Marvin Sissey

Time keeping skills

Delegating

Managing meetings

How I spend my day

work

sleep

boring

fun

How I wished I spent my day

work

sleep

boring

fun

URGENT NOT IMPORTANT

Disruptions

IMPORTANT URGENT Critical

IMPORTANT NOT URGENT

Important goals

NOT URGENT NOT IMPORTANT

interruptions

Tasks

IMPORTANT NOT URGENT

Important goals

Doing is better than perfect. Facebook Company Motto

“Only plan for 4-5 hours of real work every day !

David Heinemeier, 37 Signals

“Given 8 hours to cut a tree , I spent the first 6 sharpening by axe!

Abraham Lincoln

Don’t

Organise meetings early in the day . Time leading to an event if oft wasted.

Break the unreasonable into reasonable chunks

Set reminders Write down stuff

workflowy.com Don’t make war …make lists

If whatever you want done can 80% be done by someone else ,

Delegate !

1) Can your subordinates act fully in your absence if necessary ?

2) Is your work composed of tasks only you can do?

3) Are you frequently interrupted by people asking you for decisions or guidance so that they can get on with their own work ?

6) Are you meeting your deadlines without having to do very long hours ?

4) If you were hospitalised tomorrow , would anyone on your team pick up your work and get it done?

5) Do you often re-do tasks you had given to others ?

7) Do people often ask you if you need any help or if there is anything they can do for you?

8) Do you invest time training others ?

9) Do you ever do jobs that someone else could do more quickly and easily?

10) Do you do work that is junior or routine that someone else on a lower salary handle ?

11) Do you spend a lot of time checking up on other people’s progress?

12) Are people happy to admit it to you when they have made a mistake ?

13) Do you find that people follow your instructions properly ?

Fears

Threatened Loss of control Loss of quality

Fear of the unknown

+ves for you

Freedom

Less stress

Respected

“ Don’t keep a dog & bark yourself

+ves for him/her

Developed

Save time

Build self esteem

+ves for company

Better decisons

Inter-dependence

Continuity/succession

Money saved

Meeting: Every meeting that

does not stir the imagination and curiosity of attendees & increase bonding and co-

operation & instill sense of worth and motivate rapid action and enhance enthusiasm is a

permanently lost opportunity.

Meeting = Theater

Meeting: “Theater of inquiry and

persuasion and motivation and

engagement and enhanced

teamwork”

Prepare for a meeting/every meeting as if your professional life and legacy depended on it.

It does.

A meeting worth calling is a meeting worthy

of intensive preparation. Your aim should be

high—and strategic. Even when the topic is

“trivial.”

When it comes to modeling and underscoring

core values, there is no such thing as a

“minor” meeting.

FYI: This is … not … a rant about

“conducting better meetings.”

Most of the “meetings literature” is devoted

to “running better meetings,” “running shorter

meetings,” etc. Doubtless of value—but

dangerously missing the point.

If the meeting is the leader’s principal

platform for instilling values, etc., then the

objective is far far beyond “efficient

behaviors.”

on Meetings: If They Fail to Excite … It’s Your Fault!

BEGINNINGS = THE BALLGAME.

Forget the "meat." (More or less.) Beginnings and endings overwhelm middles!

Every meeting needs an energetic-exciting start and a blow-out

ending which launches the “To dos" with vigor.

Never ever begin a meeting with "Let's get started." Begin it with a plunge

not a tiptoe—e.g., some exciting-surprising nugget.

Preparation for everyday Affairs:

Largely Overlooked!

REPEAT: Prepare for a meeting/every meeting as if

your professional life and legacy depended on it.

It does.

REPEAT: A meeting worth calling is a meeting

worthy of intensive preparation. Your aim

should be high—and strategic. Even when the

topic is “trivial.”

When it comes to modeling and underscoring

core values, there is no such thing as a

“minor” meeting.

THE THREE MINUTE Rule*: So what about the other 45?

A basketball coach remarked that most

practices focused on dribbling and shooting.

Yet the reality is, star or not, that a player

only has his or her hands on the ball for … 3

to 4 minutes a game. (Out of 48.)

And yet practice doesn’t focus on how you

play 94% of the time!

Business is the same way …

Prep! Prep! Prep! Prep! Prep!

Meetings. Phone calls.

Emails. Conversations.

The “94%” in business is … meetings, short

conversations, phone calls, etc.

Do you carefully prepare for the 94%:

Meetings. Phone calls. Emails. Conversations.