Post on 18-Jan-2016
The Business LetterRich Greco
Acceptable Format of the Business Letter
In General It Should:
Show an Attractive Letterhead
Be Symmetrical and Balanced
Contain:
Proper Grammar
Correct Spelling
Logically Correct Sentences
The Letterhead Should Contain Your:
Name Address Phone Number E-mail Fax Number
And Have a Bottom Border (which is no
more than 2 inches below the margin)
The LetterThe letter has six (6) parts:
1. The Dateline
2. The Inside Address
3. The Salutation4. The Message (body of the letter)
5. The Complimentary Close
6. The Signature Block
The Dateline
Month written out, e.g.,
August 12, 2002
2 to 6 lines below the border of the Letterhead (This allows the writer to adjust for balance)
The Date
The Inside Address The Inside Address should be
basically what will appear on the envelope (outside address)
3 to 8 lines below the Dateline (allows for balance adjustment)
It should include: Courtesy Title and Full Name Business Affiliation Full Geographical Location
e.g.
Mrs. June Smith PresidentJune’s Bakery14 Egg RoadSweetness, NJ 15437
The Salutation Say Hello to the
person: Dear Mrs. Smith, Dear Mr. Jones,
(exactly) 2lines below the inside address
Message (body of the Letter)
2 lines below the Salutation
Single Spaced
Blank Line Between Paragraphs
Say what you have to say!
Complimentary Close (exactly) 2 lines below the last line of
the message
Yours Truly,
For Example: Sincerely,
Say Goodbye
The Signature BlockLeave at least 3 blank lines (for the actual signature)
Finished
Key Your Name (as you will sign it)
If You Like, Key Your Title Under Your Name
The End A Typical Business Letter is attached to the
back of the Handouts.
Identify each of the items making up the letter