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Together, Moving Gauteng City Region Forward
PART A – GENERAL INFORMATION
1. Foreword By The MEC 4
2. Report of The Accounting Officer 5-9
3. Strategic Overview 10
4. Legislative and other Mandates 11
5. Organisational Structure of The E-Government 12
PART B - PERFORMANCE REPORT
1. Overview of Departmental Performance 14-15
2. Strategic Outcome Oriented Goals 15-16
3. Performance Information By Programme 17-29
4. Outlook For The Coming Financial Year (2016/17) 29-30
PART C - GOVERNANCE
1. Introduction 32
2. The Governance of Risk 32
3. Embedding Risk Management 32
4. Fraud and Corruption 32
5. Portfolio Committees 33-35
6. Audit Committee Report 36-37
PART D - HUMAN RESOURCES REPORT
1. Introduction 39
2. Overview of Human Resources 39
3. Human Resources Oversight Statistics 40-58
PART E - FINANCIAL INFORMATION
1. Report of the Auditor General 60
2. Appropriation Statement 62
3. Notes To The Appropriation Statement 83
4. Statement of Financial Performance 84
5. Statement of Financial Position 85
6. Statement of Changes In Net Assets 86
7. Cash Flow Statement 87
8. Accounting Policies 88
9. Notes To The Annual Financial Statements 93
10. Annexures To The Annual Financial Statements 123
Contents
LIST OF ABBREVIATIONS/ACRONYMS
APP Annual Performance Plans
BAS Basic Accounting System
BEE Black Economic Empowerment
CFO Chief Financial Offi cer
DPSA Department of Public Service and Administration
ERM Enterprise Risk Management
e-GOV Gauteng Department of e-Government
GBN Gauteng Broadband Network
GCR Gauteng City Region
GCIO Gauteng Chief Information Offi cer
GEYODI Gender Youth and People with Disabilities
GPG Gauteng Provincial Government
HOD Head of Department
HRD Human Resource Development
HRM Human Resource Management
ICT Information Communication Technology
IYM In-year Monitoring
M&E Monitoring and Evaluation
MEC Member of Executive Committee
MTBPS Medium Term Budget Policy Statement
MTEF Medium Term Expenditure Framework
MTSF MTSF Medium Term Strategic Framework
MTSF MTSF Medium Term Strategic Framework
OHS Occupational Health and Safety
PFMA Public Finance Management Act
PMDS Performance Management and Development System
POA Programme of Action Report
SAP System Application Product
SLA Service Level Agreement
SMME Small Micro and Medium Enterprises
SMS Senior Management Services
Gauteng Provincial Government | e-Government | Annual Report 2015/20162
GENERAL INFORMATION
PART A – GENERAL INFORMATION
1. Foreword By The MEC 4
2. Report of The Accounting Offi cer 5-9
3. Strategic Overview 10
4. Legislative and other Mandates 11
5. Organisational Structure of The E-Government 12
Gauteng Provincial Government | e-Government | Annual Report 2015/2016
1. FOREWORD BY THE MEC
Ms Barbara Creecy
Member of the Executive Council- Finance
We are conscious today that advances in technology offer
governments across the globe the possibility of re-shaping
how we exercise our mandate. Guided by the National
Development Plan, the Gauteng Provincial Government has
established the Department of e-Government to modernize
governance and the delivery of services.
This contributes to realising Premier David Makhura’s vision of
modernising the delivery of public services, and enhancing citizen’s
participation in the decision making processes of the state.
As the Gauteng City Region we are committed to better
coordinate resources across three spheres of government
and leverage private partnerships to improve the speed and
quality of public services delivered to citizens by making them
available online.
To connect citizens to our services, we continue to rollout the
Gauteng Broadband Network. During the 2015/16 fi nancial
year we made signifi cant strides in connecting all provincial
government buildings, including regional satellite offi ces,
Thusong Centres, hospitals, and schools through the roll out
of more than 1500 km of fi bre cables across the province. In
addition, the three metros have rolled out 2252 kms of fi bre
optics to connect various government entities.
In our quest to provide e-Services to enhance delivery, we
assisted the Gauteng Provincial Treasury to automate supplier
self-registration enabling small businesses to work with
government more effi ciently.
The Gauteng Department of Infrastructure Development
now enables contractors and infrastructure personnel to
interact online. This reduces travel time and ensures important
decisions related to building projects are taken timeously.
Furthermore, we developed an e-Recruitment system to
help citizens’ access government job opportunities online or
through the Thusong Centres located in their communities.
In the year under review, the Department entered into
partnerships with the public and private sectors to increase
ICT skills amongst the youth. These partnerships include
software development training and mentoring through the
Joburg Centre for Software Engineering (JCSE), the Gauteng
Innovation Hub’s and eKasi Labs in Ga-Rankuwa and Soweto.
The Skills for Africa Academy is an internship programme
aimed at developing SAP software skills for the private and
public sectors. Currently, 60 interns have been trained and the
Department of e-Government has absorbed 19 of these learners.
This programme will continue in the next fi nancial year.
I would like to extend my gratitude to our Head of Department,
Mr Boy Ngobeni and his team, in driving the initiatives of
the Premier’s vision in modernising the public service and
improving service delivery to the citizens of Gauteng.
_________________
Ms Barbara Creecy
Member of the Executive Council - Finance
Gauteng Provincial Government | e-Government | Annual Report 2015/20164
2. REPORT OF THE ACCOUNTING OFFICER
Mr Boy NgobeniAccounting Offi cer
2.1 Overview of the Operations of
the Department
Policy decisions and strategic issues facing the
Department
By order of the President of the Republic of South Africa, Mr.
Jacob Zuma, and in line with Section (5) (b) of the Public Service
Act, 1994, the Department of e-Government was proclaimed
on 11 August 2015.
The Department, during the 2015/16 fi nancial year, was
required to review its programmes, plans and budget to ensure
alignment with the revised mandate of the newly proclaimed
Department of e-Government and thus necessitated the
revision of the Department’s targets in its 2015/16 Annual
Performance Plan.
During the year under review, the Gauteng Department of
e-Government made signifi cant strides in creating a connected
government which is central to the new Administration’s vision
of Transformation, Modernization, and Re-industrialization.
To realise Gauteng’s strategic intent, various initiatives have
been implemented to modernise the public service, including
consolidating back-end systems and processes to bring about
better service delivery.
The Department of e-Government drives its mandate in
modernizing the public service and the economy through
Information and Communications Technologies (ICTs). We
have continuously engaged partners and stakeholders to
share knowledge and experiences in this space. As part of this
process we hosted the Gauteng ICT e-Government Summit
in 2015 to provide a platform to evaluate the progress made
by the Gauteng Provincial Government in implementing the
Gauteng City Region (GCR) e-Government Strategy.
The Gauteng Department of e-Government has developed a
set of strategic objectives to realise a connected government.
These strategic objectives are:
• To build an enabling ICT infrastructure for the GCR
connected government.
• To create the enabling platform and support services
to enable GCR entities to design, develop and deliver
e-Government services.
• To establish a GCR e-Government governance structure
to drive priorities, policies, standards and regulations.
• To promote the usage of e-Government services
(Citizens, Business and Government Entities).
• To stimulate the ICT economy through facilitating
incubation and innovation as well as encouraging
public private partnerships for the development and
roll-out of e-Government services.
Collectively, the strategic objectives support the delivery
of a connected government, improve the ease of citizens
doing business with government resulting in improved
effi ciencies and increased collaboration with the
private sector.
Since we are a new department, we seek to leverage on
international experience in the delivery of e-Government. In
this regard, we aim to model our ICT service delivery in line
with countries like Portugal, Spain, Switzerland, Austria and
Germany who have successfully travelled this journey.
GENERAL INFORMATION
Gauteng Provincial Government | e-Government | Annual Report 2015/20165
A number of key milestones were achieved in line with the
mandate of the Department.
The Department has developed and adopted ICT Frameworks
and Strategies to facilitate the modernization of the public
service. These included a Common Platform concept
document; the Business Intelligence Strategy; the Technology
Architecture Framework and the Communication and Change
Management Framework.
The Department successfully developed the GCR ICT Master
Systems Plan Framework to improve ICT planning throughout
the Gauteng City Region. The implementation of the
framework will reduce duplication of business processes,
systems and resources and this will allow the GCR to leverage
on economies of scale.
The Gauteng Government has recognised the fact that ICT
has a key role to play in service delivery improvement. In this
context it is important to consider the continuity of services
when facing many types and severities of service disruptions
or disasters. We have therefore established an ICT Continuity
Management Framework to minimise business disruptions.
We have developed an Applications Strategy to ensure
that all applications within GCR can be used for similar
business functions and assist with the eradication of
duplicate applications.
A total of 263 government sites were connected to enable the
roll out and implementation of e-Government services and to
improve the internal operation effi ciencies of these sites.
The Department migrated 5 GPG departments into the
GPG cloud. The departments migrated were the Gauteng
Department of Economic Development, the Gauteng
Department of Agriculture and Rural Development, the
Gauteng Department of Infrastructure Development, the
Gauteng Department of Sports, Arts Culture and Recreation
and the Gauteng Department of Co-operative Governance
and Traditional Affairs.
In order to enable interdepartmental calling capability within
the GBN network at no cost, the Department connected
22 Thusong Centres.
Also, 105 digital schools were provided with broadband
connectivity that will enable the roll out of the
e-learning solution.
Furthermore, 11 economic zones were connected.
We established an e-Recruitment system to help citizens’
access government opportunities. Through the Maponya Mall
Professional Job Centre we have created access to available
GPG vacancies for up to 9220 job seekers.
The Department implemented a functional mobile leave and
claims management system for the Gauteng Department of
e-Government and Gauteng Treasury.
The following interfaces were automated to improve
turnaround times and operational effi ciencies;
• Payments of over a million Rand now have a direct
interface with the provincial banker
• The Employee Exits were interfaced into the national
system to reduce ex-employee overpayments
In addition, the Department is collaborating with the
Innovation Hub, Harambee and the Sci Bono Discovery
Centre to incubate and train youth entrepreneurs in
the ICT fi eld.
The Department has established the following key strategic
partnerships:
• With Wits University for the development and
operationalization of the Design and Validation Centre
to realise ICT innovations and effi ciencies
• With SAP South Africa for internship training for
unemployed youth in the Province.
These initiatives are implemented to address the challenges in
promoting township economies and the market failures that
undermine the growth of the township economy.
Gauteng Provincial Government | e-Government | Annual Report 2015/20166
GENERAL INFORMATION
2.2 Overview of the fi nancial results of the department:
2.2.1 Departmental receipts
The Departmental revenue is generated from parking fees, the commission on garnishee orders, gym fees, the sale of tender
documents and debtors receipts.
Departmental Receipts2015/2016 2014/2015
EstimateActual Amount
Collected(Over)/Under
Collection Estimate
Actual Amount Collected
(Over)/Under Collection
R’000 R’000 R’000 R’000 R’000 R’000
Sale of goods and services other than capital assets 744 572 172 975 850 55
Interest, dividends and rent on land 10 11 (1) 16 15 1
Financial transactions in assets and liabilities 160 1 224 (1064) 150 1 285 (1 135)
Total 914 1 807 (893) 961 2 150 (1 189)
Reasons for (Over) / under collection
The under-collection under the sale of goods and services revenue line item is as a result of the electronic availing of tender
documents, which has enabled prospective vendors to download documents as opposed to collecting hard copies. Historically,
the Department’s revenue generation from this revenue item came about from providing hard copies of the tender documents to
prospective suppliers at a fee. Both the transfer of the tender administration functions out of the Department of e-Government
and the electronic solution have had the net effect of reducing revenue from this line item.
The over collection on fi nancial transactions in assets and liabilities is as a result of the recoveries of the prior year debt from
current employees, ex-employees and suppliers.
2.2.2 Programme Expenditure
Programme Name 2015/2016 2014/2015
Final Appropriation
Actual Expenditure
(Over)/ Under Expenditure
FinalAppropriation
Actual Expenditure
(Over)/Under Expenditure
R’000 R’000 R’000 R’000 R’000 R’000
Administration 193 023 173 053 19 970 223 806 191 385 32 421
ICT Shared Services 902 955 900 977 1 978 998 382 992 175 6 207
Business Process Services82 825 82 023 802 159 200 155 395 3 805
Gauteng Audit services - - - 56 376 53 198 3 178
Total 1 178 803 1 156 053 22 750 1 437 764 1 392 153 45 611
Reasons for under spending
Under-spending was, in the main, a function of certain projects, namely, the refurbishment of 75 Fox Street, the conversion of
the canteen into offi ce space and the SAP functional upgrade, that were initiated but not completed by the end of the 2015/16
fi nancial year.
COMPENSATION OF EMPLOYEES
Under-spending in the compensation of employees resulted from funded vacant posts.
Gauteng Provincial Government | e-Government | Annual Report 2015/20167
GOODS AND SERVICES
The Administration programme underspent on goods and services due to the following projects that had not been completed
by the end of the fi nancial year:
• Refurbishment of 75 Fox Street
• Revamping of the canteen and its conversion into offi ce space
The ICT Services programme underspent on goods and services due to the SAP functional upgrade project that was pending
completion at the end of the fi nancial year.
2.2.3 Virements and Roll-over
Adjusted Appropriation Actual Spending Virements Final Appropriation
Programme Name R’000 R’000 R’000 R’000
Administration 197 289 173 053 (4 266) 193 023
ICT Shared Services 894 758 900 976 8 197 902 955
Business Process Services 86 756 82 023 (3 931) 82 825
TOTAL 1 178 803 1 156 052 - 1 178 803
Virements
An amount of R8.2 million was shifted from the compensation of employees from the Administration and Business Process Services
programmes to cater for the connection of additional sites as part of the Gauteng Broadband Network (GBN) rollout project.
Rollover
The Department has applied to rollover R17.5 million from the 2015/16 fi nancial year to the 2016/17 fi nancial year for projects
that were initiated but had not been completed by the end of the fi nancial year under review.
• Administration – R15.6 million for revamping of Imbumba house
• ICT Shared services – R1.9 million for the SAP functional upgrade
2.2.4 Reasons for unauthorised, fruitless and wasteful expenditure
The Department did not incur any unauthorised, fruitless and wasteful expenditure in the 2015/16 fi nancial year.
2.2.5 Future plans of the department
The Department plans to implement the organizational structure in line with the new mandate.
2.2.6 Public Private Partnerships
The Department did not participate in any PPP activities during the period under review.
Gauteng Provincial Government | e-Government | Annual Report 2015/20168
GENERAL INFORMATION
2.2.7 Discontinued activities / activities
to be discontinued
N/A
2.2.8 New or proposed departmental activities
The Department continues to ensure alignment of its strategic
plans and APP to the revised mandates.
2.2.9 Supply chain management
No proposals for unsolicited bids were implemented by the
Department during the period under review.
The Department performed an audit of all contracts to ensure
that Supply Chain Management processes were followed.
Furthermore the SCM systems have been strengthened to
avoid occurrence of any event or activities resulting in irregular
expenditure due to non-compliance with the legal framework
governing supply chain management overall.
2.2.10 Gifts and Donations received in kind
from non-related parties
No gifts were received from non-related parties in the 2015/16
fi nancial year.
2.2.11 Exemptions and deviations received
from the National Treasury
There were no exemptions or deviations in the year under review.
2.2.12 Acknowledgement/s or Appreciation
I would like to convey my gratitude to MEC Creecy for her
guidance, leadership and support throughout the year. My
thanks goes to the management team of the Department of
e-Government for their unqualifi ed support during this period. My
appreciation also goes out to the staff members of the Department
who have demonstrated their commitment to excellence in the
public service.
Conclusion
The Annual Financial Statements as set out on page 63 to 130
have been approved by the Accounting Offi cer.
Mr Boy Ngobeni
Accounting Offi cer
Department of e-Government
Gauteng Provincial Government | e-Government | Annual Report 2015/20169
3. STRATEGIC OVERVIEW
3.1 Vision
The Gauteng Department of e-Government has set for itself the
following vision:
• A connected Gauteng City Region that leverages
technology to provide quality services to citizens.
3.2 Mission
In order to achieve its vision, the Department aimed to
realise the intent of a connected government through:
• The provision of relevant technologies, standards
and governance;
• The creation of an environment of collaboration
between key stakeholders;
• Facilitation of the evolution of Gauteng City Regions
service delivery.
3.3 Values
Excellence: To incrementally, systematically and consistently
enhance frontline service delivery.
Growth: To constantly innovate and seek new opportunities.
Openness: To be customer centric and thrive to improve high
levels of service to the public.
Value for Money: To provide services at costs affordable to
the citizens of Gauteng.
3.4 Strategic Objectives
The key strategic objectives of the Department are:
• To build an enabling ICT infrastructure for the GCR
connected government.
• To create the enabling platform and support services
to enable GCR entities to design, develop and deliver
e-Government services.
• To establish a GCR e-Government governance structure to
drive priorities, policies, standards and regulations.
• To promote the usage of e-Government services
(Citizens, Business and Government Entities).
• To stimulate the ICT economy through facilitating
incubation and innovation as well as encouraging
public private partnerships for the development and
roll-out of e-Government services.
Main Services
The main services of the Department were delivered by
ensuring that the Department operationalised the provincial
GCR e-Government Strategy 2015-2020. In order to achieve
this, the Department assumed the 5 strategic pillars of the
Strategy as its strategic objectives. This was done to ensure a
focused approach to service delivery by the Department to the
citizens of the province.
The fi ve strategic pillars of the GCR e-Government
Strategy 2015-2020 are the following:
Pillar 1: To build an enabling ICT infrastructure for the GCR
connected government.
Pillar 2: To create the enabling platform and support
services to enable GCR entities to design, develop and deliver
e-Government Services.
Pillar 3: To establish a GCR e-Government governance
structure to drive priorities, policies, standards
and regulations.
Pillar 4: To promote usage of e-Government services
(Citizens, Businesses and Government Entities).
Pillar 5: To stimulate the ICT economy through facilitating
incubation and innovation as well as encouraging public
private partnerships for the development and roll-out of
e-Government services.
Gauteng Provincial Government | e-Government | Annual Report 2015/201610
GENERAL INFORMATION
4. LEGISLATIVE AND OTHER MANDATES
The Gauteng Department of e-Government derives its mandate from the following Legislation:
Legislation What it means
The Constitution of the Republic of South Africa (Act 108 of 1996)
The Mandate of and environment within which National, Provincial and Local Government Financial Departments and Treasuries operate, is specifi cally described in Chapter 13: General Financial Matters
Public Administrative and Management Act (Act 11 of 2014)
To promote the basic values and principles governing the public administration referred to in section 195(1) of the Constitution and provide for the use of information and communication technologies in the public administration
Preferential Procurement Policy Frame-work Act (2000)
Provides a framework for the implementation of preferential procurement policy.
Promotion of Access to Information Act (Act 2 of 2000)
To give effect to the constitutional right of access to any information held by the State and any information that is held by another person and that is required for the exercise or protection of any rights; and to provide for matters connected therewith.
Public Finance Management Act, 1999 (Act 1 of 1999)
Regulates fi nancial management in the Department to ensure that all revenue, expenditure, assets and liabilities of the Department are managed effi ciently and effectively; to provide for the responsibilities of persons entrusted with fi nancial management in the Department and to provide for matters connected therewith. To fulfi l all Department responsibilities with respect to other departments and public entities.
Public Service Act, 1994 (Act 103 of 1994)
Provides for the organisation and administration of the Department and for human resource management which includes the regulation of conditions of employment, terms of offi ce, dis-cipline, retirement and discharge of staff members of the Department and matters connected therewith.
Gauteng Tender Board Repeal Act, 2002
Gives effect to new procurement reform initiatives in Gauteng.
Occupational Health and Safety Act, 1995
Provides a framework for the standards and requirements for workplaces, facilities and employ-ee health and safety.
The National Archives Act, 1996 Provides for the archiving and storage and accessibility of information, and for the manner in which government bodies store documents, papers and records
Public Service laws Amendment Act, 1997
Regulates the functions and conditions of service of heads of provincial departments and the conditions of service of heads of organisational components; provides for the appointment of persons on the grounds of policy considerations; and makes provisions in connection with ineffi ciency and misconduct
Coporate Governance of ICT Policy Framework
Maps out how governance of ICT within government entities is to be applied, structured and implemented
Government Wide Enterprise Architecture Framework
Is intended to supersede the prevailing Enterprise Architecture and ICT planning frameworks and methods in use in government
Minimum Information Interoperability Standards
The main thrust of the framework is the adoption of the structured approach, and to ensure the enhancement of interoperability across Government
Minimum Information Security Standards Provides security measures against unauthorised access to classifi ed information
Promotion of Administrative Justice Act, 2000
Gives effect to the right to administrative action that is lawful, reasonable and procedurally fair and to the right to written reasons for administrative action as contemplated in section 33 of the Constitution of the Republic of South Africa.
Prevention and Combating of Corrupt Activities Act, 2004
The Prevention and Combating of Corrupt Activities Act makes corruption a crime. It covers anyone working for government (such as Ministers, department staff, and the police) and people outside of government (like someone working for a business).
Government Employees Pension Law, 1996 and 2004 amendment
Gives effect to frameworks that governs pension fund contributions, management and pay-outs for employees in South Africa.
Electronic Communications Act, 2005
The National broadband Policy follows government’s decision to build an all-inclusive informa-tion society
Gauteng Provincial Government | e-Government | Annual Report 2015/201611
5. ORGANISATIONAL STRUCTURE OF THE e-GOVERNMENT
BRANCH:ICT: SHARED SERVICES
MEMBER OF THE EXECUTIVE COUNCIL
Ms Barbara Creecy
HEAD OF DEPARTMENTMr Boy Ngobeni
CHIEF DIRECTORATE:FINANCIAL
MANAGEMNET
CHIEF DIRECTORATE:HUMAN RESOURCE
SERVICES
BRANCH:CORPORATE
MANAGEMENT
Gauteng Provincial Government | e-Government | Annual Report 2015/201612
PART B - PERFORMANCE REPORT
1. Overview of Departmental Performance 14-15
2. Strategic Outcome Oriented Goals 15-16
3. Performance Information By Programme 17-29
4. Outlook For The Coming Financial Year (2016/17) 29-30
Gauteng Provincial Government | e-Government | Annual Report 2015/2016
1. OVERVIEW OF DEPARTMENTAL PERFORMANCE
1.1 Service Delivery Environment
In line with the provincial Ten Pillar Transformation,
Modernisation and Re-industrialisation (TMR) programme,
which highlights the importance of radical transformation of
the state and governance and the modernisation of the public
service in the Gauteng City Region, the Gauteng Department
of e-Government aims to create a connected Gauteng City
Region that leverages technology to provide quality services
to its citizens as a catalyst for sustainable economic growth by
promoting effective, effi cient and customer centric processes
across government. The Department has therefore committed
to the continued rollout of the Gauteng Broadband Network
(GBN) and the creation of a Common Technological Platform
for the delivery of e-Services.
