Transcript of Today’s Agenda: U PDATES : - New Role in PS: Communications Director - New eProcurement suppliers...
- Slide 1
- Todays Agenda: U PDATES : - New Role in PS: Communications
Director - New eProcurement suppliers & Catalog Improvements -
Improvement Projects Underway: Furniture, Copiers, Supplier
Registration Form - Strategic Sourcing: Upcoming Projects &
Projected Savings for 2011 S POTLIGHT P RESENTATIONS : - Bank &
Office Interiors - UW Sustainability Office N EWS : - Business
Diversity Program Events - New Federal Tax Requirements:1099 - New
PAS Programming M ORE U PDATES : - Electronic Reimbursement Project
- Procard Update
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- New: Communications Director Communications
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- eProcurement catalog improvements: - ABI: eInvoicing, custom
quotes, standing orders, oligos - Bank & Office Interiors:
eInvoicing, custom quotes - CDW-G: eInvoicing, custom quotes -
Fisher Scientific: eInvoicing, custom quotes, oligos, alcohol
approvals - Invitrogen: eInvoicing, custom quotes, oligos -
Praxair: eInvoicing, standing orders, toxic gas approvals - Sigma:
eInvoicing, custom quotes, oligos New Catalogs in eProcurement! -
Complete Office (federal small business) - Keeneys Office Products
(State certified WBE) eProcurement Update eProcurement
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- Focus: to make furniture buying easier! Typicals major items
(chairs) likely to purchase Suppliers top suppliers / flexibility
Web Design easier identification and navigation Furniture
Procurement Project Improvement Projects
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- 1600 copiers on Campus! Goal provide new purchasing approaches
/ options Inclusive Process customer involvement Scoping phase help
create direction Sourcing Event Copier Project Improvement
Projects
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- Improvement Project: Supplier Registration Process HOW CAN YOU
HELP? Refer suppliers to the Information for Suppliers web page.
The most current version of the form will always be here.
http://f2.washington.edu /fm/ps/info-for-suppliers What is it? LEAN
project to review and improve the Supplier Registration Process
Goals: Reduce the complexity of the process Reduce the time it
takes to register a supplier Provide a single place to submit the
supplier information one place one way! Improvement Projects
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- 2011 Savings Millions $ -Patient care -IT goods & services
-Life Sciences -Office supplies -Food -Janitorial supplies
-Furniture -Industrial Gases -Consulting services -Patient care -IT
goods & services -Life Sciences -Office supplies -Food
-Janitorial supplies -Furniture -Industrial Gases -Consulting
services $71M 2011 Contracts Established $65M 2010 Contracts
Established $225M Future Opportunities $249M Existing Contracts
$71M 2011 Commodities shown by % Potential Savings of $13M from
University wide contracts 7 Strategic Sourcing
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- Strategic Sourcing: Upcoming projects for FY 2011 Strategic
Sourcing
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- Key UW furniture supplier Contract extended through November
2012 1st furniture supplier in eProcurement One of the first to
implement custom quoting capability Offer sustainable (green)
furniture options Supplier Spotlight: Bank & Office Interiors
Supplier Spotlight
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- Bank & Office Interiors/Steelcase Team Bank & Office
Interiors Account Management Sherry Napier Kevin Varney Customer
Service Reps Colette Mica Anne Rogers Project Mgt/Operations Dan
Imori/Senior PM Jesse Hansen/Lead Install Mikhail Dividian/Lead
Install UWMC Management Jeff Rospond Todd Fairweather Steve Turner
B&OI Design Maria Smithwick Barbara Carnovale Maureen Lemon
Steelcase Caroline Moore Jacquie Hartman Pamela Woodward Steelcase
Design Partnership Barb Bushnell Julie Price Paula Vollers UW
Information Contact: 206.768.3222 uwteam@bankandoffice.com
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- E-procurement Orders
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- Around UW Campuses
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- Lander Hall Pathways Privacy Wall
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- Bothell Commons
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- UW Medical Center Plaza Cafe
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- UW Medical Center 3 rd Floor Lobby
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- Department of Anesthesiology
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- PACCAR HALL
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- Short List of Bank & Office/Steelcase Projects William H.
