Contact: Jesu Joseph (jesujoseph@rice.edu)

SOFTWARE TRAINING2nd September (Wednesday), Room 217, 5PM AND 6PM

POWERPOINT TIPS

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

TIP – PLAN AHEAD!

Create an Overview Validate Overview Research for images and charts that can minimize text Research of relevant stories and a good opening

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

TIP – 10/20/30 rule of PowerPoint

An effective PowerPoint presentation should Have a maximum of 10 slides Last no more than 20 minutes Contain no font smaller than 30 point

[http://blog.guykawasaki.com/2005/12/the_102030_rule.html]

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

TIP – ALWAYS START WITH THE SLIDE MASTER

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

TIP – START WITH THE SLIDE MASTER

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

TIP – START WITH THE SLIDE MASTER

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

E.g.: Name files as Presentation-v01.pptx, Presentation-v02.pptx… Before you make a major change, “save as” and ramp up the version no.

TIP – KEEP BACKUPS

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

TIP – LESS IS MORE

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW-TO View the presentation side-by-side for easy copy-paste Export slides as images (Save as PDF and use Foxit reader)

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

Editing Slides Editing Slides Presentation SlideshowNew SlideCopy SlideBoldItalicUnderlineSuperscriptSubscriptFont Size (bigger)Font Size (smaller)Change CaseRemove formatting

Ctrl-MCtrl-DCtrl-BCtrl-ICtrl-UCtrl-Shift +Ctrl =Ctrl-Shift >Ctrl-Shift <Shift-F3Ctrl Space

Copy autoshape stylePaste autoshape styleCycle thru all objectsSelect all objectsGroup objectsUngroup objectsCopy objectZoom In/OutShow GridShow GuidesHelp

Ctrl-Shift-CCtrl-Shift-VTabCtrl-ACtrl-Shift GCtrl-Shift HCtrl and DragCtrl MouseWheelShift-F9Alt-F9F1

SavePrintCloseNewFind textSpell check

Ctrl-SCtrl-PCtrl-WCtrl-NCtrl-FF7

StartNext slide or buildPrevious slide or buildJump to slide 14Black slideWhite slideFirst slideLast slideQuick keysRe-startQuit / End show

F5Right ArrowLeft Arrow14 Enter keyBWHomeEndF1HomeEsc

UndoRepeatHelp

Ctrl-ZCtrl-YF1

General

TIP – POWERPOINT SHORTCUTS

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: USE EXTENDED DISPLAY

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: USE EXTENDED DISPLAY

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: USE EXTENDED DISPLAY

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: USE EXTENDED DISPLAY

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: USE EXTENDED DISPLAY

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: USE EXTENDED DISPLAY

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: ANIMATE GRAPHS

TX CA NY WA WI MI OK OR AR FL0

100

200

300

400

500

600

4020

4216 11 28 42 27

497

129169

216

5112

41 51 3258

168

586

388

455

210

64

400

222

154

539

296

Sales in the top 10 states

Product 1 Product 2 Product 3

States

Sale

s ($M

illio

n)

Survey Design – Sample Charts

Page 31 of 59

15 20 25 30 35 40 45 $-

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

$-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

Demand Curve and Profit Function

Price Points Linear (Price Points) Linear (Price Points) Profit PointsPolynomial (Profit Points) Polynomial (Profit Points)n=xxx

Profit Maximizing Quantity 22Price Point $ 28,529

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: EMBED FLASH / YOUTUBE

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: EMBED FLASH / YOUTUBE

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: EMBED FLASH / YOUTUBE

SOFTWARE TRAINING – MS OFFICE - POWERPOINT

HOW TO: EMBED FLASH / YOUTUBE

http://www.youtube.com/v/4yzUxNbi1h4

Mind Mapping

MIND MAPPING

MIND MAPS - A great tool to generate, visualize, structure, and classify ideas

MIND MAPPING

Mind Maps for MBA Cases

Give your brain some free time between the reading and analysis of a case.

