Post on 28-Dec-2015
Student Managers
2005 - 2006
Athletics Business Office2
Introduction
Responsibility & Expectations
Role of the Athletics Business Office
Contacts
Athletics Business Office3
Student Manager Program
Purpose Athletics Business Office Web Site Meal Allowances (per diem) AmEx Corporate Meetings Card Athletics Bus/Van Use Quiz
Athletics Business Office4
Purpose & Expectations
Understanding of fiscal policies/procedures Compliance with ND, NCAA and IRS Processing equality between teams Uniform reporting
Athletics Business Office5
Athletics Business Office Online
Online Guidebook Printable Forms Links to current rates
Per Diem Rates Mileage Rates Currency Converter
www.nd.edu/~abusines
Athletics Business Office6
Meal Allowances (Per Diem)
Daily Percentages Issuing Per Diem Post Season Allowance Break Periods
Athletics Business Office7
AmEx Corporate Meetings Card
Purpose & Use Replace Direct Billing Eliminates risk of paying unallowable
incidentals Responsibility to review & provide bill to
Athletics Business Office
Athletics Business Office8
AmEx Corporate Meetings Card
Completing the CMC Form Hotel Contract Copy of card if required Sales tax exemptions Form & Instruction online
Athletics Business Office9
Athletics Bus/Van Use
Contact – Lefty Smith 631-5020 100 Loftus Sports Center
Policy & Form Available Online
Athletics Business Office10
Additional Responsibilities
NCAA Expense Report Available on ncaa.org Complete & return within 30 days of competition Copy to Business Office
Dining Hall Meals & Off-Campus Athletes Copy Heidi on Food Services requests Include participants & price
Gatorade – Mandy Clark, Loftus, 1-3005
Athletics Business Office11
Break Periods & Post Season
Per Diem over Break Periods Extra $10 day allowed over fall, Christmas & spring
breaks
NCAA Expense Report Available on ncaa.org Complete & return within 30 days of competition Copy to Business Office
Athletics Business Office12
Student Manager Quiz
1. When should the Next of Kin list be turned in?
As soon as the team members are finalized & prior to practice
2. True or False? Student athletes must sign for their per diem every time that it is issued.
True
3. What percentage of a per diem should be attributed to each meal?
Breakfast 20%, Lunch 30%, Dinner 50%
Athletics Business Office13
Student Manager Quiz
4. How many cash advances may be outstanding at one time per team?Two
5. What is the preferred method of payment for team travel hotel charges?American Express Corporate Meetings Card
6. True or False? Coaches may receive a meal allowance or be reimbursed by a manager’s cash advance for individual meals.False
Athletics Business Office14
Student Manager Quiz
7. How many copies of a completed expense report should be turned in to the Business Office?
Two, the original + one copy
8. What should you do if you’ve lost an original receipt? Complete a Missing Receipt Affidavit & submit with your expense report
9. True or False? Student host money may be issued directly to a recruit on an official visit.
False
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Student Manager Quiz
10. When submitting an expense report for student host money what must accompany it?A copy of the Student Host Statement (original to compliance)
11. When should a Request for a Cash Advance Form be submitted to the Business Office?At least 2 weeks prior to the scheduled trip
12. Travel Rosters & Itineraries must be completed prior to each trip. Where should they be filed?The Athletics Director’s Office, your sport’s administrator, Sports Information & the Athletics Business Office
Student Managers
2004 - 2005