It is widely accepted that there is a close correlation between
infrastructure investment in Information and Communication
Technology (ICT) and the modernisation of the economy as well
as improved delivery of social services to citizens. Accordingly,
an increase in broadband capability is accompanied by an
increase in economic growth and job opportunities.
The Department is therefore focussed on improving
government effi ciency and saving costs by connecting citizens
to the GBN Network through the Thusong Centres as well as
providing connectivity to priority townships and the economic
regeneration zones across the province.
In order to fulfi l this mandate and to support the implementation
of the TMR, the Department is actively implementing the
GCR e-Government Strategy 2015-2020 that is based on fi ve
strategic pillars, namely:
• To build an enabling ICT infrastructure for the GCR
connected government.
• To create the enabling platform and support services
to enable GCR entities to design, develop and deliver
e-Government Services.
• To establish a GCR e-Government governance structure
to drive priorities, policies, standards and regulations.
• To promote usage of e-Government services (Citizens,
Businesses and Government Entities).
• To stimulate the ICT economy through facilitating
incubation and innovation as well as encouraging
public private partnerships for the development and
roll-out of e-Government services.
1.2 Service Delivery Improvement Plan
The table below highlights the service delivery achievements.
Main services and standards
Main services Benefi ciaries Current/actual standard of service Desired standard of service
Actual achievement
Information Communication Technology (ICT) Shared Services
Gauteng City Region (GCR)
N/A 8 GBN core Sites built. 8 GBN core Sites built.
Batho Pele arrangements with benefi ciaries (Consultation access etc.)
Current/actual arrangements Desired arrangements Actual achievements
Quarterly Service Level Agreement Performance Reporting
4 Service Level Agreement Performance Reporting 4 Service Level Agreement Performance Reports.
Service delivery information tool
Current/actual information tools Desired information tools Actual achievements
Access information documented on the approved Department of e-Government Service Charter 2015/16.
1 approved e-GOV Service Charter 2015/16 displayed on access points and Intranet
1 approved e-GOV Service Charter 2015/16 displayed on access points and Intranet
Gauteng Provincial Government | e-Government | Annual Report 2015/201614
PERFORMANCE REPORT
Complaints mechanism
The Gauteng Department of e-Government uses the GPG centralized complaint management systems i.e. the SAP CRM System.
Current/actual complaints mechanism Desired complaints mechanism Actual achievements
SAP CRM System SAP CRM System Resolved 88% of complaints
1.3 Organisational Environment
The key objectives of the Department are based on the
provincial GCR e-Government Strategy 2015-2020. The key
pillars of the strategy are the same as the strategic goals of the
Department in order to ensure a focused approach to service
delivery by the Department to the citizens of the province.
In order to realise the delivery of the strategy, the Department
has undertaken a consultative process to align its activities,
strategic outputs and outcomes to the provincial Ten
Pillar programme of Transformation, Modernisation and
Re-industrialisation (TMR) and to ensure that the requisite
institutional capacity is in place for the Department to deliver
on its mandate.
With regard to the required institutional capacity, the
Department was offi cially proclaimed by the President,
Mr. Jacob Zuma, in August 2015 and the process of
determining the organisational structure to support the
mandate of the Department, was undertaken. The process for
the fi nalisation of the structure is underway.
The contents of this Annual Report, 2015/16, is based on
the work done to realize the mandate of the Department as
articulated by its strategic objectives, pillars and values.
2. STRATEGIC OUTCOME ORIENTED GOALS
The Department, in line with the Medium Term Expenditure
Framework, supports the Outcomes approach adopted by
government. The outcomes for 2014 to 2019 are published as
annexures to the Medium Term Strategic Framework and are
an expression of government’s Programme of Action.
The Gauteng Department of e-Government contributes directly
to Outcome 12 i.e. An Effi cient, Effective and Development
Oriented Public Service and an Empowered, Fair and Inclusive
Citizenship. In addition, the Department also supports each of
the other outcomes through the implementation of its goals
and objectives.
Gauteng Provincial Government | e-Government | Annual Report 2015/201615
Please see the table below for the alignment:
No. MTSF Outcomes Impact e-Gov. Contribution
1. Quality basic education Social inclusion and cohesion
Invest in Gauteng Broadband
2. A long and healthy life for all
3. All people in South Africa are and feel safe
7. Vibrant, equitable, sustainable rural communities contributing to food security for all
4. Decent employment through inclusive growth Equitable growth Facilitate an ICT economy that leverages off broadband
5. Skilled and capable workforce to support an inclusive growth path
6. An effi cient, competitive and responsive economic infrastructure network
11. Creating a better South Africa and contributing to a better and safer Africa in a better world
8. Sustainable human settlements and improved quality of household life
Sustainable development and infrastructure
Digitisation of back offi ce
10. Protect and enhance our environmental assets and natural resources
9. Responsive, accountable, effective and effi cient local government system
Good governance
Create regulatory and enabling environment and systems for sound corporate governance of ICT in GPG
12. An effi cient, effective and development oriented public service
13. Social Protection
Gauteng Provincial Government | e-Government | Annual Report 2015/201616
3. PERFORMANCE INFORMATION BY PROGRAMME
1. PROGRAMME 1 – ADMINISTRATION
Sub - Programme 1: Offi ce of the HOD
Purpose: To improve internal effi ciencies in order to realize better front-line service delivery
Strategic Objective: To provide strategic leadership support to the Department
Strategic objectives, performance indicators, planned targets and actual achievements
Sub-Programme Name: Offi ce of the HOD
Strategic objectives
Actual Achievement 2014/2015
Planned Target2015/2016
Actual Achievement2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To provide strategic leadership support to the department
Submitted 12 Programme of Action Reports to the Offi ce of the Premier within agreed time frames
12 Programme of Action Reports submitted to the Offi ce of the Premier within agreed time frames
Submitted 12 Programme of Action Reports to the Offi ce of the Premier within agreed time frames
None Targets Achieved
4 GEYODI reports submitted to Offi ce of the Premier
4 GEYODI reports submitted to the Offi ce of the Premier
Submitted 4 GEYODI reports to Offi ce of the Premier
None Targets Achieved
Resolved 38 (100%) of Legislature matters within agreed time frames
100% Legislature matters resolved/managed
Resolved 100% of Legislature matters within agreed time frames
None Targets Achieved
• Reasons for deviations
None
PERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201617
Performance indicators
Sub-Programme Name: Offi ce of the HOD
Performance IndicatorActual Achievement 2014/2015
Planned Target2015/2016
Actual Achievement2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
Number of Program of Action Reports submitted to the Offi ce of the Premier
Submitted 12 Pro-gramme of Action Reports to the Offi ce of the Premier within agreed time frames
12 Programme of Action Reports to be submitted to the Offi ce of the Premier
Submitted 12 Programme of Action Reports to the Offi ce of the Premier within agreed time frames
None Targets Achieved
Number of GEYODI reports submitted to Offi ce of the Premier
4 GEYODI reports submitted to Offi ce of the Premier
4 GEYODI reports to be submitted to the Offi ce of the Premier
Submitted 4 GEYODI reports to Offi ce of the Premier
None Targets Achieved
% of Legislature matters resolved within agreed time frames
Resolved 38 (100%) of Legislature matters within agreed time frames
100% of Legislature matters resolved/managed
Resolved 100% of Legislature matters within agreed time frames
None Targets Achieved
• Reasons for deviations:
None
• Strategy to overcome areas of under performance:
None
• Changes to planned targets:
None
Sub - Programme 2: Risk Management
Purpose: To improve internal effi ciencies in order to realize better front-line service delivery
Strategic objective: To provide strategic leadership support to the Department
Strategic objectives, performance indicators, planned targets and actual achievements
Sub- Programme Name: Risk Management
Strategic objective Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To provide strategic leadership support to the department
The Risk Management policy and Framework was reviewed and approved by 31 March 2015
Reviewed and approved E-Government Risk Management Strategy by 30 June 2015
The e-Government Risk Management Strategy was reviewed and approved
None Target Achieved
Gauteng Provincial Government | e-Government | Annual Report 2015/201618
Performance indicators
Sub- Programme Name: Risk Management
Performance Indicator Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achieve-ment 2015/2016
Deviation from planned target to Actual Achieve-ment for 2015/2016
Comment on deviations
Reviewed and approved e-Government Risk Management Framework by 30 June 2015
The Risk Management Framework was re-viewed and approved by 31 March 2015
Reviewed and approved e-Government Risk Management Strategy by 30 June 2015
The e-Government Risk Management Strategy was reviewed and ap-proved
None Target Achieved
• Reasons for deviation:
None
• Strategy to overcome areas of under performance:
None
• Changes to planned targets:
None
Sub - Programme 3: Offi ce of the CFO
Purpose: To improve internal effi ciencies in order to realize better front-line service delivery
Strategic objectives: To provide strategic leadership support to the Department
Strategic objectives, performance indicators, planned targets and actual achievements
Sub- Programme Name: Offi ce of the CFO
Strategic objective Actual Achieve-ment 2014/2015
Planned Target 2015/2016
Actual Achieve-ment 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To provide strategic leadership support to the department
98% of suppliers were paid within 30 working days from receipt of invoices
100% of suppliers paid within 30 days of receipt of invoice
Paid 96% of suppliers within 30 working days from receipt of invoices
4% below target There was a scheduled system shutdown during the December vacation period which resulted in delayed payments. The Department has implemented a system aimed at ensuring strict adherence to supply chain processes
PERFORMANCE REPORTPERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201619
Performance indicators
Sub-programme: Offi ce of the CFO
Performance Indicator
Actual Achieve-ment 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned tar-get to Actual Achievement for 2015/2016
Comment on deviations
% of suppliers paid within 30 working days of receipt of invoices
98% of suppliers were paid within 30 working days from receipt of invoices
100% of suppliers paid within 30 working days from receipt of invoices
Paid 96% of suppliers within 30 working days from receipt of invoices
4% below target There was a scheduled system shutdown during the December vacation period which resulted in delayed payments. The department has implemented a system aimed at ensuring strict adherence to supply chain processes.
• Reasons for deviations
There was a scheduled system shutdown during the December vacation period which resulted in delayed payments.
• Strategy to overcome areas of under performance
The Department has implemented a system aimed at ensuring strict adherence to supply chain processes and compliance
to submissions of invoices in order to prevent delayed payments.
• Changes to planned targets
None
Sub - Programme 4: Corporate Management
Purpose: To improve internal effi ciencies in order to realize better front-line service delivery
Strategic Objective: To provide strategic leadership support to the Department
Strategic objectives, performance indicators, planned targets and actual achievements
Sub -Programme: Corporate ManagementStrategic objec-tives
Actual Achievement 2014/2015
Planned Target 2015/2016 Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To provide strategic leadership support to the department
Reviewed and approved Human Resource Plan submitted to DPSA by 30 June 2014
Reviewed and approved Human Resource Plan submitted to DPSA by 30 June 2015
Reviewed and approved Human Resource Plan submitted to DPSA by 30 June 2015
None Target Achieved
Vetted 100% of (2) SMS and SCM staff security
100% of SMS and SCM staff security to be vetted
Vetted 100% of SMS and SCM staff security
None Target Achieved
Handled 0 litigation matters within stipulated court time frames
100% of litigation matters handled within stipulated court time frames
No litigation matters received during the Financial Year
None None
Approved and published Annual Report by 31 August 2014
Approved and pub-lished Annual Report by 31 August 2015
The Annual Report was approved and published by 31 August 2015
None Target Achieved
Achieved 96% Compli-ance to the e-Gov-ernment’s Batho Pele Service Standards
96% compliance to the e-Government Service Standards
Achieved 96% compli-ance to the e-Govern-ment Service Standards
None Target Achieved
The business case was developed for automa-tion of performance information
Automated performance infor-mation system deployed
The Automated per-formance information system was deployed
None Target Achieved
• Reasons for deviations
None
Gauteng Provincial Government | e-Government | Annual Report 2015/201620
Performance indicators
Sub-programme: Corporate Management
Performance Indicator
Actual Achievement 2014/2015
Planned Target2015/2016 Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
Reviewed and submitted the Human Resource Plan to DPSA by 30 June 2015
Reviewed and submitted Human Resource Plan to DPSA by 30 June 2014
Reviewed and submitted Human Resource Plan submitted to DPSA by 30 June 2015
Approved and submitted Human Resource Plan to DPSA by 03 June 2015
None Target Achieved
% of SMS and SCM staff security vetted
Vetted 100% of (2) SMS and SCM staff security
100% of SMS and SCM staff security vetted
Vetted 100% of SMS and SCM staff security
None Target Achieved
Approved and published Annual Report by 31 August 2014
The Annual Report was Approved and published on 31 August 2014
Approved and pub-lished Annual Report by 31 August 2015
The Annual Report was approved and published by 31 August 2015
None Target Achieved
% compliance to the e-Government Service Standards
Achieved 96% Compliance to the e-Government’s Batho Pele Service Standards
96% compliance to the e-Government Service Standards
Achieved 96% compliance to the e-Government Service Standards
None Target Achieved
Automated perfor-mance information system deployed
The business case was developed for automa-tion of performance information
Automated performance information system deployed
The Automated perfor-mance information system was deployed
None Target Achieved
% of litigation mat-ters handled within stipulated court time frames
Handled 0 litigation matters within stipulated court time frame
100% of litigation matters handled within stipulated court time frames
No litigation matters received during the Financial Year
None None
• Reasons for deviations
None
• Strategy to overcome areas of under performance
None
• Changes to planned targets
None
PERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201621
Linking performance with budgets
PR1: ADMINISTRATION
2015/2016 2014/2015
Final Appropriation
Actual Expenditure
(Over)/Under Ex-penditure
% Budget
Spent
Final Appropriation
Actual Expenditure
(Over)/Under Expenditure
% Budget Spent
R’000 R’000 R’000 % R’000 R’000 R’000 %
COMPENSATION OF EMPLOYEES 97 498 96 152 1 346 99% 135 990 134 492 1 498 99%
GOODS AND SERVICES 70 203 51 579 18 624 73% 83 455 52 548 30 907 63%
TRANSFERS AND SUBSIDIES 23 152 23 152 0 100% 1 789 1 782 7 100%
PAYMENTS FOR CAPITAL ASSETS 2 113 2 113 0 100% 2 493 2 484 9 100%
PAYMENTS FOR FINANCIAL ASSETS 57 57 0 100% 79 79 0 100%
TOTAL 193 023 173 053 19 970 90% 223 806 191 385 32 421 86%
2. PROGRAMME 2 – ICT SHARED SERVICES
Purpose: To roll out a GPG broadband network for the promotion of service delivery effi ciencies and connectivity of provincial
government offi ces, facilities and community centres ensuring co-ordination regulation and compliance of all ICT related
activity and investment in GCR
Strategic objective:
• To strategically invest in broadband to promote internal effi ciencies and improved government and community connectivity
• To reengineer and transform back offi ce processes to realize effi ciencies and improve front line service delivery
• To create an enabling environment and systems for sound corporate governance of ICT in GCR
• To promote usage of e-Government services
Strategic objectives, performance indicators, planned targets, and actual achievement
Programme Name: ICT Shared Services
Strategic objectives Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To strategically invest in broadband to promote internal effi ciencies and improved government and community connectivity
6 GBN Core sites were built
2 GBN Core sits built 2 GBN Core sites were built
None Target Achieved
Connected 137 Access sites
263 access sites connected with high speed connectivity
Connected 263 access sites with high speed connectivity
None Target Achieved
- 24 Thusong Centres connect
Connected 22 Thu-song Centres
2 Thusong Centres below Target
Due to access challenges at the centres the Department reprioritised and connected 22 out of 24 sites. The outstanding sites will be connected in the new fi nancial year.
Gauteng Provincial Government | e-Government | Annual Report 2015/201622
Programme Name: ICT Shared Services
Strategic objec-tives
Actual Achievement 2014/2015
Planned Target 2015/2016 Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To strategically invest in broadband to promote internal effi ciencies and im-proved government and community connectivity
- 7 Economic Zones connected Connected 11 Economic Zones connected
4 Economic Development Zones above target
This target is a fl agship project and it was overachieved because the Department reprioritised its budget to connect more sites.
7 pilot digital schools to GBN fi bre connectivity
100 digital schools connected
Connected 105 digital schools
5 Digital Schools above target
There were additional requests to include certain schools that were earmarked for the launch of connected classrooms.
- Convergence of voice and data onto the GBN network
Converged voice and data onto the GBN network
None Target Achieved
Migrated 4 GPG departments into GPG cloud
5 GPG departments migrated into GPG cloud
Migrated 5 GPG departments into GPG cloud
none Target Achieved
Gauteng Department of e-Government and Provincial Treasury mo-bile leave management piloted
Functional mobile leave, claims and payslip management for e-Government and Provincial Treasury implemented
Implemented functional mobile leave, claims and payslip management for Gauteng Department of e-Government and Provincial Treasury
None Target Achieved
- Common platform concept document adopted
Adopted Common platform concept document
None Target Achieved
- Adopt a business intelligence strategy
Adopted a business intelligence strategy
None Target Achieved
Adopted ICT policies Adopted Technology Architecture for GPG Departments
Adopted Technology Architecture for GPG Departments
None Target Achieved
- Adopted ICT standards for GPG Departments
Adopted ICT standards for GPG Departments
None Target Achieved
DAV centre redesigned DAV centre implemented Implemented DAV centre None Target Achieved
- e-Government Change Management Framework adopted
Adopted e-Government Change Management Framework
None Target Achieved
- e-Government incentive programmes adopted
Adopted e-Government incentive programmes
None Target Achieved
- Public awareness and communication strategy adopted
Adopted Public awareness and communication strategy
None Target Achieved
- Omni-channel strategy adopted
Adopted Omni-channel strategy
None Target Achieved
- 2 Partnerships established with ICT industry
Established 2 Partnerships with ICT industry (SAP and Wits)
None Target Achieved
• Reasons for Deviations
Due to access challenges the Department reprioritised and connected 22 out of 24 sites. Outstanding sites will be
connected in the 2016/17 fi nancial year.
The Economic Zones target is a fl agship project. It was overachieved because the Department reprioritized its budget to
connect more sites.
The 105 digital schools connected target was revised due to additional request to include certain schools that were
earmarked for the launch of connected classrooms project.
PERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201623
Performance indicators
Programme Name: ICT Shared Services
Performance Indicator Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
Number of Core GBN sites built 6 Core sites built 2 GBN Core sites were built
2 GBN Core sites were built
None Target Achieved
Number of Access sites connect-ed with high speed connectivity
137 Access sites connected
Connected 263 access sites with high speed con-nectivity
Connected 263 access sites with high speed connectivity
None Target Achieved
Number of Thusong Centres connected
- 24 Thusong Cen-tres connected
Connected 22 Thusong Centres
2 Thusong Centres below Target Due to access challenges the Department reprioritised and connected 22 out of 24 sites. Outstanding sites will be connected in the 2016/17fi nancial year.
Number of Economic Develop-ment Zones connected
7 Economic Development zones connected
Connected 11 Economic Development zones
4 Economic Development Zones above Target
This target is a fl agship project. It was overachieved because the Department reprioritised its budget to connect more sites.
Number of digital schools connected
Migrated 7 Pilot Digital schools to GBN fi ber connectivity
100 digital schools connected
Connected 105 digital schools
5 Digital Schools Above Target There were additional requests to include certain schools that were earmarked for the launch of the connected classrooms project.
Convergence of voice and data onto the GBN network
- Convergence of voice and data onto the GBN network
Converged voice and data onto the GBN network
None Target Achieved
Number of GPG departments migrated into GPG cloud
Migrated 4 GPG departments into GPG cloud
5 GPG departments migrated into GPG cloud
Migrated 5 GPG departments into GPG cloud
None Target Achieved
Functional mobile leave, claims and payslip management for the Department of e-Government and Provincial Treasury implemented
The Department of e-Government and Provincial Treasurymobile leave management piloted
Functional mobile leave, claims and payslip management for the Department of e-Government and Provincial Treasury implemented
Implemented functional mobile leave, claims and payslip management for the Department of e-Government and Provincial Treasury
None Target Achieved
Common platform concept document adopted
- Common platform concept document adopted
Adopted Common plat-form concept document
None Target Achieved
Gauteng Provincial Government | e-Government | Annual Report 2015/201624
Performance indicators
Programme Name: ICT Shared Services
Performance Indicator Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
Adopt a business intelligence strategy
- Adopt a business intelligence strategy
Adopted a business intelligence strategy
None Target Achieved
Adopted technology architec-ture for GPG departments
Adopted ICT policies Adopted technology architecture for GPG departments
Adopted Technology Architecture for GPG Departments
None Target Achieved
Adopted ICT standards for GPG departments
- Adopted ICT standards for GPG departments
Adopted ICT standards for GPG Departments
None Target Achieved
DAV centre implemented DAV centre redesigned DAV centre implemented
Implemented DAV centre None Target Achieved
E-Government change man-agement framework adopted
- E-Government change manage-ment framework adopted
Adopted E-Government change management framework
None Target Achieved
E-Government incentive programs adopted
- E-Government incentive programs adopted
Adopted E-Government incentive programs
None Target Achieved
Public awareness and commu-nication strategy adopted
- Public awareness and communication strategy adopted
Adopted Public awareness and communication strategy
None Target Achieved
Omni-channel strategy adopted
- Omni-channel strate-gy adopted
Adopted Omni-channel strategy
None Target Achieved
2 Partnerships established with ICT industry
- 2 Partnerships established with ICT industry
Established 2 Partnerships with ICT industry (SAP and Wits)
None Target Achieved
• Reasons for Deviations
Due to access challenges the Department reprioritised and connected 22 out of 24 sites. Outstanding sites will be
connected in the 2016/17 fi nancial year.
The Economic Zones target is a fl agship project. It was overachieved because the Department reprioritized its budget to
connect more sites.
The 105 digital schools connected target was due to additional request to include certain schools that were
earmarked for the launch of connected classrooms project.
PERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201625
• Changes to planned targets
Performance Indicator Annual Target Reason for changes
Number of GDE schools migrated onto GBN network
150 GDE schools migrated onto GBN network
This target was reduced from 150 to 100 as the Department reprioritized to connect other sites. The target was revised in the APP.
Number of Top priority townships connected 20 Top priority townships connected
This target was dropped on the basis that the sites that were identifi ed in the top 20 priority townships are in fact access sites which are accounted for under the access sites target. The target was revised in the APP.
% established connectivity in the GCR 60% established connectivity in the GCRThe Department repriotised and brought in more Economic Development sites, Agencies and Libraries. The target was revised in the APP.
Standard Operating procedures approved Standard Operating procedures approvedThis target was replaced with Adopted ICT standards for GPG departments. The target was revised in the APP.