Structure the base map before reading the case using the questions.

As you read, update the mind-map with the information from the case.

Organize and grow the mind map as you read along.

Sleep over the case before you start analyzing.

Use the mind map as a basis for your analysis.

MIND MAPPING

MIND MAPPING

MIND MAPPING TOOLS

MIND MANAGER: http://www.mindjet.com Web version available

FREE MIND: Free open-source tool http://freemind.sourceforge.net

Getting Things Done (GTD)

SOFTWARE TRAINING – GTD BASICS

“Get everything out of your head. Make decisions about actions required on stuff when it shows up and not when it blows up.”

- David Allen

SOFTWARE TRAINING – GTD BASICS

COLLEC

T

PROCES

S

ORGANIZE

REVIEW

DO

SOFTWARE TRAINING – GTD BASICS

COLLECT

PROCESS

ORGANIZ

E

REVIEW DO

Use an in-basket, paper notes, voice, email, and electronic methods to collect 100% of everything.

SOFTWARE TRAINING – GTD BASICS

COLLECT

PROCESS

ORGANIZ

E

REVIEW DO

1. What is it?2. Is it Actionable? YES or NO

* NO1. Trash2. Incubate (Someday/Maybe list)

* YES1. What is the next action?

o Do it o Delegate it o Defer it o Project (anything requiring more than one step)

SOFTWARE TRAINING – GTD BASICS

COLLECT

PROCESS

ORGANIZ

E

REVIEW DO

If you can take an action, calendar it or write it down on a next action list in terms of CONTEXT.

SOFTWARE TRAINING – GTD BASICS

COLLECT

PROCESS

ORGANIZ

E

REVIEW DO

Weekly review to review your system, update your lists, clean, current, and complete.

SOFTWARE TRAINING – GTD BASICS

COLLECT

PROCESS

ORGANIZ

E

REVIEW DO

The 4 criteria model for determining actions in the moment in order: a. Contextb. Time availablec. Energy availabled. Priority

SOFTWARE TRAINING – GTD TOOLS

3 Great tools: a. My Life Organized:

http://www.mylifeorganized.net Professional Version ($50). Light Version – Free.

b. Toodledo http://www.toodledo.com Free Online Tool Syncs with Outlook using 3rd-party software:

http://www.chromadrake.comc. GTD Outlook Plugin

https://gtdsupport.netcentrics.com Full License ($75)

SOFTWARE TRAINING – GTD TOOLS

SOFTWARE TRAINING – GTD TOOLS - TOODLEDO

Smart Draw

SMART DRAW

SMART DRAW

SMART DRAW

Outlook Plugins

OUTLOOK PLUGIN - XOBNI

FAST EMAIL SEARCH

COMPLETE PERSONAL INFORMATION FROM FACEBOOK / LINKED IN

THREADED COVERSATIONS

FIND ATTACHMENTS

FIND CONNECTIONS

ADD TO FACEBOOK/LINKEDIN

OUTLOOK PLUGIN – LINKEDIN TOOLBAR

OUTLOOK PLUGINS

XOBNI:http://www.xobni.com

LINKEDIN TOOLBAR: http://www.linkedin.com/static?key=outlook_toolbar_download

Other Great Tools

OTHER TOOLS

Video Playback – VLC Player: http://www.videolan.org

TWITTER / FACEBOOK updates - TweetDeck: http://www.tweetdeck.com

FILE EXPLORER – Ultra Explorer:http://www.mustangpeak.net/subdomains/ultraexplorer

SYNC FILES – Allway Sync: http://www.tweetdeck.com

SCREEN CAPTURE – Snagit 9: http://www.techsmith.com/screen-capture.asp

OPTIMIZE PC PERFORMANCE – Advanced System Care: http://www.iobit.com

SYNC CALENDARS AT WORK & SCHOOL – Google Calendar Sync:http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=98563

THANK YOU!