Transcript of Strategic Plan Briefing Community Meeting 31 May 2012.
- Slide 1
- Strategic Plan Briefing Community Meeting 31 May 2012
- Slide 2
- Sponsors 2
- Slide 3
- Strategic Plan Outline Why and Why Now? Project History
Woodland Aquatic Project Guidance Documents Funding Scope Location
Next Steps: Acquisition Strategy Prequalification Requirements
Schedule 3
- Slide 4
- Goals and Objectives http://www.woodlandaquatic.com/
- Slide 5
- Why an Aquatics Center An economic benefit Opportunity for
their kids to be able to swim a consideration for young families
when deciding to move to Woodland Park Employee recreational
opportunities an important consideration for high end primary
businesses A health and welfare benefit Adults (especially seniors)
benefit from water aerobics and water therapy Kids need to learn to
swim. Drowning is the second leading cause of accidental death for
kids under 14 There are two things that if you havent done by the
age of 21 you most likely never do in your life. One is smoke
cigarettes, the other is learn to swim. Swimming is a required
skill for the Navy, Marines, Coast Guard and all Special Forces 5
Economic Benefit, Health & Safety, Responsibility to our
Nation
- Slide 6
- Why an Aquatics Center Long-time community desire* Improve
Woodland Park family friendly status Local school enrollment is on
a dramatic decline (50 more seniors than kindergartners). An
aquatic center would attract families with children to Woodland
Park Competitive swimming programs are desired and bring revenue to
the city. Competitive swimmers would not have to go to Manitou
Springs or Colorado Springs to join a team Provides a constructive
venue for after school activity Current local options for winter
indoor activities are extremely limited. The Aquatic Center would
benefit the entire community and visitors. * Based on community
survey results, 2000 Woodland Park Master Plan and 2010 Woodland
Park Comprehensive Pan 6 Aquatics is Woodland Parks top community
desire
- Slide 7
- Why Survey 3/31/2011 Which enhancements to the recreational
offerings in Woodland Park would you tell the City Council to fund
first? (Select one) Aquatic Center 1031 responses (74%) New bike
paths 177 responses (13%) Winter activity park 98 responses (7%)
Ice hockey rink 63 responses (5%) Covered tennis courts 25
responses (2%) 7 An Aquatics Center is the overwhelming community
choice for new funding
- Slide 8
- Why Now? Historically low interest rates may go up Construction
costs will probably go up Option on donated land could go away Some
promising funding opportunities available nowno guarantees for
future 8 Delays may cost the city
- Slide 9
- Where have we come from? http://www.woodlandaquatic.com/
- Slide 10
- History The first effort to bring an aquatic center to Woodland
Park was in a general election in April 1996, where two mill-levy
increases were proposed by city government; one for a swimming pool
and one for a complete service recreation center. Both mill-levies
lost the swimming pool by 120 votes and the recreation center by
394 votes. March and April of 2005 in the lead-up to the public
vote on a Big Box store (i.e., Wal-Mart) moratorium on May 3, 2005
saw ads in the local newspaper stating that additional sales tax
revenues from a Wal-Mart store could fund a recreation center. The
general belief among the public was vote for Wal-Mart and the city
will get a Recreation Center. The voters of Woodland Park voted
down a moratorium on Big Box retail centers. 10 Two previous
attempts failed
- Slide 11
- History Consequently, Wal-Mart was built and opened in 2007.
