Streamlined Procedures for FY 2003 Data

July 21, 2003

Federal Procurement Data System

FY 2003 FPDSNew Agency Reporting Responsibilities

GSA no longer able to perform corrections to agency data

Agencies will be asked to make their own corrections for the remainder of FY 2003

No change for agencies using current web interface

New Procedures(Upload Records)

Go to the FPDC web page and click on the button to “submit agency batch data.”

You will be sent to ftp://www.FPDC.gov. Double-click on “Uploads” folder.

Drag and drop (or copy and paste) the file you wish to upload onto the upload page and then close the page.

New Procedures(Loading Results)

GSA server sends email with loading results– “0” errors, you are done - OR -– ICAR.log file describes format errors

Correct your format errors and resubmit

New Procedures(Process Records)

GSA server automatically processes your loaded recordsGSA sends 2nd email with record validation resultsRecords that pass validation are now in FPDS databaseRecords that fail must be corrected

New Process(Correct Validation Errors)

GSA email returns failed recordsCorrect your records– Http://www.FPDC.gov/fpdc/fpdc_home.htm; click

on "ICAR Error Report” which describes each error; correct file - OR -

– Http://www.FPDC.gov/fpdc/fpdc_home.htm; click on “ICAR Error Update", and correct records containing errors online - OR -

– Export the file that was attached to your email into your own software in order to make the corrections