Strategic collections management

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Presentation on the Collections Trust's new framework for Strategic Collections Management, which will drive the development of standards over the next 3 years.

Transcript of Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic

Presentation by Collections Trust CEO Nick Poole setting out a vision for a strategic approach to Collections Management in museums.

Further info at http://www.collectionstrust.org.uk

Online at: http://www.slideshare.com

COLLECTIONS MANAGEMENT

by Nick

Poole

Please feel free to use this presentation and its content as you see fit.

Please credit the author, and ensure that where it is distributed, you share the same requirements with other people.

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Introducing COLLECTIONS TRUST

We are a UK-based organisation responsible for supporting museums, archives and libraries to deliver richer, more sustainable experiences for users through professional Collections Management.

Our work is driven by Article 27 of the Declaration of Human Rights:

“Everyone has the right freely to participate in the cultural life of the community, to enjoy the arts and to share in scientific advancement and its benefits”

We are 20 people, based mainly in London. Funded by the UK Government, the European Commission and commercial income.

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

The role of STANDARDS1. Improving efficiency

2. Supporting business continuity

3. Promoting customer retention

4. Supporting staff development

5. Providing a basis for innovation

6. Keeping control of inventory

7. Increasing market presence

8. Improving the business

9. Managing risk

10. Creating competitive advantage

Standards can make a positive contribution to the economic, environmental and strategic sustainability of your museum.

The key is to focus on standards, not standardisation – to enable people to develop professional practices that are proportionate to their users, Collections and financial circumstances.

“...standards not

standardisation”

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Setting out THE CHALLENGE1. Enabling people to exercise their right to culture

2. Ensuring that knowledge is managed and used as an asset

3. Supporting collaboration and shared services

4. Delivering long-term strategic development

5. Minimising the environmental costs of culture

6. Promoting greater mobility and use of Collections

7. Embracing the Digital opportunity

8. Developing sustainable approaches to risk

9. Balancing costs and improving efficiency

10. Being flexible and responding to change

“The right to Culture

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

The new UK STANDARDS

ACCREDITATION

Museum Accreditation in the UK covers 2,500 museums and ensures a basic level of compliance with minimum standards

BSI PAS 197

Collections Trust/ British Standards Code of Practice defining strategic Collections Management in museums, archives and libraries

BSI PAS 198

New Collections Trust/ British Standards Code of Practice for sustainable Environmental Management in museums, archives and libraries

SPECTRUM 4.0

Promoting efficient, accountable Collections and information management through improved management processes

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government Drivers

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose Strategy

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy Policy

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Care

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

UseCare

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development Practice

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

People

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

ProceduresPeople

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information Tools

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery Online

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery Online Channels

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery Online

Rich, meaningful, lasting user experiences

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Rolling out THE MODEL

Embedding a standards framework across a professional community requires long-term support.

We provide a support infrastructure, which includes:

• Providing ‘simple’ expressions of standards

• Providing guidance material

• Publishing online case studies and exemplars

• Supporting professional networks

• Providing teaching & learning materials

• Ongoing, long-term advocacy & evidence

• Provision of support to strategic & funding agencies

• Partnership with software vendors

Preparing the ground – creating a supporting ecosystem for standards activity:

Politicians

Agencies

Support staff

Formal networks

Informal networks

Museum staff

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

The future CHALLENGES

1. The sector is evolving rapidly, and standards have to evolve to keep pace.

2. The tension between ‘perpetual beta’ and stability

3. Overcoming organisational ‘silos’

4. Simplifying loans and promoting far greater use of stored material

5. Integrating digitisation and other workflows into core Collections Management

6. Providing evidence of the financial Return on Investment for Collections

“Collections Management is good for business”

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Keep IN TOUCH!

The Collections Trust works with professional communities all over the world to promote and advance professional Collections Management

http://www.collectionstrust.org.uk

http://www.collectionslink.org.uk

http://openculture.collectionstrustblogs.org.uk

http://www.culturalpropertyadvice.gov.uk

We want to learn from your community!

Nick PooleCEOCollections Trust