Number of users using OSS functionality 1000 users using OSS functionalityAn innovation environment is required for quality testing of the OSS functionality before product usage in the live environment. The target was revised in the APP.
Implemented a change and request manager Implemented a change and request managerThis is a specialized product which requires expert skills for implementation and support. The target was revised in the APP.
Number of technologies offered 2 technologies offeredThis target was replaced by the introduction of the Common Technology Platform for the GCR.The target was revised in the APP.
Linking Performance with Budgets
PR2: ICT SHARED SERVICES
2015/2016 2014/2015
Final Appropriation
Actual Expenditure
(Over)/Under Expenditure
% Budget
Spent
Final Appropriation
Actual Expenditure
(Over)/Under Expenditure
% Budget Spent
R’000 R’000 R’000 % R’000 R’000 R’000 %
COMPENSATION OF EMPLOYEES 94 408 94 406 2 100% 93 808 87 601 6 207 93%
GOODS AND SERVICES 457 774 455 798 1 976 100% 461 612 461 612 0 100%
TRANSFERS AND SUBSIDIES 145 145 0 100% 207 207 0 100%
PAYMENTS FOR CAPITAL ASSETS 350 344 350 344 0 100% 442 755 442 755 0 100%
PAYMENTS FOR FINANCIAL ASSETS 284 284 0 100% 0 0 0 0%
Gauteng Provincial Government | e-Government | Annual Report 2015/201626
3. PROGRAMME 3 – HUMAN RESOURCES SERVICES
Purpose: To improve internal effi ciencies in order to realize better front-line service delivery
Strategic Objective: To reengineer and transform back offi ce processes to realize effi ciencies and improve front line
service delivery
Strategic objectives, performance indicators, planned targets and actual achievements
Sub- Programme Name: Human Resources Services
Strategic objective Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
To reengineer and transform back offi ce processes to realize effi ciencies and improve front line service delivery
Rolled out Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
Rollout of Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
Rolled out Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
None Target Achieved
- Roll out of ATS in 2 departments that are SAP ESS enabled
ATS has been rolled out to 2 departments that are SAP ESS enabled
None Target Achieved
Issued 1 Annual Report issued on GPG EHWP trend analysis
1 Annual Report issued on GPG EHWP trend analysis
Issued 1 Annual Report on GPG EHWP trend analysis
None Target Achieved
6 Provincial EHWP interventions con-ducted
9 Provincial EHWP interventions conducted
3 Provincial EHWP inter-ventions above target
The three additional EHWP interventions was due to an increase in the client departments requests.
5 GPG EHWP monitor-ing and evaluation fora convened
5 GPG EHWP monitoring and evaluation fora convened
None Target Achieved
9554 people accessed the Maponya Mall Thusong service centre
9000 People accessing Maponya Mall Thusong Service Centre
9220 People Accessed Maponya Mall Thusong Service Centre
220 Additional People Accessed Maponya Mall Thusong Service Centre
The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the jobs advertised.
49% reduction of the GPG’s recoverable debtors book by 31 March 2016
20% reduction of the GPG’s recoverable debtors book by 31 March 2016
Achieved 43.99% reduction of the GPG’s recoverable debtors book by 31 March 2016
23.99% Above Target The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.
• Reasons for deviations
The three additional EHWP interventions was due to an increase in the client departments requests.
The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the
jobs advertised.
The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.
PERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201627
Performance Indicators
Programme Name: Human Resources Services
Performance Indicator Actual Achievement 2014/2015
Planned Target 2015/2016
Actual Achievement 2015/2016
Deviation from planned target to Actual Achievement for 2015/2016
Comment on deviations
Rollout of Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
Rolled out Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
Rollout of Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
Rolled out Automated E-PMDS to 3 GPG departments that are SAP ESS enabled
None Target Achieved
Number of GPG departments with SAP ESS to go live on automated termination services (HR21 and HR24)
- Roll out of ATS in 2 departments that are SAP ESS enabled
ATS has been rolled out to 2 departments that are SAP ESS enabled
None Target Achieved
Number of Annual Report issued on GPG EHWP trend analysis
Issued 1 Annual Report issued on GPG EHWP trend analysis
1 Annual Report issued on GPG EHWP trend analysis
Issued 1 Annual Report issued on GPG EHWP trend analysis
None Target Achieved
Number of Provincial EHWP interventions conducted
- 6 Provincial EHWP interventions conducted
Conducted 9 Provincial EHWP interventions
3 Provincial EHWP interventions above target
The three additional EHWP interventions was due to an increase in the client departments requests.
Number of GPG EHWP monitoring and evaluation fora convened
- 5 GPG EHWP monitoring and evaluation fora convened
Convened 5 GPG EHWP monitoring and evaluation fora
None Target Achieved
Number of People accessing Maponya Mall Thusong Service Centre
9554 people accessed the Maponya Mall Thusong service centre
9000 People Accessing Maponya Mall Thusong Service Centre
9220 Additional People Accessed Maponya Mall Thusong Service Centre
220 Additional People Accessed Maponya Mall Thusong Service Centre
The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the jobs advertised.
Number of GPG Mobile recruitment campaigns conducted
14 GPG Mobile recruitment campaigns conducted
12 GPG Mobile recruitment cam-paigns conducted
12 GPG Mobile recruitment campaigns conducted
None Target Achieved
% reduction of the GPG’s recoverable debtors book by 31 March 2016
49% reduction of the GPG’s recoverable debtors book by 31 March 2016
20% reduction of the GPG’s recoverable debt-ors book by 31 March 2016
Achieved 43.99% reduction of the GPG’s recoverable debtors book by 31 March 2016
23.99% Above Target The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.
• Reasons for deviations
The three additional EHWP interventions was due to an increase in the client departments requests.
The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the
jobs advertised.
The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.
Strategy to overcome areas of under performance
None
Gauteng Provincial Government | e-Government | Annual Report 2015/201628
• Changes to planned targets
Performance Indicator Annual Target Reason for changes
Number of GPG of GPG Departments with SAP ESS to go live on automated PMDS
Rollout of Automated E-PMDS to 6 GPG Departments that are SAP ESS enabled
Target reduced from 6 to 3 because some departments wanted the system confi gured in a particular way that addressed their needs. The target has been revised in the APP.
Number of GPG EHWP monitoring and evaluation fora convened
8 GPG EHWP monitoring and evaluation fora convened
Target reduced from 8 to 5 due to the integration of some fora with others. The target has been revised in the APP.
Linking Performance with Budgets
PR3: BUSINESS PROCESS SERVICES
2015/2016 2014/2015
Final Appropriation
Actual Expenditure
(Over)/Under Expenditure
% Budget Spent
Final Appropriation
Actual Expenditure
(Over)/Under Expenditure
% Budget Spent
R’000 R’000 R’000 % R’000 R’000 R’000 %
COMPENSATION OF EMPLOYEES 81 272 81 272 0 100% 155 906 153 910 1 996 99%
GOODS AND SERVICES 1 352 550 802 41% 3 020 1 281 1 739 42%
TRANSFERS AND SUBSIDIES 201 201 0 100% 57 57 0 100%
PAYMENTS FOR CAPITAL ASSETS 0 0 0 0% 87 17 70 20%
PAYMENTS FOR FINANCIAL ASSETS 0 0 0 0% 130 130 0 100%
PERFORMANCE REPORT
During the 2016/17 fi nancial year, the Department will
connect a further 300 sites across the province, including 13
Government to Citizen sites, 4 Government to Business sites
and 283 Government to Government sites.
Provincial government is not alone in rolling out broadband
access in the city region. The City of Johannesburg has
rolled-out 1 150 km of fi bre optic network providing
connectivity to 10 core sites and is providing commercial
broadband connectivity to the private sector and other
municipal entities.
The Ekurhuleni Metropolitan Municipality has rolled-out 602
km of fi bre, connecting 27 core sites, and the city has planned
to complete its target of rolling out 1400 km of fi bre to
connect 670 municipal buildings by June 2017.
The City of Tshwane has rolled out 500 km of fi bre connecting
over 350 municipal buildings, over 400 electricity substations
and 250 CCTV Cameras.
To ensure that ordinary citizens, who cannot afford
private connectivity, have access to the internet, the three
metropolitan councils have collectively connected 2100 public
WiFi connectivity hotspots.
This signifi cant work by municipalities offers new
opportunities for ICT co-operation in the City Region to
facilitate faster coverage, avoid duplication and use provincial
resources to support the West Rand and Sedibeng districts;
where municipal resource constraints prevent signifi cant
connectivity programmes.
In the Gauteng City Region (GCR), we are maintaining a
collaborative approach with the Metros and the districts. Our
primary focus will be on districts and especially areas that are
not currently covered by Metros.
To save citizens costs and time we aim to create an enabling
platform that would support GCR entities to more effectively
deliver e-services.
To achieve this, we aim to:
• Implement a Common Platform technology that can
be used by citizens to access government e-services.
• To improve spatial planning in the province we, together
with the Gauteng Planning Division, by implementing
the GCR wide GIS solution that will be used by all
entities in the region.
4. OUTLOOK FOR THE COMING FINANCIAL YEAR (2016/17)
Gauteng Provincial Government | e-Government | Annual Report 2015/201629
• Establish a baseline of common e-Government services
that will be accessed on the regional GCR Common
Platform. This will be done in conjunction with SITA
and municipalities.
• Establish a virtual e-Government Centre of Excellence to
provide support to GCR entities in the implementation
of e-Government initiatives, including support and
maintenance of the Common Platform. This will
involve the collaboration on ICT expertise within the
GCR entities.
To sponsor and drive the implementation of the GCR
e-Government programme, we aim to implement a governance
model including polices, regulations, standards and guidelines.
This will be achieved through defi ning the key performance
indicators to monitor and evaluate the success of the
e-Government programme as well as ensuring that the GCR
entities comply with the policies, regulations, standards and
guidelines for e-Government.
The key initiatives to establish the e-Governance frameworks
in the GCR are:
• To research and develop new and existing regulations
to remediate the regulatory framework to enable the
GCR e-Government vision.
• To develop the GCR e-Government architecture,
standards, processes and security frameworks.
• To develop and rollout e-Government Performance
Monitoring and Evaluation strategy.
These ICT governance frameworks will be implemented during
the 2016/17 fi nancial year.
In order to reach the next level of maturity (Connected
Presence), we need to promote the usage of e-Government
services amongst citizens, businesses and government entities
through the implementation of the following initiatives:
• Implement a multi-channel CRM strategy to
appropriately engage all stakeholders that will be
involved in the e-Government programme.
• Implement a change management programme
including a skills upliftment capability to drive buy-in
and adoption of e-Government services amongst GCR
entities.
• Create public awareness and develop a
Communication Strategy to address the uptake of
e-Government services by citizens and business.
• Develop incentives for citizens, businesses
and government entities to participate in the
e-Government programme.
The Department further aims to stimulate the ICT economy by
encouraging public private partnerships for the development
and roll-out of e-Government services. The Department has
plans to deliver the following:
• Conclude strategic private sector partnerships.
• Implement the e-Government Township Economy
Framework, and
• Implement the GCR e-Government Entrepreneurship
Framework.
PERFORMANCE REPORT
Gauteng Provincial Government | e-Government | Annual Report 2015/201630
PART C - GOVERNANCE
1. Introduction 32
2. The Governance of Risk 32
3. Embedding Risk Management 32
4. Fraud and Corruption 32
5. Portfolio Committees 33-35
6. Audit Committee Report 36-37
Gauteng Provincial Government | e-Government | Annual Report 2015/2016
1. INTRODUCTION
The Department views Enterprise Risk Management (ERM)
as an imperative for the successful delivery on its mandate.
The Department believes that identifying, understanding
and managing risks in an enterprise-wide context will ensure
accountability and sustainability, and that ERM will compel
the Department to address negative events in a proactive and
timely manner, whilst exploiting the possible opportunities
posed by certain future uncertainties.
2. THE GOVERNANCE OF RISK
The Accounting Offi cer of the Department is accountable for
the process of risk management within the Department while
the Senior Management is responsible for the management
of signifi cant risks facing the Department in the delivery of its
mandate. The Audit Committee of the Department has the
overall oversight for risk management.
The Department has a Risk Management Committee (RMC)
comprising of an external member serving as the independent
chairperson, with all Deputy Director-Generals and Chief
Directors of the Department as members. The Gauteng Audit
Services and the Audit Committee provide independent
assurance of the Department’s ERM processes, and advice on
risk management controls and risk mitigation effectiveness.
The Department has appointed a Chief Risk Offi cer and has
in place effective management systems (framework, policy,
strategy and annual implementation plan) for ERM.
3. EMBEDDING RISK MANAGEMENT
Top departmental and operational risk profi les per programme
were fi nalised for the period under review and risk mitigation
was monitored quarterly by the RMC. There are various
processes to ensure the commitment of the entire Department
(e.g. awareness sessions and regular risk assessments and
subsequent follow-up), as well as the defi nition of clear risk
management roles and responsibilities.
To ensure the quality, integrity and reliability of the Department’s
ERM processes and responses, the RMC has played an integral
part in ensuring that the Department maintains and enhances
the maturity level of risk management. The Department has
noted that the improvement in the management of risks has
translated into improvement in performance.
4. FRAUD AND CORRUPTION
The Department has put in place a fraud prevention plan
which includes a whistle-blowing policy. In the period under
review, the fraud risk profi le was fi nalised. This formed the
basis for the formulation of the annual fraud prevention plan.
Implementation was monitored quarterly and reports thereto
submitted to the Audit Committee by the Forensics unit of the
Gauteng Provincial Government. The Department promotes
awareness of fraud and corruption on an ongoing basis, in
order to heighten staff awareness on matters relating to fraud,
corruption and ethical conduct.
Gauteng Provincial Government | e-Government | Annual Report 2015/201632
5. PORTFOLIO COMMITTEES
Matters Raised by Portfolio Committee
No. Questions Responses Resolved(Yes/No)
1. Second quarter report for 2015 / 16 fi nancial year.
The Department of e-Government should revise the target to connect economic zones as it impacts negatively on performance. A report on the impact of not attaining the target should be submitted
• The Department acknowledges diffi culties in providing broad-band connectivity to economic zones. This is primarily due to issues of ownership and accountability within these economic zones. The Department is in the process of amending the an-nual performance plan to ensure that resources are effectively redistributed to other areas that have a similar mandate of enabling economic development.
• The resources have been redirected to areas that the province has direct control over. These include schools, health facilities and other government entities. The department in partnership with the Gauteng Innovation Hub has identifi ed eKasie labs to be connected instead. The mandate of the eKasie labs is similar to that of the economic zones, therefore reducing the impact.
Yes
2. Third quarter report for 2015 / 16 fi nancial year.
Resolution: The Department should strive to fi nalise engagement with Municipalities on gaining access to identifi ed Thusong Sites. A progress report on the engagements should be submitted.
• The Department, through its engagement with municipalities is progressing well with connecting Thusong Centres.
Yes
3. All targets under sub-programme 1, 3, and 5 have all been achieved without expending 100% of allocated funds. How did the Department manage to reach all its targets without utilising its total allocation?
• Achievements of targets for this sub programme are attribut-able to the following:
o Streamlined processes within the department;
o Improved co-operation from the clients in the achievement of objectives
Yes
4. Under sub programme 1 (Offi ce of the HoD) one of the deliverables is the submission of GEYODI reports to the Offi ce of the Premier. It is commend-able that this target was achieved, however, what impact does the generating and submission of these reports have within GPG departments? Are there any major issues that emanate from these reports? Furthermore, how does this report impact on the groups considered i.e. Youth, People with Disabilities?
• The GEYODI Reports have yielded the desired impact for the department, namely:
a. The report has raised the level of consciousness within the department on the desired preferential targets and has accordingly infl uenced the department’s recruit-ment plans and supply chain processes;
b. One of the issues encountered by the department was its inability to achieve its targets in relation to People with Disabilities for procurement and recruitment. The department has since put in place an accelerated plan to ensure that the set targets for recruiting employees with disabilities and procurement from businesses inclusive of disabilities are achieved.
Yes
5. Under sub programme 5, the Department indicated that the Evaluation study which was to be approved and published by 30 October 2014 was not aligned to the new Strategic Plan for the department. Further clarity is sought in this regard. It would appear that this study would have been instrumental in assisting the Department with ensuring that funds are channelled to relevant programmes and projects as well as ensuring optimal performance and effi cient use of resources.
• The new department of e-Government was gazetted effective 01 October 2015 and a new HOD appointed on 01 October 2015. The newly formed department will formerly operate a new budget with effect from 01 April 2016.
• The newly formed department of e-Government has identifi ed the evaluation of the e-recruitment model in the current fi nancial year.
Yes
6. It is commendable that all targets were achieved and the Department is further applauded for the reported overachievements. However, this gives rise to the following question: What are the outcomes in relation to the following:
Considering that the targets for sub programme 1 and 2 were achieved, what impact did this have on the status of compliance, effi ciency and effectiveness across GPG departments? Are there areas where the need arose to make recommen-dations for the improvement of processes within GPG departments?
Sub-programme 1
• The department submitted the required reports within the agreed prescribed time-frames in relation to the Management Performance Assessment Tool (MPAT) on compliance.
• The department achieved an overall performance com-pliance rating of 72% which placed the department in second position in the Province.
Yes
GOVERNANCE
Gauteng Provincial Government | e-Government | Annual Report 2015/201633
Matters Raised by Portfolio Committee
No. Questions Responses Resolved(Yes/No)
7. It is commendable that all targets were achieved and the Department is further applauded for the reported overachievements. However, this gives rise to the following question: What are the outcomes in relation to the following: Has the Department identifi ed any IT risks within GPG departments? If so, what remedial actions were taken and what was the impact thereof?
Based on the identifi ed IT risks, the following remedial actions were put in place:
• As part of the risk identifi cation exercise, for each risk identifi ed, relevant mitigating controls were identifi ed by management and responsibility allocated to senior offi cials for corrective action within specifi c timelines.
• The Computer Audit unit then scheduled various computer audits to be done during 2015/16 which will focus on the identifi ed high risk areas to check whether the mitigating controls put in place are operating in an effi cient and effective manner.
• In addition, the Internal Risk Management unit moni-tors implementation of the mitigating factors in every quarter and reports progress to the Risk Management Committee and Audit Committee.
• The impact thereof has been the signifi cant improve-ment in IT controls specifi cally around IT Governance and general IT controls.
Yes
8. It is commendable that all targets were achieved and the Department is further applauded for the reported overachievements. However, this gives rise to the following question: What are the outcomes in relation to the following:
Considering that the targets for sub programme 1 and 2 were achieved, what impact did this have on the status of compliance, effi ciency and effectiveness across GPG departments? Are there areas where the need arose to make recommen-dations for the improvement of processes within GPG departments?
Sub-programme 1
• The department submitted the required reports within the agreed prescribed time-frames in relation to the Management Performance Assessment Tool (MPAT) on compliance.
• The department achieved an overall performance com-pliance rating of 72% which placed the department in second position in the Province.
Yes
9. It is commendable that all targets were achieved and the Department is further applauded for the reported overachievements. However, this gives rise to the following question: What are the outcomes in relation to the following:
Has the Department identifi ed any IT risks within GPG departments?
If so, what remedial actions were taken and what was the impact thereof?
Based on the identifi ed IT risks, the following remedial actions were put in place:
• As part of the risk identifi cation exercise, for each risk identifi ed, relevant mitigating controls were identifi ed by management and responsibility allocated to senior offi cials for corrective action within specifi c timelines.
• The Computer Audit unit then scheduled various computer audits to be done during 2015/16 which will focus on the identifi ed high risk areas to check whether the mitigating controls put in place are operating in an effi cient and effective manner.
• In addition, the Internal Risk Management unit moni-tors implementation of the mitigating factors in every quarter and reports progress to the Risk Management Committee and Audit Committee.
• The impact thereof has been the signifi cant improve-ment in IT controls specifi cally around IT Governance and general IT controls.
Yes
10. The Department reported in quarter two that the target on providing 1 Economic zone with high speed broadband connectivity will be revised in quarter 3 in the revised APP for 2014/15. However, in the third and fourth quarter, this target was not reported on. The target was also not reported on in the Annual Report. What is the status on this target and why has it not been reported on?
• The department’s APP was revised in line with the re-vised strategy of the department and the establishment of the new department of e-Government. As a result the economic zones are planned to be implemented in 2015/16.
• The department has connected the following areas: City Deep, Gauteng Growth and Development Agency, Gauteng Tourism Authority, and Gauteng Enterprise Propeller.
Yes
Gauteng Provincial Government | e-Government | Annual Report 2015/201634
GOVERNANCE
Matters Raised by Portfolio Committee
No. Questions Responses Resolved(Yes/No)
11. Under its achievements for the 2014/15 fi nancial year, the Department states that it capacitated and developed middle managers and junior managers. To what extent does this address issues of gender, youth and people with disabilities? Furthermore, does this refl ect the demographics of the Province?
The training provided for the period 1 April 2014 – 31 March 2015 achieved:
• 50% of women in middle and junior management were trained;
• 95% of youth in middle and junior management were trained.
• 0.32% of People with Disabilities in middle and junior management have been trained
Yes
12. According to the Department during the function-al upgrade of SAP it transpired that the vendor rotation would be a component of the upgrade, which resulted in the budget allocated for the VRS not being used. Has the budget been expended and what impact did this have on the level of expenditure under programme 4 at the end of the fi nancial year?
• Business Process Services (programme 4) utilised 97 percent of its fi nal appropriation as at 31st March 2015.
• The unspent budget, amounting to a total of R3.8 million, formed part of the unspent funds that were surrendered to the Provincial Revenue Fund, as required by law.
Yes
Gauteng Provincial Government | e-Government | Annual Report 2015/201635
6. AUDIT COMMITTEE REPORT
We are pleased to present our report for the fi nancial year
ended 31 March 2016.
Audit Committee and attendance
The Audit Committee consists of the external Members listed
hereunder and is required to meet a minimum of at least two
times per annum as per the provisions of the Public Finance
Management Act, 1999 (Act Number 1 of 1999) (PFMA).
In terms of the approved Terms of Reference (GPG Audit
Committee Charter), fi ve meetings were held during the
current year, i.e. three meetings to consider the Quarterly
Performance Reporting (fi nancial and non-fi nancial) and
two meetings to review and discuss the Annual Financial
Statements and the Auditor-General of South Africa’s (AGSA)
Audit and Management Reports.
Non-Executive members
Name of member Number of
meetings attended
Mr. Japie du Plessis (Chairperson) 05
Ms. Tshidi Molala 04
Ms. Janice Meissner 04
Mr. Siphile Buthelezi 01 (Resigned 27
October 2015)
Executive members
In terms of the GPG Audit Committee Charter, offi cials
listed hereunder are obliged to attend meetings of the
Audit Committee:
Compulsory attendees Number of meetings
attended
Mr. Oupa Seabi (Acting
Accounting Offi cer)01
Mr. Boy Ngobeni (Accounting
Offi cer)04
Mr. Ntlhane Bopape (Chief
Financial Offi cer) 05
Ms. Sempotseng Mmope (Chief
Risk Offi cer)05
The Audit Committee noted that the Accounting Offi cer
attended all fi ve scheduled Audit Committee meetings.