The city still does not have the recreation center or pool that was
alluded to during the Wal-Mart campaign despite a net increase of
sales taxes in the order of $600,000 per year. The Y-Yes campaign
began in June of 2009, out of a frustration that nothing was being
done to build a proposed YMCA. The city council had voted against
putting a 1% sales tax increase for the purpose of funding a YMCA
on the April, 2010 ballot for the citizens of Woodland Park to
decide. Y-Yes was successful in a citizen petition drive with
nearly 1300 signatures that put the 1% sales tax increase on the
April 2010 ballot as Ballot Issue 1A. 11
- Slide 12
- History TA-Fit was formed by a citizens action group to provide
a swimming-pool-only alternative to the YMCA proposed in Ballot
Issue 1A. Ballot Issue 1A went down to a 4 to 1 defeat in the April
election. The Woodland Aquatic Project (WAP) Board of Directors is
an off-shoot of TA-FIT The Woodland Aquatic Project is focused on
aquatics. The WAP board has met regularly as a Board since April of
2010 and has held numerous meetings with city government, city
staff, community leaders and in front of community organizations to
that end. 12 Lessons learned from previous failures, our focus is
on aquatics
- Slide 13
- Who? http://www.woodlandaquatic.com/
- Slide 14
- WAP Mission Statement The Woodland Aquatic Project seeks to
build a state- of-the-art, community centric Aquatic Center within
the city limits of Woodland Park for the purpose of delivering a
variety of recreational and wellness activities to include aquatic
instructional, competitive and safety programs. The Aquatic Center
shall also serve as an appealing gathering spot for residents of
and visitors to Teller County. 14 Focus is Aquatics
- Slide 15
- WAP Accomplishments In March 2011, the WAP conducted a survey
of Woodland Park residents (zip codes 80863 & 80866) to
determine level of support for an Aquatic Center. Woodland Park
residents overwhelmingly support an Aquatic Center by 80%. Site
visits and investigation of other Colorado Aquatic Centers to
obtain Business Plans and construction and O&M costs On
February 15, 2012, Dana Duncan donated three acres of land at the
intersection of Hwy 67 and Kelley Road for an aquatic center. In
March 2012, the WAP f iled for 501c3 status and held a Strategic
Planning Meeting to develop a draft Business Plan for community
consideration. 15 Moving forward
- Slide 16
- What have we been told to do?
http://www.woodlandaquatic.com/
- Slide 17
- Guidance Documents Woodland Park Comprehensive Plan Survey and
Final Plan(2009/2010) Economic Development Action 1.6.4: Continue
planning and secure funding for a community recreation center and
the enhancement of community amenities Parks, Trails and Open
Spaces Action (PTOS) 1.2.1: Optimize the Intergovernmental
Agreement with the Woodland Park Re-2 School District to expand the
joint use of facilities and to meet the communitys recreational
programming needs PTOS Action 1.3.2: Work with the Olympic Training
Center and other training entities to develop high altitude
training opportunities PTOS Action 1.3.3: Develop a plan for an
Aquatic Center and Recreation Center to be built. The plan should
evaluate what facilities the community desires and what they are
willing to pay for. It should also detail funding options and
phasing 17 Planning based on Woodland Park Comprehensive Plan
actions
- Slide 18
- Guidance Documents Woodland Park Comprehensive Plan Survey and
Final Plan (2009/2010), continued: Economic Development Action
1.6.4: Continue planning and secure funding for a community
recreation center and the enhancement of community amenities
Recreation Action 1.1.2: Continue to coordinate the sharing of
recreation facilities with other local governments, the Woodland
Park Re-2 School District and private recreational facilities and
develop new relationships as appropriate Recreation Action 1.1.6:
Continue to explore other funding options that support expansion of
recreational services in Woodland Park. 18 Planning based on
Woodland Park Comprehensive Plan actions
- Slide 19
- How are we going to pay for the project?
