8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 1/18

Time management

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 2/18

Importance of Time

Everybody has got 24 hours a day, 7

days a week and 52 weeks a year. Time cannot be saved it can only be

spent wisely.

The amount of time is not important,but how you manage the time is

important.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 3/18

K eys to Time Mastery

Find out where your time goes.

Sort out what needs to be done now,what can wait until further.

Cut down on time wasting activities.

Be ruthless about distractions.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 4/18

Contd...

Locate information quickly.

Build a time control plan that fits your  job and your own unique personality.

Stop procrastination.

Be creative with the use of your time.

Work smarter instead of harder.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 5/18

Establishing Priorities for use of 

your time.

The FIVE step procedure:

Step 1. Make a list of all the activitiesyou must perform.

Step 2. Rate each listed activity

according to its importance. Rate each activity according to its

urgency.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 6/18

Contd...

The FIVE step procedure:

Step 4. Rate each task according to its potential for being delegated.

Step5. Rate each task according to its

communication requirement.  Important tasks if not attended in Important tasks if not attended in--timetime

becomes urgent.becomes urgent.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 7/18

Common time wasters

1. Absence of plans

2. Procrastination 3.Indecision.

4. Mistakes

5. Misplaced Materials

6. Paper Shuffling

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 8/18

Common time wasters

7. Ineffective and Unnecessary

Meetings. 8. Misunderstood Communication.

9.Poor Coordination.

10. Unspecified Priorities.

11.Lack of Concrete Goals.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 9/18

Common time wasters

12. Lengthy procedures.

13. Inefficient filing systems. 14. Clustered work places.

15. Socializing, Gossiping.

16. Failure to delegate.

17. Perfectionism.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 10/18

Common time wasters

18.Too much memo writing / paper 

multiplying. 19.Unselective reading.

20. Failure to Listen.

21.Over concern with details.

22. Conflicting policies.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 11/18

Common time wasters

23.Telephone interruptions.

24. Unimportant tasks. 25. Day dreaming.

T ime should never be wasted,instead it should be invested.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 12/18

Cutting down on wasted time

Identify the sources of wasted time-

 both in your work and in personalaffairs.

Plan specific actions to reduce the

extent of wasted time. Implement planned actions.

Don¶t say YES without proper thought.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 13/18

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 14/18

Cutting down on wasted time

Use the waste paper basket.

Act fast on important paper work. Don¶t let paper work pile up.

Leave a clean desk at night.

Have your eye sight checked at

intervals .

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 15/18

Organizational time management.

1. Eliminate a task if it is no longer 

needed.

2. Defer it to a more convenient date

when it can be performed better.

3. Reduce the quality standard to whatis actually needed.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 16/18

Organizational time management.

4. Reduce the amount of details to

what is actually required .

5. Reduce the frequency of the report

or activity.

6. Make frequent use of moderntechnology like e-mail, fax etc.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 17/18

Organizational time management.

 M anaging time is an art, themore you develop it, the  MORE  

Y OU 

develop yourself.

8/8/2019 Time Mgt(PKK) 18

http://slidepdf.com/reader/full/time-mgtpkk-18 18/18

 P resented by:

S TC  INDORE