Therefore, the Audit Committee is satisfi ed that the
Department adhered to the provisions of the GPG Audit
Committee Charter.
The Members of the Audit Committee met with the Senior
Management of the Department, Internal Audit and the AGSA,
individually and collectively to address risks and challenges
facing the Department. A number of in-committee meetings
were held to address control weaknesses and deviations within
the Department.
Audit Committee responsibility
The Audit Committee reports that it has complied with its
responsibilities arising from section 38(1)(a) of the PFMA and
Treasury Regulation 3.1.13. The Audit Committee also reports
that it has adopted appropriate formal terms of reference
as its Audit Committee Charter, has regulated its affairs
in compliance with this Charter and has discharged all its
responsibilities as contained therein.
The effectiveness of internal control and Information and
Communication Technology (ICT) Governance
The Audit Committee has observed that the overall control
environment of the Department has continued to improve
during the year under review. Some defi ciencies in the system
of internal control and deviations were reported in the Internal
and AGSA Reports. The overall opinion of Internal Audit on the
internal control design at the Department is partially adequate
and effective.
The Audit Committee also reviewed the progress with respect
to the ICT Governance in line with the ICT Framework issued
by the Department of Public Services and Administration.
Although there was some progress on the ICT internal control,
the Audit Committee report its dissatisfaction with the progress
made on the formal control over the IT systems as mentioned
in the Management Report of the AGSA. This continued to be
a high risk for the Department.
The Department did implement the recommendations made
by the Audit Committee.
Gauteng Provincial Government | e-Government | Annual Report 2015/201636
GOVERNANCE
Internal Audit
Internal Audit was effective during the fi nancial year. The Audit
Committee is satisfi ed that the Internal Audit Plan represents
a clear alignment with the key risks, has adequate information
systems coverage, and a good balance across the different
categories of audits, i.e. risk-based, mandatory, performance,
computer and follow-up audits.
The Audit Committee has noted considerable improvement in
the communication between the Executive Management, the
AGSA and the Internal Audit Function, which has strengthened
the Corporate Governance initiatives within the Department.
Risk Management
Progress on the departmental risk management was reported
to the Audit Committee on a quarterly basis. The Audit
Committee is satisfi ed that the actual management of risk
is receiving attention, and that its implementation can only
improve with continued support from Senior Management.
Management should take full responsibility for the entire
Enterprise Risk Management process and continue to support
the Chief Risk Offi cer to even further enhance the performance
of the Department.
Forensic Investigations
No forensic investigations were requested for the Department
during the fi nancial year under review.The quality of quarterly
reports submitted in terms of the PFMA and the Division of
Revenue Act
The Audit Committee is satisfi ed with the content and quality
of fi nancial and non-fi nancial quarterly reports prepared and
submitted by the Accounting Offi cer of the Department during
the year under review and confi rms that the reports were in
compliance with the statutory reporting framework.
Evaluation of the Annual Financial Statements
The Audit Committee has:
• Reviewed and discussed the audited Annual
Financial Statements to be included in the Annual
Report with the AGSA and the Accounting Offi cer;
• Reviewed the Audit Report of the AGSA;
• Reviewed the AGSA’s Management Report and
Management’s response thereto;
• Reviewed the Department’s compliance with legal
and regulatory provisions; and
• Reviewed signifi cant adjustments resulting from
the audit.
The Audit Committee concurs with and accepts the AGSA’s
conclusions on the Annual Financial Statements and is of
the opinion that the audited Annual Financial Statements be
accepted and read together with the report of the AGSA.
One-on-One meetings with the Accounting Offi cer
The Audit Committee has met with the Accounting Offi cer for
the Department to address unresolved issues.
One-on-One meetings with the Executive Authority
The Audit Committee has met with the Executive Authority for
the Department to appraised the MEC on the performance of
the Department.
Auditor-General of South Africa
The Audit Committee has met with the AGSA to ensure that
there are no unresolved issues.
Mr. Japie du Plessis
Chairperson of the Audit Committee
Date: 31 July 2016
Gauteng Provincial Government | e-Government | Annual Report 2015/201637
PART D - HUMAN RESOURCES REPORT
1. Introduction 39
2. Overview of Human Resources 39
3. Human Resources Oversight Statistics 40-58
Gauteng Provincial Government | e-Government | Annual Report 2015/2016
HUMAN RESOURCES REPORT
1.INTRODUCTION
The purpose of Human Resource Management is to
render human resource management services within
the Department. The Human Resource Management
directorate comprises of four key capabilities:
• Human resource planning and organizational
development
• Human resource administration
• Performance management and development
• Employee relations and wellness
The directorate is entrusted with the responsibility of
fulfi lling the following functions:
• Manage and facilitate human resource planning and
organizational development.
• Manage coordination and facilitation performance
management and development programmes.
• Provide human resource administration to the
Department.
• Provide recruitment services to the Department
• Provide employee health, wellness and relations
programmes within the Department.
2.OVERVIEW OF HUMAN RESOURCES
The functions of human resources are in line with the outputs
of Outcome 8A “An effi cient, effective and development
oriented public service”. During the year under review and
post migration of functions to Gauteng Provincial Treasury
and Offi ce of the Premier, the Department embarked on the
restructuring process to align to its new mandate. The proposed
organisational structure will be phased in over the Medium
Term Expenditure Framework (MTEF) upon consultation
with and approval by the Minister of Public Service and
Administration (MPSA). The job evaluation process for newly
created posts was being fi nalised. On approval of the structure
the process of matching and placing of staff and identifi cation
of critical constrained areas will also be concluded.
The focus for the 2015/16 fi nancial year was to improve
service delivery to our clients as well as the management and
staff of the Department. The Department also focused on the
modernisation of the public service using ICT tools to raise
standards of living and enlarge opportunities for the people of
Gauteng by training its staff members.
There have been marked increases in the participation of staff
in various Internal HR committees i.e. the Occupational Health
and Safety Representatives Committee; the Skills Development
Committee; as well as the Wellness Days for health screening,
including testing for HIV and donating blood.
The efforts to improve service delivery will continue in the new
fi nancial year and beyond. The following notable successes
were also realized in the year under review:
• Positions vacant for longer than six months were
abolished on PERSAL.
• Vacancy rate was reduced from 26% to 8%.
• Key positions were identifi ed and recruitment processes
were implemented which resulted in the successful
fi lling of 68 positions.
• The Identity Verifi cation Solution was conducted and
completed for all the employees within the Department
• Capacitating and developing middle managers and
junior managers.
• Improve compliance with the Code of Conduct of the
Public Service.
• Strengthening the use of e-PMDS in the Department.
Gauteng Provincial Government | e-Government | Annual Report 2015/201639
3. HUMAN RESOURCES OVERSIGHT STATISTICS
3.1 Personnel Related Expenditure
The following tables summarise the fi nal audited personnel related expenditure by programme and by salary bands. In
particular, it provides an indication of the amount spent on personnel costs in terms of each of the programmes or salary
bands within the Department.
Table 3.1.1 Personnel expenditure by programme for the period 1 April 2015 and 31 March 2016
ProgrammeTotal
expenditure (R’000)
Personnel expenditure
(R’000)
Training expenditure
(R’000)
Professional and special services
expenditure (R’000)
Personnel expenditure as a % of total expenditure
Average personnel cost per employee (R’000)
Administration 173 052 96 153 2 671 2 606 56 135
Business process services
82 023 81 272 0 0 99 114
ICT shared services 900 976 94 405 21 6 327 10 133
Total 1 156 052 271 830 2 692 8 933 24 383
Table 3.1.2 Personnel costs by salary band for the period 1 April 2015 and 31 March 2016
Salary bandPersonnel expenditure
(R’000)% of total
personnel costNo. of employees
Average personnel cost per employee (R’000)
Skilled (Levels 3-5) 13 813 5 81 170 531
Highly skilled production (Levels 6-8) 101 382 36.8 345 292 167
Highly skilled supervision (Levels 9-12) 105 609 38.4 182 580 269
Senior management (Levels 13-16) 10 794 3.9 11 981 273
Contract (Levels 1-2) 351 0.1 20 9 486
Contract (Levels 6-8) 193 0.1 1 193 000
Contract (Levels 9-12) 3 915 1.4 5 783 000
Contract (Levels 13-16) 25 190 9.2 24 1 049 583
Periodical Remuneration 9 533 3.5 4 1 906 600
Abnormal Appointment 1 050 0.4 37 27 632
Total 271 830 98.7 710 371 860
Gauteng Provincial Government | e-Government | Annual Report 2015/201640
HUMAN RESOURCES REPORT
Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2015
and 31 March 2016
Programme
Salaries OvertimeHome Owners Allow-
anceMedical Aid
Amount (R’000)
Salaries as a % of personnel
costs
Amount (R’000)
Overtime as a % of personnel
costs
Amount (R’000)
HOA as a % of person-
nel costs
Amount (R’000)
Medical aid as a % of personnel
costs
Administration 82 803 90.8 717 0.8 2 708 3 4 995 5.5
Business process services
69 084 92.4 825 1 2 733 3.7 2 118 2.8
ICT shared services 84 495 95.3 52 0.1 1 380 1.6 2 693 3
Total 236 382 92.8 1 594 0.6 6 821 2.7 9 806 3.7
Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2015
and 31 March 2016
Salary band
Salaries OvertimeHome Owners
AllowanceMedical Aid
Amount (R’000Salaries as a %
of personnel costs
Amount (R’000)
Overtime as a % of person-
nel costs
Amount (R’000)
HOA as a % of personnel costs
Amount (R’000)
Medical aid as a % of personnel
costs
Skilled (Levels 3-5) 13 813 86 106 0.7 923 5.7 1 218 7.6
Highly skilled production (Levels 6-8)
82 227 88.6 1 131 1.2 4 038 4.4 5 374 5.8
Highly skilled supervision (Levels 9-12)
89 316 95 357 0.4 1 490 1.6 2 830 3
Senior management (Levels 13-16)
10 794 97.8 0 0 69 0.6 169 1.5
Contract (Levels 1-2) 351 100 0 0 0 0 0 0
Contract (Levels 6-8) 193 100 0 0 0 0 0 0
Contract (Levels 9-12) 3 915 95 0 0 200 4.9 6 0.1
Contract (Levels 13-16) 25 190 98.8 0 0 101 0.4 209 0.8
Periodical Remuneration 9 533 100 0 0 0 0 0 0
Abnormal Appointment 1 050 100 0 0 0 0 0 0
Total 236 382 92.8 1 594 0.6 6 821 2.7 9 806 3.7
3.2 Employment and Vacancies
The tables in this section summarise the position with regard to employment and vacancies. The following tables summarise the
number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are
additional to the establishment.
Table 3.2.1 Employment and vacancies by programme as on 31 March 2016
ProgrammeNumber of posts on approved
establishmentNumber of posts fi lled Vacancy Rate
Number of employees additional to the establishment
Administration 330 297 10% 37
Business Process Services252 237 6% 0
ICT Shared Services 171 154 10% 0
Total 753* 688 8.6 37
*Amount includes positions additional to staff establishment
Gauteng Provincial Government | e-Government | Annual Report 2015/201641
Table 3.2.2 Employment and vacancies by salary band as on 31 March 2016
Salary bandNumber of posts on
approved establishmentNumber of posts fi lled
Vacancy RateNumber of employees
additional to the establishment
Lower skilled (Levels 1-2), Permanent 5 0 100 0
Skilled (Levels 3-5), Permanent 91 81 11 0
Highly skilled production (Levels 6-8), Permanent 360 350 2.8 0
Highly skilled supervision (Levels 9-12), Permanent 209 184 12 0
Senior management (Levels 13-16), Permanent/Contract 45 30 33.3 0
Contract (Levels 1-2), Permanent 37 37 0 37
Contract (Levels 6-8), Permanent 1 1 0 0
Contract (Levels 9-12), Permanent 5 5 0 0
Total 753 688 8.6 37
Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2016
Critical occupationNumber of posts on
approved establishment
Number of posts fi lled
Vacancy Rate
Number of employees additional to the establishment
Administrative related, Permanent 34 30 11.8 0
All artisans in the building metal machinery etc., Perma-nent
5 4 20 0
Cashiers tellers and related clerks, Permanent 2 1 50 0
Client inform clerks(switchboard reception inform clerks), Permanent
10 10 0 0
Communication and information related, Permanent 1 1 0 0
Computer programmers, Permanent 10 10 0 0
Computer system designers and analysts, Permanent 60 56 6.7 0
Finance and economics related, Permanent 42 37 11.9 0
Financial and related professionals, Permanent 10 9 10 0
Financial clerks and credit controllers, Permanent 99 95 4 0
Food services aids and waiters, Permanent 3 3 0 0
Head of department/chief executive offi cer, Permanent 1 1 0 0
Human resources & organisational development & related professionals, Permanent
81 78 3.7 0
Human resources clerks, Permanent 107 97 9.3 37
Human resources related, Permanent 31 29 3.7 0
Information technology related, Permanent 15 14 6.7 0
Language practitioners interpreters & other communica-tion, Permanent
7 7 0 0
Legal related, Permanent 3 1 66.7 0
Library mail and related clerks, Permanent 42 39 7.1 0
Logistical support personnel, Permanent 15 15 0 0
Material-recording and transport clerks, Permanent 6 6 0 0
Messengers porters and deliverers, Permanent 4 4 0 0
Other administration & related clerks and organisers, Permanent
2 2 0 0
Other information technology personnel. Permanent 43 41 4.7 0
Other occupations, Permanent 2 2 0 0
Risk management and security services, Permanent 4 3 25 0
Secretaries & other keyboard operating clerks, Permanent 16 16 0 0
Security offi cers, Permanent 54 48 11.1 0
Senior managers, Permanent 44 29 34.1 0
Total 753 688 8.6 37
Gauteng Provincial Government | e-Government | Annual Report 2015/201642
HUMAN RESOURCES REPORT
3.3 Filling of SMS Posts
The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management
Service by salary level. It also provides information on advertising and the fi lling of SMS posts, reasons for not complying with
prescribed timeframes and disciplinary steps taken.
Table 3.3.1 SMS post information as on 31 March 2016
SMS Level Total number of funded SMS posts
Total number of SMS posts fi lled
% of SMS posts fi lled
Total number of SMS posts vacant
% of SMS posts vacant
Director-General 0 0 0% 0 0%
Salary Level 16 /Head of Department 1 1 100% 0 0%
Salary Level 15 2 1 50% 1 50%
Salary Level 14 7 5 71% 2 29%
Salary Level 13 35 23 66% 12 34%
Total 45 30 67% 15 33%
Table 3.3.2 SMS post information as on 30 September 2015
SMS Level Total number of funded SMS posts
Total number of SMS posts fi lled
% of SMS posts fi lled
Total number of SMS posts vacant
% of SMS posts vacant
Director-General 0 0 0% 0 0%
Salary Level 16 /Head of Department 1 0 0% 1 100%
Salary Level 15 2 2 100% 0 0%
Salary Level 14 7 5 71% 2 29%
Salary Level 13 35 20 57% 15 43%
Total 45 27 60% 18 40%
Table 3.3.3 Advertising and fi lling of SMS posts for the period 1 April 2015 and 31 March 2016
SMS Level
Advertising Filling of Posts
Number of vacancies per level advertised in 6 months of
becoming vacant
Number of vacancies per level fi lled in 6 months of becoming
vacant
Number of vacancies per level not fi lled in 6 months but fi lled in 12 months
Director-General 0 0 0
Salary Level 16 /Head of Department 1 1 0
Salary Level 15 0 0 0
Salary Level 14 0 0 4
Salary Level 13 0 0 5
Total 1 1 9
Table 3.3.4 Reasons for not having complied with the fi lling of funded vacant SMS - Advertised within 6 months and
fi lled within 12 months after becoming vacant for the period 1 April 2015 and 31 March 2016• Reasons for vacancies not advertised within six months• Review of the organisational structure
• Reasons for vacancies not fi lled within six months
• Review of the organisational structure
Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for fi lling SMS posts within 12
months for the period 1 April 2015 and 31 March 2016• Reasons for vacancies not advertised within six months• Review of the organisational structure
• Reasons for vacancies not fi lled within six months• Review of the organisational structure
Gauteng Provincial Government | e-Government | Annual Report 2015/201643
3.4 Job Evaluation
Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in his or her organisation.
In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are fi lled. The following
table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the
number of posts that were upgraded or downgraded.
Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2015 and 31 March 2016
Salary bandNumber of posts on
approved establishmentNumber of Jobs
Evaluated
% of posts eval-uated by salary
bands
Posts Upgraded Posts downgraded
Number% of posts
evaluatedNumber
% of posts eval-uated
Lower Skilled (Levels1-2) 5 0 0% 0 0% 0 0%
Skilled (Levels 3-5) 91 1 1% 0 0% 0 0%
Contract (level 1-2) 37 0 0% 0 0% 0 0%
Highly skilled production (Levels 6-8)
363 0 0% 0 0% 0 0%
Highly skilled supervision (Levels 9-12)
212 15 7% 0 0% 0 0%
Senior Management Service Band A
35 0 0% 0 0% 0 0%
Senior Management Service Band B
7 0 0% 0 0% 0 0%
Senior Management Service Band C
2 0 0% 0 0% 0 0%
Senior Management Service Band D
1 0 0% 0 0% 0 0%
Total* 753 16 2% 0 0% 0 0%
*The bulk of the positions evaluated by the department during 2015/16 fi nancial year are on the proposed structure.
Table 3.4.2 Profi le of employees whose positions were upgraded due to their posts being upgraded for the period
1 April 2015 and 31 March 2016
The following table provides a summary of the number of employees whose positions were upgraded due to their post being
upgraded. The number of employees might differ from the number of posts upgraded since not all employees are automatically
absorbed into the new posts and some of the posts upgraded could also be vacant.
Gender African Asian Coloured White Total
Female 52 1 8 4 65
Male 51 1 3 1 56
Total 103 2 11 5 121
Employees with a disability 6
The following table summarises the number of cases where remuneration bands exceeded the grade determined by job evaluation.
Reasons for the deviation are provided in each case.
Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period
1 April 2015 and 31 March 2016
Occupation Number of employees Job evaluation level Remuneration level Reason for deviation
Security Offi cers/Receptionists 46 3 4
*PSR,2001 V.C.5 to C.7Shift Leaders 1 4 5
Practitioner: Debt Management 36 6 7
Practitioner : Payroll 38 6 7
Total number of employees whose salaries exceeded the level determined by job evaluation 121
Percentage of total employed 16%
*Apply the principles of equal pay for work of equal value and other labour standards
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HUMAN RESOURCES REPORT
The following table summarises the benefi ciaries of the above in terms of race, gender, and disability.
Table 3.4.4 Profi le of employees who have salary levels higher than those determined by job evaluation for the period
1 April 2015 and 31 March 2016
Gender African Asian Coloured White Total
Female 52 1 8 4 65
Male 51 1 3 1 56
Total 103 2 11 5 121
Employees with a disability 4 1 0 1 6
3.5 Employment Changes
This section provides information on changes in employment over the fi nancial year. Turnover rates provide an indication of
trends in the employment profi le of the department.
The following tables provide a summary of turnover rates by salary band and critical occupations.
Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2015 and 31 March 2016
Salary bandNumber of employees at
beginning of period (1 April 2015)
Appointments and trans-fers into the department
Terminations and transfers out of the
department Turnover rate
Skilled (Levels 3-5), Permanent 71 12 1 1.4
Highly skilled production (Levels 6-8), Permanent 341 12 7 2.1
Highly skilled supervision (Levels 9-12), Permanent 188 2 6 3.2
Senior Management Service Band A, Permanent 9 0 1 11.1
Senior Management Service Band B, Permanent 1 0 0 0
Contract (Levels 1-2), Permanent 0 37 0 0
Contract (Levels 6-8), Permanent 1 1 0 0
Contract (Levels 9-12), Permanent 8 0 1 12.5
Contract (Band A), Permanent 21 1 8 38.1
Contract (Band B), Permanent 6 2 4 66.7
Contract (Band C), Permanent 5 0 3 60
Contract (Band D), Permanent 1 1 1 100
Total 652 68 32 4.9
Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2015 and 31 March 2016
Critical occupationNumber of employees at
beginning of period-April 2015
Appointments and transfers into
the department
Terminations and transfers out of the department
Turnover rate
Administrative related, Permanent 31 0 1 3.2
Advocates, Permanent 1 0 0 0
All artisans in the building metal machinery etc., Permanent 5 0 1 20
Cashiers tellers and related clerks, Permanent 1 0 0 0
Client inform clerks(switchboard reception inform clerks), Permanent
10 1 0 0
Communication and information related, Permanent 1 0 0 0
Computer programmers., Permanent 10 0 0 0
Computer system designers and analysts., Permanent 57 0 1 1.8
Finance and economics related, Permanent 37 0 1 2.7
Financial and related professionals, Permanent 9 0 0 0
Financial clerks and credit controllers, Permanent 95 1 2 2.1
Gauteng Provincial Government | e-Government | Annual Report 2015/201645
Critical occupationNumber of employees at
beginning of period-April 2015
Appointments and transfers into
the department
Terminations and transfers out of the department
Turnover rate
Food services aids and waiters, Permanent 2 0 0 0
Head of department/chief executive offi cer, Permanent 1 1 1 100
Human resources & organisational development & relate prof, Permanent
79 3 3 3.8
Human resources clerks, Permanent 58 39 1 1.7
Human resources related, Permanent 34 0 1 2.9
Information technology related, Permanent 15 0 1 6.7
Language practitioners interpreters & other communication, Permanent
6 0 0 0
Legal related, Permanent 0 1 0 0
Library mail and related clerks, Permanent 42 0 2 4.8
Logistical support personnel, Permanent 14 1 0 0
Material-recording and transport clerks, Permanent 6 0 0 0
Messengers porters and deliverers, Permanent 4 0 0 0
Other administrative policy and related offi cers, Permanent 1 0 0 0
Other information technology personnel., Permanent 38 6 1 2.6
Other occupations, Permanent 2 0 0 0
Risk management and security services, Permanent 4 0 0 0
Secretaries & other keyboard operating clerks, Permanent 17 1 0 0
Security offi cers, Permanent 40 11 1 2.5
Senior managers, Permanent 32 3 15 46.9
TOTAL 652 68 32 4.9
The table below identifi es the major reasons why staff left the department.