http://www.woodlandaquatic.com/
- Slide 20
- Construction Funding Survey 3/31/2011 Are you willing to
support an increase in property taxes to fund the construction of
an Aquatic Center: Yes 28%, No 56%, Dont know 15% How do you think
the construction of an Aquatic Center should be funded? (Check all
that apply) Private funding (donations, etc.) 1462 responses (88%)
Grant funding 1252 responses (76%) Sales tax 506 responses (31%)
Property tax 368 responses (22%) Other 214 responses (13%) 20 Taxes
unpopular for an Aquatic Center construction
- Slide 21
- Operations Funding Survey 3/31/2011 Would you consider
purchasing a membership to an Aquatic Center? Yes 1301 responses
(93%) No 101 responses (7%) Membership fee averages: Individual
($20-30), family ($40-100), Senior citizen ($5-25) per month Would
you consider purchasing a membership to an Aquatic Center, even if
it lacks full recreation center options like gymnasium and
fitness/cardio equipment? Yes 974 responses (70%), No 211 responses
(15%), Dont know 200 responses (14%) Consider cooperative
memberships with WFC & YMCA 21 Strong Interest in
Membership
- Slide 22
- Operations Funding Survey 3/31/2011 The annual operations and
maintenance costs (employees, equipment, utilities, and other
expenses) of a Aquatic Center cannot be covered solely with
membership fees. Select the supplemental funding approach that you
would support for operating and maintaining the Aquatic Center.
(Check all that apply) Private funding 1119 responses (81%) Grant
funding 1101 responses (80%) Sales tax 555 responses (40%) Property
tax 379 responses (27%) Other (corporate sponsorships, fees for
events, Walmart, medical therapy, research grants for high altitude
athletics) 150 responses (11%) 22 Taxes unpopular for Aquatic
Center operations
- Slide 23
- Funding: Considerations Review General Fund for future fiscal
opportunities to finance an aquatic center capital and operations
cost. Consider a ballot initiative to allow flexibility on the 1%
road & street sales tax revenue Consider creation of a
Recreation District Consider public private partnership via the DDA
Consider other public private partnerships Grants and naming rights
for single year investments 23 Many funding possibilities
- Slide 24
- What are we going to build? How much is it going to cost?
http://www.woodlandaquatic.com/
- Slide 25
- Scope - Use and Core Features Survey 3/31/2011 If the Woodland
Park area had an Aquatic Center, would your household use it? Yes
81%, No 19% How do you plan to use the pool? Exercise ~1125
responses Leisure ~950 responses Classes ~550 responses Medical
~210 responses Competitive ~150 responses If you checked
Competitive tell us which facility option you would like to have
included: Leisure pool and 6-lane lap and competitive pool (176 or
50.4%) Leisure pool and 3-lane lap pool (115 or 33%) Six-lane lap
and competitive pool only (15 or 4%) 3-lane lap pool only (12 or 3%
Other (31 or 9%) 25 Survey indicates high use rate
- Slide 26
- Scope - Programs Survey 3/31/2011 If Woodland Park had an
Aquatic Center, would you use or your family participate in the
following programs? (check all that apply) Aqua aerobics - 913
responses (67%) Lap swimming - 745 responses (55%) Swimming lessons
- 548 responses (40%) Specialty classes (scuba, water safety) - 532
responses (39%) Aqua therapy - 499 responses (37%) Parents and
toddler classes - 239 responses (18%) Competitive swimming - 159
responses (12%) 26 Programs determine facility requirements
- Slide 27
- Scope Additional Features Survey 3/31/2011 What additional
features of an Aquatic Center would you use? Fitness/Cardio
equipment 63% Spa 62% Outdoor deck area 53% Adult only locker rooms
52% Slides 43% Gymnasium 33% Community Room 29% Food vending
machines 28% Family-only locker rooms 27% Rope swing 22% All other
responses (Hot tubs, Diving boards, Racquet Ball Courts, Water Park
Features, Steam Room/Sauna, Dance Yoga Space, Smoothie/Coffee Bar,
Juice Bar, Local Sales Vendor Area, Indoor Running Track and Tennis
Courts) 15% 27 Key features generate interest/membership
