success, including low-income students and studentsof color. Lone Star College System (LSCS) is one of 83participating colleges and universities.

http://www.achievingthedream.org/default.tp

What Is Achieving the Dream?

Format of Request File Sent

o Control Report

o Aggregate Report

o Student-level Detail Report

Three types of reports received Back from Clearinghouse

Control Report

Aggregate Report

Student-Level Detail

o AtD Cohorts – Subsequent & Previous

o All Students for 5 Years-Subsequent & Previous

For Whom to Request Data?

Schedule for Future Data Requests

Once a term after official day for:

o All AtD Cohorts

o All credit students in that term

o Credit students for past 5 years

StudentTracker Data Storage

o Import data to data warehouse (SQL Server Database)

o Create primary key to ensure data consistency among various data tables

Populate AtD Transfer Variables

o Use WebFocus Reporting tool to generate AtD transfer variables.

o Match Clearinghouse data to students tables.

Usage of Transfer Field in AtD Datasets

To track the following records:

o Number of AtD Cohort students transferred

o Semester of transfer

o Percentage of non-returners in an AtD Cohort are transfers?

Sample AtD Transfer Report

Sample AtD Transfer Report

When use StudentTracker data for AtD data submission, be aware:

o Not all colleges participate in Clearinghouse

o Latest term data not available yet

o Need to resubmit data later

Using StudentTracker DataFor Other Reports

o Fall 2006 Transfers in by College

o Transfers Out After Fall 2006 by College

o Transfers Out After Fall 2006 by College Type

Fall 2006 Transfers in by College

Transfers Out After Fall 2006 by College

Transfers Out After Fall 2006 by College Type

Questions?