Table 3.5.3 Reasons why staff left the department for the period 1 April 2015 and 31 March 2016
Termination Type Number % of Total Resignations
Death 2 6.3
Resignation 10 31.3
Expiry of contract 2 6.3
Dismissal – operational changes 0 0
Dismissal – misconduct 1 3.1
Dismissal – ineffi ciency 0 0
Discharged due to ill-health 1 3.1
Retirement 2 6.3
Transfer to other Public Service Departments 14 43.8
Other 0 0
Total 32 100
Total number of employees who left as a % of total employment 4.9%
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HUMAN RESOURCES REPORT
Table 3.5.4 Promotions by critical occupation for the period 1 April 2015 and 31 March 2016
OccupationEmployees (1 April 2015)
Promotions to another salary level
Salary level promotions as a % of employees by occupation
Progressions to another notch within a salary level
Notch progression as a % of employees by occupation
Administrative related 31 1 3.2 25 80.6
Advocates 1 1 100 1 100
All artisans in the building metal machinery etc. 5 0 0 4 80
Cashiers tellers and related clerks 1 0 0 2 200
Client inform clerks(switchboard reception inform clerks)
10 0 0 12 120
Communication and information related 1 0 0 1 100
Computer programmers. 10 0 0 6 60
Computer system designers and analysts. 57 2 3.5 45 78.9
Finance and economics related 37 0 0 30 81.1
Financial and related professionals 9 0 0 9 100
Financial clerks and credit controllers 95 4 4.2 96 101.1
Food services aids and waiters 2 0 0 2 100
Head of department/chief executive offi cer 1 0 0 0 0
Human resources & organisational development & relate professionals
79 6 7.6 67 84.8
Human resources clerks 58 4 6.9 50 86.2
Human resources related 34 0 0 33 97.1
Information technology related 15 0 0 13 86.7
Language practitioners interpreters & other communication
6 0 0 6 100
Legal related 0 1 0 0 0
Library mail and related clerks 42 2 4.8 40 95.2
Logistical support personnel 14 0 0 17 121.4
Material-recording and transport clerks 6 0 0 10 166.7
Messengers porters and deliverers 4 0 0 8 200
Other administration & related clerks and organisers 0 1 0 0 0
Other administrative policy and related offi cers 1 0 0 0 0
Other information technology personnel. 38 0 0 33 86.8
Other occupations 2 0 0 1 50
Risk management and security services 4 0 0 4 100
Secretaries & other keyboard operating clerks 17 0 0 14 82.4
Security offi cers 40 0 0 73 182.5
Senior managers 32 3 9.4 21 65.6
TOTAL 652 25 3.8 623 95.6
Table 3.5.5 Promotions by salary band for the period 1 April 2015 and 31 March 2016
Salary BandEmployees 1 April 2015
Promotions to another salary level
Salary bands pro-motions as a % of employees by salary level
Progressions to another notch within a salary level
Notch progres-sion as a % of employees by salary bands
Skilled (Levels 3-5), Permanent 71 0 0 129 181.7
Highly skilled production (Levels 6-8), Permanent 341 13 3.8 308 90.3
Highly skilled supervision (Levels 9-12), Permanent 188 7 3.7 156 83
Senior management (Levels 13-16), Permanent 10 3 30 7 70
Contract (Levels 6-8), Permanent 1 0 0 0 0
Contract (Levels 9-12), Permanent 8 0 0 3 37.5
Contract (Levels 13-16), Permanent 33 2 6.1 20 60.6
Total 652 25 3.8 623 95.6
Gauteng Provincial Government | e-Government | Annual Report 2015/201647
3.6 Employment Equity
The tables in this section are based on the formats prescribed by the Employment Equity Act, 55 of 1998
Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational
categories as on 31 March 2016
Occupational category Male Female Total
African Coloured Indian White African Coloured Indian White
Legislators, senior offi cials and managers 9 0 4 3 8 1 1 1 27
Professionals 91 11 8 13 139 7 5 12 286
Technicians and associate professionals 16 1 1 1 20 1 2 3 45
Clerks 82 8 1 2 141 22 3 7 266
Service and sales workers 34 0 1 0 16 0 0 0 51
Craft and related trades workers 4 0 0 0 0 0 0 0 4
Elementary occupations 4 0 0 0 4 0 0 1 9
Total 240 20 15 19 328 31 11 24 688
Employees with disabilities 9 0 1 0 16 0 0 2 28
Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational
bands as on 31 March 2016
Occupational band Male Female Total
African Coloured Indian White African Coloured Indian White
Senior Management, Permanent 3 1 2 4 0 1 0 0 11
Professionally qualifi ed and experienced specialists and mid-management, Permanent
62 8 7 11 72 4 5 13 182
Skilled technical and academically qualifi ed workers, junior management, supervisors,foremen, Permanent
107 11 3 3 183 25 5 10 347
Semi-skilled and discretionary decision making, Permanent
44 0 0 0 37 0 0 0 81
Contract (Top Management), Permanent 1 0 0 0 0 1 0 0 2
Contract (Senior Management), Permanent 6 0 3 1 10 0 1 1 22
Contract (Professionally qualifi ed), Permanent 3 0 0 0 2 0 0 0 5
Contract (Skilled technical), Permanent 1 0 0 0 0 0 0 0 1
Contract (Unskilled), Permanent 13 0 0 0 24 0 0 0 37
Total 240 20 15 19 328 31 11 24 688
Table 3.6.3 Recruitment for the period 1 April 2015 to 31 March 2016
Occupational bandMale Female
TotalAfrican
Co-loured
Indian White AfricanCo-loured
Indian White
Professionally qualifi ed and experienced specialists and mid-management, Permanent
1 0 0 0 1 0 0 0 2
Skilled technical and academically qualifi ed workers, junior management, supervisors, foremen, Permanent
6 0 0 0 6 0 0 0 12
Semi-skilled and discretionary decision making, Permanent 8 0 0 0 4 0 0 0 12
Contract (Top Management), Permanent 1 0 0 0 0 0 0 0 1
Contract (Senior Management), Permanent 2 0 0 0 1 0 0 0 3
Contract (Skilled technical), Permanent 1 0 0 0 0 0 0 0 1
Contract (Unskilled), Permanent 13 0 0 0 24 0 0 0 37
Total 32 0 0 0 36 0 0 0 68
Employees with disabilities 0 0 0 0 0 0 0 0 0
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Table 3.6.4 Promotions for the period 1 April 2015 to 31 March 2016
Occupational bandMale Female
TotalAfrican
Co-loured
Indian White AfricanCo-loured
Indian White
Senior Management, Permanent 1 0 1 3 4 1 0 0 10
Professionally qualifi ed and experienced specialists and mid-management, Permanent
58 7 8 7 64 4 5 10 163
Skilled technical and academically qualifi ed workers, junior management, supervisors, foremen, Permanent
96 11 2 3 170 25 4 10 321
Semi-skilled and discretionary decision making, Permanent 67 0 0 0 62 0 0 0 129
Contract (Top Management), Permanent 0 0 0 0 1 1 0 0 2
Contract (Senior Management), Permanent 7 0 2 3 6 0 1 1 20
Contract (Professionally qualifi ed), Permanent 2 0 0 0 1 0 0 0 3
Total 231 18 13 16 308 31 10 21 648
Employees with disabilities 9 0 1 0 18 0 0 1 29
Table 3.6.5 Terminations for the period 1 April 2015 to 31 March 2016
Occupational bandMale Female
TotalAfrican
Co-loured
Indian White AfricanCo-loured
Indian White
Senior Management, Permanent 0 0 0 0 1 0 0 0 1
Professionally qualifi ed and experienced specialists and mid-management, Permanent
3 1 0 0 2 0 0 0 6
Skilled technical and academically qualifi ed workers, junior management, supervisors, foremen, Permanent
4 0 0 0 2 0 1 0 7
Semi-skilled and discretionary decision making, Permanent 0 0 0 0 1 0 0 0 1
Contract (Top Management), Permanent 3 0 0 0 1 0 0 0 4
Contract (Senior Management), Permanent 5 0 1 1 5 0 0 0 12
Contract (Professionally qualifi ed), Permanent 0 0 0 1 0 0 0 0 1
Total 15 1 1 2 12 0 1 0 32
Employees with Disabilities 0 0 0 0 0 0 0 0 0
Table 3.6.6 Disciplinary action for the period 1 April 2015 to 31 March 2016
Disciplinary action Male Female Total
African Co-loured
Indian White African Co-loured
Indian White
Final Written Warning & 1 month suspension without pay 1 0 0 0 0 0 0 0 1
Dismissal 1 0 0 0 0 0 0 0 1
Total 2 0 0 0 0 0 0 0 2
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Table 3.6.7 Skills development for the period 1 April 2015 to 31 March 2016
Occupational category Male Female Total
African Coloured Indian White African C o -loured
Indian White
Legislators, senior offi cials and managers 2 0 0 0 0 1 0 0 3
Professionals 20 2 1 2 43 0 1 0 69
Technicians and associate professionals 2 0 0 0 7 0 0 0 9
Clerks 5 6 0 1 7 4 0 0 23
Service and sales workers 33 0 0 0 18 0 0 0 51
Skilled agriculture and fi shery workers 0 0 0 0 0 0 0 0 0
Craft and related trades workers 0 0 0 0 0 0 0 0 0
Plant and machine operators and assemblers 0 0 0 0 0 0 0 0 0
Elementary occupations 0 0 0 0 0 0 0 0 0
Total 62 8 1 3 75 5 1 0 155
Employees with disabilities 2 0 0 0 3 0 0 0 5
3.7 Signing of Performance Agreements by SMS Members
All members of the SMS must conclude and sign performance agreements within specifi c timeframes. Information regarding
the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and
disciplinary steps taken, is presented here.
Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2015
SMS Level Total number of funded SMS posts
Total number of SMS members
Total number of signed performance agreements
Signed performance agreements as % of total number of SMS members
Director-General 0 0 0 0%
Salary Level 16/ Head of Department 1 0 0 0%
Salary Level 15 2 2 2 100%
Salary Level 14 7 5 5 100%
Salary Level 13 35 18 18 100%
Total 45 25 25 100%
Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2016
• Reasons
• None
Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31
March 2016
• Reasons
• None
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HUMAN RESOURCES REPORT
3.8 Performance Rewards
To encourage good performance, the department has granted the following performance rewards during the year under
review. The information is presented in terms of race, gender, disability, salary bands and critical occupations.
Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2015 to 31 March 2016
Race and Gender Benefi ciary Profi le Cost
Number of benefi ciaries
Number of employees % of total within group
Cost (R’000) Average cost per employee
African
Male 108 231 46.8 1 407 13 025
Female 162 312 51.9 2 153 13 290
Asian
Male 10 14 71.4 210 20 969
Female 8 11 72.7 145 18 071
Coloured
Male 12 20 60 190 15 869
Female 14 31 45.2 188 13 448
White
Male 12 19 63.2 320 26 665
Female 14 22 63.6 242 17 295
Total 352 688 51.2 4 994 14 187
Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1
April 2015 to 31 March 2016
Salary band
Benefi ciary Profi le Cost
Total cost as a % of the total personnel expenditureNumber of
benefi ciariesNumber of employees
% of total within salary bands
Total Cost (R’000)
Average cost per employee
Skilled (Levels 3-5) 52 81 64.2 382 7 346 0.15
Highly skilled production (Levels 6-8) 175 347 50.4 2 172 12 411 0.85
Highly skilled supervision (Levels 9-12) 108 182 59.3 1 862 17 241 0.73
Contract (Levels 1-2) 0 37 0 0 0 0
Contract (Levels 6-8) 0 1 0 0 0 0
Contract (Levels 9-12) 2 5 40 38 19 000 0.01
Periodical Remuneration 0 5 0 0 0 0
Abnormal Appointment 0 38 0 0 0 0
Total 337 696 48.4 4454 13217 1.74
Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2015 to 31 March 2016
Critical occupationBenefi ciary Profi le CostNumber of benefi ciaries
Number of employees
% of total within occupation
Total Cost (R’000)
Average cost per employee
Administrative related 21 30 70 386 18 381All artisans in the building metal machinery etc. 2 4 50 22 11 000
Cashiers tellers and related clerks 0 1 0 0 0Client inform clerks(switchboard receptionist inform clerks) 5 10 50 46 9 200Communication and information related 1 1 100 27 27 000Computer programmers. 2 10 20 34 17 000Computer system designers and analysts. 29 56 51.8 490 16 897
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Critical occupationBenefi ciary Profi le CostNumber of benefi ciaries
Number of employees
% of total within occupation
Total Cost (R’000)
Average cost per employee
Finance and economics related 24 37 64.9 396 16 500Financial and related professionals 8 9 88.9 141 17 625Financial clerks and credit controllers 53 95 55.8 611 11 528Food services aids and waiters 1 3 33.3 9 9 000Head of department/chief executive offi cer 0 2 0 0 0Human resources & organisational development & relate professional 33 77 42.9 457 13 848
Human resources clerks 24 97 24.7 289 12 042Human resources related 20 33 60.6 290 14 500Information technology related 9 14 64.3 171 19 000Language practitioners interpreters & other communication 0 7 0 0 0Legal related 0 1 0 0 0Library mail and related clerks 14 39 35.9 161 11 500Logistical support personnel 12 15 80 149 12 417Material-recording and transport clerks 5 6 83.3 47 9 400Messengers porters and deliverers 3 4 75 23 7 667Other administration & related clerks and organisers 1 2 50 9 9 000Other information technology personnel. 20 41 48.8 351 17 550Other occupations 1 2 50 19 19 000Risk management and security services 3 3 100 37 12 333Secretaries & other keyboard operating clerks 12 16 75 149 12 417Security offi cers 37 48 77.1 262 7 081Senior managers 12 25 48 419 34 917Total 352 688 51.2 4995 14190
Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1
April 2015 to 31 March 2016
Salary band
Benefi ciary Profi le CostTotal cost as a % of the total personnel ex-penditure
Number of benefi ciaries
Number of em-ployees
% of total within salary bands
Total Cost (R’000)
Average cost per employee
Band A 14 26 53.8 496 35 429 0.19
Band B 1 7 14.3 44 44 000 0.01
Band C 0 1 0 0 0 0
Band D 0 1 0 0 0 0
Total 15 35 42.9 540 36000 0.21
*Data on paragraph 3.8 represents the 2014/15 fi nancial year, PMDS outcomes. (Reporting on this area is retrospective).
3.9 Foreign Workers
The tables below summarise the employment of foreign nationals in the Department in terms of salary band and major occupation.
Table 3.9.1 Foreign workers by salary band for the period 1 April 2015 and 31 March 2016
Salary Band01 April 2015 31 March 2016 Change
Number % of total Number % of total Number % Change
Highly skilled supervision (Lev. 9-12) 1 100 0 0 -1 100
Total 1 100 0 0 -1 100
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HUMAN RESOURCES REPORT
Table 3.9.2 Foreign workers by major occupation for the period 1 April 2015 and 31 March 2016
Major Occupation01 April 2015 31 March 2016 Change
Number % of total Number % of total Number % Change
Administrative offi ce workers 1 100 0 0 -1 100
Total 1 100 0 0 -1 100
3.10 Leave uti lisati on
The Public Service Commission identifi ed the need for careful monitoring of sick leave within the public service. The following
tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is
also provided.
Table 3.10.1 Sick leave for the period 1 January 2015 to 31 December 2015
Salary BandTotal days
% Days with Medical certifi cation
Number of Employees us-ing sick leave
% of total employees us-ing sick leave
Average days per employee
Estimated Cost (R’000)
Skilled (Levels 3-5) 346 85.5 55 7.6 6 209
Highly skilled production (Levels 6-8) 2617 73.9 392 54.5 7 2 798
Highly skilled supervision (Levels 9-12) 1160 73.3 230 32 5 2 315
Senior management (Levels 13-16) 79 83.5 12 1.7 7 261
Contract (Levels 9-12) 17 52.9 3 0.4 6 54
Contract (Levels 13-16) 151 70.9 27 3.8 6 568
Total 4370 74.7 719 100 6 6205
Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2015 to 31 December 2015
Salary bandTotal days
% Days with
Medical certifi cation
Number of Employees using
disability leave
% of total employees using disability leave
Average days per employee
Estimated Cost (R’000)
Skilled (Levels 3-5) 155 99.4 5 20 31 107
Highly skilled production (Levels 6-8) 115 100 11 44 10 120
Highly skilled supervision (Levels 9-12) 41 82.9 8 32 5 81
Senior management (Levels 13-16) 7 100 1 4 7 22
Total 318 97.5 25 100 13 330
The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service.
Table 3.10.3 Annual Leave for the period 1 January 2015 to 31 December 2015
Salary band Total days taken Average per employee Number of Employees using annual leave
Skilled (Levels 3-5) 1457.92 19 75
Highly skilled production (Levels 6-8) 10970.92 19 574
Highly skilled supervision (Levels 9-12) 6711 18 363
Senior management (Levels 13-16) 358 20 18
Contract (Levels 6-8) 20 10 2
Contract (Levels 9-12) 102 20 5
Contract (Levels 13-16) 845 18 46
Total 20464.84 19 1083
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Table 3.10.4 Capped leave for the period 1 January 2015 to 31 December 2015
Salary bandTotal days of capped leave taken
Number of Employees using capped leave
Average number of days taken per employee
Average capped leave per employee as at 31 December 2015
Lower skilled (Levels 1-2) - - - -
Skilled Levels 3-5) - - - -
Highly skilled production (Levels 6-8) 28 5 6 23
Highly skilled supervision(Levels 9-12) 2 2 1 36
Senior management (Levels 13-16) - - - -
Total 30 7 4 29
The following table summarise payments made to employees as a result of leave that was not taken.
Table 3.10.5 Leave payouts for the period 1 April 2015 and 31 March 2016
Reason Total amount (R’000) Number of employeesAverage per employee (R’000)
Leave payout for 2015/16 due to non-utilisation of leave for the previous cycle
- - -
Capped leave payouts on termination of service for 2015/16
632 19 33263
Current leave payout on termination of service for 2015/16
310 11 28182
Total 942 30 31400
3.11 HIV/AIDS & Health Promotion Programmes
Table 3.11.1 Steps taken to reduce the risk of occupational exposure
Units/categories of employees identifi ed to be at high risk of contract-ing HIV & related diseases (if any)
Key steps taken to reduce the risk
Employees who are at risk of contracting HIV and related illnesses in the Department are:
• Employees who have are misinformed about how HIV is transmitted
• Employees who have multiple partners and who are not using protection
• Employees who have no access to femidoms and condoms
• Individuals that show dependency on substance abuse
• During the year under review, the programme intensifi ed robust HIV counselling, testing and awareness, spiritual wellness and fi nancial literacy programmes in an effort towards disease management and reduction of preventable deaths.
• Creating awareness by educating staff through training interventions.
• Prevent new infections through condom distribution and organising wellness days where voluntary testing takes place.
• Provide support to the infected and affected by offerring counselling services through the appointed service provider, Careways.
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HUMAN RESOURCES REPORT
Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the
required information)
Question Yes No Details, if yes
1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.
x Mr. Sibusiso Nhlapo - Acting Director: Human Resource Management.
2. Does the department have a dedicated unit or has it designated specifi c staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.
x Labour Relations & Employee Health & Wellness Programme (LR & EHWP)
3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.
x The department has a comprehensive Health and Wellness pro-gramme for all employees. Key elements are: Wellness management, Occupational Health and Safety and Disease Management.
4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.
x Departmental Transformation Committee. • Benjamin Ngidi (Chairperson)
• Sibusiso Nhlapo
• Bibi Matentshi
• Bongani Nyameko
• Wanda Pendu
• Dhovani Ramunenyiwa
• Ayanda Shangase
• Ntlhane Bopape
• Amukelani Mboweni
• Menze Menyezwa
• Sithembiso Ndlovu
• Phillip Maibi
• Leon Steyn
5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practic-es so reviewed.
x • HIV/AIDS & TB Management Policy
• Health & Productivity Management Policy
• Occupational Health & Safety Policy
• SHERQ Policy
• Wellness Management Policy
• Succession Planning Framework
• Recruitment Policy
6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.
x Awareness campaigns on protection of HIV employees against dis-crimination were held during the year under review
7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have you achieved.
x Wellness week campaigns are held on a quarterly basis whereby Voluntary Testing is encouraged
8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.
x Each Wellness Pillar has a monitoring and evaluation tool that guides the implementation process.
The Monitoring tools are in line with the ISO standards
3.12 Labour Relations
Table 3.12.1 Collective agreements for the period 1 April 2015 and 31 March 2016
Total Number of Collective Agreements None
The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review.
Table 3.12.2 Misconduct and disciplinary hearings fi nalised for the period 1 April 2015 and 31 March 2016
Outcomes of Disciplinary Hearings Number % of total
Final written warning & Suspended without pay 1 33.33%
Dismissal 1 33.33%
Dismissal and the appeal was successful 1 33.33%
Total 3 100%
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Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2015 and 31 March 2016
Type of Misconduct Number % of total
Conducting remunerative work outside Public Service 1 33.33%
Financial Misconduct 1 33.33%
Improper Conduct and using the abusive language at the workplace 1 33.33%
Total 3 100%
Table 3.12.4 Grievances logged for the period 1 April 2015 and 31 March 2016
Grievances Number % of Total
Number of grievances resolved 22 100%
Number of grievances not resolved 0 0%
Total number of grievances lodged 22 100%
Table 3.12.5 Disputes logged with Councils for the period 1 April 2015 and 31 March 2016
Disputes Number % of Total
Number of disputes upheld 0 0%
Number of disputes dismissed 0 0%
Total number of disputes lodged 0
Table 3.12.6 Strike actions for the period 1 April 2015 and 31 March 2016
Total number of persons working days lost 0
Total costs working days lost 0
Amount recovered as a result of no work no pay (R’000) 0
3.13 Skills Development
This section highlights the efforts of the department with regard to skills development.
Table 3.13.1 Training needs identifi ed for the period 1 April 2015 and 31 March 2016
Occupational category GenderNumber of employees as at 1 April 2015
Training needs identifi ed at start of the reporting period
LearnershipsSkills Programmes & other short courses
Other forms of training
Total
Legislators, senior offi cials and managersFemale 14 0 13 0 13
Male 16 0 13 0 13
ProfessionalsFemale 163 0 70 0 70
Male 122 0 70 0 70
Technicians and associate professionalsFemale 26 0 10 0 10
Male 20 0 0 0 0
Clerks Female 146 0 70 0 70
Male 81 0 30 0 30
Service and sales workersFemale 26 0 10 0 10
Male 20 0 10 0 10
Skilled agriculture and fi shery workersFemale 0 0 0 0 0
Male 0 0 0 0 0
Craft and related trades workersFemale 0 0 0 0 0
Male 4 0 4 0 4
Plant and machine operators and assemblersFemale 0 0 0 0 0
Male 0 0 0 0 0
Elementary occupationsFemale 20 0 0 0 0
Male 37 0 0 0 0
Sub TotalFemale 395 0 173 0 173
Male 300 0 127 0 127
Total 695 0 300 0 300
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HUMAN RESOURCES REPORT
Table 3.13.2 Training provided for the period 1 April 2015 and 31 March 2016
Occupational categoryGen-der
Number of employees as at 1 April 2015
Training provided within the reporting period
LearnershipsSkills Programmes & other short courses
Other forms of training
Total
Legislators, senior offi cials and managers Female 14 0 0 1 1
Male 16 0 0 2 2
Professionals Female 163 0 23 25 48
Male 122 0 7 14 21
Technicians and associate professionals Female 26 0 3 4 7
Male 20 0 1 1 2
Clerks Female 146 4 1 10 15
Male 81 1 1 6 8
Service and sales workers Female 26 0 18 1 19
Male 20 0 32 0 32
Skilled agriculture and fi shery workers Female 0 0 0 0 0
Male 0 0 0 0 0
Craft and related trades workers Female 0 0 0 0 0
Male 4 0 0 0 0
Plant and machine operators and assemblers Female 0 0 0 0 0
Male 0 0 0 0 0
Elementary occupations Female 20 0 0 0 0
Male 37 0 0 0 0
Sub Total Female 395 4 45 41 90
Male 300 1 41 23 65
Total 695 5 86 64 155
3.14 Injury on duty
The following tables provide basic information on injury on duty.