- Slide 28
- Survey Conclusions: Most respondents want an aquatic center for
fitness benefits Smaller number of respondents stated a desire for
competitive use Most desired features include a fitness &
cardio equipment, spa, outdoor deck area, community room 28
- Slide 29
- Scope Core Features Pools: Zero-entry leisure pool with aqua
therapy capacity, slides, and an integrated Flow Rider and Lazy
River Competitive pool with six, 25 meter lanes and diving
boards/platforms Separate Toddler Pool Jacuzzi/Hot tub/Spa Support
the following Aquatic Activities: Aquatic Fitness (laps and aqua
aerobics) Swimming Lessons Scuba lessons Kayak lessons Competitive
events 29 3 primary bodies of water support balanced programs
- Slide 30
- Scope Support Facilities Entry area for selling and checking
membership, providing security, selling swimsuits, goggles, and
caps, and locker keys Office for manager and life guard break room
Family changing rooms Sauna/steam room Deck area Community room
Storage and Utility Rooms 30 Support facilities required for
aquatics
- Slide 31
- Scope Revenue Generating Bowling alley with snack bar, full
service bar, party room, pro shop, laser tag, and video arcade Rock
climbing wall w/sporting goods store Racquetball court(s) Flow
Rider Short time child care 31 Non-aquatic facilities for revenue
generation
- Slide 32
- Scope Future Growth Senior and Youth Centers Gymnasium Indoor
Track Field House (baseball, soccer, football, events, etc.) Kiddie
gym for gymnastics and toddler programs. 32 Focus is on Aquatics,
plan for growth
- Slide 33
- Scope Conclusions WAP key assumption: cannot compete with
private fitness centers Core features must include: Competitive
pool and diving platforms Indoor/outdoor leisure pool with slide
and integrated Flow Rider/ Lazy River; with capacity for aqua
therapy Revenue generating features may leverage private vendors
Growth features should be considered in basic plans 33
- Slide 34
- Scope In and Out Indoor/outdoor Leisure Pool w/slide and
integrate Flow Rider and Lazy River Competitive Pool w/Dive
Platforms Fitness SpaDeck Area Adult Only Lockers GymClimbing Wall
Community Room Racquetball Courts Core Features Revenue Generating
Features Growth Features Track Senior & Youth Centers Toddlers
Pool Out do not compete Family lockers 34 Bowling Alley w/snack
bar, full Service bar, video Arcade, laser tag Short-term Child
Care Kiddie Gym Field house
- Slide 35
- Where are we going to build?
http://www.woodlandaquatic.com/
- Slide 36
- Location Survey 3/31/2011 If the land for an Aquatic Center can
be acquired by donation or other no cost method, would you be more
willing to support any location anywhere in the Woodland Park area?
Yes ~1100, No ~150, Dont know ~180 36 Location with no cost vastly
preferred
- Slide 37
- Location Survey Conclusions Most respondents preferred Meadow
Wood Sports Complex location However, would support any location if
dictated by other-than-city funding source Other considerations
included proximity to school, use of DDA property, near golf
course, or old Saddle Club property 37
- Slide 38
- Location Options Today Hwy 67 property near Meadow Wood Sports
Complex (option to procure from donor Dana Duncan) Memorial Park
(city-owned) Meadow Wood Sports Complex (city owned, but currently
dedicated to sports fields) 38
- Slide 39
- Location Considerations Cost of property Ease of access
Existing infrastructure (parking, utilities) Proximity to schools
and Senior Center Access to lodging and dining Aesthetics (view of
Pikes Peak) Environmental - maximum sun exposure and minimum tree
cutting Potential for growth expansion Compliance with
Comprehensive Plan guidance 39 Thorough consideration for location
recommendation
- Slide 40
- Distance Comparison 40 Meadow Wood Sports Complex preferred
location, no cost options vastly preferred
- Slide 41
- Location Analysis 41 Location AnalysisOptions CriteriaWeight
(0-10) Meadow Wood Park Stone Ridge Memorial Park Saddle Club Site
Proximity to schools70.022.775.604.83 Proximity to Sr.