Foege Life Bioengineering & Genome PACCAR Hall Benjamin Hall
Labs Architecture Hall Johnson Hall Savery Hall Guggenheim Hall
Gerberding CIDR Context Reconfigure Gerberding Strategy Mgmt
Context Reconfigure Pediatric Dentistry, Sandpoint Brain &
Learning UWMC Regional Heart Center UW Tower UWMC Short List of
Bank & Office/Steelcase Projects William H. Foege Life
Bioengineering & Genome PACCAR Hall Benjamin Hall Labs
Architecture Hall Johnson Hall Savery Hall Guggenheim Hall
Gerberding CIDR Context Reconfigure Gerberding Strategy Mgmt
Context Reconfigure Pediatric Dentistry, Sandpoint Brain &
Learning UWMC Regional Heart Center UW Tower UWMC
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- T H A N K Y O U ! !
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- UW Sustainability Office Claudia Frere, Manager Office of
Environmental Stewardship and Sustainability Sustainability
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- Need to reduce usage by 30% Need to use 100% recycled paper
Review: double-sided printing printing instead of filing generic
toner multi-purpose devices (MPD) upgrade to energy efficient
machines rightsizing copiers/printers the need for individual
printers Paper Conservation & Copier Initiative
Sustainability
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- Substitute House Bill 2287 Three components:
Sustainability
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- UW Paper Conservation Committee Paper Conservation Committee
was formed in January 2010 and is sponsored by UW Finance and
Facilities, and the UW Environmental Stewardship and Sustainability
office Committee members include representation from the following:
UWMC Materials Management & HMC Purchasing UW Procurement
Services UW Recycling & Solid Waste UW Creative Communications
UW & UW Medicine IT Services UW Bothell - Facility Services
& Physical Plant UW Tacoma - Finance & Administration UW
Faculty UW Educational Outreach Sustainability
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- Implementation Plan : 30% reduction in paper
Sustainability
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- Sustainability
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- Recycled Paper Measurement Who will monitor the paper recycling
rates? UW Recycling & Solid Waste Office & UW Environmental
Stewardship & Sustainability Office HMC will need to develop a
similar program. Sustainability
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- Questions or comments? Contact the Environmental Stewardship
and Sustainability Office at sustainableuw@uw.edu
sustainableuw@uw.edu SUSTAINABILITY
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- Business Diversity Program Update for the Procurement Services
Fall Forum September 2010 Chesca Ward, Business Diversity Manager
UW Business Diversity Program DiversityOpportunity Transparency
Business Diversity
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- Business Diversity Program Goals Business Diversity
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- UW Spend with M/WBEs FY 2008: MBE: 0.67% WBE: 1.25% FY 2009:
MBE: 1.56% WBE: 1.08% FY 2010: MBE: 1.04% WBE: 0.70% Source: 2008.
2009, 2010 MWBE Performance Reports Business Diversity
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- Connecting with Suppliers eProcurement Keeneys Office Products
Excel Gloves Recent Events Catering for Events (August 11 th )
Information is available on the BDP websiteBDP website Business
Diversity Supplier Fair (December 9) ProCard Purchases Diverse
Vendor Search Available on BDP website Business Diversity
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- Contact BDP Chesca Ward, Business Diversity Manager qsw@uw.edu
(206) 616-3741 http://www.washington.edu/admin/bdp/
http://f2.washington.edu/fm/ps/ Business Diversity
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- PAS Reports Project Goal: Provide visibility into the PAS data
by use of a Web Based Business Intelligence Reporting Tool We are
looking for volunteers to help gather requirements Interested???
Contact David Wright (djwright@uw.edu) or call 616
-7076djwright@uw.edu Example: Invoice Status by Department report
PAS Reports
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- New Federal Law: 1099 Reporting New Federal law requires 1099
reporting for all goods and services purchased starting in 2012
1099 Reporting
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- New PAS Programming: Starting September 22 nd, you will have
the ability to update the "department contact" on PAS POs
Step-by-Step Instructions are online:
http://f2.washington.edu/fm/ps/change-dept-contact
http://f2.washington.edu/fm/ps/change-dept-contact PAS
Programming
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- Electronic Reimbursement Project Team consists of central
office staff and several customers to come up with a recommendation
for using an eForm for reimbursements. Electronic
Reimbursement
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- ProCard Update
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- We will be available for questions for the next half hour We
will be available for questions for the next half hour - If you did
not receive the presentation materials email
donnaand@uw.edudonnaand@uw.edu