Table 3.14.1 Injury on duty for the period 1 April 2015 and 31 March 2016
Nature of injury on duty Number % of total
Required basic medical attention only 4 100
Temporary Total Disablement 0 0
Permanent Disablement 0 0
Fatal 0 0
Total 4
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3.15. Utilisation of Consultants
The following tables relates information on the utilisation of consultants in the department. In terms of the Public Service Regu-
lations “consultant’ means a natural or juristic person or a partnership who or which provides in terms of a specifi c contract on
an ad hoc basis any of the following professional services to a department against remuneration received from any source:
(a) The rendering of expert advice;
(b) The drafting of proposals for the execution of specifi c tasks; and
(c) The execution of a specifi c task which is of a technical or intellectual nature, but excludes an employee of a department.
Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April
2015 and 31 March 2016
Project Title Total number of consultants that
worked on project
Duration (Work Days) Contract value in (work days)
Rand
Professional Services 67 364 7 467 687,73
Total 67 364 7 467 687,73
Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically
Disadvantaged Individuals (HDIs) for the period 1 April 2015 and 31 March 2016
Project Title Percentage ownership by HDI
groups
Percentage management by
HDI groups
Number of consultants from
HDI groups that work on the
project
Professional Services 71% 75% 64
HUMAN RESOURCES REPORT
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PART E - FINANCIAL INFORMATION
1. Report of the Auditor General 60
2. Appropriation Statement 62
3. Notes To The Appropriation Statement 83
4. Statement of Financial Performance 84
5. Statement of Financial Position 85
6. Statement of Changes In Net Assets 86
7. Cash Flow Statement 87
8. Accounting Policies 88
9. Notes To The Annual Financial Statements 93
10. Annexures To The Annual Financial Statements 123
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Report on the fi nancial statements
Introduction
1. I have audited the fi nancial statements of the Gauteng Department of e-Government set out on pages 62 to 129 , which comprise the appropriation statement, the statement of fi nancial position as at 31 March 2016, the statement of fi nancial performance, statement of changes in net assets, and cash fl ow statement for the year then ended, as well as the notes, comprising a summary of signifi cant accounting policies and other explanatory information.
Accounting offi cer’s responsibility for the fi nancial statements
2. The accounting offi cer is responsible for the preparation of these fi nancial statements in accordance with the Modifi ed Cash Standards prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and Division of Revenue Act of South Africa (Act No. 1 of 2010) (DoRA) for such internal control as the accounting offi cer determines is necessary to enable the preparation of fi nancial statements that are free from material misstatement, whether due to fraud or error.
Auditor-general’s responsibility
3. My responsibility is to express an opinion on these fi nancial statements based on my audit. I conducted my audit in accordance with the International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the fi nancial statements are free from material misstatement.
4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the fi nancial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the fi nancial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the department’s preparation and fair presentation of the fi nancial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the fi nancial statements.
5. I believe that the audit evidence I have obtained is suffi cient and appropriate to provide a basis for my audit opinion.
Opinion
6. In my opinion, the fi nancial statements present fairly, in all material respects, the fi nancial position of the Gauteng Department of e-Government as at 31 March 2016 and its fi nancial performance and cash fl ows for the year then ended in accordance with the Modifi ed Cash Standards and the requirements of PFMA.
Report on other legal and regulatory requirements
7. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report fi ndings on the reported performance information against predetermined objectives for selected programmes objectives presented in the annual performance report, compliance with legislation and internal control. The objective of my tests was to identify reportable fi ndings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.
Predetermined objectives
8. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2016:
• Programme 2: Information communication technology shared services on pages 22 to 26.
• Programme 3: Business process services on pages 27 to 29.
9. I evaluated the reported performance information against the overall criteria of usefulness and reliability.
10. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defi ned, verifi able, specifi c, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).
FINANCIAL INFORMATION
1. REPORT OF THE AUDITOR-GENERAL TO GAUTENG PROVINCIAL LEGISLATURE ON VOTE NO. 13: GAUTENG DEPARTMENT OF e-GOVERNMENT
Gauteng Provincial Government | e-Government | Annual Report 2015/201660
11. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.
12. I did not raise any material fi ndings relating to the usefulness and reliability of the reported performance information for the selected programmes.
Additional matter
13. Although I identifi ed no material fi ndings on the usefulness and reliability of the reported performance information for the selected programmes, I draw attention to the following matter:
Achievement of planned targets
14. Refer to the annual performance report on pages 14 to 29 for information on the achievement of the planned targets for the year.
Compliance with legislation
15. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding fi nancial matters, fi nancial management and other related matters.
16. I did not identify any instances of material non-compliance with selected specifi c requirements of applicable legislation, as set out in the general notice issued in terms of the PAA.
Internal control
17. I considered internal control relevant to my audit of the fi nancial statements, the performance report and compliance with legislation.
18. I did not identify any signifi cant defi ciencies in internal control
Investigations
19. The department initiated investigations into allegations of fraud, supply chain and fi nancial misconduct. All investigations have been completed and reports issued at the time of this report.
Johannesburg
31 July 2016
FINANCIAL INFORMATION
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APPROPRIATION STATEMENT for the year ended 31 March 2016
Appropriation Per Programme
2015/16 2014/15
Programme
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as % of final
appropriation
Final Appropriation
Actual Expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
1. Administration 197 289 - (4 266) 193 023 173 053 19 970 89.7 223 806 191 385
2. ICT Shared Services 894 758 - 8 197 902 955 900 977 1 978 99.8 998 382 992 175
3. Business Process Services 86 756 - (3 931) 82 825 82 023 802 99.0 159 200 155 395
4. Gauteng Audit Services - - - - - - - 56 376 53 198
Total 1 178 803 - - 1 178 803 1 156 053 22 750 98.1 1 437 764 1 392 153
Reconciliation with statement of financial performance
Departmental receipts 1 807 2 150
Actual amounts per statement of financial performance (total revenue) 1 180 610 1 439 914
Actual amounts per statement of financial performance (total expenditure) 1 156 053 1 392 153
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Appropriation per economic classification
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
VirementFinal
AppropriationActual
ExpenditureVariance
Expenditure as % of final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Economic classificationCurrent payments
1 022 905 (212 201) (8 197) 802 507 779 757 22 750 97.2 990 120 944 595
Compensation of employees
301 464 (20 089) (8 197) 273 178 271 830 1 348 99.5 439 048 426 997
Salaries and wages
263 666 (18 619) (7 521) 237 526 236 382 1 144 99.5 379 844 372 304
Social contributions
37 798 (1 470) (676) 35 652 35 448 204 99.4 59 204 54 693
Goods and services
721 441 (192 112) - 529 329 507 927 21 402 96.0 551 072 517 598
Administrative fees
1 656 (87) - 1 569 1 421 148 90.6 623 492
Advertising 1 795 (890) - 905 856 49 94.6 921 921Minor assets 1 769 (1 392) - 377 377 - 100.0 1 834 1 816
Audit costs: External
5 753 (2 080) - 3 673 3 673 - 100.0 5 536 5 536
Bursaries: Employees
881 173 - 1 054 1 054 - 100.0 1 733 1 733
Catering: Departmental activities
109 10 - 119 98 21 82.4 81 52
Communication 7 846 (3 233) - 4 613 4 613 - 100.0 7 177 7 177
Computer services
579 711 (156 513) - 423 198 420 927 2 271 99.5 420 509 420 459
Consultants: Business and advisory services
8 601 (1 113) - 7 488 7 468 20 99.7 12 906 10 782
Legal services 2 779 (223) - 2 556 1 464 1 092 57.3 3 519 1 381
Contractors 16 615 (12 013) - 4 602 4 506 96 97.9 12 346 7 996
Fleet services 605 (208) - 397 397 - 100.0 428 428Consumable supplies
757 523 - 1 280 986 294 77.0 138 127
APPROPRIATION STATEMENT for the year ended 31 March 2016
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Appropriation per economic classification2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
VirementFinal
AppropriationActual
ExpenditureVariance
Expenditure as % of final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Consumable: Stationery, printing and office supplies
637 1 160 - 1 797 1 749 48 97.3 1 680 1 680
Operating leases 39 787 (10 674) - 29 113 28 007 1 106 96.2 29 399 28 841Property payments
43 049 (8 396) - 34 653 19 015 15 638 54.9 43 254 19 979
Travel and subsistence
1 776 (798) - 978 968 10 99.0 1 659 1 656
Training and development
1 557 159 - 1 716 1 637 79 95.4 3 213 3 154
Operating payments
2 830 291 - 3 121 2 733 388 87.6 2 565 2 285
Venues and facilities
2 890 3 188 - 6 078 5 973 105 98.3 1 551 1 103
Rental and hiring 38 4 - 42 5 37 11.9 - -
Transfers and subsidies
525 22 973 - 23 498 23 498 - 100.0 2 089 2 082
Departmental agencies and accounts
- - - - - - - 1 589 1 589
Departmental agencies and accounts
- - - - - - - 1 589 1 589
Higher education institutions
- 22 800 - 22 800 22 800 - 100.0 - -
Households 525 173 - 698 698 - 100.0 500 493Social benefits 525 173 - 698 698 - 100.0 500 493
Payments for capital assets
155 373 188 887 8 197 352 457 352 457 - 100.0 445 346 445 267
APPROPRIATION STATEMENT for the year ended 31 March 2016
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Adjusted Appropriation
Shifting of Funds
VirementFinal
AppropriationActual
ExpenditureVariance
Expenditure as % of final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Machinery and equipment
47 869 194 365 8 197 250 431 250 431 - 100.0 320 893 320 893
Transport equipment
- 855 - 855 855 - 100.0 1 587 1 587
Other machinery and equipment
47 869 193 510 8 197 249 576 249 576 - 100.0 319 306 319 306
Intangible assets 107 504 (5 478) - 102 026 102 026 - 100.0 124 453 124 374
- - - - - - -Payments for financial assets
- 341 - 341 341 - 100.0 209 209
TOTAL 1 178 803 - - 1 178 803 1 156 053 22 750 98.1 1 437 764 1 392 153
APPROPRIATION STATEMENT for the year ended 31 March 2016
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Programme 1: ADMINISTRATION
2015/16 2014/15
Adjusted Shifting of Funds
Virement Final Actual Variance Expenditure as % of final
Final Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Sub programme
1. OFFICE OF THE HOD 7 308 (15) (554) 6 739 6 518 221 96.7 5 685 5 074
2. RISK MANAGEMENT 3 156 - (275) 2 881 2 787 94 96.7 2 789 2 750
3. OFFICE OF THE CFO 47 154 13 851 - 61 005 60 997 8 100.0 35 892 31 829
4. CORPORATE SERVICES 139 671 (13 836) (3 437) 122 398 102 751 19 647 83.9 164 574 136 884
5. FORENSIC SERVICES - - - - - - - 14 866 14 848
Total for sub programmes 197 289 - (4 266) 193 023 173 053 19 970 89.7 223 806 191 385
conomic classification
Current payments 196 682 (24 715) (4 266) 167 701 147 731 19 970 88.1 219 445 187 040
Compensation of employees 102 037 (273) (4 266) 97 498 96 152 1 346 98.6 135 990 134 492
Salaries and wages 88 484 (273) (4 266) 83 945 82 802 1 143 98.6 117 160 115 744
Social contributions 13 553 - - 13 553 13 350 203 98.5 18 830 18 748
Goods and services 94 645 (24 442) - 70 203 51 579 18 625 73.5 83 455 52 548
Administrative fees 1 490 (87) - 1 403 1 403 - 100.0 456 456
Advertising 1 770 (883) - 887 856 31 96.5 635 635
Minor assets 1 524 (1 385) - 139 139 - 100.0 259 241
Audit costs: External 5 753 (2 080) - 3 673 3 673 - 100.0 5 536 5 536
Bursaries: Employees 881 173 - 1 054 1 054 - 100.0 1 733 1 733
Catering: Departmental activities 88 10 - 98 78 20 79.6 73 46
Communication 1 050 37 - 1 087 1 087 - 100.0 1 846 1 846
Computer services 415 (274) - 141 140 1 99.3 128 128
Consultants: Business and advisory services
2 101 (940) - 1 161 1 141 20 98.3 1 943 1 943
Legal services 2 779 (223) - 2 556 1 464 1 092 57.3 3 519 1 381
Contractors 14 991 (13 271) - 1 720 1 671 49 97.2 5 577 1 338
Fleet services 605 (208) - 397 397 - 100.0 428 428
APPROPRIATION STATEMENT for the year ended 31 March 2016
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Programme 1: ADMINISTRATION
2015/16 2014/15
Adjusted Shifting of Funds
Virement Final Actual Variance Expenditure as % of final
Final Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Consumable supplies 757 (160) - 597 303 294 50.8 107 96
Consumable: Stationery, printing and office supplies
637 1 153 - 1 790 1 742 48 97.3 1 602 1 602
Operating leases 9 533 (1 726) - 7 807 6 701 1 106 85.8 8 055 7 520
Property payments 42 165 (7 878) - 34 287 18 687 15 600 54.5 43 018 19 743
Travel and subsistence 1 299 (378) - 921 911 10 98.9 1 659 1 656
Training and development 1 539 156 - 1 695 1 617 78 95.4 3 213 3 154
Operating payments 2 625 334 - 2 959 2 699 260 91.2 2 179 1 963
Venues and facilities 2 643 3 184 - 5 827 5 812 15 99.7 1 489 1 103
Rental and hiring - 4 - 4 4 - 100.0 - -
Transfers and subsidies 362 22 790 - 23 152 23 152 - 100.0 1 789 1 782
Departmental agencies and accounts - - - - - - - 1 589 1 589
Departmental agencies - - - - - - - 1 589 1 589
Higher education institutions - 22 800 - 22 800 22 800 - 100.0 - -
Households 362 (10) - 352 352 - 100.0 200 193
Social benefits 362 (10) - 352 352 - 100.0 200 193
Payments for capital assets 245 1 868 - 2 113 2 113 - 100.0 2 493 2 484
Machinery and equipment 245 1 855 - 2 100 2 100 - 100.0 2 484 2 484
Transport equipment - 855 - 855 855 - 100.0 1 587 1 587
Other machinery and equipment 245 1 000 - 1 245 1 245 - 100.0 897 897
Intangible assets - 13 - 13 13 - 100.0 9 -
Payments for financial assets - 57 - 57 57 - 100.0 79 79
Total 197 289 - ( 4 266) 193 023 173 053 19 970 89.7 223 806 191 385
APPROPRIATION STATEMENT for the year ended 31 March 2016
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1.1 OFF C OF TH HOD
2015/16 2014/15
conomic classification Adjusted Shifting of Funds
Virement Final Actual Variance Expenditure as of final
Final Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 7 136 - (554) 6 582 6 361 221 96.6 5 604 4 993
Compensation of employees 6 249 - (554) 5 695 5 694 1 100.0 4 405 4 405
Goods and services 887 - - 887 667 220 75.2 1 199 588
Transfers and subsidies 134 - - 134 134 - 100 - -
Households 134 - - 134 134 - 100 - -
Payments for capital assets 38 (15) - 23 23 - 100.0 81 81
Machinery and equipment 38 (15) - 23 23 - 100.0 81 81
Total 7 308 (15) (554) 6 739 6 518 221 96.7 5 685 5 074
1.2 R S MANAG M NT
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000
Current payments 3 152 (11) (275) 2 866 2 772 94 96.7 2 789 2 750
Compensation of employees 3 088 (11) (275) 2 802 2 712 90 96.8 2 704 2 703
Goods and services 64 - - 64 60 4 93.8 85 47
Transfers and subsidies 4 - - 4 4 - 100.0 - -
Households 4 - - 4 4 - 100.0 - -
Payments for financial assets - 11 - 11 11 - 100.0 - -
Total 3 156 - (275) 2 881 2 787 94 96.7 2 789 2 750
APPROPRIATION STATEMENT for the year ended 31 March 2016
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1.3 OFF C OF TH CFO
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 47 097 (9 834) - 37 263 37 254 9 100.0 35 723 31 660
Compensation of employees 19 917 738 - 20 655 20 655 - 100.0 17 270 17 270
Goods and services 27 180 (10 572) - 16 608 16 599 9 99.9 18 453 14 390
Transfers and subsidies - 22 838 - 22 838 22 839 (1) 100.0 59 59
Higher education institutions 22 800 22 800 22 800 - 100.0 - -
Households - 38 - 38 39 (1) 102.6 59 59
Payments for capital assets 57 801 - 858 858 - 100.0 110 110
Machinery and equipment 57 788 - 845 845 - 100.0 110 110
Intangible assets 13 - 13 13 - 100.0
Payments for financial assets
- 46 - 46 46 - 100.0 - -
Total 47 154 13 851 - 61 005 60 997 8 100.0 35 892 31 829
APPROPRIATION STATEMENT for the year ended 31 March 2016
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1.4 CORPORAT S RV C S
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 139 297 (14 870) (3 437) 120 990 101 344 19 646 83.8 160 472 132 789
Compensation of employees 72 783 (1 000) (3 437) 68 346 67 091 1 255 98.2 96 789 95 292
Goods and services 66 514 (13 870) - 52 644 34 253 18 391 65.1 63 683 37 497
Transfers and subsidies 224 (48) - 176 175 1 99.4 1 730 1 723
Provinces and municipalities
Departmental agencies and accounts - - - - - - - 1 589 1 589
Households 224 (48) - 176 175 1 99.4 141 134
Payments for capital assets 150 1 082 - 1 232 1 232 - 100.0 2 293 2 293
Machinery and equipment 150 1 082 - 1 232 1 232 - 100.0 2 293 2 293
Payments for financial assets - - - - - - - 79 79
Total 139 671 (13 836) (3 437) 122 398 102 751 19 647 83.9 164 574 136 884
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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1.5 FOR NS C S RV C S
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments - - - - - - - 14 857 14 848
Compensation of employees
- - - - - - - 14 822 14 822
Goods and services - - - - - - - 35 26
Payments for capital assets
- - - - - - - 9 -
Intangible assets - - - - - - - 9 -
Total - - - - - - - 14 866 14 848
Programme 2: CT SHAR D S RV C S
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Sub programme
1. ICT PROGRAMME SUPPORT
2. APPLICATIONS
3. ICT INFRASTRUCTURE
4. BUSINESS ALIGNMENT
2 092 69 - 2 161 2 161 - 100.0 1 803 1 607
568 099 103 525 8 197 679 821 677 843 1 978 99.7 743 324 741 848
298 968 (91 876) - 207 092 207 092 - 100.0 234 371 229 939
25 599 (11 718) - 13 881 13 881 - 100.0 18 884 18 781
Total for sub programmes 894 758 - 8 197 902 955 900 977 1 978 99.8 998 382 992 175
conomic classification
Current payments 739 503 (187 321) - 552 182 550 204 1 978 99.6 555 420 549 213
Compensation of employees 114 059 (19 651) - 94 408 94 406 2 100.0 93 808 87 601
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Programme 2: CT SHAR D S RV C S
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Salaries and wages 102 702 (18 205) - 84 497 84 496 1 100.0 82 912 78 694
Social contributions 11 357 (1 446) - 9 911 9 910 1 100.0 10 896 8 907
Goods and services 625 444 (167 670) - 457 774 455 798 1 976 99.6 461 612 461 412
Minor assets 245 (7) - 238 238 - 100.0 1 575 1 575
Communication 6 796 (3 270) - 3 526 3 526 - 100.0 5 331 5 331
Computer services 578 848 (156 239) - 422 609 420 633 1 976 99.5 419 942 419 942
Consultants: Business and advisory services
6 500 (173) - 6 327 6 327 - 100.0 6 526 6 526
Contractors 1 493 1 260 - 2 753 2 753 - 100.0 6 657 6 657
Consumable supplies - 681 - 681 681 - 100.0 31 31
Consumable: Stationery, printing and office supplies
- - - - - - - 78 78
Operating leases 30 124 (8 948) - 21 176 21 177 (1) 100.0 21 233 21 233
Property payments 798 (518) - 280 280 - 100.0 168 168
Travel and subsistence 477 (420) - 57 57 - 100.0) - -
Training and development 18 3 - 21 20 1 95.2 - -
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Programme 2: CT SHAR D S RV C S
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Operating payments 75 (43) - 32 32 - 100.0 71 71
Venues and facilities 70 4 - 74 74 - 100.0 - -
Transfers and subsidies 127 18 - 145 145 - 100.0 207 207
Households 127 18 - 145 145 - 100.0 207 207
Social benefits 127 18 - 145 145 - 100.0 207 207
Payments for capital assets 155 128 187 019 8 197 350 344 350 344 - 100.0 442 755 442 755
Machinery and equipment 47 624 192 510 8 197 248 331 248 331 - 100.0 318 398 318 398
Other machinery and equipment
47 624 192 510 8 197 248 331 248 331 - 100.0 318 398 318 398
Intangible assets 107 504 (5 491) - 102 013 102 013 - 100.0 124 357 124 357
Payments for financial assets - 284 - 284 284 - 100.0 - -
Total 894 758 - 8 197 902 955 900 977 1 978 99.8 998 382 992 175
2.1 CT PROGRAMM SUPPORT
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 2 092 51 - 2 143 2 143 - 100.0 1 803 1 607
Compensation of employees 2 092 51 - 2 143 2 143 - 100.0 1 803 1 607
Transfers and subsidies - 18 - 18 18 - 100.0 - -
Households - 18 - 18 18 - 100.0 - -
Total 2 092 69 - 2 161 2 161 - 100.0 1 803 1 607
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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2.2 APP CAT ONS
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 440 571 (98 070) - 342 501 340 523 1 978 99.4 318 348 316 872
Compensation of employees 43 727 (3 723) - 40 004 40 002 2 100.0 37 490 36 014
Goods and services 396 844 (94 347) - 302 497 300 521 1 976 99.3 280 858 280 858
Transfers and subsidies 28 - - 28 28 - 100.0 40 40
Households 28 - - 28 28 - 100.0 40 40
Payments for capital assets 127 500 201 312 8 197 337 009 337 009 - 100.0 424 936 424 936
Buildings and other fixed structures
Machinery and equipment 27 500 201 312 8 197 237 009 237 009 - 100.0 300 908 300 908
Intangible assets 100 000 - - 100 000 100 000 - 100.0 124 028 124 028
Payments for financial assets 283 - 283 283 - 100.0 - -
Total 568 099 103 525 8 197 679 821 677 843 1 978 99.7 743 324 741 848
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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2.3 CT NFRASTRUCTUR
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 271 241 (77 584) - 193 657 193 657 - 100.0 216 774 212 342
Compensation of employees 48 081 (9 482) - 38 599 38 599 - 100.0 41 780 37 348
Goods and services 223 160 (68 102) - 155 058 155 058 - 100.0 174 994 174 994
Transfers and subsidies 99 - - 99 99 - 100.0 107 107
Households 99 - - 99 99 - 100.0 107 107
Payments for capital assets 27 628 (14 293) - 13 335 13 335 - 100.0 17 490 17 490
Machinery and equipment 20 124 (8 802) - 11 322 11 322 - 100.0 17 490 17 490
Intangible assets 7 504 (5 491) - 2 013 2 013 - 100.0 - -
Payments for financial assets 1 - 1 1 - 100.0 - -
Total 298 968 (91 876) - 207 092 207 092 - 100.0 234 371 229 939
2.4 BUS N SS A GNM NT
2015/16 2014/15
Adjusted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as of final
appropriation
Final Appropriation
Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 25 599 (11 718) - 13 881 13 881 - 100.0 18 495 18 392
Compensation of employees 20 159 (6 497) - 13 662 13 662 - 100.0 12 735 12 632
Goods and services 5 440 (5 221) - 219 219 - 100.0 5 760 5 760
Transfers and subsidies - - - - - - - 60 60
Households - - - - - - - 60 60
Payments for capital assets - - - - - - - 329 329
Intangible assets - - - - - - - 329 329
Total 25 599 (11 718) - 13 881 13 881 - 100.0 18 884 18 781
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Programme 3: BUS N SS PROC SS S RV C S
2015/16 2014/15
Adjusted Shifting of Funds
Virement Final Actual Expenditure
Variance Expenditure as of final
Final Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Sub programme
1. HUMAN RESOURCES 86 756 - (3 931) 82 825 82 023 802 99.0 101 385 99 354
2. PROCUREMENT SERVICES - - - - - - - 57 815 56 041
Total for sub programmes 86 756 - (3 931) 82 825 82 023 802 99.0 159 200 155 395
conomic classification
Current payments 86 720 (165) (3 931) 82 624 81 822 802 99.0 158 926 155 191
