Tips and Tricks to being an Imaging Pro

Tips and Tricks to being an Imaging Pro

Session XI

What is the halFILE Image Viewer?

• Modular Program (halViewer.dll)

• Designed to be the primary image display for all halFILE programs

• Designed around Imaging for Windows controls

The Imaging what?

• Imaging for Windows was a Built-in component to Win9x/Me/NT/2000

• XP and later, it is an additional software purchase

• Versions: – Imaging 2.6 Standard/Professional– Imaging 2.7 (standard – no OCR included) – Imaging 2.8 (professional – OCR included)

What happened to Kofax?

• Still recommended for scanning

• Kofax and Adrenaline are still supported

• Used as an alternative viewer

Working with halFILE Image Files

How are images stored in halFILE? • Cartridges vs. Baskets• Single-page TIFF • File name is DDDDDDDD.PPP

– 8-character halFILE Document Number (DDDDDDDD)

– 3-digit page, zero-filled (PPP)• A0345612.001, A0345612.002, …

A0345612.999

How do I…

• Reorder/Modify pages on documents?• Add pages from the scanner to a

document?• Test existing images to make sure they

can be viewed?

Move UtilityManager – Tools – Move Images• Change the order of pages on a document in

a basket• MOVE• APPEND• REPLACE• DELETE• REVERT• SAVE

Image Utility

• Manager – Tools – Image Utility

• Edit – Append – Pages from Scanner– Much the same as Move Images– Has additional feature of adding pages directly

from the scanner to Insert or Append– Use this utility to scan documents, otherwise, use

the Move Utility

Adding Pages to an archived document

Try to avoid (changes permanent archive)

• If it is unavoidable, use Edit - Append - Pages from Scanner

• Be sure to Re-Import!– Document – entire document (if you select

Keep Doc Number, data will stay)– Document and Data – create new

document, may copy existing data

Tools – Test Images

• Test and Process

• Cropping images

• Deleting blank pages

halFILE Image Viewer

Features– Toolbar– Menus – Annotations– OCR– Other

halFILE Image ViewerToolbar

– Save– Print– Rotate Left/Right– Page Up/Down– Annotations (LATER IN DEPTH)– Deskew/Despeckle (Imaging Pro ONLY)– Email– Zoom Pick List

halFILE Image Viewer

File Menu– Open (user-based feature)– Save (user-based feature)– Save As (user-based feature)– Print

halFILE Image Viewer

Edit Menu– Copy – Cut – Paste – Copy Page– Delete Page

halFILE Image Viewer

View Menu– First Page/Last Page– Go To Page– Fit To Window– Zoom– Scale

halFILE Image Viewer

Tools Menu– Zoom to Selection

– Show Thumbnails

– Show Image Toolbar

– Show Annotations

– Select Annotation

– Stamps

– Options• Default Zoom level

halFILE Image Viewer

Annotations– What is an annotation?– Can I annotate on any of my workstations?– Is it permanent?– Can I remove it?– Look how cool Annotation Sticky Notes are!– Look how cool Stamps are!– Issues with printing/emailing annotated documents

halFILE Image Viewer

Keyboard Hot Keys– ALT-~ (tilde) – Jump to top/bottom– ALT-1 – Upper left– ALT-2 – Upper right– ALT-3 – Lower left– ALT-4 – Lower right– ALT-Z – Zoom (uses zoom drop-down box)

halFILE Image Viewer

OCR (Optical Character Recognition)– What is it?– Can I use OCR on any of my workstations?– Can it replace typing and let me sleep

more at work?– Can I use OCR with Index-Verify?

halFILE Image Viewer

OCR Menu (in Index) – Page/Document– Text/Word/HTML/WordPerfect– To Field

Other ways you can be an Imaging Professional

• Improved window location/size• Email Marked as Multi-Page TIFF

– Single Doc File or Multi Doc Files

• Print Marked as Multi-Page TIFF• Print to halFILE• Send to halFILE integrated menu

Questions?