Center60.002.5510.008.63 Land Cost107.5 0 Solar Exposure676910
View553910 Growth Room74.2910.003.655.51 Infrastructure57797
Access028910 Lost Opportunity641083 Total Weighted Score
231326392287 Maximum Score46050%71%85%62% Higher scores are better
(e.g., a higher cost score means less expensive) #1 Memorial Park
#2 Stone Ridge #1 Memorial Park #2 Stone Ridge
- Slide 42
- Board Recommendation Memorial Park Property belongs to the
City, so no cost Easy access using downtown street grid Existing
infrastructure supports the Aquatic Center Within walking distance
of Woodland Park schools. Close to lodging and next to many
restaurants Magnificent view of Pikes Peak Maximum sun exposure;
minimum tree cutting Room for future expansion (Gym, Senior &
Youth Centers) Complies with Comprehensive Plan Guidance DDA can
facilitate private funding 42
- Slide 43
- How are we going to acquire the Aquatic Center? When are we
going to get to project completion?
http://www.woodlandaquatic.com/
- Slide 44
- Acquisition Team WAP Board of Directors/City Task Force with
City Council representatives City & County Management
Representatives, as appropriate Planning Department (Zoning)
Building Department (Design and Construction) Parks and Recreation
(Operations) Public Works Department (Maintenance) Financial
Representative which will issue municipal bonds Project Manager and
engineering team Design- Build Contractor vs. Design-Bid-Build 44
Step 1: Form the acquisition team, employ design-build
- Slide 45
- Prequalification of Bidders Prequalification of the
Design-Build Contractor Required qualifications: Experience
building aquatic facilities (criteria and efficiency) Experience
constructing to LEED Gold or Platinum Experience using BIM suit of
design software for architecture, systems, cost estimating, energy
analysis, Total Ownership Cost, LEED checklist, scheduling, and
project management Experience designing structures which fit into
the mountain environment (log columns and beams, rock walls, etc.)
Selected based upon demonstration of these qualifications to the
Team by providing a 10% design with parametric cost estimate for
construction and estimated energy costs, along with
renderings/scale models 45 Step 2: Prequalify bidders and obtain
10% design, with cost estimates
- Slide 46
- Business Plan Outline of the business plan to follow the
outline of this document Scope and cost estimate for both
construction and operation and maintenance taken from the
information contained in the demonstrations provided by qualified
design-build contractors City Council to approve the Business Plan
Business plan and Bid documents, plans, and specifications to be
modified to reflect Council decisions 46 Step 3: Use construction
cost estimates to create business plan
- Slide 47
- Acquisition Strategy Request for Proposals Defines scope (and
which LEED elements are most critical; e.g., energy efficiency,
local materials, building commissioning) and Completion Date
(liquidated damages) Specifies use of 3-D BIM for design,
construction (to include as- built documents and warrantee; with
all deliverables made electronically (with software provided to the
City Manager), and schedule with estimated progress payments
Specifies mandatory subcontracting to Woodland Park/ Teller County
firms, with subcontractors to be identified. Inclusion in firm
fixed price of two years of energy cost Defines bid evaluation
criteria (to be developed by the Project Manager and the
Engineering team) to include points for aesthetics Selection of
Design-Build Contractor and Award based upon best value 47 Step 4:
Issue RFPs and award construction contract
- Slide 48
- Schedule May 2012 Community Meeting to finalize public comment
on funding, scope, and location June 2012 Advertise for the
Prequalification of Design- Build contractors, Bidders Conference
held three weeks after the advertisement. July 2012 Schedule
demonstrations by each individual firm responding to the
Prequalification announcement August 2012 - Complete Business Plan
September December 2012 City Council Consideration and approval of
the Business Plan 48 Aggressive, success based schedule
- Slide 49
- Schedule January 2013 Issue Request for Proposal or Invitation
for Bids and Bidders Conference February 2013 Bid Closing Date;
Begin evaluations March 2013 Make Recommendations to City Council
for the winning proposal April 2013 Contract negotiations and award
May 2013 - Construction starts September 2014 Certificate of
Occupancy >September 2015 Begin payments on Bonds 49 Grand
Opening as soon as Fall 2014
- Slide 50
- Questions? 50