Compensation of employees 85 368 (165) (3 931) 81 272 81 272 - 100.0 155 906 153 910
Salaries and wages 72 480 (141) (3 255) 69 084 69 084 - 100.0 132 777 132 589
Social contributions 12 888 (24) (676) 12 188 12 188 - 100.0 23 129 21 321
Goods and services 1 352 - - 1 352 550 802 40.7 3 020 1 281
Administrative fees 166 - - 166 18 148 10.8 166 35
Advertising 25 (7) - 18 - 18 - 286 286
Catering: Departmental activities 21 - - 21 20 1 95.2 8 6
Computer services 448 - - 448 154 294 34.4 439 389
Contractors 131 (2) - 129 82 47 63.6 112 1
Consultant: Business and advisory services
1 636 277
Consumable supplies - 2 - 2 2 - 100.0 - -
Consumable: Stationery, printing and office supplies
- 7 - 7 7 - 100.0 - -
Operating leases 130 - - 130 129 1 99.2 111 88
Property payments 86 - - 86 48 38 55.8 68 68
Operating payments 130 - - 130 2 128 1.5 132 131
Venues and facilities 177 - - 177 87 90 49.2 62 -
Rental and hiring 38 - - 38 1 37 2.6 - -
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Programme 3: BUS N SS PROC SS S RV C S
2015/16 2014/15
Adjusted Shifting of Funds
Virement Final Actual Expenditure
Variance Expenditure as of final
Final Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Transfers and subsidies 39 165 - 201 201 - 100.0 57 57
Households 36 165 - 201 201 - 100.0 57 57
Social benefits 36 165 - 201 201 - 100.0 57 57
Payments for capital assets - - - - - - - 87 17
Intangible assets - - - - - - - 87 17
Payments for financial assets - - - - - - - 130 130
Total 86 756 - (3 931) 82 825 82 023 802 99.0 159 200 155 395
3.1 HUMAN R SOURC S
2015/16 2014/15
Adjusted Shifting of Funds
Virement Final Actual Expenditure
Variance Expenditure as of final
Final Actual expenditure
conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000
Current payments 86 720 (165) (3 931) 82 624 81 822 802 99.0 101 253 99 291
Compensation of employees 85 368 (165) (3 931) 81 272 81 272 - 100.0 100 178 98 595
Goods and services 1 352 - - 1 352 550 802 40.7 1 075 696
Transfers and subsidies 36 165 - 201 201 - 100.0 49 49
Households 36 165 - 201 201 - 100.0 49 49
Payments for capital assets
- - - - - - - 69 -
Intangible assets - - - - - - - 69 -
Payments for financial assets - - - - - - - 14 14
Total 86 756 - (3 931) 82 825 82 023 802 99.0 101 385 99 354
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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3.2 PROCUREMENT SERVICES2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Current payments - - - - - - - 57 673 55 900
Compensation of employe es - - - - - - - 55 728 55 315Goods and services - - - - - - - 1 945 585
Transfers and subsidies - - - - - - - 8 8Households - - - - - - - 8 8
Payments for capital assets - - - - - - - 18 17Intangib le assets - - - - - - - 18 17
Pay en s or financial asse s - - - - - - - 116 116Total - - - - - - - 57 815 56 041
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Programme 4: GAUTENG AUDIT SERVICES2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Sub programme
1. GAS PROGRAMME SUPPORT
- - - - - - - 4 595 3 766
2. 2 SUP - - - - - - - 14 430 14 1963. 5 SUP - - - - - - - 17 904 17 8244. PERFORMANCE AND COM-
PUTER AUDIT SERVICES- - - - - - - 13 912 12 913
5. AUDIT CENTRE OF EX CEL-LENCE
- - - - - - - 5 535 4 499
Total for sub programmes - - - - - - - 56 376 53 198
cono ic classifica ionCurrent payments - - - - - - - 56 329 53 151
Compensation of employe es - - - - - - - 53 344 50 994Salaries and wages - - - - - - - 46 995 45 277Social contrib utions - - - - - - - 6 349 5 717
Goods and services - - - - - - - 2 985 2 157Administrative fees - - - - - - - 1 1Consultants: Business and advisory services
- - - - - - - 2 801 2 036
Paym ent Operating - - - - - - - 183 120
Transfers and subsidies - - - - - - - 36 36Households - - - - - - - 36 36
Social benefits - - - - - - - 36 36
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Programme 4: GAUTENG AUDIT SERVICES2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Payments for capital assets - - - - - - - 11 11
Machinery and eq uipment - - - - - - - 11 11Other machinery and eq uip-ment
- - - - - - - 11 11
Total - - - - - - - 56 376 53 198
4.1 GAS PROGRAMME SUPPORT2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000Current payments - - - - - - - 4 584 3 755
Compensation of employe es - - - - - - - 1 600 1 599Goods and services - - - - - - - 2 984 2 156
Payments for capital assets - - - - - - - 11 11Machinery and eq uipment - - - - - - - 11 11
Total - - - - - - - 4 595 3 766
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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APPROPRIATION STATEMENT for the year ended 31 March 2016
4.2 2 SUP2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Current payments - - - - - - - 14 430 14 196Compensation of employe es - - - - - - - 14 430 14 196
Total - - - - - - - 14 430 14 196
4.3 5 SUP2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000Current payments - - - - - - - 17 896 17 816
Compensation of employe es - - - - - - - 17 896 17 816
Transfers and subsidies - - - - - - - 8 8Households - - - - - - - 8 8
Total - - - - - - - 17 904 17 824
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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4.4 PERFORMANCE AND COMPUTER AUDIT SERVICES2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Current payments - - - - - - - 13 885 12 886
Compensation of employe es - - - - - - - 13 885 12 886
Transfers and subsidies - - - - - - - 27 27Households - - - - - - - 27 27
Total - - - - - - - 13 912 12 913
4.5 AUDIT CENTRE OF EX CELLENCE2015/16 2014/15
Adj usted Appropriation
Shifting of Funds
Virement Final Appropriation
Actual Expenditure
Variance Expenditure as o final
appropriation
Final Appropriation
Actual expenditure
cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000Current payments - - - - - - - 5 534 4 498
Compensation of employe es - - - - - - - 5 533 4 497Goods and services - - - - - - - 1 1
Transfers and subsidies - - - - - - - 1 1Households - - - - - - - 1 1
Total - - - - - - - 5 535 4 499
APPROPRIATION STATEMENT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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1. Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1C and 1G to the Annual Financial Statements.
2. Detail of specifically and exclusively appropriated amounts voted (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
3. Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.
4. xplanations of material variances from Amounts Voted (after Virement):
4.1 Per programme Final Appropriation Actual Expenditure Variance R’000 Variance as a % of Final Appropriation
Administration 193 023 173 053 19 970 10ICT Shared Services 902 955 900 977 1 978 0Business Process Services 82 825 82 023 802 1Total 1 178 803 1 156 053 22 750 2
er economic classification Final Appropriation Actual Expenditure Variance Variance as a % of Final Appropriation
R’000 R’000 R’000 %Current payments - - - -Compensation of employees 273 178 271 830 1 348 -Goods and services 529 329 507 927 21 402 4
Transfers and subsidiesHigher education institutions 22 800 22 800 - -Households 698 698 - -
Payments for capital assetsMachinery and equipment 250 431 250 431 - -Intangible assets 102 026 102 026 - -Payments for financial assets 341 341 - -
Explanation of variance:
The department is in process of applying for a rollover of funds to cater for project commenced and not yet completed by the end of 2015/16 financial year
NOT S TO TH APPROPR AT ON STAT M NT for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Note 2015/16 2014/15R’000 R’000
R V NUAnnual appropriation 1 1 178 803 1 437 764 Departmental revenue 2 1 807 2 150
TOTA R V NU 1 180 610 1 439 914
P ND TURCurrent expenditureCompensation of employees 3 271 830 426 997Goods and services 4 507 926 517 598
Total current expenditure 779 756 944 595
Transfers and subsidiesTransfers and subsidies 6 23 499 2 082
Total transfers and subsidies 23 499 2 082
Expenditure for capital assetsTangible assets 7 250 431 320 893Intangible assets 7 102 026 124 374
Total expenditure for capital assets 352 457 445 267
Payments for financial assets 5 341 209
TOTA P ND TUR 1 156 053 1 392 153
SURP US FOR TH AR 24 557 47 761
Reconciliation of Net Surplus for the yearVoted funds 22 750 45 611Annual appropriation 22 750 45 611Departmental revenue 12 1 807 2 150SURP US FOR TH AR 24 557 47 761
STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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STATEMENT OF FINANCIAL POSITION for the year ended 31 March 2016
Note 2015/16 2014/15
R’000 R’000
ASSETS
Current assets 29 548 53 346
Cash and cash equivalents 8 28 770 51 540
Prepayments and advances 9 50 50
Receivables 10 728 1 756
TOTAL ASSETS 29 548 53 346
AB T S
Current liabilities 29 297 53 073
Voted funds to be surrendered to the Revenue Fund 11 22 750 45 611
Departmental revenue to be surrendered to the Revenue Fund 12 227 846
Payables 13 6 320 6 616
TOTA AB T S 29 297 53 073
NET ASSETS 251 273
Represented by:
Recoverable revenue 251 273
TOTAL 251 273
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Note 2015/16 2014/15
R’000 R’000
Recoverable revenue
Opening Balance 273 261
Transfers: (22) 12
Irrecoverab le amounts written off 5.1 (291) (81)
Deb ts recovered (included in departmental receipts) (344) (433)
Deb ts raised 613 526
TOTAL 251 273
STAT M NT OF CHANG S N N T ASS TS for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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CASH F O STAT M NT for the year ended 31 March 2016
Note 2015/16 2014/15
R’000 R’000
CASH F O S FROM OP RAT NG ACT V T S
Receipts 1 180 610 1 439 914
Annual appropriated funds received 1.1 1 178 803 1 437 764
Departmental revenue received 2.1 & 2.3 1 796 2 135
Interest received 2.2 11 15
Net (increase)/decrease in working capital 732 1 462
Surrendered to Revenue Fund (48 037) (104 035)
Current payments (779 756) (944 595)
Payments for financial assets (341) (209)
Transfers and subsidies paid (23 499) (2 082)
Net cash ow available from operating activities 14 329 709 390 455
CASH F O S FROM NV ST NG ACT V T S
Payments for capital assets 7 (352 457) (445 267)
Net cash ows from investing activities (352 457) (445 267)
CASH F O S FROM F NANC NG ACT V T S
Increase/(decrease) in net assets (22) -
Net cash ows from financing activities (22) -
Decrease in cash and cash equivalents (22 770) (54 812)
Cash and cash equivalents at beginning of period 51 540 106 352
Cash and cash equivalents at end of period 8 28 770 51 540
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ACCOUNT NG PO C S for the year ended 31 March 2016
ummar of significant accounting policies
he financial statements have been prepared in accordance ith the follo ing policies, hich have been applied consistentl in all material aspects, unless other ise indicated anagement has concluded that the financial statements present fairl the department s primar and secondar information
he historical cost convention has been used, e cept here other ise indicated anagement has used assessments and estimates in preparing the annual financial statements hese are based on the best information available at the time of preparation
here appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to compl ith the statutor re uirements of the ublic inance anagement Act A , Act of as amended b Act of , and the reasur Regulations issued in terms of the A and the annual ivision of Revenue Act
1 Basis of preparation
The financial statements have been prepared in accordance with the Modified Cash Standard.
2 Going concern
The financial statements have been prepared on a going concern basis.
3 Presentation currency
Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.
4 Rounding
Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).
5 Foreign currency translation
Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.
6 Comparative information6.1 Prior period comparative information
Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.
6.2 Current year comparison with budget
A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement. 7 Revenue7.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).
Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.
The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.
ACCOUNT NG PO C S for the year ended 31 March 2016
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7.2 Departmental revenue
Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.
Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 7.3 Accrued departmental revenue
Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:
it is probable that the economic benefits or service potential associated ith the transaction ill o to the department and
the amount of revenue can be measured reliabl
he accrued revenue is measured at the fair value of the consideration receivable
Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.8 Expenditure8.1 Compensation of employees8.1.1 Salaries and wages
Salaries and wages are recognised in the statement of financial performance on the date of payment. 8.1.2 Social contributions
Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.
Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.8.2 Other expenditure
Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.
8.3 Accrued expenditure payable
Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.
Accrued expenditure payable is measured at cost.8.4 Leases8.4.1 Operating leases
Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.
The operating lease commitments are recorded in the notes to the financial statements. 8.4.2 Finance leases
Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.
The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.
Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:
cost, being the fair value of the asset or
the sum of the minimum lease pa ments made, including an pa ments made to ac uire o nership at the end of the lease term, e cluding interest
ACCOUNT NG PO C S for the year ended 31 March 2016
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9 Cash and cash equivalents
Cash and cash equivalents are stated at cost in the statement of financial position.
Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.
For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.
10 Prepayments and advances
Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash.
Prepayments and advances are initially and subsequently measured at cost.
Indicate when prepayments are expensed and under what circumstances.
11 Financial assets11.1 Financial assets (not covered elsewhere)
A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial.
At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.
11.2 mpairment of financial assets
Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.
12 Payables
Loans and payables are recognised in the statement of financial position at cost.
13 Capital Assets13.1 Immovable capital assets
Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.
Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.
ACCOUNT NG PO C S for the year ended 31 March 2016
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13.2 Movable capital assets
Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.
Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Biological assets are subsequently carried at fair value.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.
13.3 Intangible assets
Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.
Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project.
Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.
14 Provisions and Contingents14.1 Provisions
Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.
14.2 Contingent liabilities
Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.
14.3 Contingent assets
Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.
14.4 Commitments
Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.
ACCOUNT NG PO C S for the year ended 31 March 2016
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15 Unauthorised expenditure
Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:
approved b arliament or the rovincial egislature ith funding and the related funds are received or
approved b arliament or the rovincial egislature ithout funding and is ritten off against the appropriation in the statement of financial performance or
transferred to receivables for recover
nauthorised e penditure is measured at the amount of the confirmed unauthorised e penditure16 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.
Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.
Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.17 Irregular expenditure
Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.
Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.
Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.18 Changes in accounting policies, accounting estimates and errors
Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
Changes in accounting estimates are applied prospectively in accordance with MCS requirements.
Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
19 Events after the reporting date
Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.
20 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.
21 Related party transactions
A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length.
Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.
ACCOUNT NG PO C S for the year ended 31 March 2016
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1. Annual Appropriation
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for Provincial Departments:
2015/16 2014/15
Final Appropriation Actual Funds Received
Funds not req uested/not
received
Final Appropriation
Appropriation received
R’000 R’000 R’000 R’000 R’000
Administration 193 023 193 023 - 223 806 223 806
ICT Shared Services 902 955 902 955 - 998 382 998 382
Business Process Services 82 825 82 825 - 159 200 159 200
Gauteng Audit Services - - - 56 376 56 376
Total 1 178 803 1 178 803 - 1 437 764 1 437 764
Note 2015/16 2014/15
R’000 R’000
2. Departmental revenue
Sales of goods and services other than capital assets 2.1 572 850
Interest, dividends and rent on land 2.2 11 15
Transactions in financial assets and liabilities 2.3 1 224 1 285
Departmental revenue collected 1 807 2 150
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15
R’000 R’000
2.1 Sales of goods and services other than capital assets
Sales of goods and services produced b y the department 572 843
Sales b y market estab lishment 572 843
Sales of scrap, waste and other used current goods - 7
Total 572 850
2.2 Interest, dividends and rent on land
Interest 11 15
Total 11 15
2.3 Transactions in financial assets and liabilities
Other Receipts including Recoverab le Revenue 1 224 1 285
Total 1 224 1 285
3. Compensation of employees
3.1 Salaries and Wages
Basic 179 617 296 013
Performance award 5 006 6 132
Service Based 253 235
Compensative/circumstantial 4 745 3 358
Periodic payments 9 524 7 837
Other non-pensionable allowances 37 238 58 729
Total 236 383 372 304
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15
R’000 R’000
3.2 Social contributions
Employer contributions
Pension 22 901 38 364
Medical 12 499 16 258
UIF 2 -
Bargaining council 45 71
Total 35 447 54 693
Total compensation of employees 271 830 426 997
Average numb er of employe es 672 1 109
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15
R’000 R’000
4. Goods and services
Administrative fees 1 421 493
Advertising 857 920
Minor assets 4.1 377 1 817
Bursaries (employees) 1 054 1 733
Catering 98 52
Communication 4 614 7 176
Computer services 4.2 420 927 420 461
Consultants: Business and advisory services 7 467 10 783
Legal services 1 464 1 380
Contractors 4 506 7 996
Audit cost – external 4.3 3 673 5 537
Fleet services 398 428
Consumables 4.4 2 733 1 803
Operating leases 28 006 28 843
Property payments 4.5 19 015 19 978
Rental and hiring 5 -
Travel and subsistence 4.6 967 1 655
Venues and facilities 5 973 1 103
Training and development 1 637 3 155
Other operating expenditure 4.7 2 734 2 285
Total 507 926 517 598
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
4.1 Minor Assets
Tangible assets 377 1 808
Machinery and equipment 377 1 808
Intangible assets - 9
Software - 9
Total 377 1 817
4.2 Computer Services
SITA computer services 28 624 30 150
External computer service providers 392 303 390 311
Total 420 927 420 461
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15
R’000 R’000
4.3 Audit cost – External
Regularity audits 2 499 1 446
Performance audits 273 1 818
Computer audits 901 2 273
Total 3 673 5 537
4.4 Consumables
Consumable supplies 985 125
Uniform and clothing 62 -
Household supplies 136 11
Building material and supplies 84 25
Communication accessories 2 -
IT consumables 701 63
Other consumables - 26
Stationery, printing and office supplies 1 748 1 678
Total 2 733 1 803
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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R’000 R’000
4.5 Property payments
Municipal services 13 791 17 979
Property management fees 20 -
Property maintenance and repairs 4 390 1 510
Other 814 489
Total 19 015 19 978
4.6 Travel and subsistence
Local 536 342Foreign 431 1 313Total 967 1 655
4.7 Other operating expenditure
Professional bodies, membership and subscription fees 46 151
Other* 2 688 2 134
Total 2 734 2 285*Other includes expenditure on courier and delivery services, printing, publication and storage files.
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15
R’000 R’000
5. Payments for financial assets
Debts written off 5.1 341 209
Total 341 209
5.1 Debts written off
Nature of debts written off
Irrecoverable debts 291 81
Bad debt written off 50 128
otal debt ritten off 341
6. Transfers and subsidies
Departmental agencies and accounts Annex 1B - 1 589
Higher education institutions Annex 1C 22 800 -
Households Annex 1G 699 493
Total 23 499 2 082
7. Expenditure for capital assets
angible assets
Machinery and equipment 27 250 431 320 893
ntangible assets 124 374
Software 28 102 026 124 374
Total 352 457 445 267
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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7.1 Analysis of funds utilised to acquire capital assets – 2015/16
Voted funds Aid assistance
Total
R’000 R’000 R’000
Tangible assets 250 431 - 250 431
Machinery and equipment 250 431 - 250 431
Intangible assets 102 026 - 102 026
Software 102 026 - 102 026
Total 352 457 - 352 457
7.2 Analysis of funds utilised to acquire capital assets – 2014/15
Voted funds Aid assistance
Total
R’000 R’000 R’000
angible assets -
Machinery and equipment 320 893 - 320 893
ntangible assets - 124 374
Software 124 374 - 124 374
Total 445 267 - 445 267
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
7.3 Finance lease expenditure included in Expenditure for capital assets
Tangible assets
Machinery and equipment 855 1 587
Total 855 1 587
8. Cash and cash equivalents
Consolidated Paymaster General Account 29 324 51 515
Disbursements* (579) -
Cash on hand 25 25
Total 28 770 51 540
*Payments for expenditure incurred, but not yet cleared from the bank account at year end
9. Prepayments and advances
Prepayments (Not expensed) 9.1 50 50
Total 50 50
9.1 Prepayments (Not expensed)
Goods and services 50 50
Total 50 50
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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10. Receivables
2015/16 2014/15
Current Non-current Total Current Non-current Total
Note
R’000 R’000 R’000 R’000 R’000 R’000
Claims recoverable10,1 330 - 330 1 232 - 1 232
Staff debt 10.2 397 - 397 499 - 499
Other debtors 10.3 1 - 1 25 - 25
Total 728 - 728 1 756 - 1 756
Note 2015/16 2014/15
R’000 R’000
10.1 Claims recoverable
10 and Annex 4
National departments - 61
Provincial departments 330 1 145
Public entities - 26
Total 330 1 232
10.2 Staff debt
Bursary and salary related 397 499Total 397 499
*Staff debts schedule includes the negative balance of R59 203.02, which will be cleared in 2016/17 financial year.
