Post on 08-Jan-2016
description
TA Conference 2013 in Prague
Planning Committee – next steps and schedulling
1st TA Conference Planning Committee session, PragueFebruary 15, 2012
Lenka HebakovaStrategic Studies Department
Technology Centre ASCR
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Presentation structure
1. Roles in the 1st TA conference organisation
2. Next steps and schedulling
3. Planning Committee - tasks summary
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1. Roles in the organisation: TC ASCR
• TC ASCR and KIT/ITAS = organisers – consultation of modules
and schedule with the consortium and the PC
• TC ASCR hosts the 1st conference – responsible for the
programme, invited partners, organisational issues – e.g.
booking the venue, organising hotel accommodations, catering
services and providing conference documents for participants.
(2/13)
• TC ASCR publishes conf. papers – PPTs, speeches, discussions
results, round tables to be summarised by rapporteurs. (4/13)
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1. Roles in the organisation:KIT/ITAS
• KIT finalises the CfP, distribution list
• KIT invites:
a)Keynote speakers for the conference thematic topics;
b)Rapporteurs to present the results of T2.1/2.2/4.1/4.2
c)Politicians and stakeholders who could initiate an open
societal dialogue;
d)Scientists (Call for papers).
• KIT participates on dealing with organisational issues,
elaborating the programme – topics, themes, panels..
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2. Next steps and schedulling: Part I
• 2/12: Organisational questions to be solved (1/2 days?, venue -
booking, date, speakers incl. PACITA outcomes)
• 3/12: CfP final – published and sent, distribution list (consulted with
PC), keynote speakers asked
• 6-7/12: Facilities booked, CfP evaluation – draft list sent to partners
• 8/12: inviting keynote speakers, round-table participants,
moderation + sending preliminary invitation (translated and
adopted by each partner)
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2. Next steps and schedulling:Part II
• 10/12: Finishing the programme – sent with practical information,
online registration (website?), partners to be invited - identified
with all partners
• 12/12: List of rapporteurs, participants – final
• 2/13: 1st TA Conference Prague
• 4/13: PPTs and speeches, discussions summaries from rapporteurs
published
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2. Next steps and schedulling: Suggested venue..
• Diplomat hotel, Prague 6 – Dejvice, Evropská 15• http://www.diplomathotel.cz/en/conference-meeting/
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3. Planning Committee: Tasks summary
• Call for papers, distribution list consulted – till March
• Keynote speakers recommendations – till August
• Invitation letter comments – till August
• Programme finalised – till October
• Partners to invite – till October
• Rapporteurs, round-table participants, moderators – till
October
• Layout / website – ways of dissemination discussed
throughout 2012
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Any questions?
Lenka Hebakova (hebakova@tc.cz)
Strategic Studies Department
Technology Centre ASCR
http://www.tc.cz
http://www.pacitaproject.eu/
Thank you for your attention!