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15R’000 R’000
10.3 Other debtors
Various clearing accounts 1 25
Total 1 25
11. Voted funds to be surrendered to the Revenue Fund
Opening balance 45 611 102 383
Transfer from statement of financial performance 22 750 45 611
Paid during the year (45 611) (102 383)
Closing balance 22 750 45 611
12. Departmental revenue to be surrendered to the Revenue Fund
Opening balance 846 348
Transfer from Statement of Financial Performance 1 807 2 150
Paid during the year (2 426) (1 652)
Closing balance 227 846
13. Payables current
Advances received 13.1 6 152 6 429
Clearing accounts 13.2 168 187
Total 6 320 6 616
13.1 Advances received
Provincial departments Annex 8B 6 152 6 429
Total 6 152 6 429
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15R’000 R’000
13.2 Clearing accounts
escription
Salary related 168 187
Total 168 187
Prior year other payables have been reallocated to recoverable revenue in the statement of changes in net assets as required in the standard chart of accounts.
14. Net cash ow available from operating activities
Net surplus/(deficit) as per Statement of Financial Performance 24 557 47 761
Add back non cash/cash movements not deemed operating activities 305 152 342 694
(Increase)/decrease in receivables – current 1 028 4 757
(Increase)/decrease in prepayments and advances - 91
Increase/(decrease) in payables – current (296) (3 386)
Expenditure on capital assets 352 457 445 267
Surrenders to Revenue Fund (48 037) (104 035)
Net cash ow generated by operating activities 329 709 390 455
15. Reconciliation of cash and cash equivalents for cash ow purposes
Consolidated Paymaster General account 29 324 51 515
Disbursements (579) -
Cash on hand 25 25
Total 28 770 51 540
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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N o t e 2015/16 2014/15R’000 R’000
16.Contingent liabilities and contingent assets
16.1 Contingent liabilities
Liable to NatureClaims against the department Annex 3B 30 851 30 851
Intergovernmental payables (unconfirmed balances) Annex 5 - 15
Total 30 851 30 866
16.2 Contingent assets
Nature of contingent assetCivil recovery for supplier account overpayment 605 605Criminal case under investigation 42 944 -Total 43 549 605
17. Commitments
Current expenditure
Approved and contracted 1 101 966 1 019 810
Approved but not yet contracted - 7 488
Sub Total 1 101 966 1 027 298
Capital expenditure
Approved and contracted - 10 000
Total Commitments 1 101 966 1 037 298
Age Analysis:
Not later than 1 year 527 866
Later than 1 and not later than 3 years 574 100
Total 1 101 966
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
18. Accruals and payables not recognised
18. 1 Accruals
isted by economic classification
a s a s Total Total
R’000 R’000 R’000 R’000
Goods and services 18 928 - 18 928 15 730
Total 18 928 - 18 928 15 730
Listed by programme level
Administration 5 785 3 644
Information and communication technology 13 143 12 018
Business Process Services - 68
Total 18 928 15 730
18.2 Payables not recognised
isted by economic classification
30 Days 30+ Days Total Total
R’000 R’000 R’000 R’000Goods and services 1 636 - 1 636 -Total 1 636 - 1 636 -
Listed by programme levelAdministration 936 -ICT Shared Services 700 -Total 1 636 -
ncluded in the above totals are the following:Confirmed balances with other departments Annex 5 74 400Confirmed balances with other government entities Annex 5 523 341Total 597 741
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
19. Employee benefits
Leave entitlement* 7 290 10 647
Service bonus (Thirteenth cheque) 7 258 11 114
Performance awards 7 560 5 153
Capped leave commitments 4 832 9 503
Other** 241 101
Total 27 181 36 518
*Included in leave entitlement is a negative leave balance of R594 171.62 which is as a results of resolution 7 of 2000, which allows employees to accrue leave days on the 1st of January irrespective of employment date **Other employee’s benefits consist of long service awards amount payable to eligible employees in the ensuing financial year.
20. Lease commitments
20.1 Operating leases expenditure
2015/16 Specialised military equipment Land Buildings and other fixed structures
Machinery and equipment Total
R’000 R’000 R’000 R’000 R’000
Not later than 1 year - - 33 664 790 34 454
Later than 1 year and not later than 5 years
- - 68 602 1 000 69 602
Total lease commitments- - 102 266 1 790 104 056
2014/15 Specialised military equipment Land Buildings and other fixed structures
Machinery and equipment Total
R’000 R’000 R’000 R’000 R’000
Not later than 1 year - - 5 451 673 6 124
Later than 1 year and not later than 5 years - - 22 815 - 22 815
Later than five years - - 601 - 601
Total lease commitments - - 28 867 673 29 540
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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20.2 Finance leases expenditure**
2015/16 Specialised military equipment Land Buildings and other fixed structures Machinery and equipment TotalR’000 R’000 R’000 R’000 R’000
Not later than 1 year - - - 542 542
Total lease commitments- - - 542 542
2014/15 Specialised military equipment Land Buildings and other fixed structures Machinery and equipment TotalR’000 R’000 R’000 R’000 R’000
Not later than 1 year - - - 1 898 1 898
Later than 1 year and not later than 5 years - - - 1 087 1 087
Total lease commitments- - - 2 985 2 985
** finance lease is in respect of leased vehicles from gfleet Management, the vehicles remains with the Department until is returned to Gfleet.
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
21. Accrued departmental revenue
Sales of goods and services other than capital assets 21 28
Total 21 28
21.1 Analysis of accrued departmental revenue
Opening balance 28 38
Less: amounts received (28) (38)
Add: amounts recognised 21 28
Closing balance 21 28
22. Irregular expenditure
22.1 Reconciliation of irregular expenditure
Opening balance 60 237 12 238
Add: Irregular expenditure – relating to prior year 46 754 -
Add: Irregular expenditure – relating to current year 39 721 49 037
Less: Prior year amounts condoned (60 182) (1 038)
Less: Current year amounts condoned (46 754) -
Closing balance 39 776 60 237
Analysis of awaiting condonation per age classification
Current year 39 721 49 037
Prior years 55 11 200
Total 39 776 60 237
In addition to the disclosed expenditure, the department identified irregularities in procuring other services, which will be recorded in the subsequent financial years when expenditure is incurred.
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
22.2 Details of irregular expenditure – current year
Incident Disciplinary steps taken/criminal proceedings
Extension of contract previously confirmed as irregular expenditure Investigation underway 11 145
Non-compliance to Procurement processes Investigation underway 28 576
Total 39 721
22.3 Details of irregular expenditure condoned
Incident ondoned b
Non-compliance to procurement processes National Treasury 106 936
Total 106 936
23. Fruitless and wasteful expenditure
23.1 Reconciliation of fruitless and wasteful expenditure
Opening balance 5 -
Fruitless and wasteful expenditure – relating to current year - 163
Less: Amounts resolved - (158)
Closing balance 5 5
23.2 Analysis of awaiting resolution per economic classification
Current 5 5
Total 5 5
23.3 Prior period error
Nature of prior period error
Relating to 2014/15 (158)
Fruitless and wasteful (158)
Total prior period errors
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Note 2015/16 2014/15
R’000 R’000
24. Related party transactions
Gauteng Department of e-government is related to all Gauteng provincial government departments and entities by virtue of being under the control of Gauteng Premier and Gauteng
Legislature.
25. Key management personnel
No. of ndividuals
fficials
Level 15 to 16 5 4 020 12 271
Level 14 13 8 213 8 734
Total 12 233 21 005
26. Provisions
Bad Debts 403 349
Total 403 349
26.1 Reconciliation of movement in provisions – 2015/16
Bad Debts Provision 2 Provision 3 Total provisions
R’000 R’000 R’000 R’000
Opening balance 349 - - 349
Increase in provision 54 - - 54
Closing balance 403 - - 403
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Reconciliation of movement in provisions – 2014/15
Bad Debts Provision 2 Provision 3 Total provisions
R’000 R’000 R’000 R’000
Opening balance - - - -
Increase in provision 558 - - 558
Settlement of provision (209) - - (209)
Closing balance 349 - - 349
27. Movable Tangible Capital Assets
MOV M NT N MOVAB TANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016
Opening balance Value adjustments Additions Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
MACH N R AND U PM NT 138 482 - 12 566 13 015 138 033
Transport assets - - - - -
Computer equipment 112 890 - 2 785 5 971 109 704
Furniture and office equipment 22 271 - 8 378 6 774 23 875
Other machinery and equipment 3 321 - 1 403 270 4 454
TOTA MOVAB TANG B CAP TA ASS TS 138 482 - 12 566 13 015 138 033
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Movable Tangible Capital Assets under investigation
Number Value
R’000
Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:
Machinery and equipment 12 175
Investigation report detailing the circumstances under which the assets are either missing or damaged is yet to be finalised by the Security Services unit within the department.
27.1 Additions
Cash* Non-cash** (Capital ork in Progress current costs and finance lease payments)
Received current, not paid(Paid current year, received prior year)
Total
R’000 R’000 R’000 R’000 R’000
MACH N R AND U PM NT 250 430 - (237 864) - 12 566
Transport assets 855 - (855) - -
Computer equipment 239 794 - (237 009) - 2 785
Furniture and office equipment 8 378 - - - 8 378
Other machinery and equipment 1 403 - - - 1 403
TOTA ADD T ONS TO MOVAB TANG B CAPITALASSETS
250 430 - (237 864) - 12 566
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
27.2 Disposals
D SPOSA S OF MOVAB TANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016
Sold for cash Non-cash disposal Total disposals Cash Received Actual
R’000 R’000 R’000 R’000
MACH N R AND U PM NT 13 015 13 015 -
Transport assets - - - -
Computer equipment - 5 971 5 971 -
Furniture and office equipment - 6 774 6 774 -
Other machinery and equipment - 270 270 -
TOTA D SPOSA OF MOVAB TANG B CAP TA ASS TS - 13 015 13 015 -
27. 3 Movement for 2014/15
MOV M NT N TANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2015
Opening balance Prior period error Additions Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
MACH N R AND U PM NT 90 028 2 291 50 328 4 165 138 482
Transport assets
Computer equipment 65 034 1 608 49 368 3 120 112 890
Furniture and office equipment 22 169 624 486 1 008 22 271Other machinery and equipment 2 825 59 474 37 3 321
TOTA MOVAB TANG B CAP TA ASS TS 90 028 2 291 50 328 4 165 138 482
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27.3.1 Prior period error
Note 2014/15
27.3 R’000
Nature of prior period error
Relating to 2014/15 affecting the opening
balance]2 291
2 291
Total prior period errors `2 291
27.4 Minor assets
MOV M NT N M NOR ASS TS P R TH ASS T R G ST R FOR TH AR ND D AS AT 31 MARCH 2016
Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total
R’000 R’000 R’000 R’000 R’000 R’000
Opening balance - 48 - 19 391 - 19 439
Value adjustments- - - - -
-
Additions - - - 376 - 376
Disposals - - - 3 070 - 3 070
TOTAL MINOR ASSETS - 48 - 16 697 - 16 745
Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total
umber of R minor assets - - - - - -
Number of minor assets at cost - 14 - 10 129 - 10 143
TOTA NUMB R OF M NOR ASS TS 14 10 129 10 143
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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Minor Capital Assets under investigation
Number Value R’000
Included in the above total of the minor capital assets per the asset register are assets that are under investigation:
Machinery and equipment 8 7
MOV M NT N M NOR ASS TS P R TH ASS T R G ST R FOR TH AR ND D AS AT 31 MARCH 2015
Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total
R’000 R’000 R’000 R’000 R’000 R’000
Opening balance - 39 - 18 161 - 18 200
Prior period error - - - 968 - 968
Additions - 9 - 1 808 - 1 817
Disposals - - - 1 546 - 1 546
TOTAL MINOR ASSETS - 48 - 19 391 - 19 439
Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total
Number of minor assets at cost - 14 - 11 284 - 11 298
TOTA NUMB R OF M NOR ASS TS - 14 11 284 11 298
27.4.1 Prior period error
Note 2014/1527.4 R’000
Nature of prior period error Relating to 2014/15 affecting the opening balance 968
968
Total prior period errors 968
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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27.5 S42 Movable Capital Assets
MAJOR ASS TS SUBJ CT D TO TRANSF R N T RMS OF S42 OF TH PFMA - 31 MARCH 31 MARCH 2016
Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total
No. of Assets - 6 - 740 - 746Value of the assets (R’000) - 112 - 13 015 - 13 127
M NOR ASS TS SUBJ CT D TO TRANSF R N T RMS OF S42 OF TH PFMA - 31 MARCH 2016
Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total
No. of Assets - - - 972 - 972Value of the assets (R’000) - - - 3 070 - 3 070
28. ntangible Capital Assets
MOV M NT N NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016
Opening balance Value adjustments Additions Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
SOFTWARE 232 572 - 102 026 112 334 486
TOTA NTANG B CAP TA ASS TS 232 572 - 102 026 112 334 486
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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28.1 Additions
ADD T ONS TO NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016
Cash Non-Cash (Develop-ment work in progress current costs)
Received current year, not paid
(Paid current year, received prior year)
Total
R’000 R’000 R’000 R’000 R’000
SOFTWARE 102 026 - - - 102 026
TOTA ADD T ONS TO NTANG B CAP TA ASS TS 102 026 - - - 102 026
28.2 Disposals
D SPOSA S OF NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016
Sold for cash Non-cash disposal Total disposals Cash Received Actual
R’000 R’000 R’000 R’000
SOFTWARE - 112 112 -
TOTA D SPOSA S OF NTANG B CAP TA ASS TS - 112 112 -
28.3 Movement for 2014/15
MOV M NT N NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2015
Opening balance Prior period error Additions Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
SOFTWARE 232 225 - 347 - 232 572
TOTA NTANG B CAP TA ASS TS 232 225 - 347 - 232 572
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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29. Prior period errors
29.1 Correction of prior period errors
2014/15
R’000
Assets
Recoverable Revenue:
Debts receivable income 266
Debts receivable interest 7
Net effect 273
Prior year payables recoverable income and interest moved from statement of financial position to Statement of changes in net assets.
2014/15
R’000
iabilities
Other payables:
Debts receivable income (266)
Debts receivable interest (7)
Net effect (273)
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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30. Transfer of functions
30.1 Statement of Financial Position
Bal per dept 2014/15 AFS before transfer
Functions Health (transferred) / received
Functions Treasury (transferred) / received
Functions Premier (transferred) / received
2015/16 Bal after transfer
2014/15 2015/16 2015/16 2015/16 2015/16
R’000 R’000 R’000 R’000 R’000
ASSETS 53 346 - (82) - 53 264
Current Assets
Cash and cash equivalents 51 540 - - - 51 540
Prepayments and advances 50 - - - 50
Receivables 1 756 - (82) - 1 674
TOTAL ASSETS 53 346 (82) 53 264
AB T S
Current Liabilities 53 073 53 073
Voted funds to be surrendered to the Revenue Fund
45 611 - - - 45 611
Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
846 - - - 846
Payables 6 616 - - - 6 616
TOTA AB T S 53 073 - - - 53 073
NET ASSETS 273 - (82) - 191
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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30.2 Notes
Bal per dept AFS before transfer
Health Treasury Premier Bal after transfer
2014/15 2015/16 2015/16 2015/16 2015/16
R’000 R’000 R’000 R’000 R’000
Contingent liabilities 30 866 - - - 30 866
Contingent assets 605 - - - 605
Commitments 1 037 298 - - - 1 037 298
Accruals 15 730 - - - 15 730
Employee benefits 36 518 - - - 36 518
Lease commitments – Operating lease 29 540 - - - 29 540
Lease commitments – Finance lease 2 985 - (961) (551) 1 473
Accrued departmental revenue 28 - - - 28
Irregular expenditure 60 237 - - - 60 237
Fruitless and wasteful expenditure 5 - - - 5
Provisions 349 - - 349
Movable tangible capital assets 136 191 (221) (8 478) (5 266) 122 226
Intangible capital assets 232 572 - (79) (33) 232 460
NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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ANN UR 1B
STAT M NT OF TRANSF RS TO D PARTM NTA AG NC S AND ACCOUNTS
D PARTM NT/ AG NC / ACCOUNT
TRANSFER ALLOCATION TRANSFER 2014/15
Adjusted Appro-priation Roll Overs Adjust-ments Total Available Actual Transfer
% of Available fundsTransferred
Appro-priation Act
R’000 R’000 R’000 R’000 R’000 % R’000
Skills Development Levy - - - - - - 1 589
Total - - - - - - 1 589
ANN UR 1C
STAT M NT OF TRANSF RS TO H GH R DUCAT ON NST TUT ONS
NAM OF H GH R DUCAT ON NST TUT ON
TRANSFER ALLOCATION TRANSFER 2014/15
Adjusted
AppropriationRoll
OversAdjust-ments
Total Available
Actual
TransferAmount not transferred
% of Available funds
Transferred
Appro-priation
Act
R’000 R’000 R’000 R’000 R’000 R’000 % R’000
University of the Witwatersrand - - 22 800 22 800 22 800 - 0 -
TOTAL - - 22 800 22 800 22 800 - 0 -
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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ANN UR 1G
STAT M NT OF TRANSF RS TO HOUS HO DS
HOUS HO DS
TRANSFER ALLOCATION P ND TUR 2014/15
Adjusted
Appro-priation Act Roll Overs Adjust-ments Total AvailableActual
Transfer
% of Available funds
TransferredAppro-priation
Act
R’000 R’000 R’000 R’000 R’000 % R’000
Transfers
Injury on duty 28 - - 28 28 100 47
Leave gratuity 498 - 173 671 671 100 446
TOTAL 526 - 173 699 699 - 493
ANN UR 1H
STAT M NT OF G FTS, DONAT ONS AND SPONSORSH PS R C V D
A R A A A R , A R R2015/16 2014/15
R’000 R’000
Received in ind
Huawei Huawei 2x Ascend P7 smart phone - 13
TOTAL - 13
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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ANN UR 3B
STAT M NT OF CONT NG NT AB T S AS AT 31 MARCH 2016
Nature of Liability
Opening Balance Liabilities incurred during the year
Liabilities paid/cancelled/reduced during the year
Liabilities recoverable (Provide details
hereunder)
Closing Balance
1 April 2015 31 March 2016
R’000 R’000 R’000 R’000 R’000
Civil action against the department for loss of profit 22 012 - - - 22 012
Civil claim for malicious prosecution & defamation against the state 7 323 - - - 7 323
Civil claim for goods sold and delivered for various departments 1 516 - - - 1 516
TOTAL 30 851 - - - 30 851
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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ANN UR 4
C A MS R COV RAB
Government Entity
Confirmed balance outstanding
Unconfirmed balance outstanding Total
Cash in transit at year end 2015/16 *
31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015Receipt date up to six (6)
working days after year end Amount
R’000 R’000 R’000 R’000 R’000 R’000 R’000
National Departments:
Transport - 24 - - - 24 - -
Rural Development - - - 37 - 37 - -
Gauteng Provincial Departments:
Health - 721 - - - 721 - -
Treasury 56 424 - - 56 424 - -
Education 6 - - - 6 - - -
Office of the Premier 268 - - - 268 - - -
Sub Total 330 1 169 - 37 330 1 206 -
Other Government Entities
GP: G Fleet 26 26
Sub Total - 26 - - - 26 - -
TOTAL 330 1 195 - 37 330 1 232 - -
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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ANN UR 5
NT R-GOV RNM NT PA AB S
GOV RNM NT NT T
Confirmed balance outstanding Unconfirmed balance outstanding
TOTAL Cash in transit at year end 2015/16 *
31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015 Payment date up to six (6) working days before year end
Amount
R’000 R’000 R’000 R’000 R’000 R’000 R’000
DEPARTMENTS s
Current
National Departments:
Justice - 101 - - - 101 -
DPSA 74 31 - - 74 31 -
Labour - - - 15 - 15 -
Gauteng Provincial Departments:
Economic Development - 106 - - - 106 -
Government Printing Works - 46 - - - 46 -
Treasury - 116 - - - 116 -
Subtotal 74 400 - - - 400 -
TOTAL
R R
Current
Gauteng Infrastructure fund Agency 334 144 - - 334 144 -
G Fleet 115 197 - - 115 197 -
Subtotal 523 341 - - 449 341 -
TOTAL 523 741 - - 449 741 -
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
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ANN UR 7
MOV M NT N CAP TA OR N PROGR SS
MOV M NT N CAP TA OR N PROGR SS FOR TH AR ND D 31 MARCH 2016
Opening balance Current ear Capital P Completed Assets Closing balance
R’000 R’000 R’000 R’000
MACH N R AND U PM NT 269 263 237 864 (270 565) 236 562
Transport assets 1 587 855 (1 587) 855
Computer equipment 266 630 237 009 (267 932) 235 707
Furniture and office equipment 1 046 - (1 046) -
SOFT AR
Software 125 329 - (125 329) -
TOTAL 394 592 237 864 (395 894) 236 562
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
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Gauteng Provincial Government | e-Government | Annual Report 2015/2016129
FINA
NC
IAL IN
FOR
MA
TION
ANN UR 8B
NT R- NT T ADVANC S R C V D (note 13)
NT T
Confirmed balance outstanding Unconfirmed balance outstanding TOTAL
31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015
R’000 R’000 R’000 R’000 R’000 R’000
NATIONAL DEPARTMENTS
Current
Office of the Premier – Hotline - 5 528 - - - 5 528
Microsoft License
Office of the Premier - 901 - - - 901
Social Development 4 840 - - - 4 840 -
Treasury 1 312 - - - 1 312 -
TOTAL 6 152 6 429 - - 6 152 6 429
Current 6 152 6 429 - - 6 152 6 429
UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016
GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13
eGovAnnual ReportAFS_.5indd.indd 174 2016-08-22 10:51:14 AM
Imbumba House, 75 Fox Street, Johannesburg, South Africa, 2001
Tel. No: +2711 689 6000 Fax: +2711 355 2112
Private Bag X 112, Marshalltown, South Africa, 2107
E-mail: egovcommunications@gauteng.gov.za
Website: www.egov.gpg.gov.za or www.gautengonline.gov.za
PR215/2016 ISBN: 978-0-621-44707-1